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Home My WebLink About02/03/2009 15 Sole Source Eimco Water Technologies, LLC and Penn Valley Pump Co. for a DAFT Unit and Double Disc Pump BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT . Item No. 15 For Meeting Of February 3, 2009 ITEM TITLE: A resolution authorizing a sole source procurement between the City of Yakima and Eimco Water Technologies LLC and Penn Valley Pump Co. Inc. to purchase a Dissolved Air Floatation Thickener (DAFT) Unit and Double Disc Pump, respectively. SUBMITTED BY: Max Linden, Wastewater Utility Engineer CONTACT PERSON/TELEPHONE: Max Linden, Wastewater Utility Engineer (509) 249 -6814 SUMMARY EXPLANATION: Staff respectfully requests City Council consideration of a resolution authorizing sole source procurement from Eimco Water Technologies LLC and Penn Valley Pump Co., Inc. This is a sole source purchase and formal bid requirements are requested to be waived, since Eimco Water Technologies LLC is the original supplier of the standardized DAFT Unit to be replaced di and Penn Valley Pump Co. supplies the only pump that can serve two functions as required . The existing DAFT Unit is wom out and needs to be replaced. This is a standardized Eimco unit that we wish to replace with a compatible model (Model BRW Flotator- Thickener, 45 ft diameter) from Eimco Water Technologies LLC. Replacing this unit from the same company eliminates the need to change out additional ancillary devices such as; drive control panels, recycling piping, pressurization system, air compressors, interconnecting piping mounting hardware and anchors. (Continued on next page) Resolution X Ordinance _ Contract _ Other (Specify) Funding Source: 478 Wastewater DAFT project #2223 DAFT $325,000, Pump $31,000 Total = $356,000 APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Adopt resolution to authorizing a sole source procurement between the City of Yakima and Eimco Water Technologies LLC and Penn Valley Pump Co. Inc. to purchase A DAFT Unit and Double Disc Pump, respectively. BOARD /COMMISSION RECOMMENDATION: • COUNCIL ACTION: (Continued) The ancillary equipment we currently have would not be able to be utilized with a DAFT unit other than a standardized Eimco unit, thus it is in the best interest of the city to sole source this unit from Eimco Water technologies LLC . Purchasing from Eimco assures a product that fits our current system without modification to our piping or process controls. The DAFT unit will cost approximately $325,000.00 including tax. The installation will be paid for under the upcoming Dystor /Daft replacement project that will go out to bid early this year. When the DAFT Unit is replaced we will need to thicken solids in the older existing centrifuge. This requires a pump that can perform two functions. There is one pump that can provide this for the DAFT and Centrifuge process and we wish to sole source a Penn Valley Pump (Model 6DDSX76 wNFD) for this application. This pump will be added to the DAFT unit process to provide two functions. The two functions of the pump are to provide a consistent rate of feed from the DAFT to the older existing centrifuge and to pump thickened solids to the digesters. The Penn Valley pump is the only pump that is able to do this and will enable us to purchase one pump instead of two. The pump will be used on a trial basis and allows us to make sure the pump performs both functions adequately. If it works adequately we would purchase it at an approximate cost of $31,000.00 including tax. 10 • RESOLUTION NO. R -2009- A RESOLUTION authorizing a sole source procurement between the City of Yakima and Eimco Water Technologies LLC and Penn Valley Pump Co. Inc. to purchase A DAFT Unit and Double Disc Pump respectively without Bids. WHEREAS, Article VI, section 6 of the City of Yakima Charter and the Yakima Municipal Code Chapter 1.80 generally require that purchases over $25,000 be done by competitive bidding, subject to certain exceptions; and WHEREAS, pollution control facilities are governed by a specific statute allowing for the acquisition of equipment in the sole source discretion of the governing body pursuant to RCW 70.95A.090; and, a "sole source" exception from competitive bid requirements is utilized when, due to unique specifications and requirements, it is Tess costly and more efficient to proceed as an alternate to competitive bidding; and WHEREAS, the City of Yakima Wastewater Division requires the purchase of a new DAFT Unit and double disc pump; and WHEREAS, Eimco Water Technologies LLC is the original supplier of the standardized DAFT Unit to be replaced and Penn Valley Pump Co. supplies a pump that can serve two functions as required; and WHEREAS, for operational and monetary reasons replacement of the original DAFT Unit with a compatible system (Model BRW Flotator- Thickener, 45 ft diameter) from Eimco Water Technologies LLC. provides the following advantages: • Replacement with a standardized compatible model from the same company eliminates the need to change out additional ancillary devices such as; drive control panels, recycling piping, pressurization system, air compressors, interconnecting piping mounting hardware and anchors. • The ancillary equipment we currently have would not be able to be utilized with a DAFT unit other than an Eimco unit. • Purchasing from Eimco assures a product that fits our current system without modification to our piping or process controls; and WHEREAS, for operational reasons purchasing a double disc pump (Model 6DDSX76 wNFD) from Penn Valley Pump for the DAFT process is for the following reasons: • The pump is required for a back -up thickening process when the DAFT is not in use. • The pump, when added to the DAFT unit process, provides two functions. • The pump ensures a consistent rate of feed from the DAFT to the existing centrifuge - and, conveys thickened solids to the digestors. • Only one pump is necessary rather than purchasing two. • The pump is being used on a trial basis to determine if it performs both functions adequately. • • Based on successful completion of the trial, purchase may then take place; and WHEREAS, Eimco Water Technologies LLC. Can supply Model BRW Flotator- • Thickener, 45 ft diameter to the City for approximately $325,000 and Penn Valley Pump Co. Inc. can supply the required double disc pump for approximately $31,000; and WHEREAS, the City Council finds that it is in the best interest of the City to authorize the purchase of services from Eimco Water Technologies LLC. and Penn Valley Pump Co. Inc. as a sole source purchases without calling for bids, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute a sole source procurement without calling for bids, whereby Eimco Water Technologies LLC. and Penn Valley Pump Co. Inc. agree to sell said Model BRW Flotator- Thickener, 45 ft diameter and Model 6DDSX76 wNFD, respectively, to the City of Yakima. ADOPTED BY THE CITY COUNCIL this 3 day of February, 2009. David Ed ler, Mayor S ATTEST: City Clerk •