HomeMy WebLinkAboutCivicWell - Agreement for Services of Independent ContractorAG
EMENT FOR SERVICES OF INDEPENDENT CONT'_ * CTOR
THIS AGREEMENT ("Agreement") is made and entered into as of January 23, 2023 ("Effective Date") by and
between City of Yakima, ("Partner") and CivicWell (formerly, Local Government Commission), a California
nonprofit public benefit corporation.
RECITALS
A. CivicWell administers the CivicSpark program as part of the federal AmeriCorps program. The
CivicSpark Program provides capacity building services to local organizations through project implementation
activities perfouned by CivicWell teams, CivicWell staff and CivicSpark Fellows ("Fellows"). Fellows can only
work on contracted and allowable service activities. CivicSpark will provide this service to the Partner by
conducting assessments, implementing planning or action projects, engaging volunteers, and transferring
knowledge to Partner's staff.
B. Partner desires to engage CivicWell to provide certain services through the CivicSpark program.
CivicWell desires to provide those services and to be compensated accordingly.
C. Partner and CivicWell enter into this Agreement in order to memorialize the terms concerning
CivicWell's performance of the services and Partner's obligations with respect thereto.
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual agreements set forth herein,
Partner and CivicWell hereby covenant and agree as follows:
AGEMENT
1. CivicWell's Scope of Services. During the term of this Agreement, CivicWell agrees to perform the services
described in Exhibit B - Scope of Services, ("Services") attached hereto and incorporated herein. The project for
which the services are provided must align with the performance measures and may not involve any of the
prohibited activities set forth in Exhibit A — Contracted Performance Measures and Prohibited Activities attached
hereto and incorporated herein.
2. Partner's Responsibilities. During the term of this Agreement, Partner agrees to perform the responsibilities
and roles as described in Exhibit C — Partner Responsibilities, attached hereto and incorporated herein, as such
responsibilities and roles relate to Partner's participation in the CivicSpark program.
3. Cot 1peti anon: Reimbursable Expenses.
(a) For the Services provided by CivicWell under this Agreement, Partner shall pay CivicWell the compensation
set forth in Exhibit D - Compensation, attached hereto and incorporated herein.
(b) CivicWell shall be entitled to reimbursement for out-of-pocket expenses incurred in the performance of this
Agreement limited to those expenses listed in Exhibit E - Reimbursable Expenses, attached hereto and
incorporated herein, up to the maximum amount set forth in Exhibit E.- Reimbursable Expenses. Upon receipt of
CivicWell's invoice, Partner shall notify CivicWell if it has any exceptions to CivicWell's invoice. Partner shall
pay the undisputed portion of the invoice based on the invoice terms. When CivicWell and Partner are in
agreement on the disputed portion of CivicWell's invoice, Partner shall submit the remaining balance of the
invoice for payment. Partner shall reimburse CivicWell within thirty (30) days of receiving the invoice.
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4. Term. The term of this Agreement shall commence and CivicWell's duties and responsibilities under this
Agreement shall begin as of the date first written above and shall continue, as agreed to in the timeline defined in
Exhibit F ("Term"). This Agreement is subject to earlier termination as provided herein, until the services are
complete and all compensation and reimbursable expenses are paid to CivicWell.
5. Termination. This Agreement may be terminated prior to the end of the Term upon the bankruptcy or
insolvency of either party or upon 30 days' written notice by the terminating party to the non -terminating party.
If either party defaults in the performance of this Agreement or materially breaches any of its provisions, the non -
breaching party may terminate the Agreement by giving written notice to the breaching party. Termination will
take effect immediately on receipt of notice by the breaching party or five days after mailing of notice, whichever
occurs first. For purposes of this provision, material breach of this Agreement includes, but is not limited to, the
following: (a) Partner's failure to pay CivicWell any compensation due within 30 days after written demand for
payment; (b) CivicWell's failure to perform the Services as provided in this Agreement; or (c) either party's
material breach of any representation or agreement contained in this Agreement.
5. Excuse of Performance. CivicWell's obligation to perfoiin the services specified in this Agreement shall be
excused if the performance is prevented or substantially delayed due to circumstances not caused, in whole or in
part, by CivicWell, including any such circumstances caused by Partner.
6. Independent Contractor. It is the express intention of the parties that CivicWell is an independent contractor
and not an employee, agent, joint venturer, or partner of Partner. Nothing in this Agreement shall be interpreted or
construed as creating or establishing a relationship of employer and employee between Partner and CivicWell or
any employee or agent of CivicWell. Both parties acknowledge that CivicWell may retain the services of others
to assist it but that such persons as CivicWell's employees are not Partner employees for any purpose. CivicWell
further agrees that it shall be exclusively responsible for payment of compensation and benefits to any employee it
retains and shall be liable for all taxes required to be reported and remitted to appropriate tax authorities.
7. Insurance. CivicWell agrees to maintain: (1) commercial general liability insurance with minimum limits of
$1,000,000, written on an occurrence form basis and $3,000,000 general aggregate, protecting it from claims for
personal injury (including bodily injury and death) and property damage which may arise from or in connection
with the performance of CivicWell's Services hereunder or from or out of any act or omission of CivicWell, its
officers, directors, agents, subcontractors or employees; (2) professional liability insurance with minimum limits
of $2,000,000; (3) worker's compensation insurance as required by law; and (4) hired and non -owned auto
insurance with minimum limits of $1,000,000 for each accident. If requested, CivicWell shall provide a
certificate of said insurance and an additional insured endorsement to Partner within 10 days of the execution of
this Agreement.
8. Indemnification. To the extent limited by applicable law, each party to this Agreement ("Indemnitor") shall
defend, indemnify, defend and hold harmless the other party ("Indemnitee") and its directors, officers, agents,
contractors, volunteers, and employees, from and against any and all liabilities and claims, including attorney's
fees and other legal expenses. arising directly or indirectly from any act or failure by the Indemnitor of or in any
way related to the Indemnitor's performance of this Agreement or representations made in this Agreement. The
Indemnitor is not responsible for the acts or omissions of the Indemnitee and nothing herein shall be construed to
require the Indemnitor to indemnify the Indemnitee for the acts or omissions of the Indemnitee. This provision
shall survive the termination of this Agreement.
t 00022649.1) Page 2 of 14
9. Ownership of Documents. Ownership of any designs, plans, maps, reports, specifications, drawings, and other
information or items produced by CivicWell while performing Services under this Agreement will be assigned to
and owned jointly by CivicWell and Partner. The original of all reports, memoranda, studies, plans,
specifications, drawings, materials, exhibits, maps or other similar or related documents prepared by CivicWell in
the performance of the Services for Partner shall be the joint property of CivicWell and Partner.
10. Notices. All notices or other communications required or permitted to be given hereunder shall be in writing
and shall be deemed to have been given when delivered if personally delivered, or three (3) business days after
mailing if mailed by certified mail, postage prepaid, return receipt requested, and shall be addressed as follows:
To Partner:
To CivicWell:
Rosylen Oglesby
City of Yakima
129 North Second Street
Yakima, WA 98901
509-575-6008
Rosylen.oglesby@yalcimawa.gov
Lare Bloodworth
CivicWell
980 9th Street, Suite 1700
Sacramento, CA 95814-2736
916-448-1198 x302
916-448-8246 fax
lbloodworth@civicwell.org
Either party may change its address by giving written notice thereof to the other party.
11. Attorneys' Fees. The party prevailing in any action at law or in equity necessary to enforce or interpret the
terms of this Agreement shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in
addition to any other relief to which that party may be entitled.
12. Governing Law. This Agreement shall be construed and enforced in accordance with the laws of the State of
Washington, without giving effect to principles of conflicts of laws. Any suit, action or legal proceeding arising
out of this Agreement shall be submitted to a state or federal court sitting in Yakima County, Washington, which
will have exclusive jurisdiction and venue over the dispute and to which jurisdiction the parties irrevocably
submit.
13. Entire Agreement; AmendmeThis Agreement contains all of the agreements of the parties hereto with
respect to the matters contained herein and no prior or contemporaneous agreement or understanding, oral or
written, pertaining to any such matters shall be effective for any purpose. No provision of this Agreement may be
amended or added to except by an agreement in writing signed by the parties hereto or their respective successors
in interest. In particular, neither party may vary the scope of services described in Exhibit B — Scope of Services
or responsibilities in Exhibit C — Partner Responsibilities except as expressly agreed to in writing by the other
party. The budgets for direct labor and expenses are based on the Services described in Exhibit B — Scope of
Services and any modification may affect direct labor costs and project expenses and must be approved in writing
by Partner
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14. Headings. The headings of this Agreement are for purposes of reference only and shall not limit or define the
meaning of the provisions of this Agreement.
15. Severability. If, for any reason, any provision or partial provision of this Agreement is held invalid, such
invalidity shall not affect the remainder of such provision or any other provision of this Agreement not so held
invalid, and each other provision, or portion thereof, shall, to the full extent consistent with law, continue in full
force and effect.
16. Waiver. The waiver of any breach of any provision hereunder by any party hereto shall not be deemed to be
a waiver of any preceding or subsequent breach hereunder.
17. Warranty of Authority. Each of the undersigned hereby warrants that he/she has authority on behalf of his or
her principal to execute this Agreement and to bind such principal to the terms hereof.
18. Counterparts. This Agreement may be executed by electronic or hard -copy signature and in counterparts,
each of which shall be deemed to be one and the same instrument. The exchange of executed copies of this
Agreement by facsimile, email or other electronic transmission will constitute effective execution and delivery of
this Agreement for all purposes. Signatures of the parties transmitted by such methods will be treated in all
respects as having the same effect as an original signature.
Dated as of the Effective Date set forth above.
PARTNER:
City of Yakima
By
[Bob Harrison, City Manager]
CIVICWELL;
CITY CONTRACT NO: c
liLbOLIJ TIM
CIVICWELL, a California nonprofit public benefit corporation
CKictiv2. A 4' 4' 41
By
Lare Bloodworth, Chief Financial Officer
(00022649.11
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Exhibit A
Contracted Performance Measures and Policies
CivicWell has contracted with AmeriCorps to implement CivicSpark as an AmeriCorps program. Fellows can
only work on service outlined in performance measures approved by AmeriCorps and must abide by
Federal guidelines for AmeriCorps program implementation. Performance measures define how CivicSpark
will provide service to Partner by: conducting assessments; implementing planning, research or implementation
projects; engaging volunteers; and transferring knowledge to Partner staff. The project scope in Exhibit B must
align with the measures below:
1) Capacity Building for Local Public Organizations — Fellows' direct service hours should be spent
building capacity for local service recipients to address their relative needs with regard to specific issues
(e.g., climate, water, housing etc.). Fellows will address these needs by assisting one or more local service
recipients to develop or implement projects that they would otherwise not be able to complete. Capacity
building will be delivered in 3 stages, including: (1) gap assessments; (2) research, planning, and
implementation service projects; and (3) transition of knowledge.
2) Volunteer Engagement — All Fellows should have the opportunity to build further capacity by engaging,
recruiting, and supporting volunteers. Volunteers may be engaged as either one-time volunteers (e.g., —
volunteers to assist for a specific event such as Earth Day or service activities) or as on -going volunteers
such as interns).
3) Training and Professional Development for Fellows — Fellows can spend up to 20% of their service year
(240 of their 1200 total hours) on training. Training includes the one -week orientation at the start of the
service year, mid -year gathering, continued monthly trainings, and professional development and
networking opportunities. Training hours ensure that Fellows have the training and tools they need to
succeed in their service work and to grow as professionals.
The majority of the work provided by CivicSpark to Partner via direct service only involves the first measure
(Capacity Building). The second and third measures are predominantly met through training, service and
professional development activities provided to the Fellows by CivicWell. Some activities that occur while
working with local government beneficiaries or other project partners may be considered training and professional
development, such as networking events and trainings conducted by or attended in partnership with Partner.
Prohibited Activities: Federal guidelines further restrict certain activities, which cannot be engaged in by
CivicSpark Fellows or Supervisors while charging time to the AmeriCorps program, accumulating service or
training hours, or otherwise performing activities supported by the CivicSpark program or AmeriCorps, this
includes direct fundraising or grant writing which are not allowable activities in CivicSpark. In addition to only
working on contracted performance measure service activities, the following activities are prohibited (see
45 CFR § 2520.65):
(1) Attempting to influence legislation;
(2) Organizing or engaging in protests, petitions, boycotts, or strikes;
(3) Assisting, promoting, or deterring union organizing;
(4) Impairing existing contracts for services or collective bargaining agreements;
(5) Engaging in partisan political activities, or other activities designed to influence the outcome of an
election to any public office;
(6) Participating in, or endorsing, events or activities that are likely to include advocacy for or against
political parties, political platforms, political candidates, proposed legislation, or elected officials;
{00022649.1} Page 5 of 14
(7) Engaging in religious instruction, conducting worship services, providing instruction as part of a program
that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious
instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or
engaging in any form of religious proselytization;
(8) Providing a direct benefit to—
(i) A business organized for profit;
(ii) A labor union;
(iii) A partisan political organization;
(iv) A nonprofit organization that fails to comply with the restrictions contained in section 501(c)
(3) of the Internal Revenue Code of 1986 except that nothing in these provisions shall be
construed to prevent participants from engaging in advocacy activities undertaken at their own
initiative; and
(v) An organization engaged in the religious activities described above, unless AmeriCorps
assistance is not used to support those religious activities;
(9) Conducting a voter registration drive or using AmeriCorps funds to conduct a voter registration drive;
(10) Providing abortion services or referrals for receipt of such services; and
(11) Such other activities as AmeriCorps may prohibit.
Fellows, like other private citizens, may participate in the above listed activities on their own time, at their own
expense, and on their own initiative. However, the AmeriCorps logo must not be worn while doing so.
Reasonable Accommodations: Per Federal Guidelines and CivicWell policies, the CivicSpark programs and
activities must follow equal opportunity employment requirements and be accessible to persons with disabilities
by providing reasonable accommodation. In support of this:
(1) CivicWell and Partner will comply with Equal Opportunity Employment guidelines.
(2) CivicWell and Partner will endeavor to make reasonable accommodations to known physical or mental
limitations of qualified AmeriCorps members with disabilities unless the accommodation would impose
an undue hardship on the program operations.
(3) CivicWell and Partner will endeavor to accommodate the sincere religious beliefs of AmeriCorps
Members to the extent such accommodation does not pose an undue hardship on the Organization's
operations.
(4) CivicWell and Partner will not allow any form of retaliation against individuals who raise issues of equal
employment opportunity or reasonable accommodation.
Non -Duplication and Non -Displacement: Federal guidelines further restrict engagement of CivicSpark Fellows to
duplicate or displace staff (see 45 CFR § 2540.100(e)-(f)
(1) Nonduplication. AmeriCorps assistance may not be used to duplicate an activity that is already
available in the locality of a program. And, unless the requirements of paragraph (t) of this section are
met, AmeriCorps assistance will not be provided to a private nonprofit entity to conduct activities that are
the same or substantially equivalent to activities provided by a State or local government agency in which
such entity resides.
(2) Nondisplacement.
(i) An employer may not displace an employee or position, including partial displacement such as
reduction in hours, wages, or employment benefits, as a result of the use by such employer of a
participant in a program receiving AmeriCorps assistance.
{00022649.11 Page 6 of 14
(ii) An organization may not displace a volunteer by using a participant in a program receiving
AmeriCorps assistance.
(iii) A service opportunity will not be created under this chapter that will infringe in any manner
on the promotional opportunity of an employed individual.
(iv) A participant in a program receiving AmeriCorps assistance may not perform any services or
duties or engage in activities that would otherwise be performed by an employee as part of the
assigned duties of such employee.
(v) A participant in any program receiving assistance under this chapter may not perform any
services or duties, or engage in activities, that
1. Will supplant the hiring of employed workers; or
2. Are services, duties, or activities with respect to which an individual has recall rights
pursuant to a collective bargaining agreement or applicable personnel procedures.
(vi) A participant in any program receiving assistance under this chapter may not pedant'
services or duties that have been performed by or were assigned to any
i. Presently employed worker;
ii. Employee who recently resigned or was discharged;
iii. Employee who is subject to a reduction in force or who has recall rights pursuant to a
collective bargaining agreement or applicable personnel procedures;
iv. Employee who is on leave (terminal, temporary, vacation, emergency, or sick); or
v. Employee who is on strike or who is being locked out.
Non -Harassment and Civil. Rights Policy:
{00022649.11 Page 7 of 14
AmeriCorps
Program Non.Harasionant and civil Rights Policy — March 111. 2021
ArneriCorps (the Corporation for National and Community Service adopted the operating name "AmeriCorpe as of September 29,
2020) has zero tolerance for unlawful harassrne-nt of any individual or group of individuals engaged in national service. AmenCorps
is committed to treating all persons with dignity and respect_ Our agency prohibits all forms of discrimination and harassment
based on race, color, national origin, gender, age (40 and over), religion, sexual orientation, disability (mental or physical ), gender
identity or expression, political affiliation, marital or parental status, pregnancy, reprisal, genetic information hecluding family
medical history), or military service. All programs administered by or receiving federal financial assistance tram AmenCorpsmust be
free from all forms of discrimination and harassment
Harassment may include slurs and other verbal or physical conduct relating to an individual's gender, race, ethnicity, religion, sexual
orientation, or any other legally -protected status when such behavior has the purpose or effect of interfering with service
performance or creating an intimidating, hostile, or offensive service environment_ Examples of harassing conduct include but are
not limited to: explicit or implicit demands for sexual favors; pressure to engage in a romantic relationship or for dates; deliberate
touching of another person without consent, leaning over, or cornering a person; repeated offensive teasing, jokes, remarks, or
questions; unwanted letters, emails, or phone calls; distribution or display of offensive materials; offenSIVQ1001C5 or gestures;
gender, racial, ethnic, or religious baiting; physical assaults or other threatening behavior; and demeaning, debasing, or abusive
comments or actions that intimidate_
AmenCorps does not tolerate harassment from anyone, including any AmenCorps employee or supervisor; a project or site employee
or supervisor; a non -employee (e.g., chent): a coovorker, a national service participant Any discrimination or harassment, when
identified, will result in immediate corrective action, up to and including, removal or termination of any individual engaging in such
misconduct,
All recipients receiving AmeriCorps financial or volunteer assistance, including individuals, organisations, programs, and/or projects
are subject to this zertetoleiance policy. Recipients must take immediate corrective action to investigate and rectify- any complaints
of any discrimination or harassment, Any AmeriCorps awardev permitting discrimination or harassment in violation of this policy will
be subject to a finding of non-compliance, which rnay result in termination of federal financial asaistance.
Harassment besed on upon race, color, national origin, gender, age, religion, venial orientation, disability, weldor identity or
expression, political affiliation, marital or parental status, pregnancy, reprisal, genetic information, or military service is unacceptable
in ArrieriCoips' offices or campuses, in other service related settings such as training sissaions or service sites, and at servioesrelated
social events, I expect supervisors and managers of ArneriCorpo programs and projects, when nimdt aware of alleged
discrimination or harassment by employees, national service participants, or any other individuals, to investigate and tako prompt
action to effectively address any discrimination ot harassment, Amer Corps prohibits any retaliatory action against a person who
raises any discrimination or harassment concerns,
If you believe you have been discriminated against in violation of any civil rights laws, regulations, or this policy, or have been
subject to retaliation for opposing discrimination or participating in discrimination complaint proceedings fel,. as a complainant or
witness) in any AmeriCorps program or project, contact the ArneriCorpt Equal Opportunity Program (EOP), The (OP may be
reached at (202) 6064503 or vottrciosociv,
The LOP manages national service participant civil rights end harassment concerns, You must contact the EOP within 45 celerities
days of an occurrence of discrimination or harassing conduct, You are not required to use a program, project, or sponsor dispute -
resolution procedure before contacting the EOP. If you choose to pursue another dispute resolution procedure, it does not
suspend the 45,day time limit requitement to contact the EOP. Discrimination and harassment claims brought to the attention of the
EOP outside 45 calendar days of an occur !Vince rnay not be accepted for investigation in a formal complaint of discrimination,
Mal Codes
Acting Chief Executive Officer
AmeriCorps
{00022649.1} Page 8 of 14
Exhibit B
Scope of Services
CivicWell will perform the following services:
1) General Program Responsibilities
a. Provide clear guidelines to Fellows regarding AmeriCorps regulations and expectations.
b. Recruit and train Fellows to provide capacity building services for the region.
c. Work to provide support and guidance for Fellows, addressing any concerns that might develop
during the service year.
d. Hold Fellows accountable for the desired service results and work with Fellows on their
professional development and behavior.
e. Manage local government beneficiary and/or other partner service contracts.
f. Share outcomes from service with Partner.
2) Fellow Responsibilities
a. Pass a state, national, and National Sex Offender Public Website (NSOPW) background check
before starting their service year.
b. Participate in a 1-week program orientation and complete at least 100 hours of training through
dedicated Fellow training, development, and service days.
c. Serve an average of 37 hours per week for 7.5 months, serving a minimum of 1200 total hours,
with at least 920 hours dedicated to Partner project activities (see below).
d. Comply with guidelines for performance measures and abide by regulations on prohibited
activities described in Exhibit A above.
e. Complete accurate project reporting in a timely manner as required by AmeriCorps, including:
assessments, implementation, hours served, volunteers recruited and supported, and transition of
knowledge to local governments.
f. Avoid participation in prohibited activities.
g. Identify as a Fellow and wear AmeriCorps lapel pins or gear during service hours.
h. Participate in days of national service including, but not limited to: Martin Luther King, Jr. Day
of Service; State Day of Service, and AmeriCorps week Service Day.
3) Project Specific Scope of Work of Fellow #1
a. Creating a Sustainability Action Plan for the City of Yakima
i. In collaboration with the City Manager's Office and the newly established
committee, the Fellow will have the opportunity to support efforts to create and
potentially implement a sustainability action plan. This plan will guide the City's
sustainability efforts and will be an opportunity for robust stakeholder and
community engagement to ensure it reflects the sustainability priorities of the
community as a whole.
ii. The Fellow's work will consist of research, data analysis, community and stakeholder
engagement, project management, and assisting in drafting and reviewing the
Sustainability Action Plan for the City of Yakima
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Exhibit C
Partner Responsibilities
Partner will perform the following services:
(1) Support Responsibilities
(a) Support Fellow recruitment by advertising your open placement through appropriate channels
and networks (e.g., websites, newsletters, social media, job boards, etc.)
(b) Identify one staff member to act as the "Site Supervisor" for the project, and point person for
both the Fellow and CivicSpark staff.
(c) Site Supervisor shall support project implementation and professional development by:
(i) Setting aside at least 1 hour/week to check in with each Fellow and provide assistance for
each approved project.
(ii) Familiarizing Fellows to the host organization (including safety procedures and
protocols), resources, and project scope.
(iii) Completing an initial performance assessment of each Fellow (survey and goal setting)
within 1 month of the start of the service year; conducting a mid -year performance
review; and completing a final performance review survey prior to the end of the service
year.
(iv) Seeking opportunities to integrate Fellows' professional goals into project activities.
(v) As appropriate, facilitating Fellows' transition at the end of their service year by
introducing Fellows to relevant colleagues and networks.
(vi) Provide adequate professional workspace for Fellows (e.g., desk, computer, phone), and
ensure that site and workplace are accessible to individuals with disabilities if needed.
(vii) If needed due to shelter -in -place requirements, be able to support remote service
for Fellows (e.g., remote access to files, plans for remote check -in and support,
technology support for remote work)
(d) Develop defined project scope(s) and identify goals to be completed in agreed upon
timeframe.
(i) Ensure key staff for each defined project completes a pre -service capacity assessment
survey before the start of the service year and a post -service capacity assessment towards
the end of the year.
(ii) Ensure key star for each defined project participates in a project interview early on in the
service year (within the first 2-3 weeks), a part of the CivicSpark gap assessment process.
(e) Support implementation of project(s) consistent with scope above and in line with CivicSpark
program goals (including supporting volunteer engagement activities and participating in
transitional event)
(f) Keep Regional Coordinators and/or other CivicWell staff apprised of project developments
and/or challenges, and working to redefine project scope(s) and goals as necessary.
(g) If challenges arise (related to professionalism, work products, etc.) provide specific written
feedback to the Fellow and share with CivicWell staff in a timely manner so CivicWell staff
can assess the challenges and intervene as needed.
(h) Assist with occasional site visits to Partner by CivicWell staff.
(i) Not displace Partner staff or volunteers through the use of CivicSpark Fellows, nor have
CivicSpark Fellows perform any services or duties that would supplant the hiring of
employed workers.
(j) Not offer the CivicSpark Fellow part-time work that is substantially similar to their
CivicSpark scope of work, nor offer them full time employment with a start date prior to the
service year-end date.
{00022649.11 Page 10 of 14
(2) Reporting Responsibilities
(a) Complete applications for CivicSpark projects, identifying:
(i) Total hours desired for service work;
(ii) Identification of at least 2 projects for at least 1 beneficiary per fellow (or 1 project for 2
or more beneficiaries).
1. Beneficiaries can be individual departments within a single local government or even
individual staff members within the same department.
2. Specific eligibility requirements are provided here: http://c.ivicslaark.igc.t tll}oin
civicspark/projeca/'
(b) Ensure a staff person involved in the project from each local government beneficiary
completes a pre -service capacity assessment survey before the start of the service year and a
post -service capacity assessment towards the end of the year. The pre -service survey defines
goals for the project and establishes a baseline perspective on issues relevant to the specific
project issue (i.e., climate, water, housing, mobility, etc.). The post -service survey evaluates
the degree to which the Fellows' work made progress toward the goals and baselines
established in the pre -service capacity assessment survey.
(c) Ensure a staff person involved in the project from each local government beneficiary
participates in a project interview early on in the service year (within the first 2-3 weeks), a
part of the CivicSpark gap assessment process.
(d) Submit Fellow performance assessments on time, as described above.
(e) Complete any additional project reporting defined as necessary.
(f) Allow CivicSpark to share results of all reporting with the state service commission and
AmeriCorps, for required grant reporting.
{00022649.11 Page 11 of 14
Exhibit D
Compensation
Costs, total project hours', additional prep -hours and travel budget for support options on a per -Fellow basis are
defined below.
CivicWell will receive no more than $22,( )0, for 1 Fellow for performing the services set forth in this
Agreement.
Costs
Project Support
Additional Benefits
Per Fellow Benefits
$22,000/Fellow
7.5 Months, 920+ project hours
Up to 40 additional project -prep hours.
Up to 70 volunteer engagement hours.
Work completed under this contract will be performed by CivicSpark AmeriCorps Fellows.
Invoices will be the total amount of the contract divided into 2 equal installments, billed over the Fellow(s)' term
of service with the first installment due at contract signing. CivicWell will bill the Partner for the full
installment amount regardless of Fellow activity during any given period. If for some reason CivicWell is unable
to provide services for the full contract duration (e.g., a Fellow leaves the program for medical or personal reasons
and a suitable replacement cannot be provided), Partner is only responsible for the portion of the contract amount
for the hours of service actually provided. Partner must inform CivicWell prior to the project start if they need
invoices to include specific format, tasks, billing codes, or other details. Partner must also provide clear
instructions to CivicWell about how time should be tracked and reported, if necessary.
1 Note that project hours include all project related activities as well as basic administrative tasks related to CivicSpark
service (e.g., completing timecards, progress reports, project related communications with LGC staff, etc.).
{00022649.1} Page 12 of 14
Exhibit E
Reimbursable Expenses
CivicWell does not cover project -related expenses related to the service project. All project -related expenses are
the responsibility of the Partner.
Should Partner wish to have a Fellow incur project -related expenses, those expenses shall be submitted to Partner
in writing for approval prior to Partner being charged for reimbursement for an expense incurred during the
completion of activities outlined in the Scope of Service (Exhibit B").
{00022649.1} Page 13 of 14
Exhibit F
Timeline
All tasks enumerated in Exhibit B — Scope of Services are to start on January 9th, 2023 and should be completed
by December 31, 2023.
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