HomeMy WebLinkAboutR-2010-041 Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Program ExtensionA RESOLUTION
RESOLUTION NO. R-2010-41
authorizing and directing the City Manager of the City of Yakima to amend
the Agreement with the State of Washington Department of Social and
Health Services, and the Professional Services Agreement with Kraft
Consulting, to extend the Greater Yakima Valley Healthy Marriage and
Responsible Fatherhood Program.
WHEREAS, the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood
Community Demonstration Initiative" is a federally funded five-year community demonstration
initiative intended to facilitate and study the creation of a community coalition providing
programs and supporting efforts designed to strengthen family relations, reduce family violence
through education and related public services, cooperate with Child Support Enforcement to
reach their clients and increase parental financial responsibility towards their children; and
WHEREAS, the State of Washington has obtained an OCSE Federal Office of Child
Support Enforcement Waiver Terms and Conditions allowing the City of Yakima to obtain
federal IV -D match funds to continue to operate the "Greater Yakima Valley Healthy Marriage
and Responsible Fatherhood Community Demonstration Initiative" child support enforcement
demonstration project for an additional three months; and
WHEREAS, the City of Yakima is supporting this effort by serving as a subrecipient and
fiscal agent for the disbursement of federal IV -D match funds granted for the project, as
authorized by Resolution R 2006-91 at Council's June 6, 2006 meeting; and
WHEREAS, the City of Yakima and the State of Washington Department of Social and
Health Services now wish to continue this agreement through June 30, 2010; and
WHEREAS, KRAFT CONSULTING, a business within the State of Washington, with
offices at 408 North First Street, Yakima, Washington, 98901, specializing and experienced in
directing, developing and managing complex strategic planning, has been acting as the
Executive Director for the "Greater Yakima Valley Healthy Marriage and Responsible
Fatherhood Community Demonstration Initiative" child support enforcement demonstration
project, otherwise knownas"Healthy Families Yakima" since June of 2006; and
WHEREAS the City of Yakima and Kraft Consulting now wish to continue this.
agreement through March 31, 2011; and
WHEREAS, the City Council of the City of Yakima has reviewed the attached
amendment to the existing Agreement, which is responsive to City of Yakima concerns; and
WHEREAS, the City Council of the City of Yakima deems it to be in the best interest of
the City of Yakima to amend the agreement with Department of Social and Health Services for
three months and the Professional Services agreement with Kraft Consulting for an additional
year, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager of the City of Yakima is hereby authorized and directed to execute
agreements substantially similar to the attached documents. The City Council of the City of
Yakima specifically authorizes minor drafting changes, said changes to be approved by the City
Manager in consultation with the Yakima City Attorney.
ADOPTED BY THE CITY COUNCIL this 23rd day of March, 2010.
i/MAJ,
Micah Cawley, Ma or
ATTEST:
_63--A'nlakJ7
City Clerk
'fJUL 6 2010
F I NAN'CE Dfatity of Yakima Greater Yakima Valley Healthy Marriage and
Responsible Fatherhood Community Demonstration Initiative
Professional Services Agreement
Amendment
It is the agreement of the parties to amend The City of Yakima Greater
Yakima Valley Healthy Marriage and Responsible Fatherhood Community
Demonstration Initiative Professional Services Agreement originally dated June
.8, 2006, as follows:
1. The agreement is extended through March 31, 2011.
2. The maximum consideration payable to Kraft Consulting for the period
of this extension is $119,334.
3. Special Terms and Conditions, Billing and Payment, are amended as
follows:
In response to the Washington State Auditor's Report dated 11/30/09,
Single Audit #1002542, The City of Yakima agrees to forego the use of a
media broker and conduct media activities using Public Service
Announcements.
This Agreement, including all exhibits and other documents incorporated
by reference, contains all the terms and conditions agreed upon by the parties as
changes to the original Agreement. No other understandings or representations,
oral or otherwise, regarding the subject matter of this Agreement Amendment
shall be deemed to exist or bind the parties. All other terms and conditions of the
original Agreement remain in full force and effect.
The parties signing below warrant that they have read and understand this
Agreement and have authority to enter into this Agreement Amendment.
CITY OF.YAKIMA
L
Richard A. Zais, Jr., City Manager
KRAFT CONSULTING
Linda C. Kraft, Kraft Consulting
Date: 4%Z5//c) Date: 3 /.15//0
CITY CONTRAC f NO: 426?ezo -6/
RESOLUTION NO: -
cimfkraftconsulting/Page 1 of 2
CITY CONTRAC r NO: , 2/) ), —1
RESOLUTION NO: /f .,7/7l4' / /
DSHS Central Contract Services
6024PF Contract Amendment (3-31-06)
By
APR 1 9 2010
ae 1
N
7 sOCtALbSERVtCFSHEALTH
CONTRACT AMENDMENT
Greater Yakima Valley Healthy
Marriage and Responsible
Fatherhood Program
DSHS CONTRACT NUMBER: .
0664-94430
Amendment No. 0664-94430-03
This Contract Amendment is between the State of Washington Department of
Social and Health Services (DSHS) and the Contractor identified below.
Program Contract Number
Contractor Contract Number
CONTRACTOR NAME
Yakima, City of
CONTRACTOR doing business as (DBA)
CONTRACTOR ADDRESS
129 N. 2nd St
Yakima, WA 98901
WASHINGTON UNIFORM
BUSINESS IDENTIFIER (UBI)
397-005-272
DSHS INDEX NUMBER
75633
CONTRACTOR CONTACT
Cindy Epperson
CONTRACTOR TELEPHONE
(509) 575-6070 Ext:
CONTRACTOR FAX
(509) 576-6364
CONTRACTOR E-MAIL ADDRESS
cepperso@ci.yakima.wa.us
DSHS ADMINISTRATION
Economic Services Administration
DSHS DIVISION
Division of Child Support
DSHS CONTRACT CODE
3000LC-64
DSHS CONTACT NAME AND TITLE
Kathleen Jenkins
DCS Program Administrator
DSHS CONTACT ADDRESS
712 Pear St SE
PO Box 9162
Olympia, WA 98507-9162
DSHS CONTACT TELEPHONE
(360) 664-5319 Ext:
DSHS CONTACT FAX
(360) 664-5340
DSHS CONTACT E-MAIL ADDRESS
kmjenkin@dshs.wa.gov
IS THE CONTRACTOR A SUBRECIPIENT FOR PURPOSES OF THIS CONTRACT?
Yes
CFDA NUMBERS
93.563
AMENDMENT START DATE
4/1/2010
CONTRACT END DATE
6/30/2010
PRIOR MAXIMUM CONTRACT AMOUNT
$1,200,000.00
AMOUNT OF INCREASE OR DECREASE
$0.00
TOTAL MAXIMUM CONTRACT AMOUNT
$1,200,000.00
REASON FOR AMENDMENT;
CHANGE OR CORRECT CONTRACT TERMS OR SOW, SEE PAGE TWO
ATTACHMENTS. When the box below is marked with an X, the following Exhibits are attached and are incorporated into
this Contract Amendment by reference:
❑ Additional Exhibits (specify):
This Contract Amendment, including all Exhibits and other documents incorporated by reference, contains all of the terms
and conditions agreed upon by the parties as changes to the original 'Contract. No other understandings or
representations, oral or otherwise, regarding the subject matter of this Contract Amendment shall be deemed to exist or
bind the parties. All other terms and conditions of the original Contract remain in full force and effect. The parties signing
below warrant that they have read and understand this Contract Amendment, and have authority to enter into this Contract
Amendment.
C NTRACTOR SIGNATURE
PRINTED NAME AND TITLE
R. A. Zais, Jr., City Manager
DATE SI NED
..�.1\
DSHS SIGNATUREV
Ir 1
(dla+G
PRINTED NAME AND TITLE
DSHS/Division of Child Support Sarah deLaive, Govemment Liaison
DATE SIGNED
?j l31//0
CITY CONTRAC r NO: , 2/) ), —1
RESOLUTION NO: /f .,7/7l4' / /
DSHS Central Contract Services
6024PF Contract Amendment (3-31-06)
By
APR 1 9 2010
ae 1
This Contract between the State of Washington Department of Social and Health Services (DSHS) and the
Contractor is hereby amended as follows:
1. The Contract End Date is extended through 06/30/2010.
2. The Maximum Consideration payable to the Contractor for the period of this extension is $0. The
maximum consideration shall remain at $1,200,000 ($408,000 total local match funding and $792,000
federal grant funding for the entire contract period).
3. The Maximum amount of federal match funds payable for the period of this extension shall not exceed
$0 (Contractor will provide $0 in local funding or in-kind match).
4. Special Terms and Conditions, Billing and Payment, section 5f, is amended to add the following:
(3) In response to the Washington State Auditor's Report date 11/30/2009, Single Audit #1002542, The
City of Yakima agrees forgo the use of a media broker and conduct media activities using Public
Service Announcements. The City of Yakima will comply with the following requirement for
procurement procedures:
(a) Federal regulations require grantees to follow their own procurement procedures as long as
they comply with state laws and federal regulations. For purchases not covered under state
law, such as professional services, grantees must follow procurement methods set forth in
federal regulations. For purchases that exceed $100,000, grantees must formally bid the
contract. Grantees may solicit services from only one vendor when they determine awarding
the contract is not feasible using bids or competitive proposals, the goods and services are
available only from one source or competition is determined to be inadequate. Grantees and
subgrantees must document their procurement efforts.
All other terms and conditions of this Contract remain in full force and effect.
DSHS Central Contract Services
6024PF Contract Amendment (3-31-06)
Page 2
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. ' 2 -2 -
For Meeting of: March 23, 2010
ITEM TITLE: Authorizing and directing the City Manager of the City of Yakima to amend the
Agreement with the State of Washington Department of Social and Health Services and the
Professional Services Agreement with Kraft Consulting, to extend the Greater Yakima Valley
Healthy Marriage and Responsible Fatherhood Program.
SUBMITTED BY: Cindy Epperson, Deputy Director, Accounting & Budgeting
CONTACT PERSON/TELEPHONE: Linda Kraft, Executive Director, 452-1519
Cindy Epperson, 575-6070 (-
SUMMARY EXPLANATION:
At their June 6, 2006 meeting, City Council adopted Resolution 2006-91 that authorized the City
Manager to enter into an agreement with the State of Washington Department of Social and
Health Services, Division of Child Support (DSHS), so that the City could act as fiscal agent for a
federal child support enforcement demonstration project, which was established as the Healthy
Families Yakima program, led by Linda Kraft, Executive Director.
The federal program had a 5 year commitment; however, the original contract with the state was
only executed for 2 years, with an option for 3 one-year extensions. Because of a three month lag
between the original start date of the contract and the date that activities actually began, this
contract amendment with DSHS extends the agreement for three months (at their request), from
4/1/10 thru 6/30/10, with no additional consideration. In June, there will be another contract
amendment extending the program for the fifth and final year, from July 1, 2010 thru June 30,
2011, with an additional $198,000 in funding available.
The contract with the Executive Director is also nearing the end of the fourth year. That
agreement has mirrored the contract with the State in the past; however, the City is extending the
contract to add the fifth year, as originally set forth in the 2006 agreement. If the program is not
entirely wrapped up at the end of this amendment period (March 31, 2011), the City will then
negotiate with the Director to extend the contract, so that all of the final grant close-out can be
completed before the amended Federal deadline of June 30, 2011. (Currently, the Director is
maintaining the targeted completion date of March 31, 2011.)
The attached resolution will authorize the City Manager to amend both the State Agreement to
continue the project for an additional three months, and the Agreement with Kraft Consulting to
continue the project for an additional year.
Resolution 1 Ordinance _ Other (Specify)
Contract 2 Mail to (name and address):
Funding Source: DCS Grant and match donatio in the Community Services Fund
APPROVED FOR SUBMITTAL:
STAFF RECOMMENDATION: Adopt the attached resolution.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION:
4'? City Manager