HomeMy WebLinkAboutWest Valley Fire-Rescue - Facility Use AgreementWest Valley Fire -Rescue
Yakima County Fire District 12
FACILITY USE AGREEMENT
I. RECITALS
WHEREAS, Yakima County Fire District 12 (District) is the owner of a Fire Station / Training Facility (the "Facility")
located at 10000 Zier Road, Yakima, Washington; and
WHEREAS, "User" desires to utilize the Facility for the purposes listed on page 3.
II. TERMS AND CONDITIONS
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, the parties
hereby agree as follows:
1. Terms of Agreement. User will be permitted to use the Facility on the days approved on the Agreement form. This
Agreement shall be effective for the scheduled period outlined below only. Each use request will be on a case by case
basis, requests for facility use dates must be on an Agreement form for each day / event needed.
2. Non -Exclusive Use. User recognizes that the Facility will be used by the District and by other users for purposes
approved by the District. User shall not schedule any use of the Facility for any purpose outside the scope of this
agreement, without prior approval from the District.
3. Facility Fee. The User will pay the District a fee for use of the Facility according to the Fee Schedule set by the
District. All payments shall be due prior to the use of the Facility, unless other arrangements have been made and
approved in advance by the District. In the event that other arrangements are made with the District in advance, overdue
amounts will accrue interest at the rate of twelve percent (12%) per annum. User will be liable for a cancellation fee
according to the Fee Schedule, The District reserves the right to change the Fee Schedule at any time without advance
prior notice to User.
4. Rules of Facility Use. As per District Policy 2303, Public Use of District Training Facility, regarding the use of the
Facility the following rules apply:
4.1 The Training Center Facility shall be used for open public meetings, civic group meetings and functions,
classes, presentations, and workshops. Religious and political activities / gatherings shall be in accordance
with RCW 42.17.130. The District reserves the right to deny any and all requests for training facility use.
4.2 All scheduling of the Training Facility use is to be done by contacting the Administrative Office of Yakima
County Fire District 12 at (509)966-3111. A Facility Use Agreement form must be completed for the group
making the request. Approval will be on a case by case basis. So that other groups or organizations may
have access to similar time slots, signups for regular, recurring monthly meetings are limited to no more than
six (6) months at a time. Regular, recurring weekly meetings will be reviewed and approved on a case by
case basis.
4.3 The User signing the Facility Use Agreement shall assume responsibility for any and all damage of the
facilities, grounds or equipment as a result of the use of the Facility. Any furnishings moved or rearranged
during the use of the facility shall be replaced and all trash removed prior to vacating the building.
4.4 The intended use of the facility must be clearly stated on the Facility Use Agreement.
4.5 The use of the facility for sales, solicitations or promotions of goods or services for profit is prohibited.
4.6 The Fire District Board of Commissioners reserves the right to make final determination of the "appropriate
use" concept.
Facility Use Agreement
Page 1 of 7
Revised September 2012
4.7 The appropriate notations must be made on the Facility Use Agreement if any food is to be served, cooked
or brought into the facility. Normal coffee and snack is acceptable. There are NO kitchen facilities
available. The banquet facility rate will automatically be charged to any group that serves more than a mid -
meeting break. For groups serving food to the public, a Temporary Food Service Permit must be obtained
from the Yakima Health District and posted at the event.
4.8 Hours of Training Center Facility operation is 7am to 11 pm.
4.9 Use of the Training Center Facility is restricted to Classroom A and / or Classroom B, the hallway with the
beverage /snack nook and the public restrooms. (Le. Entry into the administration office area or apparatus
bay area is strictly prohibited). Children shall not be permitted inside or outside the building without adult
supervision.
4.10 The usage of the facility includes: tables, chairs, restrooms and coffee service area. All assigned equipment
MUST remain inside the facility. The District DOES NOT provide any audio visual or sound equipment.
Nor does the District furnish any banquet supplies.
4.11 Training Center Facility capacity for public use is one hundred fifty (150) people (seventy five (75) per side
Classroom A and Classroom B).
4.12 It is the responsibility of the User to come fully prepared for their event; the District does NOT offer
photocopy, facsimile or other office function services. Nor does the District deliver messages during the event.
4.13 All types of dancing in the Training Center Facility are prohibited.
4.14 With prior approval, decorations may be applied to walls or floor (tape or string only — NO nails or screws).
Renters are required to remove, at their expense, all decorations, materials, equipment, furnishings, or
rubbish left after use of the facility.
4.15 The use of tobacco or tobacco products in the Facility is strictly prohibited. There are two designated
smoking areas, one on the west end of the building in the grass area, and one in the picnic area on the south
side of the building.
4.16 Use of alcoholic beverages in the Training Center Facility or on Fire District grounds is strictly prohibited.
4.17 Yakima County Fire District 12 will not be responsible for any lost, damage or stolen property.
4.18 There are limited parking spaces available to the public. Please do not park in designated "Emergency
Vehicles Only" areas. Also, please assure that Emergency apparatus entrances and exits remain clear of
vehicles at all times. Vehicles may be towed at the owners expense.
4.19 The Fire District reserves the right to cancel a reservation if the room is needed for Fire Department use.
However, every effort will be made to give adequate, advance notice. Emergency operations take precedence
over any scheduled event if needed.
4.20 Any violation of these policies may cause cancellation of a group's privileges for further Facility use.
The current version of this policy as adopted by the District Board of Fire Commissioners is available for review upon
request at the District Administrative Office. This Policy may be updated from time to time by the District to ensure the
orderly and safe utilization of the Facility by the various users. User agrees to comply with Policy 2303, and further
agrees that the District may terminate this Agreement for User's failure to comply.
5. Facility Cleanliness. User agrees to keep the Facility in as neat and clean condition as reasonably can be expected
during its use of the Facility. At the end of the User's use of the Facility, User agrees to return the Facility to the District in
as good as condition as received. User further agrees that it will clean the Facility after each use, following the
Facility Set -Up and Clean -Up Guidelines Appendix A, to a condition reasonably acceptable to the District. The User will be
charged $25 per hour for any cleaning or resetting of the classroom that needs to be done after the User vacates the
facility. Note: Any destruction of property above and beyond normal use may be billed to the group utilizing the
facility or the responsible party signing agreement.
6. Liability. User has inspected the Facility and finds it acceptable for its intended uses. User is not relying upon any
representations or warranties concerning the Facility except those that may be set forth herein. User accepts sole
responsibility for all accidents, damages, bodily injury or damage to citizens and / or personal property occurring during
User's use of the Facility. In some cases, the User may be asked to provide a certificate of insurance before utilizing the
Facility. To the extent applicable by law, and pursuant to the terms of any other agreement between the parties:
6.1 No District Liability For User's Property Damage. User waives any and all claims, suits and causes of
action against the District (including its employees, commissioners, officers or agents) for any property loss or damage
done to User's property, whether real, personal or mixed, occasioned by User's activities on the Facility. It shall be the
User's responsibility to provide its own protection against casualty losses of whatsoever kind or nature, regardless of
whether or not such loss is occasioned by the acts or omissions of the District, the User, third party, or act of nature.
6.2 District's Property Damage - Hold Harmless. User shall save, defend, and hold harmless the District, its
employees, commissioners, officers and agents from any and all damages to the Facility and the District's property
Facility Use Agreement
Page 2 of 7
Revised September 2012
occasioned by or arising from the use of the Facility by the User or anyone at the Facility (or other District property as a
result of the User's activities on the Facility) in connection with User's use of the Facility.
6.3 Third Party Liability — Hold Harmless. User agrees that it will protect, save, defend, hold harmless and
indemnify the District, its employees, commissioners, officers and agents from any and all
demands, claims, judgments, or liability for loss or damage arising as a result of accidents, injuries, or other occurrences,
occasioned by either the negligent or willful conduct of the User, its agents or any person or entity holding under the User,
its agents or firefighters, or any person or entity on the Facility (or other District property as a result of the User's activities
on the Facility), or any person on the Facility as a result of the User's activity, regardless of who the injured party may be.
7. Assignment or Subletting. User is prohibited from either assigning or subletting all or any portion of the Facility
during its approved use of the Facility.
8. Litigation. In the event any party hereto finds it necessary to bring an action against the other party to enforce any of
the terms, covenants or conditions hereof, the party prevailing in any such action or proceeding shall be paid all costs and
attorneys' fees incurred by the other party.
9. Access. It is the responsibility of the User to pick up an access key prior to the event at the District Administrative
Offices (10000 Zier Road, Yakima, WA) Monday -Friday from 8am to 5pm (except holidays), unless other arrangements
have been made. It is the responsibility of the User to return the access key within 48 hours of use to the District
Administrative Offices. If the access key is not returned within 48 hours, the User will be charged a $25 replacement fee.
10. Entire Agreement. The entire agreement between the parties hereto is contained in this Agreement and the exhibits
hereto, and this Agreement supersedes all of their previous understandings and agreements, written and oral, with
respect to this transaction.
Facility Use Agreement
Page 3 of 7
Revised September 2012
III. FEE SCHEDULE
Reservations may be booked no more than six (6) months in advance, dates ARE NOT guaranteed prior to six (6)
months.
Classroom A or B Full Facility
In Fire District Organization Free Free
❑ Out of Fire District Organization $ 75 $100
] Used as a Banquet Facility $150 $200
(Includes ALL celebrations (weddings, birthday parties, graduation parties, etc) and meetings / classes where a
meal is served.)
THERE ARE NO KITCHEN FACILITIES AVAILABLE
SET UP / CLEANING FEE
$25 per hour cleaning fee will be assessed for any additional time needed to clean up or re -set the classroom.
CANCELLATION FEE
Cancellations 48 hours prior to scheduled event
Cancellations less than 48 hours to scheduled event
No Charge
50% of Agreed Rate
Usage fees may be paid by cash, check or a Company purchase order and must be received prior to scheduled event
date; sorry, we do not accept Visa or MasterCard for payment.
Please mail check or purchase order to: Yakima County Fire District 12, 10000 Zier Road, Yakima WA, 98908
Note: Yakima County Fire District 12 takes precedence in the use of the Training Center Facility, and reserves
the right to cancel any other functions at our discretion, due to Fire District 12 emergency use of the Training
Center Facility. (i.e large fire, natural disaster, terrorism, mass -casualty event, etc...)
The Fire District reserve's the right to charge fees or waive fees that
may or may not fall into the categories above.
Facility Use Agreement
Page 4 of 7
Revised September 2012
West Valley Fire -Rescue
Yakima County Fire District 12
Facility Use Agreement Form
Group / Organization: Yakima Police Department
Function: Patrol Tactics Instruction Training Number of attendees: 20
Contact Person/s: Bob Harrison, City Manager I Officer Miles Imbery, Point of Contact
Phone # 509.306.3804 FAx # 509-576-6614
Billing Address: 200 S 3rd Street Yakima, WA 98901
❑ Food served — Please describe: ❑ Temporary Permit Required
Date of Event 5 /16 /2023 Start Time 0800 am/pm
Date of Event 5 / 17 /2023 Start Time 0800 am/pm
Date of Event 5 / 18 / 23 Start Time 0800 am/pm
Date of Event / / Start Time am/pm
End Time 1700 am/pm
End Time 1700 am/pm
End Time 1700 am/pm
End Time am/pm
Equipment Available: Round Tables (17), Rectangular Tables (30), Chairs (80 w/ arms —120 folding)
**NO kitchen use available. NO audiovisual equipment available.
• I agree that YCPFD 12 and its agents or employees will not be liable for any damage to person or property by reason
of negligent acts of the user, its agents, employees or guests. I agree to protect, indemnify for costs, legal and other
expenses, and hold harmless YCFPD 12 and its officers, employees, and agents from claims, liability suits arising from
injury to person or property from negligent acts of the user, its agents, employees or guests.
• I have read and understand the "Facility Use Agreement" including the "Agreement Form" and hereby agree to abide
by the terms and conditions as outlined.
Robert w. Harrison
Robert W. Harrison (Mar 11, 2023 09:57 PDT)
Signature of User (Must be the contact person named above)
3/17/2023
Date
ORIGINAL SIGNED FORM MUST BE ON FILE AT: 10000 Zier Road, Yakima, WA 98908
Phone (509) 966-3111 FAX (509) 966-4939
For Office Use:
Use as: ❑ Classroom / Meeting Facility ❑ Banquet Facility
Assigned: ❑ Classroom A or Classroom B ❑ Both A & B
Facility Rate: $
CITY CONTRACT NO:
RESOLUTION NO:
Facility Use Agreement
Page 5 of 7
Revised September 2012
Yakima County Fire District 12
West Valley Fire Department
Facility Set -Up
Tables and chairs may be set up in the classroom in any configuration that facilitates the users
needs. It is the sole responsibility of the user to set up the classroom accordingly.
Classroom A and Classroom B will each seat 40 students at rectangular tables classroom style.
Both classrooms, with the center wall retracted, will expose one large room that will
accommodate 80 students at rectangular tables. (Each room will accommodate 75 stadium
style.)
There are 17 round tables available for use.
PI There are 80 arm rest chairs and another 120 folding chairs available.
NOTE: Customarily both classrooms are set up for 40 students per side with rectangular tables. If the
User chooses to reconfigure the classrooms, it is the User's responsibility to stack tables and chairs
properly in the storage room.
* During, the Clean -Up process it is the User's responsibility to reconstruct the
classroom in the manner found (customarily 40 chairs at rectangular tables in
each classroom). See attached diagram.
Facility Clean -Up Guidelines
Use extreme caution when handling tables and chairs as to not damage them. Table rack is for flat
rectangular tables only, allowing transport to and from rooms if needed. Do not stack more than 8 tables
on cart. Use the chair cart to move armed chairs to and from the storage room in stacks of no more than
8. The folding chair cart can be moved in and out of room as needed.
• Clean up all garbage, empty garbage cans in dumpster on west side of building.
• Wipe down tables and clean up any other messes. All necessary cleaners are in the janitor's
closet which is located in the women's restroom.
• The large vacuum is located in the chair / table storage room.
Any destruction of property above and beyond the normal use may be billed to the group utilizing
the facility or the responsible party signing the agreement.
Facility Use Agreement
Page 6 of 7
Revised September 2012
Yakima County Fire District 12
West Valley Fire Department
Training Facility Security
To Open Facility
Use swipe card to enter WEST SIDE ENTRY ONLY (will not work on any other exterior door).
Turn lights on in hallway, men's and women's restroom.
Turn on lights in classroom, switches are located on the west wall in Classroom B and the east wall in
Classroom A.
Proceed to front foyer entrance, key hanging on sprinkler drain pipe (west wall) unlock front doors, hang
key back on pipe.
Turn on front foyer lights.+
To Close Facility
Use key hanging on sprinkler pipe to lock front entry doors, check to be sure they are latched and
locked......you may have to open and close door to get it to latch properly.
HANG DOOR KEY BACK ON PIPE ALONG WITH ENTRY SWIPE CARD.
Turn off classroom lights.....both Classroom A and Classroom B.
Turn off lights in men and women's restrooms.
Turn off hallway lights (recessed wall lights do not turn off). +
Turn off front foyer lights.
Check to make sure you have all of your belongings and keys are hanging on sprinkler pipe in entry.
Exit building and check to be sure door is locked behind you
Alarm System shuts off from
eo
entry swipe and automatically rearms at 11:00 pm.
The rest of the Facility's alarm system is armed. Do not enter Administration area or
Apparatus Bay's even if doors are unlocked. Motion sensors are located throughout building
and will automatically dispatch authorities.
Facility Use Agreement
Page 7 of 7
Revised September 2012
ity an
Final Audit Report
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n u
2023-03-17
Created: 2023-02-22
By: Tory Adams (tory.adams@yakimawa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAA2NkVTXgADKs8N44oB-cQWIEHiARc38Xq
"City Manager Signature" History
Document created by Tory Adams (tory.adams@yakimawa.gov)
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Matthew Murray (matt.murray@yakimawagov) has reviewed and explicitly agreed to the terms of use and to do
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Document e-signed by Matthew Murray (matt.murray@yakimawa.gov)
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� Email viewed by jennifer.ferrer@yakimawa.gov
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Signerjennifer.ferrer@yakimawa.gov entered name at signing as Jennifer Ferrer -Santa Ines
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Jennifer Ferrer -Santa Ines (jennifer.ferrer@yakimawa.gov) has reviewed and explicitly agreed to the terms of
use and to do business electronically with City Of Yakima
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056 Document e-signed by Jennifer Ferrer -Santa Ines (jennifer.ferrer@yakimawa.gov)
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Signer bronson.faul@yakimawa.gov entered name at signing as Bronson Faul
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Bronson Faul (bronson.faul@yakimawa.gov) has reviewed and explicitly agreed to the terms of use and to do
business electronically with City Of Yakima
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Signer bob.harrison@yakimawa.gov entered name at signing as Robert Harrison
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