HomeMy WebLinkAbout04/06/2010 12 Softball Officiating Services YVUA Agreement [Yakima Valley Umpires Association] • BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No: ( 2_
For Meeting of: April 6, 2010
ITEM TITLE: Consideration of a Resolution authorizing execution of the 2010 Agreement with
the Yakima Valley Umpires Association (YVUA) for officiating services for the
Parks and Recreation Softball Program
SUBMITTED BY: Chris Waarvick, Director of Public Works
Ken Wilkinson, Parks and Recreation Manager
CONTACT PERSON/TELEPHONE: Ken Wilkinson, 575 -6020
SUMMARY EXPLANATION:
Attached is the 2010 Agreement with the Yakima Valley Umpires Association (YVUA) to provide
softball officiating services. This agreement is updated yearly and provides certified American Softball
Association (ASA) softball officials to facilitate league and tournament softball games as needed to
40 meet the Parks and Recreation Softball Program schedule.
The City budgets approximately 0 000 a year for umpire services. g pp y $4 y ump a ervices. Participation fees offset this cost.
Resolution X Ordinance _ Contract X Other (Specify)
Mail to (name and address): Assigning Secretary, Yakima Valley Umpires Association, 14771
Yakima Valley Highway, Zillah, WA 98953 -
Funding Source Parks and Recreation Budget $40,000
APPROVED FOR SUBMITTAL: �_ -�� City Manager
STAFF RECOMMENDATION: Staff respectfully requests Council to adopt the Resolution authorizing
and directing the City Manager to execute the "2010 Agreement between the City of Yakima and
Yakima Valley Umpires Association" for the purpose of obtaining officiating services for the City of
Yakima's organized softball program.
BOARD /COMMISSION /COMMITTEE RECOMMENDATION:
COUNCIL ACTION:
Yakima-Valley-Umpires-Assoc-2010 rtf
RESOLUTION NO. R -2010-
A RESOLUTION authorizing and directing the City Manager to execute an agreement
with the Yakima Valley Umpires Association to obtain softball
officiating services for the City of Yakima's organized softball
program.
WHEREAS, the Department of Public Works' Parks and Recreation Division
manages and facilitates an organized softball program in City parks; and
WHEREAS, such a program requires the services of umpires to officiate
scheduled games and tournaments; and
WHEREAS, Yakima Valley Umpires Association, hereinafter "YVUA," has the
experience and expertise necessary to provide certified ASA softball officials and agrees
to perform these services for the City under the terms and conditions set forth in the
attached agreement; and
WHEREAS, the City Council deems it to be in the best interest of the City of
Yakima to contract with YVUA for umpire services in accordance with the terms and
• conditions of the attached agreement, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute the attached and
incorporated "2010 Agreement between the City of Yakima and the Yakima Valley
Umpires Association" for the purpose of obtaining officiating services for the City of
Yakima's organized softball program.
ADOPTED BY THE CITY COUNCIL this day of April, 2010.
ATTEST: Micah Cawley, Mayor
City Clerk
•
um pire- assn- res -10- sm.doc / ms
•
ATTACHMENT "A"
AREAS OF RESPONSIBILITIES:
1. The City of Yakima Parks and Recreation Division shall:
A. Provide league schedules in writing to the YVUA's Assigning Secretary no
later than seven (7) days prior to the beginning of the season.
B. Give a minimum of forty -eight (48) hours notice of schedule changes.
1. Failure to provide forty -eight (48) hours notice of schedule changes
shall result in a rescheduling game fee being charged against the City.
2. All game reschedules resulting from acts of God shall be rescheduled
with no game fee being assessed against the City.
• C. Provide a tentative tournament schedule in writing to the YVUA's Assigning
Secretary no later than eight (8) days prior to the scheduled tournament.
D. Provide a final tournament schedule in writing to the YVUA's Assigning
Secretary no later than five (5) days prior to the scheduled tournament.
E. Pay the YVUA for services provided within thirty (30) days after receiving a
statement /billing invoice.
2. The Yakima Valley Umpires Association shall:
A. Provide certified and properly trained ASA softball officials for all league
and tournament games, as needed, to meet the City's softball program
schedule.
B. Schedule their certified officials to meet the City's softball program schedule.
C. ,Pay all certified officials for games worked in order to meet the City's
softball program schedule.
•
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ATTACHMENT "B"
PAYMENT SCHEDULE
1. The City of Yakima Parks and Recreation Division shall:
A. Compensate the YVUA at the rate of
1. League Play
Adult Slowpitch one (1) man mechanics $21.50 per game
Adult Slowpitch two (2) man mechanics $43.00 per game
Adult Fastpitch one (1) man mechanics $46.00 per game
Adult Fastpitch two (2) man mechanics $72.00 per game
2. Weekend Play
Adult one (1) man mechanics $23.50 per game
Adult two (2) man mechanics $47.00 per game
B. Pay a Rescheduling Fee of:
1. League Play $1.25 per game
2. Tournament Play $1.25 per game
C. Pay an Organizational Fee of
1. Assigning Fee 7% of game fee
D. The total amount of this Agreement shall not exceed $40,000.00.
2. The Yakima Valley Umpires Association shall:
A. Provide' an itemized monthly invoice /billing to the City's Athletic
Supervisor for the services scheduled for the upcoming month on the 1st
day of each month. To be included in this monthly statement /billing are
any service adjustments, additional fees and charges, for the previous
month, and their reconciliation. The City has the right to set -off as to any
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. accrued fees in the nature of a P tY
enal or reimbursement for failure to
perform.
B. Pay a No -Show Fee of:
1. League Play $25.00 per game
2. Tournament Play $25.00 per game
C. Pick up the final written tournament schedules at the Parks and Recreation
Office at 2301 Fruitvale Boulevard, between 4:00 p.m. and 5:00 p.m., five (5)
days prior to the scheduled tournament.
D. Provide to the City, at no charge, a schedule of certified officials assigned to
officiate tournament games. This schedule shall be provided to the City's
Athletic Coordinator no later than 2:00 p.m., one (1) day prior to the
scheduled tournament.
E. Pay a "No- Show" fee for all scheduled games when an official does not meet
the City's softball program schedule and causes the game to be rescheduled.
1. Failure of an official to be on site five (5) minutes before a game is
scheduled to be played shall constitute a "No-Show."
2. Failure of an official to officiate a complete scheduled game, unless
called because of acts of God, shall constitute a "No- Show.
3. The City has the right to set -off as to any accrued "No- Show" fees for
failure to perform.
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