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HomeMy WebLinkAbout04/06/2010 12 Softball Officiating Services YVUA Agreement [Yakima Valley Umpires Association] • BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No: ( 2_ For Meeting of: April 6, 2010 ITEM TITLE: Consideration of a Resolution authorizing execution of the 2010 Agreement with the Yakima Valley Umpires Association (YVUA) for officiating services for the Parks and Recreation Softball Program SUBMITTED BY: Chris Waarvick, Director of Public Works Ken Wilkinson, Parks and Recreation Manager CONTACT PERSON/TELEPHONE: Ken Wilkinson, 575 -6020 SUMMARY EXPLANATION: Attached is the 2010 Agreement with the Yakima Valley Umpires Association (YVUA) to provide softball officiating services. This agreement is updated yearly and provides certified American Softball Association (ASA) softball officials to facilitate league and tournament softball games as needed to 40 meet the Parks and Recreation Softball Program schedule. The City budgets approximately 0 000 a year for umpire services. g pp y $4 y ump a ervices. Participation fees offset this cost. Resolution X Ordinance _ Contract X Other (Specify) Mail to (name and address): Assigning Secretary, Yakima Valley Umpires Association, 14771 Yakima Valley Highway, Zillah, WA 98953 - Funding Source Parks and Recreation Budget $40,000 APPROVED FOR SUBMITTAL: �_ -�� City Manager STAFF RECOMMENDATION: Staff respectfully requests Council to adopt the Resolution authorizing and directing the City Manager to execute the "2010 Agreement between the City of Yakima and Yakima Valley Umpires Association" for the purpose of obtaining officiating services for the City of Yakima's organized softball program. BOARD /COMMISSION /COMMITTEE RECOMMENDATION: COUNCIL ACTION: Yakima-Valley-Umpires-Assoc-2010 rtf RESOLUTION NO. R -2010- A RESOLUTION authorizing and directing the City Manager to execute an agreement with the Yakima Valley Umpires Association to obtain softball officiating services for the City of Yakima's organized softball program. WHEREAS, the Department of Public Works' Parks and Recreation Division manages and facilitates an organized softball program in City parks; and WHEREAS, such a program requires the services of umpires to officiate scheduled games and tournaments; and WHEREAS, Yakima Valley Umpires Association, hereinafter "YVUA," has the experience and expertise necessary to provide certified ASA softball officials and agrees to perform these services for the City under the terms and conditions set forth in the attached agreement; and WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to contract with YVUA for umpire services in accordance with the terms and • conditions of the attached agreement, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute the attached and incorporated "2010 Agreement between the City of Yakima and the Yakima Valley Umpires Association" for the purpose of obtaining officiating services for the City of Yakima's organized softball program. ADOPTED BY THE CITY COUNCIL this day of April, 2010. ATTEST: Micah Cawley, Mayor City Clerk • um pire- assn- res -10- sm.doc / ms • ATTACHMENT "A" AREAS OF RESPONSIBILITIES: 1. The City of Yakima Parks and Recreation Division shall: A. Provide league schedules in writing to the YVUA's Assigning Secretary no later than seven (7) days prior to the beginning of the season. B. Give a minimum of forty -eight (48) hours notice of schedule changes. 1. Failure to provide forty -eight (48) hours notice of schedule changes shall result in a rescheduling game fee being charged against the City. 2. All game reschedules resulting from acts of God shall be rescheduled with no game fee being assessed against the City. • C. Provide a tentative tournament schedule in writing to the YVUA's Assigning Secretary no later than eight (8) days prior to the scheduled tournament. D. Provide a final tournament schedule in writing to the YVUA's Assigning Secretary no later than five (5) days prior to the scheduled tournament. E. Pay the YVUA for services provided within thirty (30) days after receiving a statement /billing invoice. 2. The Yakima Valley Umpires Association shall: A. Provide certified and properly trained ASA softball officials for all league and tournament games, as needed, to meet the City's softball program schedule. B. Schedule their certified officials to meet the City's softball program schedule. C. ,Pay all certified officials for games worked in order to meet the City's softball program schedule. • Page7of7 ATTACHMENT "B" PAYMENT SCHEDULE 1. The City of Yakima Parks and Recreation Division shall: A. Compensate the YVUA at the rate of 1. League Play Adult Slowpitch one (1) man mechanics $21.50 per game Adult Slowpitch two (2) man mechanics $43.00 per game Adult Fastpitch one (1) man mechanics $46.00 per game Adult Fastpitch two (2) man mechanics $72.00 per game 2. Weekend Play Adult one (1) man mechanics $23.50 per game Adult two (2) man mechanics $47.00 per game B. Pay a Rescheduling Fee of: 1. League Play $1.25 per game 2. Tournament Play $1.25 per game C. Pay an Organizational Fee of 1. Assigning Fee 7% of game fee D. The total amount of this Agreement shall not exceed $40,000.00. 2. The Yakima Valley Umpires Association shall: A. Provide' an itemized monthly invoice /billing to the City's Athletic Supervisor for the services scheduled for the upcoming month on the 1st day of each month. To be included in this monthly statement /billing are any service adjustments, additional fees and charges, for the previous month, and their reconciliation. The City has the right to set -off as to any Page 8of8 . accrued fees in the nature of a P tY enal or reimbursement for failure to perform. B. Pay a No -Show Fee of: 1. League Play $25.00 per game 2. Tournament Play $25.00 per game C. Pick up the final written tournament schedules at the Parks and Recreation Office at 2301 Fruitvale Boulevard, between 4:00 p.m. and 5:00 p.m., five (5) days prior to the scheduled tournament. D. Provide to the City, at no charge, a schedule of certified officials assigned to officiate tournament games. This schedule shall be provided to the City's Athletic Coordinator no later than 2:00 p.m., one (1) day prior to the scheduled tournament. E. Pay a "No- Show" fee for all scheduled games when an official does not meet the City's softball program schedule and causes the game to be rescheduled. 1. Failure of an official to be on site five (5) minutes before a game is scheduled to be played shall constitute a "No-Show." 2. Failure of an official to officiate a complete scheduled game, unless called because of acts of God, shall constitute a "No- Show. 3. The City has the right to set -off as to any accrued "No- Show" fees for failure to perform. Page9of9