HomeMy WebLinkAbout04/21/2009 07 Byrne JAG Application [Justice Assistance Grant] for Graffiti Reduction •
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 7
For Meeting of April 21, 2009 -
ITEM TITLE: Public Hearing to consider a JAG application for Graffiti Abatement, Graffiti
Cameras and other Technology Updates.
SUBMITTED BY: Sam Granato, Police Chief
Kelly Rosenow, Deputy Police Chief
CONTACT PERSON / TELEPHONE: Kelly Rosenow, 575 -6210
SUMMARY EXPLANATION:
The Yakima Police Department is applying for the Byrne Justice Assistance Grant in the amount
of $534,191 on behalf of all cities within Yakima County and the County government. The
information included is only for the City of Yakima portion of what the funds will be used for. A
more accurate report will be provided to the council prior to final submission.
• The rant will be used to contract with a company to paint out graffiti, as well as a company to
9 P Y P 9 P Y
photograph, document and track graffiti for court use in court proceedings. The funds will also
be used to purchase "graffiti cameras" and other technology needs of the department.
Resolution Ordinance Other (Specify)
Contract Mail to (name and address):
Phone:
Funding Source
APPROVED FOR SUBMITTAL:
,9 b f City Manager
STAFF RECOMMENDATION:
BOARD / COMMISSION /COMMITTEE RECOMMENDATION:
COUNCIL ACTION:
110
RESOLUTION NO. R -2009-
A RESOLUTION ratifying acceptance of federal funding in the amount of $534,191 from the
United States Department of Justice, Bureau of Justice Assistance, for the 4
year crime suppression and prevention project titled "Byrne Memorial Recovery
Act Allocation Funding ", and designating and authorizing the City Manager to
act as the official representative of the City of Yakima and to take such
additional steps, including but not limited to execution of all necessary
documents and contracts as may be necessary and prudent to complete
transactions associated with the grant.
WHEREAS, the U.S. Department of Justice has funds available to the City of Yakima in the
amount of $534,191.00, to cover costs associated with implementing a
four -year crime suppression and prevention project in the city, the County of Yakima, and other
participating jurisdictions of City of Grandview, City of Sunnyside, City of Toppenish, City of Union
Gap, and City of Wapato, and;
WHEREAS, the U.S. Department of Justice requires Disparate Counties to enter into an
Interlocal Agreement with the City of Yakima to serve as the fiscal agent, and to hold a Public Hearing
to receive input on use of funds, notice of which was published April 10, 2009, and;
WHEREAS, the Bureau of Justice Assistance (BJA) will administer the funds on behalf of
the City of Yakima Police Department and participating agencies, and;
WHEREAS, the City Council of the City of Yakima holds that crime prevention and public
education are necessary to effectively reduce crime; and
WHEREAS, the Byrne Memorial Recovery Act Allocation Funding project allows for increased
crime prevention programs and technology in the City of Yakima, now, therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
1. The City of Yakima and the . Police Department are hereby authorized to accept
$534,191.00 Byrne Memorial funds from the U.S. Department of Justice, Bureau of
Justice Assistance for distribution to the eligible Cities and County of Yakima as
identified in the U.S. Department of Justice Allocation Schedule.
2. The City of Yakima and the Police Department are hereby authorized by the City Council
to serve as Fiscal Agent for the distribution of funds as identified in the Byrne Grant
Allocation Schedule.
3. The City manager is hereby designated as the official representative for the City of
Yakima and is authorized and directed to accept the grant and to take all necessary
steps and execute all necessary documents and contracts related to the funding on
behalf of the City of Yakima, County of Yakima, and the cities as identified in the Byrne
Allocation Schedule.
ADOPTED BY THE CITY COUNCIL this 21s' day of April, 2009.
David Edler, Mayor
411 ATTEST:
City Clerk
FY 2009
Edward Byrne Memorial justice Assistance Grant
Attachment *1: Program Narrative
The City of Yakima has suffered the similar severe economic downturn as has its
counterparts in the rest of the nation. The City of Yakima's main economic
stability is dependant on agriculture and the associated employment it generates
such as tourism and farm laborers.
The City of Yakima has demonstrated a longstanding commitment to utilizing
Justice Assistance funding in an effective and responsible manner and has had a
longstanding relationship of fiscal sharing with Yakima County that has bettered
the quality of life for citizens countywide.
Project objectives that are linked to meaningful and measurable outcomes
consistent with the goals of the Recovery Act, and the likelihood of achieving
such outcomes, such as job creation and preservation.
1111 PROGRAM ACTIVITIES
JAG funds will be utilized for the following:
1. Youth Crime /Graffiti Suppression
2. Technology Update
NEEDS ASSESSMENT:
1. Youth Crime/Graffiti Suppression — The City of Yakima continues to struggle
with youth gang activity and the associated crimes, such as graffiti, thefts, and
narcotics trafficking. The Yakima Police Department has limited staffing to •
dedicate to graffiti or crimes committed by youth gang members. As noted in
the following statistics while there are a number of graffiti reported incidences,
but a very small percentage result in an arrest of the offender.
The Yakima Police Department Gang Enforcement Team has identified
approximately 500 current gang members and associates, mostly juveniles, in
the City of Yakima. Most gangs are Hispanic members belonging to the Nortefios
(North) or Surenos (South) Gangs.
111)
1
These rival gangs c ontinue an ongoing territoria � feud resulting in increasing
0
violence and crimes in Yakima. As reported b y the Washington State Uniform
Crime Report , violent crimes in Yakima are at a rate of 76.3 per 1,000 compared
to the state rate o 43.3. I n property crimes, Yakima is 6 per 1
compared to 4 0 . 0 for the state. Juvenile crimes and arrests are also as high at
an
86.6 arrest rate per 1,000 compared to a state rate of 49.
As not th following is a 2 - comparison of the number of g ang related
crimes, reports, a nd shootin which have occurred or investigated • the C of
Month
Yakima:
Gang Arrests b
20 , ,.„" ; �*..a"i a � _ n. �c' 1'9, . rZ
,ate 1 5, ,:�. . -... § -. :. . ' 9.6 " .16 1 2
40 , ` , - . •
O i �- .,., "":.fin _ a , x' ' fi, . s' '". : s�;, �.,i ., .,k-
110
Jan Feb Mar Apr Ma Jun Jul Aug Sep Oct Nov Dec
Month
2008 2007
A!1 Gang Ca ses by M onth
250 - e= -. x" . . u "''t r '� ., r
p �
200 .,,,410,14--..V/ ` e ,. .� ' ` _ ' ' t , ' .' �, �
i r v l 2^,
' 150 = . '� "b x - ,- — o ,r '
10 ir =.c7 a � '�"` " . �s .may s _ _
0 'Z .� b fi e- n,w $� mt.a +'in- e •. F >. ...
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Month
�- 2008 _A.-- 2007
1 Washington Association o Sheri— ffs and Police Chie Uniform Crime Reports: Crimes 1,000 (2007).
III
2 Wash State Office o Financial Management, Uniform Crime Reports: Counties Ranked by Rate of Juve
Arrests (2005).
2
■
1 Graffit Cases by Month
AI
4110
120 '100 £ 3` s is' ` r ., da ,, m� F ' S ' ? te r x A t r . s � ' i§:
� ` a 75§ +77, -
� . rat, &; **�:e, �+
, t_,4,,,,tt,,,,..L,, ":7.0..„);,:*„;^,r _,,,,,,0,-44_,t...: 444,77.4t.,_.::: ra,i i , ,,,,, , ,,,,,,,,,,,,,r, „Att._ ,,,, -
Jan Feb Mar Apr Ma Jun Jul Aug Sep Oct Nov Dec
Morrths
–� 2008 --2007
G ra f fi t i Arr ests by Month
30 VI' � �- � •� c , � � � � � u„s ee yst� - �
27� " ai �� � � � ' ,,� 'fix
�. e s mh..a 3. ,� '.r ,,, r r .fi ,,ii .7,. -* � � • 15 - - s
10 g7-7,-,,,,,,,.%7, q '''''''.40:: a s
s s +`,� to a r^'.` ""e' °.3M:'t7z",. `� ' S
'' :!:-w,, . � . - : ' �. :. „' tea ° m #�'. , .,t ..., 61.x.
� d � ,. ,� +. �£ _' " � �K ... �1 ,� �_m.... �_.;,uk# �� -.f^�' ���' � Pa'�..'S..w.; � _a3s 3r •k , i... Y
Jan Feb Mar Apr May Ju n Jul Aug Sep . Oct Nov Dec
Months
•
— 2008 — 2007
The City o Yakima has a significant and ongoing problem ted w muc of
which is gang related. The effects of g raffiti have resul in significant fe
apprehension among community members, while damaging property and ar and
devaluing surrounding real estate that would otherwise be attract to investors
and prospect homeowners. Furthermore, there has been a marked increase
in tagger -ba tagg Taggers are considered non - violent and though they
are not considered gang m embers, they are known to associate freely with our
local street gangs.
From January 2006 through Ju 2008, 1311 graffiti type cases of vandalism
were filed with the Yakima Police Department; however this is a small
percentage of the actual graffiti incidents documented throughout the City. Each
year over 11,000 graffiti cases are report ed to the City of Yakima Office of
Neighborhood Development Services and the City of Yakima Code
Administration.
3
The City of Yakima is one of the leaders in the nation in reported Auto Thefts. It
has been found a large number of the vehicles stolen are by gang members who
steal the vehicles either as gang initiation or to steal to "chop shops" for money.
2. Technology — A portion of the JAG funds will used to improve the Yakima
Police Department's ability to communicate both by voice and by computer.
Technology continues to rapidly change and expand and it is essential the
Yakima Police Department continues to have funds available to communicate
both intemally and externally with other law enforcement agencies.
PROGRAM OBJECTIVES
1. Youth Crime /Graffiti Suppression - In past years, the Yakima Police
Department has provided graffiti paint out services through the use of work
crews comprised of Yakima City Jail inmates. Local businesses provided paint
and equipment. Considerable amounts of graffiti were eradicated as a result of
these efforts. A Corrections Officer was required to oversee the prisoners
assigned to perform the actual painting however.
Due to staffing limitations in the jail, Corrections personnel could only be
supplied through the use of overtime. Since the summer of 2007, budget
restrictions have precluded the use of City funds to pay overtime for this purpose
and it has been necessary to discontinue the program.
In lieu of overtime program funds will be used to graffiti cameras for installation
in high crime areas common to youth crime and graffiti and to contract for a
graffiti tracking system.
The department will purchase a License Plate Reader to be installed on an
uncover vehicle to locate stolen vehicles as they drive on the street, in parking
lots, and other locations typically frequented by gang members.
Recovery Act:
In accordance with the requirements of the Recovery Act not only will the funds
allow the Yakima Police Department to purchase the cameras to assist in the
economy, but it will be necessary to contract with a local independent contractor
for the installation and movement of cameras to different locations. Utilizing a
local contractor for this service may very well be the difference between a
struggling business surviving the tough economic times then having to close for
lack of business.
4
• The like hood of achieving the requirements of the Recovery Act to retain or
create jobs due to this purchase is extremely high and can be tracked with the
assistance of the contractor assigned to the re- location of cameras.
Prior to purchase of the equipment the Yakima Police Department will require the
vendor to supply a Statement of Fact as to whether this purchase will assist in
their economic future.
2. Technology — The ability to communicate the images from the surveillance
cameras is important to the success of the program. It is our intent to ensure
the technology has the ability for "live" viewing via internet, storage of the crime
and offender to a hard drive, and the ability for communication and officers to
view the crime as it occurs. The officers will need the ability to access the
internet via their Mobile Data Terminals.
In addition, the department will use the funds to replace portable radios, equip
detectives with notebook computers, and upgrade desktop computers.
Recovery Act:
• In accordance with the requirements of the Recovery Act the purchase of
technology will assist with an influx of funds into both the local and state
economy. In addition, a monthly wireless cellular fee is included in the budget to
assist with the ability to download or view `lives" the illegal acts of the offender.
The like hood of achieving the requirements of the Recovery Act to retain or
create jobs due to this purchase is extremely high and can be tracked with the
assistance of the the technology is purchased from.
Prior to purchase of the equipment the Yakima Police Department will require the
vendor to supply a Statement of Fact as to whether this purchase will assist in
their economic future.
5
0
Organization Capabilities and Competencies
The City of Yakima has a long and excellent financial history of complying with
federal, state, and local grant requirements.
As required by the Recovery Act guidelines, any and all expenditures associated
with this fund will be monitored in a separate account with a unique financial
number separate from existing or future federal grants.
Timeline or project plan identifying when the goals and objectives will
be completed.
Youth Crime /Graffiti Project:
1. Purchase of surveillance cameras — within 45 days of the availability of
Recovery Act funds.
2. Contractor identification and Agreement — within 60 days of the
availability of Recovery Act Funds.
3. Identification of high crime areas — within 30 days of arrival of cameras.
4. Installation of cameras — within 60 days of arrival of cameras.
Dependant upon activity in those targeted high crime areas, the contractor will
move the cameras "as needed ":
Technology:
1. Purchase of portable radios — within 30 days of availability of Recovery Act
funds.
2. Purchase of computers — within 30 days of availability of Recovery Act
funds and continuous until funds are expended.
3. Wireless Cellular Access - within 60 days of cameras installation and
continuous until funds are expended.
6
• Performance Measures:
Youth Crime /Graffiti Project:
Performance measures will be tracked by the number of offenders arrested, the
number of graffiti reports, and a pre and post measurement of crime statistics in
the targeted high crime areas.
Technology:
Performance measures in this funding area are not as easily measured as
in the Youth Crime /Graffiti Project. Many of the performance measures
for this funding area are one time purchases and will be measured by the
amount of technology we can purchase to assist in interjecting the
Recovery Act funds back into the community.
•
7
FY 2009
Edward Byrne Memorial, Justice Assistance Grant
Attachment #2: Budget
A. Personnel: None
B. Fringe Benefits: None
C. Travel: None
D. Equipment
Item Computation. Cost
License Plate Reader 1 @ $30,000 $30,000
Graffiti Cameras 5 @ $6,000 $30,000
Hostage Negotiators Throw Phone 1 @ $15,000 $15,000
Subtotal $75,000
Tota I $75,000
i •
E. Supplies
Portable Radios 10 @ $800 $8,000
Notebook Computers 10 @ $2,500 $25,000
GPS Graffiti Tracker Cameras 10 @ $150 $1,500
Graffiti Prevention Supplies:
a. pencils 5,000 @ .30 = $1,500
b. pens 1,000 @ .70 = $700
c. Incentive Items for GREAT $5,066
classes, Including, lanyards, $7,266
wristbands, t- shirts, cups, etc
Subtotal $75,266
Total $75,266
F. Construction: None
G. Consultants /Contracts
Item Cost
Contractor to provide installation
and relocation of surveillance cameras $18,000 a year x 4 years $72,000
Graffiti Tracker $20,000 a year x 4 years $80,000
Subtotal $120,000
Total $152,000
H. Other Costs
Description Computation Cost
Cellular data communications 10 vehicles @ $60.00 month x 48 months $28,800
Subtotal $28,880
Total $28,800
I. Indirect Costs: None
e e e
•
•
Budget Summary
Budget Category Amount
A. Personnel 0
B. Fringe Benefits 0
C. Travel 0
D. Equipment $75,000
E. Supplies $75,266
F. Construction 0
G. Consultants /Contracts $152,000
H. Other $28,800
Total Direct Costs $331,006
I. Indirect Costs 0
TOTAL PROJECT COSTS ` $331.066
Federal Request $331,066
Non - Federal Amount 0
BUDGET NARRATIVE
A. PERSONNEL: No personnel will be hired under this program
B. FRINGE BENEFITS: No fringe benefits will be funded under this program
C. TRAVEL: There will be no travel funded under this program.
D. EQUIPMENT: $75,000 - A request for. $30,000 will fund a mobile
License Plate Reader to be used to locate stolen vehicles. Many vehicles stolen
in our city are stolen by gang members either to fund their criminal activities or
for initiation into gang membership. A request of $30,000 will allow for the
purchase of 5 graffiti cameras to be place in known locations of gang and graffiti
activity. A request of $15,000 for the purchase of a hostage negotiations phone
for use in SWAT situations to negotiate with those holding persons hostage.
E. SUPPLIES: $75,266 — A request for $8,000.for the purchase of portable radios
for use by patrol officers. A request of $10,000 for the purchase of notebook
computers for use by detectives, gang officers, and ProAct to access information
i and to complete reports in the field. A request of $1,500 for the purchase of
GPS cameras to be used to document graffiti and the pictures will be sent to a
contractor who will categorize and assist in identification of known graffiti
offenders, based on their work. A request of $7,266 to fund incentive and
prevention materials for the department's Gang Resistance Education and
Training program.
F. CONSTRUCTION: None
G. Consultants /Contractors: $152,000 - A request of $72,000 to hire a
contractor for the installation and movement of graffiti cameras over the 4 year
period of time. A request of $80,000 to contract with Graffiti Trackers for; a)
train designated personnel to use digital GPS camera(s), b) establish graffiti
tracking protocols, c) train personnel on proper photo uploading procedures, d)
Analyze all graffiti data and make graffiti intelligence available via the Graffiti
Tracker system, e) provide access to the web based Graffiti Tracker program
twenty -four hours a day, seven days a week until contract ends, f) provide
training to all designated personnel on how to utilize the Graffiti Tracker system.
H. OTHER: $28,800 — A request of $28,800 for the wireless cell phone data
service to transmit information to patrol vehicles, detectives, gang officers,
ProAct officers.
FY 2009
Edward Byrne Memorial Justice Assistance Grant
0
Attachment #3: Review Narrative
This is to certify the City of Yakima's Governing Body was informed of the intent of
Yakima Police Department to submit an application under the Recovery Act on
Public Hearing Date (s)
First notice: April 7, 2009
Published:
Hearing Date: May
Memorandum of Understanding (disparate jurisdiction): Attached
FY 2009
Edward Byrne Memorial Justice Assistance Grant
Attachment *4: Abstract
Applicants Name: City of Yakima
Title: FY 2009 Yakima Police Department Byrne Memorial Program
Goals: 1) To reduce gang graffiti by the installation and monitoring of cameras
2) To improve technology capabilities of the officer, detective, and street
enforcement teams
Strategies: 1) To provide graffiti surveillance cameras in targeted high crime areas to
photograph the offender committing the crime of graffiti.
2) To contract with a business who can categorize, track, and identify
gang graffiti to assist in the prosecution of offenders. -
3) To improve technology capabilities of officers
Deliverables: 1) within 120 days of funding to purchase and /or order equipment.
41 Coordination Plans: The Deputy Chief of Police will coordinate purchases, negotiate
contracts, and assign cameras to targeted areas.