HomeMy WebLinkAbout05/05/2009 04C Proclamation Process '
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Memorandum
April 30, 2009
TO: The Honorable Mayor and Members of the City Council
FROM: Sonya Claar Tee, Executive Secretary
SUBJECT: Proclamation Process
At the April 21, 2009 City Council meeting, citizen Robbie Byrne asked how a
proclamation is brought forward and wanted an explanation of why Cinco de
Mayo gets declared a full week when other holidays, e.g. Memorial Day,
Veterans Day, President's Day and the 4 of July do not.
ill As ou know, p roclam binding. are not a law and are not bindin . Attached is a
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copy of our proclamation issuance guidelines, which was based on the City of
Seattle's process. Finally, proclamation time - frames are listed as requested.
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Proclamation Issuance Guidelines
• Proclamations
Proclamations issued by the Mayor's Office ideally provide an opportunity for the Mayor
to recognize exceptional events and people when he cannot acknowledge them in
person. The goal of a proclamation is to recognize and celebrate the extraordinary
achievements of Yakima citizens and non - profit organizations, honor occasions of
importance and significance, and increase public awareness of issues to improve the
well being of the people of this city.
Proclamation Policy
1. We ask that requests be submitted 30 days prior to the due date.
2. All requests should clearly include the name, address and telephone number of the
person making the request, as well as to who and where the document should be
addressed and mailed (if different from the requester). If the proclamation is to be
read and presented at a Council meeting, please provide the name of the person
accepting the proclamation at least two days prior to the meeting.
3. Requests should include draft language and background information about an
exceptional event and sponsoring organization that could be used to prepare the
proclamation.
4. Each renewal request will be reviewed on a case -by -case basis.
5. We are unable to accommodate proclamations for out -of -city events or for - profit
causes.
6. We ask that National or International groups requesting proclamations must have an
in -city sponsor.
Submission of a proclamation request does not guarantee issuance. Due to the
volume of submissions received, we cannot grant every request. However, we
want to recognize and honor your organization's outstanding contributions,
commitment, and excellence to our community.
Greetings /Other Recognition
Greetings from the Mayor or other forms of recognition can be issued when a
proclamation request doesn't meet guidelines.. Greetings and /or other recognition shall
be used to honor special events or individuals within the City of Yakima. These may
include conventions, community celebrations, award ceremonies, college graduations,
etc. The Mayor also strongly encourages personal achievement and wishes to
showcase significant milestones in the lives of Yakima residents. We ask that
recognitions please be submitted 30 days prior to due date, to be issued to Yakima
residents.
Please e-mail requests to ccouncil @ci.yakima.wa.us. If you have draft language,
please include it as an attachment or paste it into the body of the e-mail.
You may also fax it to us at (509) 576 -6335. •
Thank You!