HomeMy WebLinkAbout02/24/2009 09 2008 Parks and Recreation Fee Schedule and Extra Mainentance Special Service Charge BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 9
For Meeting of February 24, 2009
ITEM TITLE: Consideration of a Resolution Amending the 2008 Parks and Recreation Fee
Schedule and Adding a Special Service Charge for Extra Maintenance
Following Events Scheduled in City Parks and Public Areas
SUBMITTED BY: Chris Waarvick, Director of Public Works
Ken Wilkinson, Parks and Recreation Manager
CONTACT PERSON/TELEPHONE: Ken Wilkinson, 575 -6020
SUMMARY EXPLANATION:
Staff requests Council consideration of an amendment to the existing 2008 Parks and
Recreation Fee Schedule. The proposed Special Service Charge is one that would be billed
following events, activities, or programs requiring extra park maintenance exceeding more
411) than one hour beyond the standard day -to -day clean -up and repair. The proposed fee would
apply to the City's public spaces as well as its parks. The standard for each park is defined in
Parks and Recreation's Park Management Plan. The proposed fee is $50 per man hour and
billing would start with the second hour.
The intent of the proposed fee is to provide an incentive for groups and individuals planning
events to assist with litter patrol and the stocking of restroom supplies, assistance already
being provided by some groups including the Yakima Youth Soccer Association for summer
tournaments. The sole criterion for the Special Service Charge is the amount of clean -up
(Continued on next page)
Resolution X Ordinance Other) 2008 Parks and Recreation Fee Schedule
Contract _ Mail to (name and address): Phone:
Funding Source Parks and Recreation Budget
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Staff respectfully requests the City Council adopt the
Resolution adding the Special Service Charge to the Parks and Recreation Fee Schedule.
BOARD /COMMISSION RECOMMENDATION: The Parks and Recreation unanimously
4110 approved a motion to recommend that the City Council adopt the Special Service charge as
written as its January 14, 2009 meeting.
COUNCIL ACTION:
Special Parks Service Charge
February 24, 2009
Page two
required by City staff following the event. It would apply to groups of 25 as well as groups of
300. Parks Maintenance staff would assist the users by providing instructions and supplies
prior to the event and visiting the park once during the day of the event.
Reduction and adjustments in staffing levels over the past has decreased Park
Maintenance's ability to provide special services for larger events. In the past Parks staff has
been able to visit parks with such events several times throughout the day to empty refuse
containers and restock restrooms. In 2009 staff will be scheduled to visit each park to
perform day -to-day maintenance only once a day. The proposed fee will hopefully encourage
user groups to perform some of these duties or, if such assistance is not forthcoming, provide
a small amount of revenue to cover over time services that may be required.
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RESOLUTION NO. R -2009-
A RESOLUTION authorizing and directing the Parks and Recreation Division Manager to
implement the addition of a Special Service Charge to the 2008 Parks
and Recreation Fee Schedule to provide for unusual and excessive
maintenance following certain special events in the City's parks and
public spaces.
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WHEREAS, Yakima City parks and public spaces are available to organizations,
associations, clubs and private individuals for special events including sports toumaments, class
reunions, festivals, family picnics and so forth; and
WHEREAS, upon certain occasions, such events result in the need for increased
maintenance and repair to restore the park or public space to its original order, and
WHEREAS, the City Council desires that City parks and public spaces be maintained in
accordance with accepted standards; and
WHEREAS, the City Council desires that fees be collected for the use of City parks and
public spaces; and
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WHEREAS, the City wishes to be compensated for the excessive need for maintenance
and repair following certain events; now therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The Parks and Recreation Division Manager of the City of Yakima is hereby authorized
and directed to amend the 2008 Parks and Recreation Fee Schedule with the addition and
implementation of a new Special Service Charge to be assessed when maintenance and repair
of City parks and public spaces exceeds normal standards.
ADOPTED =Y THE CITY COUNCIL this 24th day of February, 2009.
Dave Edler
ATTEST:
City Clerk
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2008 FEE SCHEDULE
YAKEVIA PARKS & RECREATION DIVISION
EFFECTIVE ,March 1, 2009 ( Deleted: daui1UARY 1, 2008
CONTRACTED SERVICES: Organizations, (associations, clubs, groups, etc.) contract with the
City of Yakima Parks & Recreation for services such as facilities reservations and scheduling,
maintenance, supplies, administration, etc. The organizations pay for these services.
PROGRAM FEE FORMULA: In determining fees for services and programs, the following
formula will be used:
1) Program personnel wage and benefits *X total program hours plus
2) Facility cost per hour X total program hours plus
3) Depending on the particular program, the following costs will be
included as needed:
a) Special Equipment d) Insurance g) Other
b) Material e) Maintenance
c) Transportation f) Program Promotion -
plus 4) Administration of program (at least 15% of total costs);
equals 5) Total cost of the program
divided 6) Minimum number of participants. Minimum and maximum
number of participants is based on facilities, appropriate
student/instructor ratio, safety limits, and is determined by the
supervisor and/or instructor.
equals 7) Fee for each participant
ow ages or salary may be calculated by the hour or by the unit (i.e., game, match, etc.).
- TAXES: Sales or other taxes will be charged when appropriate. In some cases, tax is included in
the stated fee.
PROGRAM DISCOUNT FOR CITY OF YAKIMA RES ENTS: As a benefit to CITY OF
YAKIMA RESIDENTS who participate in the following Parks & Recreation Programs in 2008, a
discount of approximately 20% will be offered.
Discounts apply to the following areas:
a. Special Interest Classes for both Youth and Adults
b. Fisher Golf Lessons
c. Swimming Lessons
d. Youth Sports.
Park, & Rec.
2008 Pee Schedule 1
2009 Parks Special Event Service Charge
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ADDITIONAL. ADULT SPORTS FEE FOR NON -CITY RESIDENTS: For the following
Adults Parks & Recreation Sports Programs, all non - City residents wishing to participate in •
Parks and Recreation Sports Leagues will be charged an additional registration fee of $7.50.
Additional fees apply to the following areas:
a. Volleyball
b. Basketball .
c. Fall Softball
d. Adult Slowpitch
SERVICE UNIT 421 - 'PARK USAGE FEES
Description 2008 Fees (price includes tax) Fee Code
Field Use:
Contracted Users Per Negotiation
Miscellaneous Field Use: •
(Non-Contracted Users) $8.00 /field/hr (2 hr.
Adult (
Youth minimum)
$5.00 /field/hr(2 hr.
minimum)
Tournament Field Use (Weekends) Softball
Gateway Complex, all fields, first day $450
Gateway Complex, all fields, second
day $300
Gateway Complex, one field $125 /per day •
Gardner $56 /field/day
Elks Park Ballfields $23 /field/day
Soccer
Chesterley $56 /field/day
Non Refundable Deposit 50% of Total
Parks & Rec.
2008 Fee Schedule 2
2009 Parks Special Event Service (barge
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SERVICE UNIT 421 - PARK USAGE FEES — continued
1111 2008 Fees
Description Fee Code _
(price includes tax)
Field Preparation
Changes incurred for special maintenance on an Athletic Complex set by the task and
equipment.
a Mowing with Parkmaster Only $79 per hour
b. Mowing w /one trim mower/PU & Trailer $72 per hour
c. Mowing w /two trim mowers/PU & Trailer $126 per hour
d. Drag Infield, Chalk Lines $30 per hour
e. Complete Ballfield Preparation
(tractor and turfterra) per field _ $64 per hour
Sports Complex Lights .
Lights $23/hr. + tax
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Re- setting Lights $20 per instance
• Tennis Court Reservations: •
Adult Use $8.00/court/hour .
Youth Use $6.00 /court /hour
Organizations (non -profit or commercial) Per negotiation
Note: Rental fees may be waived for contracted groups, federal, state, county or municipal
40 governments, when used for a single day, with approval from the Parks & Recreation Manager.
If equipment is moved by Parks crew, per hour labor and equipment costs will apply.
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SERVICE UNIT 422 - COMMUNITY RECREATION FEES
A ll programmed recreation activities, except summer playgrounds and youth drop -in programs
will be covered by user fees as described in "Program Fee Formula ".
Description 2008 Fees (no tax)
Special Services to Organizations By Contract
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Paris & Rae.
2008 Fee Sdeedde 3
2009 Parka Special Event Service Charge
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SERVICE IJNIIT 423 - FISHER PARK GOLF COURSE FEES
Description 2008 Fees Fee Code •
(price includes tax)
* Greens Fees:
Youth, 9 holes $ 4.75
Adult - 9 Holes $ 925
Adults — 2 9 holes $ 5.50
Family (2 adults, 2 juniors), 9 holes $26.00
Family (2 adults, 1 junior), 9 holes $21.00
Juniors /Seniors, 9 holes $ 8.25
Juniors /Seniors, 2 9 holes $ 4.50
Passes - 20 Round
Adult $148.00
Juniors & Senior Citizen $130.00
Passes - Monthly
(No weekend play - no tee -off after 4 pm)
Adult $126.00
Juniors & Senior Citizens $110.00
Season Pass
Adults $ 620.00
Juniors & Senior Citizens $ 570.00
Couples, Adults $1010.00
Couples, Seniors $ 915.00
Specials (9 Hole) $ 7.00
Moonlight Golf $11.50
Lessons Program Fee
Formula
Club /Cart Rentals
Clubs $ 5.75
Carts $ 325
* Youth- 4 — 8 years old
Juniors- 9 —18 years old
Senior- 65 years and older
Parks & Rec.
2008 Fee Schedule
2009 Parks Special Event Service Charge
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SERVICE UNIT 424 - AQUATICS FEES
III "Honored Citizen" is defined as,a person with a disability or a person who is 62 years of age or
older. Ages 3 and under may swim at any City Pool for free when accompanied by a paying
adult.
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Description 2008 Foes Fee Code
(price includes tax)
General Recreation Swimming
Youth $2.00
Adult $3.75
Honored Citizen $2.25
Family $10.00
.Lap Swimming/Water Walking
Adult $3.75
Honored Citizen $2.25
Passes 3 Month Coupon Book
(10 Swims)
Y $ 46.00 $ 16.00
Adult $ 89.00 $ 30.00
Honored Citizen $ 53.00 $ 18.50
Family $190.00 N/A
Lions Pool Rental (includes Safety staff)
1 to 50 participants $ 92.00/hour + tax
each additional 50 participants $ 28.75/hour + tax 0
Franklin Pool Rental (includes Safety staff)
1 to 50 participants $138.00/hour +tax
each additional 50 participants $ 28.75/hour + tax
Other Rentals - 25% higher than the
For Profit Agencies basic rental fee
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Parks & Rec.
2008 Fee Sthedde 5
! 2009 Parks Special Event Service Charge
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SERVICE UNIT 424 - AQUATICS FEES — continued
2008 Fees 0
Description Fee Code
(price includes tax)
2008 Non -City 2008 City
Learn To Swim (All Pools) (no tax) Resident Discount
Tiny Tots thru Level 7, Adults & Diving
(8 lessons) $ 37.00 $ 30.00
Semi - Private Lessons (8 lessons) $ 96.00 $ 80.00
Community Water Safety, Competitive
Stroke Class $ 37.00 $ 32.00
Lifeguard Training $ 80.00 $ 63.00
WSI (Water Safety Instuctor) $139.00 $113.00
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Water Exercise Classes
Include Aquacise, Hydrofit, & Swimnastics
10 -Visit punch card $ 40.00 $ 32.00
Drop -In $ 6.00 $ 5.50
Other Services/Classes By Contract or Program Fee
Formula
Pool Reservation Fee - within 3 business days of telephone reservation, a $50 fee will be collected
to confirm the reservation. This fee will be applied to the total rental fee. This fee is non - refundable
411
for canceled reservations. The remainder of the rental fee is due two weeks prior to the rental date.
Parks & Rea
2008 Fee Sdedule 6
2009 Paris Special Event Service Charge
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SERVICE UNIT 425 - HARMAN CENTER FEES
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Description 2008 Fees
Senior Citizens Tours Program Fee Formula
Classes - Miscellaneous Program Fee Formula
Annual Voluntary Subscription to the
Monthly Bulletin $12.00
Tournaments Program Fee Formula
Harman Center Rentals:
Sr. Citizen Club & Organizations
that use the facility during normal No Charge
operating hours
Individual/Group Rentals:
Ballroom, up to 5 hours $1200.00
Ballroom, Each Additional Hour $ 150.00
Ballroom, Cleaning/ Damage Deposit (holds date and $ 500.00
is refundable, per contract requirements)
Classroom, 2 hr min., weekend evenings $ 100.00/hr
Classroom, 2hr. min. normal operating hours $ 75.00/hr
Weekly or Monthly Users Per negotiation
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PARK RESERVATIONS
Processing Application Fee
'Citizens are welcome to use City park facilities on a drop -in basis without charge. However,
individuals or organizations wanting to make specific reservations are able to do so at the Parks
and Recreation Office using the standardized written application. A non - refundable application
fee of $8.00 must accompany each facility use application when it is submitted. '
SHELTER RENTALS
; Large Shelter Rental/ 100+ (West Valley Park) $66.00
I Small Shelter Rental/ up to 50 Capacity $33.00
Parks & Rec.
2008 Fee Schedule 7
2009 Parks Special Event Service Charge
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• SPECIAL EVENT FEE
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Citizens or groups wishing to schedule a community or special event in one of the C ity's Parks '
will be required to pay a Special Events Fee, fees will be based on anticipated attendance., - -- Deleted: to cover additional
Examples of community or special events could include, but are not limited to: community maintenance costs
meetings, political events, weddings, reunions, public concerts and other similar events open to Deleted: is addition, groups may be
the general public. service andchemical oil�on s tee
S pecial Events Fees for ,2009 will be as follows: _ _ --I Deleted: 2006
1 - -- 50 participants - no special event fee •
51 - 99 participants - $ 57.50
101- 200 participants -$ 86.00 .
201 -300 participants - $161.00 •
Over 301 participants - $195.00 •
In addition, groups may be required to pay for additional refuse bin service and/or for portable
chemical toilets when anticipated attendance exceeds the park's capacity.
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Special Event Service Charge
Events requiring clean-up that.exceeds routine litter and trash removal by two hours or more than -
the standard* known to be normal for that location or where damage to irrigation, restroom and
park equipment requires repair and service beyond normal maintenance. The Special Event
Service Charge will begin with the second hour and will be charged in increments of one hour at
is rate of $50.00 per man hour.
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40 * The Park Maintenance Management Plan provides guidelines for standard maintenance for
each of the city's parks.
- - - - -- Formatted: Indent: Left: 0 ", Right:
0"
The Special Event Fee will be collected before reservations are confirmed. Applicants will be .
responsible for the condition of the park after the event. Clean -up and/or damage fees will be
charged to the applicant as determined by the Parks and Recreation Manager. ..
The Parks & Recreation Manager will have the discretion to limit usage in the Parks based on .
. capacity, parking, neighborhood impact, noise level and availability. •
CONCESSIONAIRE PERMIT FEE _
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C itizens or Groups wishing to sell concessions in the Parks will be assessed a yearly. fee of
$215.00.
The Parks and Recreation Manager will have the authority to authorize vending in certain parks
according to Parks and Recreation Division policy and procedures. The Parks & Recreation
Manager will have the authority to ,waive the yearly fee in cases of contracted services or one -time -( Deleted: wave
special events. .
Parks & Sec.
1 2008 Fee Sehedde 8 •
2009 Parks Special Event Service Charge '
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Comments: It is the overall philosophy that senior citizens, handicapped and youth activities
may be subsidized by the Park fund whenever possible.
REFUND POLICY
If Parks & Recreation needs to cancel an activity, staff will notify registered participants by phone
and refund 100% of the registration fee.
If you need to cancel a reservation and seek a refund, you should present your receipt with your
request up to three (3) days before your activity's registration deadline, unless otherwise stated. If
you paid in cash or with a check, a refund for your fee minus a $5 processing fee will be processed
by the City's Finance Division and a check will be mailed to you within 15 to 30 days. If you
charged your fee on your VISA or Mastercard, the refund will be credited to the original
cardholder minus the $5.00 processing fee.
There are a few exceptions. Fees of less than $5 will not be refunded. There are no refunds on
team sports.
Parks & Rec.
2003 Fee Schedule 9
2009 Parks Special Event Service Charge
• SPECIAL EVENT FEE
Citizens or groups wishing to schedule a community or special event in one of the City's Parks will
be required to pay a Special Events Fee to cover additional maintenance costs. In addition, groups
may be required to pay for additional refuse service and chemical toilets on site. Fees will be based
on anticipated attendance. Examples of community or special events could include, but are not
limited . to community meetings, political events, weddings, reunions, public concerts and other
similar events.
Special Events Fees for 2006 will be as follows: - y
k
100 or less participants - $ 57.50
101 - 200 participants - $ Do
201 - 300 part - $161.00
Over 3113a icipa
'The Special ,Eve t wil be . o ected before reservations are confirmed. Applicants will be
responsible : r t c ition of the park after the event. Clean -up and /or damage fees will be
; charged to the applicant as determined by the Parks and Recreation Manager.
The Parks & Recreation Manager will have the discretion to limit usage in the Parks based on
1 capacity, parking, neighborhood impact, noise level and availability.
CONCESSIONAIRE PERMIT FEE
Citizens or Groups wishing to sell concessions in the Parks will be assessed a yearly fee of -
$215.00.
The. Parks and Recreation Manager will have the authority to authorize vending in certain parks
according to Parks and Recreation Division policy and procedures. The Parks & Recreation
Manager will have the authority to wave the yearly fee in cases of contracted services or one -time
special events.
Comments: it is the overall philosophy that senior citizens, handicapped and youth activities may
be subsidized by the Park fund whenever possible.
REFUND. POLICY
If Parks & Recreation needs to cancel an activity, staff will notify registered participants by phone
and refund 100% of the registration fee.
4f you need to cancel a reservation and seek a refund, you should present your receipt with your
request up to three (3) days before your activity's registration deadline, unless otherwise stated. If
you paid in cash or with a check, a refund for your fee minus a $5 processing fee will be processed
by the City's Finance Division and a check will be mailed to you within 15 to 30 days. If you
;charged your fee on your VISA or Mastercard, the refund will be credited to the original
cardholder minus the $5.00 processing fee.
There are a few exceptions. Fees of less than $5 will not be refunded. There are no refunds on
!team sports.
Parks & Rec.
2008 Fee Schedule 8
B. Bradford
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fa YAKIMA PARKS AND :RECREATION COMMISSION
January 14, 2009
Commissioners. Present: Bob Busse, Rod Bryant, Tom Hinman, Sam Karr, Mike Nixon and Paul
Williams
Commissioners Absent Maureen Adkison
Staff Present: Ken Wilkinson, Lynn Quesenbury, Traci Bennett and Ron Anderson
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Guests: Attached
Call to Order.
Chairman Bob Busse welcomed visitors and .Y -PAC TV viewers and called the meeting to order at 5:35
p.m. in the City Council Chambers at City Hall. He noted the presence of a quorum. The minutes of the
December 10, 2008, meeting were approved as mailed.
Election of Officers.
The Commissioners unanimously approved the election of. Bob Busse as chairman and Mike Nixon as
vice chairman for 2009.
Informational Item: Harman Center Senior Trips Presentation.
Ken Wilkinson introduced Traci Bennett, recreation supervisor, and Ron Anderson, recreation program
supervisor, both of whom work at the Harman Center and with its trips and tours program. They
distributed copies of the 2009 Trips and Tours catalog which describes 39 day, overnight and extended
excursions. Traci and Ron described several of the .trips including the popular Northwest Flower Show,
several plays, the Mariners' spring training and games, mystery day trips and extended travels to Reno
and New England. The trips, they said, must be prepaid and information is also included in the monthly
newsletter.
Ron Anderson said this program is one way to appeal to the Baby Boomers but the trips are geared
toward seniors so departures do not usually occur extremely early in the morning and returns are not
usually late at night.. Planning the annual list includes checking out trips offered by other senior., centers,
networking and information sharing and travel fairs. Trip evaluations help provide insight, he said, into
what works and what doesn't.
Responding to a question from Bob Busse, Traci Bennett explained the Harman Center usually provides
the tour escort for day trips while the vendors furnish escorts for extended tours. Ken Wilkinson said he
had participated in the Leavenworth Christmas Tree .Lighting bus trip in December and noted there is an
amazing number and variety of outings planned for 2009. Generally this program is limited to people 55
years old and older but, if a trip is not sold out, it is opened to those under 55 two weeks prior to departure
. and participants are signed up on a first- come - first- served basis.
Yakima Parks. and Recreation Commission • January 14, 2009, • Page 1 . ,
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Information. Item: Upper Kiwanis Park Update.
Ken Wilkinson reported meeting with City Engineering and with the special interest advisory group to
talk about the development design for Upper Kiwanis. He also reported both the Army Corps of
Engineers and the Environmental Protection Agency ,passed on jurisdiction over the application proposing
alterations to the pond and have been forwarded it to the local Department of Ecology. Office. At this
point in time, discussions continue to explore what can and cannot be done. Ken stated he is not sure the
Kiwanis Redevelopment will accommodate four fields as some people have favored, Ken said the design
would certainly be able to include three fields. He hopes to have a site drawing within the next several
weeks.
Information Item: Regional Aquatic Center Update.
The aquatic center citizen advisory committee will meet with February 12 with the Mayor and members
of the Council aquatic committee. Then the whole Council will hold a study session in April. The council
committee is still m the process of talking with the cities of Selah and Union Gap regarding their
willingness to participate in a public facilities district election. Ken has contacted consultant USKH to ask
for an updated construction estimate relevant to the year 2012. Meanwhile, staff is working on a request
for proposals for operation of an aquatic center.
Information Item: Youth Commissioner Proposal.
Ken Wilkinson passed out copies of a draft proposal for increasing the Commission's membership to nine
with the addition of two new positions designated specifically for youth representatives. He said
specifically designating both positions for youth as well as the other proposed minimum requirements —
two-year terms, high school upper class standing, city residency, etc. — were open for discussion.
Mike Nixon said his impression was that the positions would be open for individuals between the ages of
16 and 22 and .that he preferred that both slots be filled with youth. Paul Williams generally agreed. Bob
Busse suggested seeking representatives from each of the two city high schools' leadership groups. He
also proposed a meeting between the Commission and the Council Committee making the selections to
establish what might work the best. Ken Wilkinson encouraged the panel tomake a recommendation to
the Council and suggested making the guidelines less rather than more restrictive. Paul suggested making
the information public by spring break to reach as many people as possible in time for a June
appointment. Ken said staff would assemble a formal proposal and bring the issue back at the February
meeting.
Information Item: Service Charge for Special Events Proposal.
Reminding the panel of its December discussion, Ken Wilkinson said dealing with the residual effects of
past large events has led staff to seek assistance from event sponsors and the proposal of a Special Events •
Yakima Parks and Recreation Commission • . January 14, 2009, • Page 2
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0 Service Charge. Pending a recommendation from the Commission and subsequent Council action, the
proposal seeks to charge sponsors $50 per man hour for exceptional clean -up that exceeds one hour more
than the standard maintenance for the particular site The intent is not to create an additional source of
revenue but rather to encourage event sponsors to provide volunteers to help police litter and to restock
restroom supplies: Some organizations, the Yakima Youth Soccer Association for example, have already
stepped up to provide this type of assistance for its tournaments.
The Commission unanimously approved a motion, made by Paul Williams and seconded by Sam Karr, to
recommend
that Council adopt of the service charge as .written:
Information Item: Elks Park Improvement Requests from Yakima National Little League . .
Referring to Little League's presentation at the December Commission meeting, Ken Wilkinson reported
visiting Elks Park with staff members Bill Wells, Tami Andringa, John Thomas and Randy Murphy to
assess the situation and determine what repair and request could be reasonably accommodated. The
results of that assessment were contained in a report to Little League, copies of which were distributed to
the Commissioners. (See January handouts.)
For the Good of the Order.
0 Ken Wilkinson reported water condensation problems at Lions .Pool. Consultations indicate the need for a
new chiller costing in the neighborhood of $15- 20,000. Responding to a question from Tom Hinman, Ken
said this particular item had not been included in Lions' 2007 rehabilitation project. He is currently
getting quotes for new equipment.
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Ken has been working with West. Valley School District regarding maintenance of West Valley
Community Park. Originally the school district agreed with Yakima County for the mowing of the large
areas while the county did the trim mowing. The district is willing to continue a similar agreement with
the City and a contract to make the arrangement official is being prepared for Council action.
Bob Busse invited TV viewers to alert Parks and Recreation when they see things that need attention.
Audience member Zach Edmondson said he was former City Mayor Betty Edmondson's grandson, and
asked what are the plans for Fisher Golf Course. Ken Wilkinson said staff is in the process of preparing .a
request for operation proposals to explore the possibility of an outside organization operating the golf
course beginning in 2010. The intent is to deliver the same level of service without expending the same
level of funding. Zach said he suspected the proposed youth commissioners would not support closing the
course as youth, in particular, enjoy golfing there. If Fisher does not continue as a golf course, he
suggested removing the fence and letting it continue as a park.
The meeting adjourned at 6:50 p.m.
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Yakima Parks and Recreation Commission • January 14, 2009, • Page 3
. .• Parks and Recreation
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nr'' � POR SPECIALE1/ENTS _ .... t -. _: :
4.INt Y CITY PARKS
1 Organize your work force. Parks and Recreation will
X « :7. ❑ One month prior to your event, select a hel p.
, t chairman. 0 Parks staff will deliver appropri-
Li Recruit your volunteers.
ate' quantities of restroom and ,,
refuse supplies to the park's
-= • � ❑ If your event involves other organizations like _,:
k~ Y 9 storage facility prior to your
f dance groups, clubs or sports teams, send a event.
•.' notice to each one to enlist their assistance.
Suggest they appoint someone to police their
❑ Parks staff will meet with you
• ass area or sideline and remind team -
prior to the event to show you -
, } mates and fans to pick up their litter.
where the supplies are located
-, and how to access them. They
❑ Confirm their participation in writing by e-mail will also point out other thing
or snail mail. that you may need to be aware
Fk ,
r ❑ One week prior to the _event, contact Parks of.
and Recreation to have someone meet you ❑ Park staff will also show you '-
h -
0 , .,, park you supplies how to empty the waste con
at the ark to show ou where su lies and
' �I.
1-4,.-----4 waste containers will be located. , tainers, replace liners and
❑ Two or three days prior to the event, meet restock the restroom.
" ` - with our volunteers at the site to review the
Y ❑ Park litter patrol will visit the
iiCcii location and to re- confirm assignments. park once a day during o .�
P Y ,,. 9 ur your
❑ On the day of the event, have a check -in site event to answer questions and , -:4_-2 - .,.' - :e ,
with the day's schedule and assignments provide assistance.
Posted. Touch base regularly with your vol- . LI Park Maintenance staff will
'`-:,:i unteers to make sure everything is on track. empty the refuse bins the fol-
4, ❑ As your event nears its conclusion, make lowing business day.
` _ ,-. _ sure your volunteers are ready for the final
sweep through the park. �elil111CBeP A
t . ❑ Before leaving the site, inspect the park and Please leave
�' restrooms to make sure all litter has been and clean as paw as t idy y,;
pos sible. If more G`=
t picked up. Return unused supplies to stor- than routine clean-up
1 �g p and
age and lock up securely. maintenance is required , quired the �e
`* ❑ The next business day, return the storage g morning your orga_ , =
w ke to the Parks and Recreation Rece tion nization may be billed
, -, Y P man hour for that work. per
' fix; Desk and report any unusual circumstances. rs
' _
• 'w -�v �. �Y ; � aTM' rt
I• Yakirna Parksian • 2 . Y akima WA 98902 575 -6020 .':,,
Informational Letter •
Mailed to Park User
Groups in January
January 5, 2009
Dear (Special Event Organizer),
Congratulations. (Name of Event/ s) has been successful for many years and has grown
into a community institution! Parks and Recreation is proud to provide the venue and
support for your program and looks forward to it each year.
I am sad to say, however, that budget and staff revisions over the past decade have take
a toll on Parks and Recreation and we have had to reevaluate some of our operational
standards. Unhappily, we find ourselves facing a new reality, one where we can no
longer continue to provide the same level of service that we have in the past.
Beginning this spring, our park "rovers" will visit each park only once a day. This
means they will not be making extra stops to empty trash cans, pick up litter and check
restroom supplies during your event and this is where we hope we can count on
assistance from you. •
What we are asking is that you provide the manpower to periodically pull and replace
trash can liners during your event, place the full liners is a designated location for our
11)
staff to remove, police the site for litter and make sure that restrooms are stocked with
toilet paper and paper towels. Our crews will make sure supplies are on site and will be
responsible removal of refuse from the location. They will also be available to meet with
you prior to the event to show you where supplies are stored and how they need to be
used. We have also put together a simple checklist that identifies the steps that need to
be taken and that maybe helpful in organizing a volunteer force. A copy is endosed.
Last, but not least, if the parks are left in a condition that requires more than routine
clean -up and maintenance the morning following your event, it may be necessary for us
to charge for that work. This month Parks and Recreation will ask the City Council to
consider a rate of $50 per man hour for this extra maintenance service to be assessed
when extra service exceeds more than one hour.
We need your help! We are pleased when you select one of Yakima s city parks as the
site for your event. Programs and activities like yours bring life to the city's parks and
excitement to the community. Many of you and your events have grown up in City of
Yakima parks and are part of the traditions we want so much to continue. I hope we can
count of your assistance. If you have questions, please call me at 575 -6020.
Ken Wilkinson
Parks and Recreation Manager •