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Home My WebLink AboutHilton Garden Inn - Sales Agreement (Courtesy Block)Hilton Garden Irmo SALES AGREEMENT (Courtesy Block) The sleeping rooms listed below will be considered definite commitments upon signing of this Agreement. DESCRIPTION OF GROUP AND EVENT ORGANIZATION: Yakima Police Department ADDRESS: NAME OF EVENT: Yakima Police Department CONTACT; Miles Imbery PHONE NUMBER: 509-306-3804 EMAIL: Miles.imbery@yakimawa.gov Group ID: HOTEL CONTACT INFORMATION HOTEL: Hilton Garden Inn - Yakima ADDRESS: 401 E Yakima Ave, Yakima, WA 98901 CONTACT: Dena Johns PHONE NUMBER: 509-454-1111 EMAIL: Dena.Johns@Hilton.com SLEEPING ROOMS AND RATES RATE Aug 7, 2023 Aug 8, 2023 Aug 9, 2023 Aug 10, 2023 Aug 11, 2023 Monday Tueday Wednesday Thursday Friday Single/King $159.00 10 10 10 10 10 TOTAL 10 10 10 10 10 RATE Aug 14, 2023 Aug 15, 2023 Aug 16, 2023 Aug 17, 2023 Aug 1A 2023 Monday Tuesday Wednesday Thursday Friday Single/King $159.00 10 10 10 10 10 TOTAL 10 10 10 10 10 • Rates are (net, non-commissionable) and are quoted exclusive of applicable state and local taxes (currently 11.3%) plus a $4 tourism fee. • Hotel room rates are subject to change if dates and/or length of stay are altered. • The entire Hotel is non-smoking, please advise Group attendees. ROOM & RELATED CHARGES • Guests will be responsible for their own guestroom, tax and incidental charges upon checkout. Individual reservations must be cancelled 48-hours prior to the date of arrival or cancellation fee of one night's stay may apply. RESERVATIONS & CUT OFF DATE Reservations for the event can be made by: Individuals will call the hotel direct or toll free reservations number. Please use the group code provided when making all reservations. Reservations must be received on or before July 7, 2023). At the cut- off date, all unreserved rooms will be released. Reservation requests received after July 7, 2023 will be accepted on a space and rate available basis. 1of3 CHECK-IN/CHECK-OUT POLICY Official check -in time is 3:00 p.m, Groups may be checked in earlier depending on occupancy levels and availability of "ready" rooms. Check-out time is 12 noon at this Hotel, PARKING Self -parking is currently $10 per night for overnight guests and is on a space available basis. Any parking fees are the responsibility of the Individual unless otherwise noted. Parking charges are subject to change without notice. (Parking has been waived) FORCE MAJEURE Neither party shall be responsible for failure to perform this Agreement If circumstances beyond their control, including, but not limited to; acts of God, shortage of commodities or supplies to be furnished by the Hotel, governmental authority or war in the United States that makes it illegal or impossible for the Hotel to hold the event. INDEMNIFICATION Each party hereby agrees to Indemnify, defend and hold the other harmless from any loss, liability, costs or damages arising from actual or threatened claims or causes of action resulting from the gross negligence or intentional misconduct of such party or its respective officers, directors, employees, agents, contractors, members or participants (as applicable), provided that with respect to officers, directors, employees, and agents, such Individuals are acting within the scope of their employment or agency, as applicable. AMERICANS WITH DISABILITIES ACT Both the Group and the Hotel shall be responsible for compliance with the public accommodation requirements of the Americans with Disabilities Act as defined by law. The Hotel shall provide, to the extent required by the Act, such auxiliary aids and/or services as may be reasonably requested by Group, provided that Group gives reasonable advance written notice to the Hotel of such needs. Group shall be responsible for the cost of any auxiliary aids and services (Including engagement of and payment to specialized service providers, such as sign language interpreters), other than those types and quantities typically maintained by the Hotel. SIGNATURE This Agreement, with exhibits attached (if any), constitutes the entire Agreement between the parties and may not be amended or changed unless done so in a writing signed by Hotel and Group. The undersigned represent, that they are authorized to sign and enter into this Agreement. To guarantee rates quoted, the availability of sleeping rooms requested, and all other terms of this Agreement, this Agreement must be signed and returned to the Hotel by March 29, 2023 or the rooms may be cancelled. ACCEPTED AND AGREED TO: The Hilton Garden Inn Yakima and Yakima Police Department have agreed to and have executed this Agreement by their authorized representatives as of the dates indicated below Approved and authorized by Yakima Police Department Signature: Date: Apr 4, 2023 Name, Robert Harrison Title: City Manager Approved and auty sa .►by Hotel: Signature: Date: Name: Dena Johns Title: Area Director of Sales and Catering 2of3 2023-O53 Hilton ",00 Final Audit Report ocks 2023-04-04 Created: 2023-04-03 By: Tory Adams (tory.adams@yakimawa.gov) Status: Signed Transaction ID: CBJCHBCAABAA3g35dKkY5W0BeM9GnIV7Tr-y2OGuYzgl "Hilton Room Blocks" History Document created by Tory Adams (tory.adams@yakimawa.gov) 2023-04-03 - 7:04:24 PM GMT Document emailed to Matthew Murray (matt.murray@yakimawa.gov) for signature 2023-04-03 - 7:07:40 PM GMT Tory Adams (tory.adams@yakimawa.gov) added alternate signer shawn.boyle@yakimawa.gov. The original signer Matthew Murray (matt.murray@yakimawa.gov) can still sign. 2023-04-03 - 7:10:37 PM GMT '. Document emailed to shawn.boyle@yakimawa.gov for signature 2023-04-03 - 7:10:37 PM GMT Email viewed by shawn.boyle@yakimawa.gov 2023-04-03 - 7:13:05 PM GMT 1:ta Signer shawn.boyle@yakimawa.gov entered name at signing as Shawn M. Boyle 2023-04-03 - 7:13:59 PM GMT Po Shawn M. Boyle (shawn.boyle@yakimawa.gov) has reviewed and explicitly agreed to the terms of use and to do business electronically with City Of Yakima 2023-04-03 - 7:14:02 PM GMT Document e-signed by Shawn M. Boyle (shawn.boyle@yakimawa.gov) Signature Date: 2023-04-03 - 7:14:02 PM GMT - Time Source: server Document emailed to jennifer.ferrer@yakimawa.gov for signature 2023-04-03 - 7:14:03 PM GMT Email viewed by jennifer.ferrer@yakimawa.gov 2023-04-03 - 7:28:15 PM GMT Powered by Adobe Acrobat Sign Signerjennifer.ferrer@yakimawa.gov entered name at signing as Jennifer Ferrer -Santa Ines 2023-04-03 - 9:32:25 PM GMT Pe Jennifer Ferrer -Santa Ines (jennifer.ferrer@yakimawa.gov) has reviewed and explicitly agreed to the terms of use and to do business electronically with City Of Yakima 2023-04-03 - 9:32:27 PM GMT Document e-signed by Jennifer Ferrer -Santa Ines (jennifer.ferrer@yakimawa.gov) Signature Date: 2023-04-03 - 9:32:27 PM GMT - Time Source: server El Document emailed to bronson.faul@yakimawa.gov for signature 2023-04-03 - 9:32:29 PM GMT Email viewed by bronson.faul@yakimawa.gov 2023-04-03 - 9:32:49 PM GMT Signer bronson.faul@yakimawa.gov entered name at signing as Bronson Faul 2023-04-03 - 9:33:44 PM GMT Pe Bronson Faul (bronson.faul@yakimawa.gov) has reviewed and explicitly agreed to the terms of use and to do business electronically with City Of Yakima 2023-04-03 - 9:33:46 PM GMT Document e-signed by Bronson Faul (bronson.faul@yakimawa.gov) Signature Date: 2023-04-03 - 9:33:46 PM GMT - Time Source: server Document emailed to bob.harrison@yakimawa.gov for signature 2023-04-03 - 9:33:48 PM GMT t Email viewed by bob.harrison@yakimawagov 2023-04-04 - 4:45:17 PM GMT '¢ Signer bob.harrison@yakimawa.gov entered name at signing as Robert Harrison 2023-04-04 - 4:46:24 PM GMT Pe Robert Harrison (bob.harrison@yakimawa.gov) has reviewed and explicitly agreed to the terms of use and to do business electronically with City Of Yakima 2023-04-04 - 4:46:26 PM GMT Document e-signed by Robert Harrison (bob.harrison@yakimawa.gov) Signature Date: 2023-04-04 - 4:46:26 PM GMT - Time Source: server Document emailed to Silvia Corona (Silvia.Corona@yakimawa.gov) for approval 2023-04-04 - 4:46:28 PM GMT t Email viewed by Silvia Corona (Silvia.Corona@yakimawa.gov) 2023-04-04 - 4:48:24 PM GMT Powered by Adobe Acrobat Sign Pe Silvia Corona (Silvia.Corona@yakimawa.gov) has reviewed and explicitly agreed to the terms of use and to do business electronically with City Of Yakima 2023-04-04 - 4:52:24 PM GMT Document approved by Silvia Corona (Silvia.Corona@yakimawa.gov) Approval Date: 2023-04-04 - 4:52:24 PM GMT - Time Source: server Agreement completed. 2023-04-04 - 4:52:24 PM GMT Names and email addresses are entered into the Acrobat Sign service by Acrobat Sign users and are unverified unless otherwise noted. 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