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Home My WebLink About03/23/2010 22 Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Program Extension BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON III AGENDA STATEMENT Item No.' 2- For Meeting of: March 23, 2010 ITEM TITLE: Authorizing and directing the City Manager of the City of Yakima to amend the Agreement with the State of Washington Department of Social and Health Services and the Professional Services Agreement with Kraft Consulting, to extend the Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Program. SUBMITTED BY: Cindy Epperson, Deputy Director, Accounting & Budgeting CONTACT PERSON /TELEPHONE: Linda Kraft, Executive Director, 452 -1519 Cindy Epperson, 575 -6070 (- SUMMARY EXPLANATION: At their June 6, 2006 meeting, City Council adopted Resolution 2006 -91 that authorized the City Manager to enter into an agreement with the State of Washington Department of Social and Health Services, Division of Child Support (DSHS), so that the City could act as fiscal agent for a federal child support enforcement demonstration project, which was established as the Healthy Families Yakima program, led by Linda Kraft, Executive Director. The federal program had a 5 year commitment; however, the original contract with the state was only executed for 2 years, with an option for 3 one -year extensions. Because of a three month lag between the original start date of the contract and the date that activities actually began, this 0 contract amendment with DSHS extends the agreement for three months (at their request), from 4/1/10 thru 6/30/10, with no additional consideration. In June, there will be another contract amendment extending the program for the fifth and final year, from July 1, 2010 thru June 30, 2011, with an additional $198,000 in funding available. The contract with the Executive Director is also nearing the end of the fourth year. That agreement has mirrored the contract with the State in the past; however, the City is extending the contract to add the fifth year, as originally set forth in the 2006 agreement. If the program is not entirely wrapped up at the end of this amendment period (March 31, 2011), the City will then negotiate with the Director to extend the contract, so that all of the final grant close -out can be completed before the amended Federal deadline of June 30, 2011. (Currently, the Director is maintaining the targeted completion date of March 31, 2011.) The attached resolution will authorize the City Manager to amend both the State Agreement to continue the project for an additional three months, and the Agreement with Kraft Consulting to continue the project for an additional year. Resolution 1 Ordinance _ Other (Specify) Contract 2 Mail to (name and address): Funding Source: DCS Grant and match donatio in the Community Services Fund APPROVED FOR SUBMITTAL: ,_ _ ....,,,....„.4d, 4„ City Manager i STAFF RECOMMENDATION: Adopt the attached resolution. 4 BOARD /COMMISSION RECOMMENDATION: COUNCIL ACTION: • 0 RESOLUTION NO. A RESOLUTION authorizing and directing the City Manager of the City of Yakima to amend the Agreement with the State of Washington Department of Social and Health Services, and the Professional Services Agreement with Kraft Consulting, to extend the Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Program. WHEREAS, the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" is a federally funded five -year community demonstration initiative : intended to facilitate and study the creation of a community coalition providing programs and supporting efforts designed to strengthen family relations, reduce family violence through education and related public services, cooperate with Child Support Enforcement to reach their clients and increase parental financial responsibility towards their children; and WHEREAS, the State of Washington has obtained an OCSE Federal Office of Child Support Enforcement Waiver Terms and Conditions allowing the City of Yakima to obtain federal IV -D match funds to continue to operate the "Greater Yakima Valley Healthy. Marriage and Responsible Fatherhood Community Demonstration Initiative" child support enforcement demonstration project for an additional three months; and WHEREAS, the City of Yakima is supporting this effort by serving as a subrecipient and ii fiscal agent for the disbursement of federal IV -D match funds granted for the project, as authorized by Resolution R 2006 -91 at Council's June 6, 2006 meeting; and WHEREAS, the City of Yakima and the State of Washington Department of Social and Health Services now wish to continue this agreement through June 30, 2010; and WHEREAS, KRAFT CONSULTING, a business within the State of Washington, with offices at 408 North First Street, Yakima, Washington, 98901, specializing and experienced in directing, developing and managing complex strategic planning, has been acting as the Executive Director for the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" child support enforcement demonstration project, otherwise known as "Healthy Families Yakima" since June of 2006; and WHEREAS the City of Yakima and Kraft Consulting now wish to continue this agreement through March 31, 2011; and WHEREAS, the City Council of the City of Yakima has reviewed the attached amendment to the existing Agreement, which is responsive to City of Yakima concerns; and cim/2008HMISubcontract/Page 1 of 2 WHEREAS, the City Council of the City of Yakima deems it to be in the best interest of the City of Yakima to amend the agreement with Department of Social and Health Services for three months and the Professional Services agreement with Kraft Consulting for an additional year, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager of the City of Yakima is hereby authorized and directed to execute agreements substantially similar to the attached documents. The City Council of the City of Yakima specifically authorizes minor drafting changes, said changes to be approved by the City Manager in consultation with the Yakima City Attorney. ADOPTED BY THE CITY COUNCIL this 23rd day of March, 2010. Micah Cawley, Mayor ATTEST: City Clerk cim/2008HMISubcontract/Page 2 of 2 • The City of Yakima Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative Professional Services Agreement Amendment It is the agreement of the parties to amend. The City of Yakima Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative Professional Services Agreement originally dated June 8, 2006, as follows: 1. The agreement is extended through March 31, 2011. 2. The maximum consideration payable to Kraft Consulting for the period of this extension is $119,334. 3. Special Terms and Conditions, Billing and Payment, are amended as follows: In response to the Washington State Auditor's Report dated 11/30/09, Single Audit #1002542, The City of Yakima agrees to forego the use of a media broker and conduct media activities using Public Service Announcements. This Agreement, including all exhibits and other documents incorporated by reference, contains all the terms and conditions agreed upon by the parties as changes to the original Agreement. No other understandings or representations, oral or otherwise, regarding the subject matter of this Agreement Amendment shall be deemed to exist or bind the parties. All other terms and conditions of the original Agreement remain in full force and effect. The parties signing below warrant that they have read and understand this Agreement and have authority to enter into this Agreement Amendment. • CITY OF YAKIMA KRAFT CONSULTING Richard A. Zais, Jr., City Manager Linda C. Kraft, Kraft Consulting Date: Date: cimlkraftconsulting/Page 1 of 2 DSHS CONTRACT NUMBER: CONTRACT AMENDMENT 0664 94430 ` ^ J II 7 L - r lN on Srare C� �EPAMEM1IT OF Greater Yakima Valte Health /`` SOCIHEATH �/ y Amendment No. 0664 - 94430 -03 VI CES M • arriag e and Responsible Fatherhood Program This Contract Amendment is between the State of Washington Department of Program Contract Number Social and Health Services (DSHS) and the Contractor identified below. Contractor Contract Number CONTRACTOR NAME CONTRACTOR doing business as (DBA) I Yakima, City of CONTRACTOR ADDRESS WASHINGTON UNIFORM DSHS INDEX NUMBER BUSINESS IDENTIFIER (UBI) 129 N. 2nd St 397- 005 -272 75633 Yakima, WA 98901 CONTRACTOR CONTACT CONTRACTOR TELEPHONE CONTRACTOR FAX CONTRACTOR E - MAIL ADDRESS Cindy Epperson (509) 575 - 6070 Ext: (509) 576 - 6364 cepperso @ci.yakima.wa.us DSHS ADMINISTRATION DSHS DIVISION DSHS CONTRACT CODE Economic Services Administration Division of Child Support 3000LC - 64 DSHS CONTACT NAME AND TITLE DSHS CONTACT ADDRESS Kathleen Jenkins 712 Pear St SE DCS Program Administrator PO Box 9162 Olympia, WA 98507 -9162 DSHS CONTACT TELEPHONE DSHS CONTACT FAX DSHS CONTACT E - MAIL ADDRESS (360) 664 - 5319 Ext: (360) 664 - 5340 kmjenkin@dshs.wa.gov IS THE CONTRACTOR A SUBRECIPIENT FOR PURPOSES OF THIS CONTRACT? CFDA NUMBERS • Yes 93.563 AMENDMENT START DATE" CONTRACT END DATE " 4/1/2010 6/30/2010 . PRIOR MAXIMUM CONTRACT, AMOUNT AMOUNT OF INCREASE OR DECREASE TOTAL CONTRACT AMOUNT $1,200,000.00 $0.00 $1,200,000.00 REASON: FOR, AMENDMENT; CHANGE OR CORRECT CONTRACT TERMS OR SOW, SEE. PAGE TWO ATTACHMENTS. When the box below is marked with an X, the following Exhibits are attached and are incorporated into this Contract Amendment by reference: ❑ Additional Exhibits (specify): This Contract, Amendment including.all- Exhibits and other documents Incorporated: by reference, contains all of the terms, and conditions agreed upon by the, parties as changes - -to theonginal,Contract. No other und_ erstandings.or representations,,Oral or otherwise, regarding the subject matter. of this Contract Amendment shall be deemed to-exist or bind the parties. All otherterms and conditions of the original Contract remain in'full -force and effect. .The signing below warrant that they °have "read and understand this Contract. Amendment, and have authority to enter into this? Contract Amendment. CONTRACTOR SIGNATURE PRINTED NAME AND TITLE DATE SIGNED DSHS SIGNATURE PRINTED NAME AND TITLE DATE SIGNED Sarah deLaive, Government Liaison DSHS /Division of Child Support • DSHS Central Contract Services Page 1 6024PF Contract Amendment (3- 31 -06) • This Contract between the State of Washington Department of Social and Health Services (DSHS) and the C ontractor is, hereby amended as follows: 1. The Contract End Date is extended through 06/30/2010. - 2. The Maximum Consideration payable to the Contractor for the period of this extension is $0. The maximum consideration shall remain at $1,200,000 ($408,000 total local match funding and $792,000 -- federal grant funding for the entire contract period). 3. The Maximum amount of federal match funds payable for the period of this extension shall not exceed $0 (Contractor will provide $0 in "local funding or in -kind match). 4. Special Terms and Conditions, Billing and Payment, section 5f, is amended to add the following: (3) In response to the Washington State Auditor's Report date 11/30/2009, Single Audit #1002542, The City of Yakima agrees forgo the use of a media broker and conduct media activities using Public Service Announcements. The City of Yakima will comply with the following requirement for procurement procedures: (a) Federal regulations require grantees to follow their own procurement procedures as long as they comply with state laws and federal regulations. For purchases not covered under state law, such as professional services, grantees must follow procurement methods set forth in federal regulations. For purchases that exceed $100,000, grantees must formally bid the contract. Grantees may solicit services from only one vendor when they determine awarding the contract is not feasible using bids or competitive proposals, the goods and services are ® available only from one source or competition is determined to be inadequate. Grantees and subgrantees must document their procurement efforts. All other terms and conditions of this Contract remain in full force and effect. r DSHS Central Contract Services Page 2 6024PF Contract Amendment (3- 31 -06)