HomeMy WebLinkAbout04/20/2010 04B Minutes 03-24-2010 Council Budget CommitteeCouncil Budget Committee
CED Conference mom (2"d fCoor�
City xaa
Wednesday, March 24, 2009
8:30 —10:00 a.m.
Meeting Minutes
Attendance: Council Members: Micah Cawley, Kathy Coffey, Bill Lover
Staff: Dick Zais, Rita DeBord, Randy Beehler, Robin Dukart
Discussion:
➢ The Committee requested: (1) the percentage of budget for each
department to the total for the related Budget Priority be added to the
Priorities of Government Chart and to the pie chart that graphically
reflects the percentage each budget priority category is to the total •
General Government budget. (i.e.: PacMan Chart); (2) FTE's be added to
chart for prior years.
➢ Committee reviewed the City's current budget guidelines for use of
General Government reserves and the related minimum reserve level and
re- affirmed the current guidelines, which are as follows: (a) 7% -12%
Maintain reserve level within this range; (b) 3% - 5% Maximum budgeted
reliance on reserves to balance budget.
➢ The Committee would like to add a separate budget item (or box) within
the General Government Priorities Model during the 2011 Budget process
for anticipated volatile budget issues (i.e.: election cost, retirement cash
outs) and to identify this line item as a restricted account and requested
staff to identify options for how this might be incorporated into the 2011
Budget.
➢ The Committee reviewed the current Outside Agency Funding Request
form / follow up report. The Committee found the request form
adequate and will recommend to Council additional application and
reporting requirements: •
• Require each agency to complete an annual application form
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• Require each agency to submit a response form stating the results
• of the utilized funding.
o Staff to draft 'a response form for CBC review
➢ The CBC discussed options for 2011 Outside Agency funding including:
Determine and set a specific allotted budget amount by each Fund
Eliminate all Outside Agency funding. (Does not include those
agencies mandated; Emergency Management, COG, Clean Air)
Continue with the current process and include the addition Outside
Agency Report form to be submitted at end of a new budget year.
➢ The CBC recognizes the intensity involved with the tasks of the current
2010 Budget reduction in progress parallel with the development of the
2011 Budget will involve added study and assessment sessions.
Next Meetip : Wednesday, April 28, 2010
8:30 —10:00 a.m.
CED Conference Room
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Committee Chair (Micah Caw y)
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