HomeMy WebLinkAboutR-2023-061 Resolution authorizing an agreement with HLA Engineering and Land Surveying, Inc to provide Professional Construction Management, Observation and Administration Services for the Nob Hill Boulevard Resurfacing anA RESOLUTION
RESOLUTION NO. R-2023-061
authorizing an Agreement with HLA Engineering and Land Surveying, Inc.
to provide Professional Construction Management, Observation and
Administration Services for the Nob Hill Boulevard Resurfacing and
Pacific Avenue Sidewalk Improvements Projects 2619 and 2612.
WHEREAS, the Nob Hill Boulevard Resurfacing project received $1,335,000 from the
Transportation Improvement Board (TIB) for design and construction with a minimum 20% local
match required; and
WHEREAS, the Pacific Avenue Sidewalk Improvements project received $250,000 from
TIB for Complete Streets requiring no local match; and
WHEREAS, the Nob Hill Boulevard Resurfacing and Pacific Avenue Sidewalk
Improvements projects will be combined into one construction project for ease of administration
and reduced construction costs; and
WHEREAS, the City of Yakima (City) has the need to perform construction management
on the Nob Hill Boulevard Resurfacing and Pacific Avenue Sidewalk Improvements Projects;
and
WHEREAS, the City used the procedure established by Washington State law for the
bidding and awarding of public capital improvement projects; and
WHEREAS, HLA was determined to be qualified to perform the needed professional
construction management work and was selected to provide professional construction
management, observation and administration services; and
WHEREAS, the City Council of the City of Yakima finds that entering into the
Professional Services Agreement with HLA Engineering and Land Surveying, Inc., for
construction management on the Nob Hill Boulevard Resurfacing and Pacific Avenue Sidewalk
Improvements projects is in the best interests of the City and its residents; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute a Professional Services Agreement
with HLA Engineering and Land Surveying, Inc., attached hereto and incorporated herein by this
reference, not to exceed Two Hundred Thirty Thousand Nine Hundred Dollars ($230,900) to
provide construction management services and services outlined in the Professional Services
Agreement.
ADOPTED BY THE CITY COUNCIL this 18th day ofApr, 2023.
anice Deccio, Mayor
ATTEST:
Sonya CI ar Tee, City Clerk
ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.N.
For Meeting of: April 18, 2023
Resolution authorizing an agreement with HLA Engineering and
Land Surveying, Inc to provide Professional Construction
Management, Observation and Administration Services for the Nob
Hill Boulevard Resurfacing and Pacific Avenue Sidewalk
Improvements Projects 2619 and 2612
Scott Schafer, Director of Public Works
* Bill Preston, City Engineer - (509) 576-6754
SUMMARY EXPLANATION:
The City of Yakima's Nob Hill Boulevard Resurfacing project includes resurfacing from 15th Ave
to 28th Ave. Pacific Ave. Sidewalk Improvements constructs missing sidewalk segments along
Pacific Ave. The City used the procedure established by Washington State law for the bidding
and awarding of public capital improvement projects with HLA Engineering and Land Surveying,
Inc. being selected to provide professional services for construction engineering and
administration services on the projects in the amount not to exceed $230,900.00. The two
projects will be combined into one construction project for ease of administration and reduction of
construction costs. The Agreement has been attached for City Council review.
The Nob Hill Resurfacing project is being state funded with a Transportation Improvement Board
(TI B) Award of $1,335,000 requiring a 20% local match and the Pacific Ave. Sidewalk
Improvements project, is being funded by a $250,000 Award for Complete Street with no local
match required.
ITEM BUDGETED:
STRATEGIC PRIORITY:
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
ATTACHMENTS:
Yes
Public Safety
scritk n
Resolution HLA Projects
D Consultant Agreement
Upload Date
47512 023
3/31/2023
2
Type
Resolutjon
Contract
Contract Supplemental Agreement
Supplemental Agreement
Number: 1
Original Contract Number:
2022-192
City Project Number:
AT 2612/2619
Project Title:
Nob Hill Boulevard Resurfacing and Pacific
Avenue Sidewalk Improvements
HLA Project No. 22145C
Revised Amount Payable this Supplement:
Organization and Address:
HLA Engineering and Land Surveying, Inc.
2803 River Road
Yakima, WA 98902
Execution Date of Supplement:
Completion Date of Supplement:
December 31, 2024
Original Amount Payable:
$306,710
$537,610 (Increase of $230,900)
Supplemental Agreement No. 1
The City of Yakima (CITY), Washington desires to supplement the Original Contract No. 2022-192 entered
into with HLA Engineering and Land Surveying, Inc. on October 19, 2022, by Resolution No 2022-141.
All provisions in the basic contract remain in effect except as expressly modified by this supplement. The
changes to the Agreement are described as follows:
Exhibit A: Scope of Services
The attached Exhibit A - Scope of Services for additional tasks to be performed as part of this Supplemental
Agreement include Construction Engineering services associated with eighty (80) contract days.
Exhibit B: Construction Fees
Payment for this supplemental work, as shown on Exhibit B is not to exceed $230,900, bringing the total
amount of the Agreement to $537,610 (Original Task Order Amount of $306,710 plus Supplement No. 1
amount of $230,900).
Exhibit C: Schedule of Rates
Exhibit C shall be supplemented with the attached 2023 calendar year schedule of rates for the completion
of the Agreement for Professional Services.
If you concur with this supplement and agree to the changes as stated above, please sign the appropriate
spaces below and return to this office for final action.
By: .=
Consultant Signature
CITY CONTRACT
RESOLUTION NO:
City Manager Signature
Date
G:\Contracts & Task Orders\Yakima\2022\Nob Hill Blvd. Resurfacing & Pacific Ave Sidewalk Imp\CN Agreement12023-03-24 Contract No, 2022-192 Supplement 1.docx
EXHIBIT A
Scope of Services
Nob Hill Boulevard Resurfacing and Pacific Avenue Sidewalk Improvements Project
Proiect Management
1. Provide monthly status reports and invoices for work performed.
2. Maintain project files for Agency review.
Assumptions:
1. City will prepare funding reimbursements.
Construction Engineerinia and Administration
(The construction contract duration k»eighty (8O)working days. The fee estimate assumes each working
day consists of twelve (12) hours per day.)
Coordinate and facilitate preconstruction meeting, including preconstruction agenda and meeting record.
Prepare and issue Notice toProceed tuContractor.
Furnish the field survey crew to set horizontal and vertical control for the project.
Provide staking for construction, including but not limited tostructures, curb and gutter, eidmwa|k, nubgrada
elevations, signing, and pavement markings.
Provide submittal review for project materials oaprovided hythe Contractor parthospecifications. Maintain
submittals list for duration of project.
Respond tnContractor Request for Information (RF|).
Administer construction meetings anticipated once per week during the duration of improvements.
Furnish m qualified resident engineer (inspector) to observe construction and be at the project site during
all significant work. The resident engineer ahoU provide surveillance of construction for substantial
compliance with plans and specifications. |tioanticipated the Contractor may perform asphalt paving work
at night and concrete curb/sidewalk work during the day, requiring two shifts to observe construction.
Prepare daily progress reports.
Prepare weekly statements ofworking days.
Consult and advise the Agency during construction and report of the completed work with Agency
representatives.
Review acceptance sampling and testing for construction materials.
Perform measurement and computation ofpay items.
Recommend progress payments for the Contractor tothe Agency.
Prepare proposed contract change orders and/or force account computations as required.
Conduct final inspection with the Cuntnaotor. Agency, and HLA, and prepare punoh|iotofitems to be
addressed bythe Contractor and provide tothe Agency.
sAContractsxTask HVI Rvd, Resurfacing uPacific Ave oidevvam/"����Contract No, 2022-192 Supplement ,.docx
Prepare and furnish reproducible record drawings and field nu1ma ofcompleted work in accordance with
project field records.
Prepare administrative documents to the appropriate agencies which have jurisdiction over funding, design,
and construction of this project.
Monitor the Contractor and Subcontractor's compliance with State labor standards during the construction
phase of this project, including requests to sublet, intents to pay prevailing wages, affidavits of wages paid,
employee wage interviews, and issuing letters of non-compliance and/or missing documentation.
All project communications including owner, Contractor, utilities, and others shall be directed through HLA.
Prepare and submit recommendation of project acceptance and Notice of Completion ofPublic Works
Contract (NOC) for Agency review and processing.
oAContracts^Task Hill Blvd. Resurfacing aPacific Ave- Sidewalk/mp\CN Contract No, u22-1mSupplement 1.docx
EXHIBIT B
Construction Fees
The following spreadsheet shows the estimated time and expenses to perform said services. The maximum
amount of compensation to the ENGINEER shall not exceed the amount indicated, but the ENGINEER
reserves the right to move fee and hours between tasks as necessary to complete the PROJECT.
Berried Tgs, Nett Hil0 Boulevard Rouedeckle and Nate Avenue Sidewalk knorinuernents
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GAContracts & Task OrderstYakma120221Nob Hill Blvd. Resurfacing & Pacific Ave Sidewalk Imp \CN Agreement12023-03-24 Contract No 2022-192 Supplement 1.docx
EXHIBIT C
SCHEDULE OF RATES
FOR
H&AkEngineering and, Land Surveving,Inc.
Effective January 1'2023, through December 31, 2023
Senior Principal Engineer $25O.00per hour
Licensed Principal Engineer $223.00per hour
Licensed Principal Land Surveyor $223.00per hour
Licensed Professional Engineer $2O1.0Oper hour
Other Licensed Professional $2O1.00per hour
Project Engineer || $184.00per hour
Licensed Professional Land Surveyor $181.UOper hour
Project Engineer | $1O5.00per hour
Contract Administrator ||| $151.00pmrhour
Senior Planner $140.0Oper hour
CAD Technician $145.0Oper hour
Engineering Technician ||| 8130.00per hour
Planner $130.0Oper hour
Resident Engineer $136.00per hour
Surveyor $134.00per hour
Surveyor onTwo Man Crew $128.UOper hour
Contract Administrator || $120.00 per hour
Engineering Technician || $117.00per hour
Surveyor onThree Man Crew $112.DOper hour
Contract Administrator | $Q7.00per hour
Engineering Technician | $Q7.0Oper hour
Administrative/Clerical $97.00 per hour
Vehicle Mileage Federal Rate
oAo"ntr=tsvTask Hill Blvd ,Resurfacing & Pacific Ave, omevmwlmv\Gw*gr°em~muo23-0o-24Contract wvzo22'1mSupplement 1.do=
Contract Supplemental Agreement
Supplemental Agreement Organization and Address:
Number: 2 HLA Engineering and Land Surveying, Inc.
2803 River Road
Yakima, WA 98902
Original Contract Number: Execution Date of Supplement:
2022-192
City Project Number: Completion Date of Supplement:
AT2612/RT2619 December 31, 2024
Project Title: Original Amount Payable:
Nob Hill Boulevard Resurfacing and Pacific $537,610
Avenue Sidewalk Improvements
HLA Project No. 22145C
Revised Amount Payable this Supplement: $552,610 (Increase of$15,000)
Supplemental Agreement No. 2
The City of Yakima(CITY),Washington desires to supplement the Original Contract No.2022-192 entered
into with HLA Engineering and Land Surveying, Inc. on October 19, 2022, by Resolution No. 2022-141,
supplemented on April 19, 2023 by Resolution No. 2023-061. All provisions in the basic contract remain
in effect except as expressly modified by this supplement. The changes to the Agreement are described
as follows:
Scope of Services
The additional tasks to be performed as part of this Supplemental Agreement include Construction
Engineering services associated with five (5) additional contract days required by the Contractor to
complete Change Order No. 1 (catch basin improvements) and Construction Engineering related
services.
Construction Fees
Payment for this supplemental work is not to exceed $15,000, bringing the total amount of the Agreement
to $552,610 (Original Task Order and Supplement No. 1 Amount of $537,610 plus Supplement No. 2
amount of$15,000).
If you concur with this supplement and agree to the changes as stated above,please sign the appropriate
spaces below and return to this office for final action.
By:A% ', i• �irrrz 17E By: I mo)Ic-a(y-4-- FYI=j DT
•
Consultant atur
City Manager Signature CITY CONTRACT NO d� r- -�"
j /� �-��— RESOLUTION NO. • I°' rain
( , )-D-3
Date
\\fs02\General\Contracts&Task Orders\Yakima\2022\Nob Hill Blvd Resurfacing&Pacific Ave Sidewalk Imp\CN AgreemenS2023-07-18 22145C Contract No 2022-192
Supplement 2 docx