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Home My WebLink About02/24/2009 19 2009 Budget Amendment for 2008 Year-End Encumbrances 0 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. * 1 9 • For Meeting Of Feb 24, 2009 ITEM TITLE: An Ordinance Amending the 2009 Budget for 2008 Year -End Encumbrances SUBMITTED BY: Department of Finance and Budget CONTACT PERSON/TELEPHONE: Cindy Epperson, Deputy Director of Accounting & Budgeting -- 575 -6070 SUMMARY EXPLANATION: Attached is an Ordinance amending the 2009 Budget to provide appropriations for encumbrances outstanding at the close of the 2008 Fiscal year. Encumbrances represent orders (included in 2008 Budget appropriations) for materials which had been authorized but not yet received, or for services authorized but not yet completed, as of December 31, 2008. Therefore, appropriations from Unencumbered Fund Balances are required to move forward the budget for payment when the materials 0 are received or services completed. In some instances, the appropriations will be funded by approved grants (i.e. Neighborhood Development Block Grants, Growth Management Fund grants, etc.) For these items, Finance will also increase the grant revenue budgets to match the estimated revenues to the corresponding expenditures. In all other instances, the appropriations will be funded by reserves in their respective funds. This is an annual year -end accounting requirement. Resolution_ Ordinance XX Contract Other (Specify) Schedule 1 Funding Source Various Funds APPROVED FOR SUBMITTAL '��- ■> City Manager STAFF RECOMMENDATION: Read Ordinance by title only at the February 24, 2009 meeting. Pass Ordinance after the second reading at the March 3, 2009 meeting. BOARD /COMMISSION /COMMITTEE RECOMMENDATION: 411 COUNCIL ACTION: ORDINANCE NO. 2009 AN ORDINANCE amending the 2009 budget for the City of Yakima; and making appropriations for 2008 Year -End Encumbrances from Unappropriated Fund Balances within various Funds for expenditure during 2009. WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2009 in various amounts and for the purposes mentioned in the attached Schedule, and WHEREAS, at the time of the adoption of the 2009 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2009, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this day. of March , .2009. DAVID EDLER, MAYOR ATTEST: CITY CLERK . First Reading: Publication Date: Effective Date: Cepperson 2/13/2009 City of Yakima 2008 Encumbrance Ordinance SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION GENERAL FUND City Cleric/Records 000.014.611.0000.51130.492 $9,682 Print Municipal Code Updates Human Resources 000.016.628.PERS.51610.410 $5,000 FLSA Exempt Study Hearing Examiner 000.020.313.0000.55860.410 $5,000 Hearings. Examiner Caseload Planning 000.021.310.0000.55820.350 $2,526 Office Furniture Police 000.031.113.0000.52120.480 $3,660 Car Parts Alk000.031.113.DOGS.52120.350 $1,730 K9 Screen 00.031.119.0000.52120.311 $1,413 Patrol Supplies 000.031.119.0000.52110.311 $1,830 Vehicle Antennas 000.031.119.0000.52110.350 $4,639 , Itronix Computer & Mounting Gear $13,272 Police Pension 000.035.642.0000.51720.410 $16,000 Actuarial Valuation -LEOFF 1 Pension Engineering 000.041.528.0000.53220.410 $5,000 Professional services - project support City Hall Maintenance 000.051.633.0000.51830.311 - $4,000 Council Chamber Upgrade Information Systems 000.052.631.0000.59421.641 $164,610 Prosecutorial Case Mgmt System 000.052.631.0000.51880.410 $149,808 Time & Attendance Mgmt Software 000.052.631.0000.51880.410 $25,000 E- payment Software $339,418 TOTAL GENERAL FUND $399,898 • r cje 2/19/2009 Page 1 of 3 City of Yakima 2008 Encumbrance Ordinance SCHEDULE I Appropriate out of unappropriated fund balances of various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION NEIGHBORHOOD DEV FUND Grant awards carried forward 124.124.331.0000.55920.41E $19,658. Public / Community Services 124.124.331.0000.55920.488 $78,000 Neighborhood Improvements /Clean -up 124.124.331.0000.55920.48T $160,000 Economic Development 124.124.331.0000.55920.48U $453,553 Public Facilities 124.124.331.HS01.55920.48F $394,500 Single Family First Time Home Buyer 124.124.331.HS02.55920.48E $79,482 CDBG Single Family Housing Rehab 124.124.331.HS05.55920.481 $12,000 CDBG Rehab Relocation Program 124.124.331.IRRI.55920.48W $12,318 308 Irrigation, Single Family Rehab 124.124.337.HS08.55920.48M $228,329 HOME Single Family Program 124.124.337.HS09.55920.48Y $770,521 HOME CHDO $2,208,361 COMMUNITY RELATIONS FUND 125.125.434.0000.57390.350 $1,091 Hearing Assist. Sys. - Council Chamber; 125.125.434.0000.57390.480 $9,786 Power Pole replacement -fiber $10,876 GROWTH MGMT FUND 140.140.314.0000.55880.410 $20,305 SEPA Integration 140.140.314.1994.54440.410 $29,440 $49,745 Transportation Modeling Update STREETS & TRAFFIC ENG FUND 141.133.116.0000.54263.312 $4,198 35' Wood Utility Poles 141.133.525.0000.54264.314 $1,554 Encom Data Radio 141.133.526.0000.54340.410 $5,615 Prof Services- Traffic Calming 141.133.526.0000.54340.410 $10,000 Prof Services- Transportation Plan 141.141.522.0000.54261.410 $26,000 50/50 Sidewalk program $47,367 EMERGENCY MED SERVICES FUND 150.150.126.0000.59426.642 $15,000 $15,000 Emergency Medical Equipment TROLLEY FUND 162.162.326.2153.59479.650 $26,586 $26,586 Trolley Barn Enhancement Project LAW AND JUSTICE CAPITAL FUND 333.333.103.0000.51250.350 $4,544 Hearing Assist. System -Muni. Court 333.333.103.0000.59415.641 $11,250 Copy Machine -Legal 333.333.111.0000.52120.350 $30,689 Police Vehicle Radios 411 333.333.111.0000.59421.642 $40,000 Auto Theft Prevention Program $86,483 cje 2/19/2009 Page 2 of 3 City of Yakima • 2008 Encumbrance Ordinance SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION CONVENTION CENTER CAPITAL FUND 370.370.328.0000.57520.350 $2,770 $2,770 Presenter Tables TRANSIT CAPITAL FUND 364.364.518.0000.59447.642 $6,763 Modems for Transit 364.364.518.0000.59447.647 $35,500 Modems for Transit $42,263 TRANSIT. OPERATIONS 462.462.514.T646.54780.350 $6,862 ADA Grant -Minor Equipment 462.462.514.T646.54780.480 $1,422 ADA Grant- Repairs & Maint. 462.462.514.T646.59447.644 $6,417 ADA Grant- Equipment 462.462.514.T646.59447.647 $16,290 ADA Grant - Vehicle $30,991 W ASTEWATER OPERATIONS 3.473.232.S232.53584.311 $1,731 $1,731 Pump Housing /Seal Rings WATER OPERATIONS 474.474.341.0000.53480.312 , $2,115 3" Meter 474.474.343.0000.53480.4WT $2,651 Analysis of Raw Water Samples $4,766 WELLNESS /EAP FUND 516.516.655.0000.51790.350 $10,820 $10,820 Fitness Equipment EQUIPMENT REPLACEMENT FUND 551.551.634.ER02.54848.346 $8,081 Equipment Maintenance Parts 551.552.636. ER06.59448.64P $15,250 Replace wrecked Police Motorcycle $23,331 ENVIRONMENTAL FUND 555.555.639.2145.54650.480 $75,000 $75,000 Richardson Airway Dirt Removal FIREFIGHTERS PENSION FUND 612.612.642.0000.51720.410 $16,000 Actuarial Valuation -LEOFF 1 Medical $16,000 TOTAL ALL FUNDS $3,051,989 • cje 2/19/2009 Page 3 of 3