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Home My WebLink About03/23/2010 24 Budget Amendment for 2009 Year-End Encumbrances BUSINESS OF THE CITY COUNCIL 0 YAKIMA, WASHINGTON AGENDA STATEMENT Item No. * 2-4 For Meeting Of March 23, 2010 ITEM TITLE: Second reading of an Ordinance Amending the 2010 Budget for 2009 Year -End Encumbrances SUBMITTED BY: Department of Finance and Budget CONTACT PERSON/TELEPHONE: Cindy Epperson, Deputy Director of Accounting & Budgeting -- 575 -6070 SUMMARY EXPLANATION: Attached is an Ordinance amending the 2010 Budget to provide appropriations for encumbrances outstanding at the close of the 2009 Fiscal year. Encumbrances, represent orders (included in 2009 Budget appropriations) for materials which had been authorized but not yet received, or for services authorized but not yet completed, as of December 31, 2009. Therefore, appropriations from Unencumbered Fund Balances are required to move forward the budget for payment when the materials 0 are received or services completed. In some instances, the appropriations will be funded by approved grants (i.e. Neighborhood Development Block Grants, Growth Management Fund grants, etc.) For these items, Finance will also increase the grant revenue budgets to match the estimated revenues to the corresponding expenditures. In all other instances, the appropriations will be funded by reserves in their respective funds. This is an annual year -end accounting requirement. Resolution_ Ordinance XX Contract Other (Specify) Schedule 1 Funding Source Vario Funds / APPROVED FOR SUBMITTAL City Manager STAFF RECOMMENDATION: Read Ordinance by title only at the March 2, 2010 meeting. Pass Ordinance after the second reading at the March 23, 2010 meeting. BOARD /COMMISSION /COMMITTEE RECOMMENDATION: COUNCIL ACTION: • ORDINANCE NO. 2010 AN ORDINANCE amending the 2010 budget for the City of Yakima; and making appropriations. for 2009 Year -End Encumbrances from Unappropriated Fund Balances within various Funds for expenditure during 2010. • WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2010 in various amounts and for the purposes mentioned in the attached Schedule, and WHEREAS, at the time of the adoption of the 2010 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: . Section 1. Appropriations are hereby made, for expenditure during 2010, from • Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this day of March , 2010. MICAH CAWLEY, MAYOR ATTEST: CITY CLERK First Reading: • Publication. Date: Effective Date: • Cepperson 2/24/2010 City of Yakima 2009 Encumbrance Ordinance SCHEDULE 1 Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION GENERAL FUND Hearing Examiner 000 .020.313.0000.55860.410 $4,605 Hearing Examiner Caseload Code Administration 000.022.145.0000.55920.491 $3,760 Codes - Property Clean -up Police 000.031.103.0000.52120.280 $2,636 Protective Uniforms 000.031.113.0000.52120.280 $1,048 Protective Uniforms 000.031.113.0000.52120.480 $1,263 Batteries for Defibrillators 000.031.113.0000.52120.480 $2,164 Batteries for Defibrillators 000.031.113.0000.52120.480 $1,298 Repair Skylight in Jail $8,409 Engineering 000.041.528.0000.53220.410 $5,000 Professional services- project support $5,000 Information Systems 000.052.103.0000.51880.491 $5,700 Regional Public Safety System Admin 000.052.631.0000.59421.64 $164,610 Prosecutorial Case Mgmt System 000.052.631.0000.51880.410 $82,841 Time & Attendance Mgmt Software 000.052.631.0000.51880.410 $25,000 Internet Portal 000- 052 - 631 - COPS - 51880 -120 $5,000 COPS Tech Grant overtime $277,451. TOTAL GENERAL FUND $299,225 NEIGHBORHOOD DEV FUND Grant awards carried forward • 124.124.331.0000.55920.41 E $39,220 Public /Community Service (Graffiti) 124.124.331.0000.55920.41 W $400,000 CDBG Infrastructure 124.124.331.HS01.55920.48F $60,000 CDBG Single Family First Time Homebuyer Prog 124.124.331.HS02.55920.48E $543,457 Single Family Home Rehab - S/F and Sr /Disabled, etc 124.124.331.0000.55920.48U $79,000 CDBG Public Facility 124.124.337.HS09.55920.48M $630,000 HOME Single Family Rehab Prgms 124.124.337.HS09.55920.48Y $456,459 HOME CHDO Program $2,208,136 GROWTH MGMT FUND 140.140.314.1994.54440.410 $29,440 $29,440 Transportation Modeling Update cje 2/24/2010 Page 1 of 3 • City of Yakima • 2009 Encumbrance Ordinance 410 SCHEDULE I . Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT • AMOUNT FUND TOT. • DESCRIPTION STREETS & TRAFFIC ENG FUND 141.133.525.0000.54264.314 . $4,328 Traffic Signal Controller 141.133.526.0000.54340.410 $33,494 Prof Services- Transportation Plan 141.141.522.0000.54261.410 $7,797 50/50 Sidewalk program $45,619 ARTERIAL STREET FUND 142- 142 - 528 - 0000 - 59442 -630 $20,558 $20,558 Signal upgrade -3rd and Washington . POLICE GRANTS FUND 152- 152 -112- 0000 - 52120 -350 $1,082 Laptop 152 - 152 - 112 - 0000 - 52120 -410. $11,326 Security System - Special Ops 152- 152 - 117 - 0000 - 52130 -311 $44,066 ARRA Byrn grant - supplies 152 -152- 117 - 0000 - 52130 -350 $35,000 ARRA Byrn grant- equipment 152 - 152 - 117 -0000- 52130 -410 $204,000 • ARRA Byrn grant -prof. services 152- 152 -117- 0000 - 52130 - 491 $48,000 ARRA Byrn grant -misc. 152 - 152 - 117 - 0000 - 52130 -52C $21,405 ARRA Byrn grant- Yakima County 152 - 152 - 117 - 0000 - 52130 -52G $10,417 ARRA Byrn grant- Grandview 152 -152- 117 - 0000 - 52130 -52S $26,721 ARRA Byrn grant - Sunnyside 0 -152-117-0000-52130-'52T $19,900 ARRA Byrn grant - Toppenish -152 -117- 0000 - 52130 -52U $18,569 ARRA Byrn grant- Union Gap - 152 - 117 - 0000 - 52130 -52W $25,589 ARRA Byrn grant - Wapato $466,075 TROLLEY FUND 162.162.326.2153.59479.650 $55,000 $55,000 Trolley Barn Enhancement Project • CBD CAPITAL FUND 321.321.321.0000.55820.350 $19,933 $19,933 Balance of Parking signage /education PARKS CAPITAL FUND , 331.331.428.0000.59476.630 $22,722 Replace Deck Lights - Franklin Pool 331.331.428.0000.59476.630 $25,000 , West Valley Park improvements $47,722 FIRE CAPITAL FUND 332.332.122.0000.59422.640 $773,258 Fire Apparatus 332.332.122.0000.59422.642 $19,260 MAKO Breathing Air Compressor $792,518 LAW AND JUSTICE CAPITAL FUND 333.333.103.0000.51250.350 $5,923 Muni Court- Recording system upgrade 333.333.111.0000.52120.350 $10,123 Security System - Police Annex 333.333.111.COPS.59421.642 $72,557 Crime Analysis Computer System $88,603 cje 2/24/2010 Page 2 of 3 City of Yakima 2009 Encumbrance Ordinance SCHEDULE 1 • Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION TRANSIT CAPITAL FUND 364.364.518.0000.59447.630 $30,599 4 Bus Shelters 364.364.518.0000.54790.350 $7,690 Mobile Radios for Buses $38,289 CONVENTION CENTER CAPITAL FUND 370.370.328.0000.57520.350 $18,999 Snap Drapes • 370.370.328.0000.57520.350 $132,713 Upholstered Stack Chairs $151,712 STORMWATER OPERATING FUND 441.441.213.0000.53150.51C $31,796 $31,796 County Regional Administration • TRANSIT OPERATIONS 462.462.514.T646.54780.410 $31,905 Dept of Transportation -ADA grant $31,905 WASTEWATER OPERATIONS 473.473.211,S211.53581.3GC $3,155 Grouting Chemicals 473.473.211.S211.59435.642 $21,716 Man Hole Covers 473.473.232.S232.53584.311 $1,418 Laboratory Supplies- $26,289 WORKERS COMP FUND 514.514.623.SHCS.51790.311 $2,922 $2,922 First Aid Class Supplies EQUIPMENT REPLACEMENT FUND 551.551.634.ER02.54848.346 $3,010 $3,010 Equipment Maintenance Parts ENVIRONMENTAL FUND 555.555.639.2145.54650.480 $200,000 Richardson Airway Dirt Removal 555.555.639.2274.53190.410 $144,423 Airport Tank Cleanup $344,423 TOTAL ALL FUNDS $4,703,175 cje 2/24/2010 Page 3 of 3