HomeMy WebLinkAboutR-2023-089 Resolution authorizing an amendment to grant contract 22-56104-035 with the Department of Commerce to provide additional funding to private and public utilities to help address residential customer arrearages as a result of the COVID pandemicA RESOLUTION
RESOLUTION NO. R-2023-089
authorizing a Grant Agreement Amendment with the Washington
State Department of Commerce for the Federally funded
Residential Utility Arrearages assistance program.
WHEREAS, in 2022, the Washington State Department of Commerce Energy
Division opened a grant funding opportunity in the amount of $100,000,000.00 awarded by
the United States Department of Treasury; and
WHEREAS, the purpose of the grant is to provide funding for public and private
utilities to address residential customer arrearages compounded by the COVID pandemic
and the related downturn that were accrued between March 1, 2020 and December 31,
2021; and
WHEREAS, the City of Yakima entered into Grant Agreement 22-56104-035 with
the Washington State Department of Commerce on December 6, 2022 for $450,927.95;
and
WHEREAS, the City of Yakima entered into Grant Agreement 22-56104-035
Amendment Number: 1 with the Washington State Department of Commerce on December
19, 2022 for an additional $53,298.98; and
WHEREAS, the Washington State Department of Commerce Energy Division
extended an additional funding opportunity in the amount of $454,751.61; and
WHEREAS, the funds must be accepted and awarded by June 30, 2023; and
WHEREAS, it is required for the City and the Department of Commerce to enter
into an agreement outlining the conditions, requirement and terms for allocating the funding;
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to enter into Grant Agreement 22-56104-
035 Amendment Number: 2 with the Washington State Department of Commerce, to fund
the Utility Residential Customer Arrearages proviso; is authorized to accept the grant to
be applied as outlined in the contract.
ADOPTED BY THE CITY COUNCIL this 20th day of June, 2023.
ATTEST:
Rosalinda Ibarra, City Cle
anice Decc o, Mayor
DocuSign Envelope ID. 3894BD1E-F26A-467B-9AFO-B25CFA9166B1 „mendment
DS
Washington State Department of Commerce
Energy Division
Utility Residential Customer Arrearages
Contract Number: 22-56104-035
Amendment Number: 2
1. Contractor
City of Yakima
129 N 2nd St
Yakima, WA 98901-2937
2. Contractor Doing Business As (optional)
3. Contractor Representative (only if updated)
4. COMMERCE Representative (only if updated)
5. Original Contract Amount
(and any previous amendments)
$504,226.93
6. Amendment Amount
$454,751.61
7. New Contract Amount
$958,978.54
8. Amendment Funding Source
Federal: X State: Other: N/A:
9. Amendment Start Date
6/1/2023
10. Amendment End Date
06/30/2023
11. Federal Funds (as applicable):
$958,978.54
Federal Agency:
US Department of the Treasury
CFDA Number:
12. Amendment Purpose:
The purpose of this contract is to provide funding for public and private water, sewer, garbage, electric, and natural gas utilities to
address low-income customer arrearages compounded by the COVID-19 pandemic and the related economic downturn that were
accrued between March 1, 2020, and December 31, 2021.
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms
of this Contract As Amended and attachments and have executed this Contract Amendment on the date below to start as of the date
and year referenced above. The rights and obligations of both parties to this Contract As Amended are governed by this Contract
Amendment and the following other documents incorporated by reference: Contractor Terms and Conditions including Attachment
"A" — Scope of Work, Attachment "B" — Budget. A copy of this Contract Amendment shall be attached to and made a part of the
original Contract between COMMERCE and the Contractor. Any reference in the original Contract to the "Contract" shall mean
the "Contract as Amended".
FOR CONTRACTOR
DocuSligned by.
sr
25899DFB91F54O8
KOoert Harrison, City Manager
Rosylen Oglesby on belalf of Bob Harrison
6/22/2023 1 2:43 PM PDT
Date
CITY CONTRACT NO:'/)dPIA "— —t- -
R ��1
RESOLUTION NO: J
FOR COMMERCE
/DocuSigred by.
10618202855448A
micnaet r urze, Assistant Director, Energy Division
6/22/2023 1 4:34 PM PDT
Date
APPROVED AS TO FORM ONLY
Sandra Adix
Assistant Attorney General
3/20/2014
Date
Department of Commerce
DocuSign Envelope ID: 3894BD1E-F26A-467B-9AF0-1325CFA9166B1
Amendment
This Contract is amended as follows:
Additional Funds: $454,751,61
ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE
AND EFFECT.
2
Certificate Of Completion
Envelope Id: 3894BD1EF26A467B9AFOB25CFA9166B1
Status: Completed
Subject: Review DocuSign: 22-56104-035 Amend 2 City of Yakima Utility Residential Customer Arrearages
Division:
Energy
Program: Energy
ContractNumber: 22-56104-035 Amend 2 City of Yakima Utility Residential Customer Arrearages
DocumentType: Contract
Source Envelope:
Document Pages: 2
Certificate Pages: 5
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
Record Tracking
Status: Original
6/16/2023 1:53:18 PM
Security Appliance Status: Connected
Storage Appliance Status: Connected
Signer Events
Marla Page
marla.page@commerce.wa.gov
Signing Group: COM Energy Budget Office
Security Level: Email, Account Authentication
(None), Login with SSO
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Rosylen Oglesby on behalf of Bob Harrison
rosylen.oglesby@yakimawa.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 6/22/2023 2:42:38 PM
ID: 3752aa8f-94cc-423e-b17f-58a6bddfb724
Michael Furze
michael.furze@commerce.wa.gov
Assistant Director, Energy Division
Security Level: Email, Account Authentication
(None), Login with SSO
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events
Signatures: 2
Initials: 1
Holder: Anneka McDonald
anneka.mcdonald@commerce.wa.gov
Pool: StateLocal
Pool: Washington State Department of Commerce
Signature
r..
Signature Adoption: Pre -selected Style
Using IP Address: 147.55.149.142
EtlaxkoSionad bv:
•
aWNUF BBIFS408
Signature Adoption: Uploaded Signature Image
Using IP Address: 205.172.45.253
EttogoRivro4 br
44.a....1 Cars4.
.weicrozi-$6.140.
Signature Adoption: Pre -selected Style
Using IP Address: 147.55.149.167
Envelope Originator:
Anneka McDonald
1011 Plum Street SE
MS 42525
Olympia, WA 98504-2525
anneka.mcdonald@commerce.wa.gov
IP Address: 147.55.134.34
Location: DocuSign
Location: DocuSign
Timestamp
Sent: 6/16/2023 1:58.36 PM
Viewed: 6/20/2023 6:34:08 AM
Signed: 6/20/2023 6:36:10 AM
Sent: 6/20/2023 6:36:11 AM
Resent: 6/20/2023 9:50:22 AM
Resent: 6/21/2023 9:05:59 AM
Resent: 6/21/2023 3:58:00 PM
Resent: 6/22/2023 7:21:22 AM
Resent: 6/22/2023 7:31:05 AM
Resent: 6/22/2023 1:29:53 PM
Viewed: 6/22/2023 2:42:38 PM
Signed: 6/22/2023 2:43:15 PM
Sent: 6/22/2023 2:43:17 PM
Viewed: 6/22/2023 4:34:49 PM
Signed: 6/22/2023 4:34:54 PM
Signature Timestamp
Editor Delivery Events
Agent Delivery Events
Intermediary Delivery Events
Certified Delivery Events
Anneka McDonald
anneka.mcdonald@commerce.wa.gov
Washington State Department of Commerce
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events
James A Dean
james.dean@yakimawa.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events
Notary Events
Envelope Summary Events
Envelope Sent
Envelope Updated
Envelope Updated
Envelope Updated
Envelope Updated
Envelope Updated
Envelope Updated
Envelope Updated
Certified Delivered
Signing Complete
Completed
Payment Events
Status
Status
Status
Status
VIEWED
Using IP Address: 147.55.134.34
Status
COPIED
Signature
Signature
Status
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Security Checked
Security Checked
Security Checked
Security Checked
Security Checked
Security Checked
Security Checked
Status
Electronic Record and Signature Disclosure
Timestamp
Timestamp
Timestamp
Timestamp
Sent: 6/16/2023 1:58:11 PM
Viewed: 6/16/2023 1:58:36 PM
Timestamp
Sent: 6/22/2023 4:34:55 PM
Viewed: 6/26/2023 12:23:31 PM
Timestamp
Timestamp
Timestamps
6/16/2023 1:58:11 PM
6/20/2023 9:50:21 AM
6/20/2023 9:50:21 AM
6/22/2023 7:21:21 AM
6/22/2023 7:21:21 AM
6/22/2023 7:21:21 AM
6/22/2023 7:31:04 AM
6/22/2023 7:31:04 AM
6/22/2023 4:34:49 PM
6/22/2023 4:34:54 PM
6/22/2023 4:34:55 PM
Timestamps
Electronic Record and Signature Disclosure created on: 8/11/2020 4:44:12 PM
Parties agreed to: Rosylen Oglesby on behalf of Bob Harrison
ELECTRONIC RECO
•
AND SIGNATU ' DISCLOSURE
From time to time, Washington State Department of Commerce (we, us or Company) may be
required by law to provide to you certain written notices or disclosures. Described below are the
terms and conditions for providing to you such notices and disclosures electronically through the
DocuSign system. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to this Electronic Record and
Signature Disclosure (ERSD), please confirm your agreement by selecting the check -box next to
agree to use electronic records and signatures' before clicking 'CONTINUE' within the
DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.15 per -page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Washington State Department of Commerce:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: docusign@commerce.wa.gov
To advise Washington State Department of Commerce of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at docusign@commerce.wa.gov and
in the body of such request you must state: your previous email address, your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from Washington State Department of Commerce
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to docusign@commerce.wa.gov and in
the body of such request you must state your email address, full name, mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with Washington State Department of Commerce
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check -box indicating you wish to withdraw your consent, or you may;
ii. send us an email to docusign@commerce.wa.gov and in the body of such request you must
state your email, full name, mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: hit wrt.docitsilin,comiguidcsisiiiper-guide
ggning-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii) that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check -box next to agree to use electronic records and signatures' before
clicking 'CONTINUE' within the DocuSign system.
By selecting the check -box next to agree to use electronic records and signatures', you confirm
that:
• You can access and read this Electronic Record and Signature Disclosure; and
• You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
Until or unless you notify Washington State Department of Commerce as described
above, you consent to receive exclusively through electronic means all notices,
disclosures, authorizations, acknowledgements, and other documents that are required to
be provided or made available to you by Washington State Department of Commerce
during the course of your relationship with Washington State Department of Commerce.
1
ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEM ENT
Item No. 6.J.
For Meeting of: June 20, 2023
Resolution authorizing an amendment to grant contract 22-56104-
035 with the Department of Commerce to provide additional
funding to private and public utilities to help address residential
customer arrearages as a result of the COVI D pandemic
Jennifer Ferrer Santa -Ines, Director of Finance and Budget
James Dean, Utility Customer Services Manager*
SUMMARY EXPLANATION:
Utility Services Division was awarded a grant through the Washington State Department of
Commerce in December of 2022 to provide funding to private and public utilities to help address
residential customer arrearages as a result of the COVI D pandemic.
The amendment to this contract will allow for an additional $454,751.61 to be awarded to the City
of Yakima. The funding is to be applied to accounts that accrued balances between March 2, 2020
and December 31, 2021 that meet the guidelines outlined in the proviso.
ITEM BUDGETED: NA
STRATEGIC PRIORITY: NA
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
ATTACHMENTS:
Description
d Resolution
❑ Contract amendment
Upload Date
6/12/2023
6/9/2023
Type
Resolution
Contract