HomeMy WebLinkAbout11/03/2015 05C Acceptance of 2016 Yakima Valley Conference of Governments Budget and City's 2016 Assessment 00 1,11111 I A;
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. S.C.
For Meeting of: November 3, 2015
ITEM TITLE: Resolution accepting and authorizing the City of Yakima's 2016
assessment from the Yakima Valley Conference of Governments
SUBMITTED BY: Debbie Cook, Director of Utilities and Engineering
Cindy Epperson, Director of Finance and Budget
SUMMARY EXPLANATION:
Attached is the Yakima Valley Conference of Governments' 2016 Budget. The proposed budget was
reviewed and approved by the Executive Committee at its October 19th meeting for distribution to the
YVCOG membership jurisdictions.
YVCOG is responsible for distributing the federal transportation funds dedicated to our region. As a
member, the City is eligible to be a recipient of a share of these funds. The programs for which they are
responsible include: Surface Transportation Program (STP) — approximately $3.4 million annually;
Congestion Mitigation Air Quality (CMAQ) — approximately $400,000 annually; and, Transportation
Enhancement — amounts vary on a year to year basis.
The City of Yakima's assessment for 2016 will be $51,823. This reflects an increase of $6,687 over last year:
• Population: from 93,080 to 93,220; Rates are $0.46 per capita for an increase of $.01 /capita from prior
year; an increase of $995 from $41,886 to $42,881
• MPO /RTPO (Metropolitan Planning Organization/Regional Transportation Planning Organization)
assessment. MPO /RTPOs were authorized as part of the 1990 Growth Management Act to ensure
local and regional coordination of long -range transportation plans. This assessment is based on the
percentage share of Regional STP funds that the City receives. This assessment increased from
$3,250 to $8,942, due to an increase in the flat rate share of the overall federal funding.
A copy of the letter sent to the City Manager, dated September 25, 2015, and a copy of the 2016 YVCOG
Budget adopted by the YVCOG Board on October 19, 2015 is attached for your information.
Resolution: X Ordinance:
Other (Specify):
Contract: Contract Term:
Start Date: End Date:
Item Budgeted: Yes Amount:
Funding Source/Fiscal Impact: General Fund 2016 Budget
Strategic Priority: Improve the Built Environment
Insurance Required? No
Mail to:
Phone:
APPROVED FOR 1 etuftoLd.., City Manager
SUBMITTAL: Ai"
RECOMMENDATION:
Adopt the resolution authorizing the YVCOG assessment.
ATTACHMENTS:
Description Upload Date Type
D ResolluHon 2016 YVCOG Assessment 10/19/2015 ResolluHon
D 2016 YVCOG Budge 10/14/2015 Cr Memo
RESOLUTION NO. R 2015 -
A RESOLUTION accepting the 2016 Yakima Valley Conference of Governments
Budget and authorizing the City of Yakima's 2016 assessment.
WHEREAS, the Yakima Valley Conference of Governments concerns itself with
the orderly growth and development of Yakima County and its cities, towns and
communities, serving as a liaison to develop and promote communication,
understanding and cooperation among the conference participants; and
WHEREAS, the Yakima Valley Conference of Governments is responsible for
distributing the federal transportation funds dedicated to our region; and
WHEREAS, the City is required by state and federal rules and regulations to be
a member of a Metropolitan Planning Organization / Regional Transportation Planning
Organization (MPO /RTPO) and Yakima Valley Conference of Governments functions
as the MPO /RTPO for Yakima County; and
WHEREAS, the City Council deems it to be in the best interest of the citizens of
Yakima to continue to participate in the conference; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Council hereby accepts the attached 2016 Yakima Valley Conference of
Governments Budget and authorizes payment of the City of Yakima's share of the
2016 assessment of $51,823.
ADOPTED BY THE CITY COUNCIL this 3rd day of November, 2015.
Micah Cawley, Mayor
ATTEST:
City Clerk
Y VG YAKIMA VALLEY
CONFERENCE OF GOVERNMENTS
311 North 4th Street, Suite 202 • Yakima, Washington 98901
509- 574 -1550 • FAX 574 -1551
website: www.yvcog.org
MEMORANDUM
TO: YVCOG Membership
FROM: Lar ttson, Executive Director
DATE: September 25, 2015
SUBJECT: YVCOG 2016 Budget
The YVCOG Executive Committee has recommended a 2016 Budget to be forwarded to
our General Membership for consideration at the October 19 General Membership
meeting in Grandview. A copy of the proposed budget is attached for your review.
How Your Assessment is Calculated
The Total Assessment is made up of two variables: 1) The General Assessment rate
($0.46 /capita), based on OFM population for April 1 of the most current year, and 2) The
MPO/RTPO assessment. The MPO/RTPO assessment is determined by the amount of
non - federal matching funds required of the MPO/RTPO.
Bottom Line: 'Why did my assessment change?
If a member's population grew, their general assessment grew, too. The difference of
non - federal required funds not recovered by the flat rate is then divided by the percentage
of population of your city, town, or county within the Yakima Valley MPO/RTPO
boundaries, to determine your assessment. The population based MPO and RTPO flat
rates are as follows:
Population MPO Flat Rate RTPO Flat Rate
Less than 1000 $ 500.00 $ 500.00
1001— 3000 $ 750.00 $ 750.00
3001— 5000 $ 1,000.00 $ 1,000.00
5001— 7000 $ 1,250.00 $ 1,250.00
7001 - 10,000 $ 1,500.00 $ 1,500.00
10,001 - 15,000 1 $ 1,750 :00 1 $1,70.00 1 1 -
15,001— 20,000 $ 2,000.00 $ 2,000.00
20,001 or more $ 2,250.00 $ 2,250.00
MEMBER JURISDICTIONS
Grandview • Granger • Harrah • Mabton • Moxee • Naches • Selah
Sunnyside • Tieton • Toppenish • Union Gap • Wapato • Yakima • Yakima County • Zillah /
9/25/2015
Memo to YVCOG members
2016 YVCOG Budget
Page2of2
The Executive Committee agreed that a standard flat rate will allow for a more stable
assessment for our members. Past practice utilized a rate that varied depending on your
STP allocation, resulting in a fluctuating assessment that was hard to predict from year to
year.
Your assessment helps fund the Unified Planning Work Program (UPWP), which ensures
that metropolitan area planning and programming processes incorporate all transportation
modes, support community development and respect societal goals. In addition, in our
role as the RTPO, the UPWP ensures that provisions of the Washington State Growth
Management Act are met (RCW 47.80.20, as further defined under Washington
Administrative Code Section 468 -86).
I am happy to discuss with you any questions you may have. It is a busy time of year for
our programs, but I will do my best to make myself available for your meetings.
Scheduling conflicts are likely, so please contact me know as soon as possible if there is a
meeting you would like me to attend. I can be reached by email at
larry.mattson @yvcog.org -- or you can also contact us by calling the YVCOG office at
509 -574 -1550.
nl
2016
YVCOG BUDGET
January 1, 2016 through December 31, 2016
YVCOG EXECUTIVE COMMITTEE RECOMMENDATION
9/25/2015
YVCOG
A1
Prepared by
Yakima Valley Conference of Governments
A Metropolitan and Regional Planning
Organization
On behalf of Member Jurisdictions:
City of Grandview
City of Granger
Town of Harrah
City of Mabton
City of Moxee
Town of Naches
City of Selah
City of Sunnyside
City of Tieton
Of l C/ /6
City Union Gap
City of Wapato
City of Yakima
Yakima County
City of Zillah
2015 2015 2016 2015 -2016
2016 Budget Explanation Actual Budget Budget Change
through 6/30/15 (not including Homeless Progam)
YVCOG Revenue $ 459,945 $ 970,501 $ 1,015,216 4.61%
YVCOG Expenditures $ 460,130 $ 970,501 $ 1,015,216 4.61%
2016 < 2015 -2016
Proposed Change
Budget
YVCOG Revenue
Including Homeless Prg $ 1,615,216 25.71%
YVCOG Expenditures
Including Homeless Prg $ 1,615,216 25.71%
Homeless Program Impact on Members Assessment $0.00
Member's Assessment
General Assessment: Eased on population @ .46 per diem
MPO /RTPO: REQUIRED non - federal matching funds
MPO /RTPO Flat Rate based on population
Public Transit Flat RatE?
Difference is spread ( + / -) between jurisdictions based on population
Proposed Budget Revenue 2016
Yakima Valley. Conference of Governments
10/21/2015
GL Code & 2015 2015 2016 2015 -2016 Change
Description Actual Budget Prelim Budget
through 6/30/15 % $
615 100 308 000 01 Beginning Fund Balance - Designated ** 195,000 195,000 **
615 210 333 20 205 Fed Hwy Admin -WSDOT STP 0 50,000 25,000 - 50.00% (25,000)
615 215 333 93 945 HCFA Active Communities 2,193 10,000 0 i - 100.00% (10,000)
615 3xx 333 20 205 FHWA- DOT Metro P1 Grant (PL) 135,748 350,000 350,000 0.00% -
615 3xx 333 20 505 FTA - DOT Metro Plan Grant 42,645 42,658 70,000 64.10% 27,342
615 3xx 334 03 601 RTPO -RTPO LR - DOT 61,402 111,191 97,000 - 12.76% (14,191)
615 4xx 334 03 606 CTR Plans & Progr DOT 66,298 75,000 75,000 0.00% 0
615 4xx 333 20 205 CMAQ Grant 9,280 103,750 103,750 0.00% 0
615 700 345 89 001 Homeless Assistance & Prevention Program 0 295,400 * 600,000 103.11% 304,600
0
615 500 345 89 003 Intergov Sery -Exec Boards (TA Contr) 26,619 83,000 133,000 60.24% 50,000
615 100 368 52 001 Intergov- County /City Share -gen'l assessm 71,801 111,960 114,986 2.70% 3,026
615 100 337 03 001 Intergov -Local Match WSDOT 40,741 41,642 39,380 - 5.43% (2,262)
615 100 337 07 001 Intergov -Local FTA (Yakima Transit) 3,000 3,000 6,000 100.00% 3,000
615 100 369 90 001 Misc Revenue - copies, posters (ESD 105) 18 500 300 - 40.00% (200)
615 100 345 89 004 Associate Membership Fees 200 300 300 ? 0.00% 0
615 100 337 03 100 Intergovernmental Scholarship 0 1,500 500 - 66.67% (1,000)
615 615 369 10 001 Sale of Scrap & Junk 5,000 0 - 100.00% (5,000)
Total $ 459,945 $ 1,284,901 $ 1,615,216 25.71% $ 330,315
1/1/15 Beginning Fund Balance $318,981.24
** Designated funds; 3 mon hs float operating funds
S: \FINANCE\Budget preparation\2016 Budget PrepWurisdictions\2016 Budget PRELIM with graphs 9/22/2015
I
Budget Explanation - Revenue 2016
Yakima Valley Conference of Governments
10/21/2015
GL Code & 2015 2015 2016 2015 -2016 Change
Description Actual Budget Budget
through 6/30/15 YVCOG % $
615 100 308 000 01 Beginning Fund Balance - Designated ** 195,000 195,000 **
615 210 333 20 205 Fed Hwy Admin -WSDOT STP 0 50,000 25,000 - 50.00% (25,000)
615 215 333 93 945 HCFA Active Communities 2,193 10,000 0 - 100.00% (10,000)
615 3xx 333 20 205 FHWA- DOT Metro P1 Grant (PL) 135,748 350,000 350,000 0.00% -
615 3xx 333 20 505 FTA - DOT Metro Plan Grant 42,645 42,658 70,000 64.10% 27,342
615 3xx 334 03 601 RTPO -RTPO LR - DOT 61,402 97,191 97,000 - 0.20% (191)
615 4xx 334 03 606 CTR Plans & Progr - DOT 66,298 75,000 75,000 0.00% 0
615 4xx 333 20 205 CMAQ Grant 9,280 103,750 103,750 0.00% 0
615 500 345 89 003 Intergov Sery -Exec Boards (TA Contr) 26,619 83,000 133,000 60.24% 50,000
Homeless Housing PSA 0 0 0 #DIV /0! -
615 100 368 52 001 Intergov- County /City Share -gen'l assessm 71,801 111,960 114,986 2.70% 3,026
615 100 337 03 001 Intergov -Local Match WSDOT 40,741 41,642 39,380 - 5.43% (2,262)
615 100 337 07 001 Intergov -Local FTA (Yakima Transit) 3,000 3,000 6,000 100.00% 3,000
615 100 369 90 001 Misc Revenue - copies, posters (ESD 105) 18 500 300 - 40.00% (200)
615 100 345 89 004 Associate Membership Fees 200 300 300 0.00% 0
615 100 337 03 100 Intergovernmental Scholarship 0 1,500 500 - 66.67% (1,000)
Total $ 459,945 $ 970,501 $ 1,015,216 4.61% $ 44,715
1/1/15 Beginning Fund Balance $318,981.24
** Designated funds; 3 months float operating funds
S: \FINANCE\Budget preparation\2016 Budget Prep\Jurisdictions\2016 Budget PRELIM with graphs 9/22/2015
I
YVCOG Preliminary 2016 REVENUE BUDGET BREAKDOWN
Other
$1,300 Federal ®State
<1%
r r
7 c r . r � y �,. .
a Y
f r Local ® Contracts
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rt State,
Local, �r '
. i me $172,000
$160,666,--
10% 11%
The Unified Planning Wo Program (UPWP) is
based on state and federall transportation
planning requirements amid regional priorities. Variance Interpretation
The work program provides an estimate for the 2016 Budget
fiscal year budget.
Revenue Based on actual 2015 authorized funds and
100 308 00 001 Operation Fund Balance
carry forward balance
❖ Designated -3 months operation fund
Decrease in STP Funding
210 333 20 205 –Surface Transportation Planning (STP)
• Federal Grant B
❖ Regional Trans Planning Projects
❖ Approved UP4 estimate fiscal funds
❖ Requires a 13.5% non -fed match
3xx 333 20 205 – Federal Highway Administration (FHWA) Grant V Based on actual 2015 authorized funds and
• Metropolitan Transportation Planning Funds
carry forward balance
❖ Approved UPW! estimate fiscal funds
❖ Requires a 13.5% non -fed match
3xx 333 20 505 - Federal Transportation Administration (FTA) – 4 Based on actual 2015 authorized funds and
Department of Transportation (DOT) Metro Plan Grant
••• Metropolitan P1 nning Organization (MPO) Planning Funds carry forward balance
❖ Approved UPWP estimate fiscal funds
❖ Requires a 13.5% non -fed match
3xx 334 03 601– Regiral Transportation Planning Organization (RTPO) Planning Grant Decrease in RTPO Funds
o• Washington State RTPO Planning funds
❖ Approved UPWP estimate fiscal funds
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2016 Budget — Revenue
Page 2 Variance Interpretation
4xx 334 03 606 — Cominute Trip Reduction (CTR) Plans & Programs
❖ Washington Stage CTR Program funds
4xx 333 20 205 - Congestion Mitigation and Air Quality (CMAQ) Grant
❖ Federal Grant Funds
• Requires 13.5% non -fed match
5xx 345 89 003 - Intergo Service -Exec Boards Contracts fl Based on anticipated increase Comp
❖ Technical Assistance (TA)
• Professional Se vice (PSA) Plans
• GMA Updates
• Homeless Housing Program 4 Full -time Homeless Housing PSA
100 368 52 001 - Intergovernmental /County /City Share (General Assessments)
• Per capita $0.46 (based on Office of Financial Management [OFM] report April 1, 2015) Q OFM's population, April 1, 2015
V .46 per capita
100 337 03 001 - Interg -Local Match required with UPWP
• Transportation assessment. -. Decrease in FHWA Matching Funds
• Based on:
o Population rate, within Metropolitan Planning Organization (MPO)
o Population rate, within Regional Transportation Planning Organization (RTPO)
S:\FINANCE \Budget preparati n \2016 Budget Prep\Jurisdictions \Interpretation 2016 BUDGET REVENUE - EXPEND EXPL more det
2016 Budget — Revenue
Page 3 Variance Interpretation
100 337 07 001 - Intergovernmental Local Public Transportation Share Increase in FTA Matching Funds
• Flat Fee — Yakima Transit
100 369 90 001 -Other ]Wisc. Revenue
• Photocopies, pa ters, small miscellaneous revenue
100 345 89 004 - Associate Membership Fees
• Associate member fees $50.00 each (contracts for services with YVCOG)
o Yakima Health District
o Yakima County Fire District #4
o Port of Sunnyside
o Port of Grandview
o Yakima Regional Clean Air Authorities
o Office of Rural & Farm Worker Housing
100 337 03 100 - Governmental Scholarships
• Reimbursement of conference /workshop fees received from other governmental entities
for attending specific trainings or workshops
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I �
Proposed Budget - Expenditures 2016
Yakima Valley Conference of Governments
10/21/2015
GL Code & 2015 2015 2016 i 2015 -2016 Change
Description Actual Amended Prelim Budget
to 6/30/15 Budget I % $
Salaries •
615 110 1001 Salaries and Wages $ 270,720 $ 690,000 829,000 I 20.14% $ 139,000
615 1101002 Salaries - Overtime 696 7,200 8,000 I 11.11% 800
615 1101003 Salaries-Extra Help - - - I #DIV /0! 0
Salaries 271,416 697,200 837,000 I 2005% 139,800
Personnel Benefits
615 110 2002 Benefits- Direct 84,550 238,000 287,000 I 20.59% 49,000
615 110 2004 Benefits -Bank Accruals (63)
•
Personnel Benefits 84,487 238,000 287,000 I 20.59% 49,000
Supplies
615 110 3101 Office & Operating Supplies 4,148 36,400 44,000 I 20.88% 7,600
615 110 3501 Small Tools and Minor Equip 2,486 7,500 19,000 I 153.33% 11,500
615 110 3502 Computer Software - 3,000 8,000 I 166.67% 5,000
615 110 3590 Small & Attractive Items - - 5,000 I #DIV /0! 5,000
Supplies 6,634 • 46,900 76,000 I 62.05% 29,100
Other Services- Charges
615 110 4101 Professional Services 24,557 74,199 99,093 I 33.55% 24,894
615 110 4125 Prof Serv- Indirect Costs 2,433 4,867 5,110 * I 4.99% 243
Prof Serv- Auditor Svs - - 2,000 I 100.00% 2,000
615 110 4191 Prof Serv- Purchasing Sery 1,335 2,250 2,363 * ; 5.02% 113
615 110 4192 Prof Serv-Tech Svs 150 8,000 16,000 * I 100.00% 8,000
615 110 4201 Communications- Telephone 4,548 9,550 10,800 I 13.09% 1,250
615 110 4202 Communication- Postage 296 2,000 3,500 I 75.00% 1,500
615 110 4301 Travel 10,126 60,000 80,000 I 33.33% 20,000
615 110 4401 Advertising 3,382 6,000 12,000 I 100.00% 6,000
615 110 4501 Operating Rentals and Leases 32,949 86,000 94,000 I 9.30% 8,000
615 110 4601 Insurance 5,608 6,100 6,100 ** = 0.00% -
615 110 4701 Utility Services 65 135 150 I 11.11% 15
615 110 4801 Repair and Maintenance 1,261 2,500 3,400 I 36.00% 900
615 110 4901 Misc. (registrations, dues, 10,883 41,000 80,500 I 96.34% 39,500
subscriptions, bank service fees)
Other Services - Charges 97,593 302,601 415,016 I 37.15% 112,415
Capital Outlay
•
615 110 6401 Capital Expenditure 0 - - i #DIV /0! 0
Capit .................. ...................................,..,,,,,_........ ....,..,,,,.,,,.,,,,,,,,,..,... .,.,..,.,,,,,,,,,,,,,,,,,,,....,..,.,.,,,,,,,,,,., ,.....,,..,..................s.
P Outlay 0 - - 1 #DIV /0! 0
Debt Services- Interest
615 110 8101 Interest 0 200 200 I 0.00% 0
Debt Service - Interest 0 200 200 I 0.00% 0
Total $ 460,130 $ 1,284,901 1,615,216 I 25.71% 330,315
* County sets contract rate
** WCIA assessment rates S: \FINANCE \Budget preparation\2016 Budget Prep\Jurisdictions\2016 Budget PRELIM with graphs 9/22/2015
I
Budget Explanation- Expenditures 2016
Yakima Valley Conference of Governments
10/21/2015
GL Code & 2015 2015 2016 = 2015 -2016 Change
Description Actual Budget Prelim Budget -
to 6/30/15 YVCOG I % $
Salaries
615 110 1001 Salaries and Wages $ 270,720 $ 580,000 597,000 _ 2.93% $ 17,000
615 1101002 Salaries- Overtime 696 6,000 6,000 I 0.00% 0
Salaries 271,416 586,000 603,000 I 2.90% 17,000
Personnel Benefits
615 110 2002 Benefits- Direct 84,550 195,000 209,000 = 7.18% 14,000
615 110 2004 Benefits -Bank Accruals (63)
Personnel Benefits 84.487 195,000 209,000 1 7.18% 14,000
Supplies
615 110 3101 Office & Operating Supplies 4,148 11,500 13,473 1 17.16% 1,973
615 110 3501 Small Tools and Minor Equip 2,486 2,500 4,000 1 60.00% 1,500
Small & Attractive Items 2,000 - i - 100.00% (2,000)
615 110 3502 Computer Software - - - I #DIV /0! -
Supplies 6,634 16,000 17,473 i 9.21% 1,473
Other Services- Charges
615 110 4101 Professional Services 24,557 34,559 24,000 - 30.55% (10,559)
615 110 4125 Prof Serv- Indirect Costs 2,433 4,867 5,110 * ' 4.99% 243
Prof Serv- Auditor Svs - - 2,000 I 100.00% 2,000
615 110 4191 Prof Sery - Purchasing Sery 1,335 2,790 2,363 * ` - 15.30% (427)
615 110 4192 Prof Sery -Tech Svs 150 300 16,000 * 1 100.00% 15,700
615 110 4201 Communications - Telephone 4,548 9,550 10,800 I 13.09% 1,250
615 110 4202 Communication - Postage 296 1,000 1,000 0.00% -
615 110 4301 Travel 10,126 32,000 30,000 1 - 6.25% (2,000)
615 110 4401 Advertising 3,382 4,500 - 5,500 - 22.22% 1,000
615 110 4501 Operating Rentals and Leases 32,949 59,000 63,000 1 6.78% 4,000
615 110 4601 Insurance 5,608 6,100 5,620 ** 1 - 7.87% (480)
615 110 4701 Utility Services 65 135 150 I 11.11% 15
615 110 4801 Repair and Maintenance 1,261 2,500 2,500 I 0.00% 0
615 110 4901 Misc.
i (registrations,
bank des, 10,883 16,000 17,500 1 9.38% 1,500
subscriptions, k service fees) _.....
Other Services - Charges 97,593 173,301 - 185,543 - 7.06% 12,242
Capital Outlay
Debt Services - Interest
615 110 8101 Interest 0 200 200 1 0.00% 0
Debt ervice - Interest 0 200 200 0.00% 0
Total $ 460,130 $ 970,501 1,015,216 4.61% 44,715
* County sets contract rate
** WCIA assessment rates
S: \FINANCE \Budget preparation\2016 Budget Prep \Jurisdictions\2016 Budget PRELIM with graphs 9/22/2015
•
YVCOG Preliminary 2016 Expenditure Budget Breakdown
Eff I `
M iscel la neous, Salaries & Wages
$200
• ii Benefits
m Supplies
2 GC
, l
7 y
�t�� '� t '; i � ; 1 �; 3 : �f1� 6 �L I� Operating Expenses & Services
'a[ a { + t s
�e yr - �� Miscellaneous
S
YY k 1 3
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Sup p lie s, _ '`
76 000 Tty'
.
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a
C
M / E,
1
2016 Budget Variance Interpretation
Expenditures
4 Full -time Homeless Housing
Staff (2015 had only 6
1001 - Salaries and Wages months of salary in budget)
Based on YVCOG adopted pay plan; includes step increases
Q Pay plan adjustment and
COLA increase
2002 - Benefits — Raters provided by Yakima County V Additional Support Position
Benefits Admin Fee
Workers Comp
Retirement Contribution (employer)
Medical premiums (employer) 12 Retirement Contribution
Unemployment Insurance
3101 Supplies 4 Increase Jurisdiction
Daily office supplies
Paper, pens, printing, printer cartridges Trainings
CMAQ -CTR: Riijeshare passes; wheel option prizes, bus passes, posters, brochures, maps,
fair promotions
Learning Conferences
Meeting Supplies
4 Computer hardware
3501- Small Tools an1 Minor Equipment
Purchase Surface Slate
Examples: Computer hardware, office furniture
V Computer software
3502 - Computer Soft (vare
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2016 Budget — Expenditures Variance Interpretation
Page 2
4101 Professional Seirvices U Software maintenance
Software maintenance and licenses
o PTV America VISUM license (modeling software)
o ESRI renewal licenses (geographic information system [GIS])
fr Professional facilitators
Translation services V Marketing
Professional training for staff
CMAO -CTR: Va�npool subsidy
Bob Shull — Modeling services
Printing
Attorney
4125 - Professional Seirvices Indirect Costs Q Auditor Office
Indirect Costs ( "Current Expense" for Administrative Services with Yakima County —
Human Resources, Auditor's Office (payables /payroll) and Treasurer's Office
4191 - Prof Services — Purchasing
Yakima County contract — mail room, general /direct purchasing
4192 - Prof Services - 'fech Services 4 Yakima County Tech Services
Yakima County Tech Svs ILA
Financial Application and VPN
4201 Communications
Integra — phone s3lrstem allocation (local & long distance) and internet service 4 Additional Marketing Outreach
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2016 Budget — Expenditurl'es Variance Interpretation
Page 3
"a Auditor Office
4202 - Communication — Postage
4301- Travel
Air fare, mileage, car rental V Additional Outreach/Marketing
Lodging
Meals
Executive Committee travel
4401 Advertising
Meeting notices in Spanish and English Q Legal advertising compliance
Metropolitan / Regional Transportation Improvement Plan (M/RTIP) and amendments
Staffing opportun. ties
la Additional facility rentals /training
4501 Operating Rentals and Leases
Facility lease; office, board room, common area
Copier/Printer lea e
Plotter lease
Central Washington State Fair booth rental
Facility rental for Elected /Appointed COG Member Learning Sessions
4601 Insurance f' Estimated increase
Washington Citie Insurance Authority (WCIA): Liability and property insurance
4701 Utility Service 4 Estimated increase
Recycling
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2016 Budget — Expenditures Variance Interpretation
Page 4
4' Estimated increase
4801 Repairs and Maintenance
Includes photocopier and printer maintenance, and any other unforeseen repairs
4901 - Miscellaneous
Subscriptions to local newspapers
Dues Q Seminars, training conferences
Seminars, training conferences
General Membership registration reimbursed
8201 Debt Services — Interest
A safeguard in cafe the cash balance drops and we need to borrow money from Treasurer
to cover warrants; we would be required to pay interest
i I
I -
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Y V C O G
YAKIMA VALLEY CONFERENCE OF GOVERNMENTS
r PROPOSED MEMBERSHIP ASSESSMENTS FOR 2016
Members OFM General 1VIPO/RTP0 Total 2015 -2016 Change
% Popidation Population Assessment* Assessment 1 Assessment:. % $
2014 2015 2015 2016 2015 2016 2015 2016
GRANDVIEW 4.48% - 11,170 '11,200 $ 5,027 '$ 5,152 $ .3,369 $ ,;.2,284 $ .:;8,396 ;$ 7,436 11.4% (960)
GRANGER 1.46% 3,495 3,640 $ 1,573 $ 1,674 $ 1,214 $ 1,173 2,787 2,848 2.2% 61
HARRAH 0.26% 645 650 $ 290 $ 299; $ 500 $ 531 790 , 830 5.1% 40 .
MABTON 0.92% 2,310 2,310 $ 1,040 $ 1,063 $ 2,719 $ 860 3,759 1,923 - 48.9% (1,836)
MOXEE -1 52% 3,720 3,810 $ 1,674 ,$. 1,753! $ 3,515 $ 2,182 5,189 3,934 -24.2% (1,255)
NACHES 0.33% 815 830 $ 367 $ 382 $ 769 $ 540 1,136 921 - 18.9% (215)
SELAH 3.00% 7,395 7,495 $'. ; 3,328 $ , .3,448'• . $ _4,028 $ 3,357 7,356. 6,805 -7.5% (551)
SUNNYSIDE 6.51% 16,230 16,280 $ 7,304 $ 7,489 $ 4,569 $ 2,776 11,873 10,265 - 13.5% (1,608)
TIETON 0.50% 1,255 1,255 $` 565 "$ 577 $ "1,649 $. 810 2,214- s . 1,387 -37.3% (827)
TOPPENISH 3.59% 8,955 8,965 $ 4,030 $ 4,124 $ 2,933 $ 1,927 6,963 6,051 - 13.1% (912)
UNION GAP 2.46% 6,140 .;6,150 $::.. 2,763 $ 2,829 $ 3,409 $ 2,793 6,172 5,622 -8.9% (550)
WAPATO 2.02% 5,040 5,040 $ 2,268 $ 2,318 $ 1,250 $ 1,490 3,518 3,809 8.3% 291
YAKIMA : 37:29% 93,080 ! 93,220 $ 41,886. $„ 42,881 $ 3,250 $ 8,942 45,136 51,823" 14.8% ` 6,687
YAKIMA CO. 134.40% 85,410 85,985 $ 38,435 $ 39,553 $ 3,250 $ 8,597 41,685 48,150 15.5% 6,465
ZILLAH 1.26% 3,140 - 3,140 ;.$ ,- 1,413 $ 1,444 $ 5,216 $ 1,150 6,629 2,594 -60.9% (4,035)
TOTALS 1 I 248,800 I 249,970 I $ 111,960 I $ 114,986 1 $ 41,642 I $ 39,412 I $ 153,602 I $ 154,398 II 0.5% I 796 I
` Yakima Transit Total Trans Assessment 6,000
45,412 Required Matching Funds
*$0.46 per. capita MPO / RTPO Flat' Rate ± per capita ratio to collect required non- federal matching funds
S: \FINANCE \Budget preparation\2016 Budget Prep \Jurisdictions \Proposed 2016 General Membership Assessment