HomeMy WebLinkAbout06/01/2021 04I Resolution authorizing application for the 2021 OJJDP Comprehensive Youth Violence Prevention and Reduction Program grant and take all steps necessary to complete and submit the grant application Y�'1114'+
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 4.1.
For Meeting of: June 1, 2021
ITEM TITLE: Resolution authorizing application for the 2021 OJ J DP
Comprehensive Youth Violence Prevention and Reduction
Program grant and take all steps necessary to complete and submit
the grant application
SUBMITTED BY: Sara Watkins, City Attorney
SUMMARY EXPLANATION:
The Yakima Youth Leadership Program (YYLP) currently is funded through a FY2019 OJJDP
grant set to expire on September 30, 2022. The Walk About Yakima (WAY) program's funding is
also ending. A new grant opportunity has arisen which will allow the City to apply for additional
funding for FY 2021-2024 to continue one or both of these programs (we are still discussing the
strategy for the application). Staff is seeking authorization to apply for the grant and take all
necessary steps to finalize the grant application. This generally authorizes the City Manager
and/or the Mayor to sign the necessary application documents, depending on the document. If
the grant is awarded, staff will return to City Council for final authorization to accept the grant
funds.
ITEM BUDGETED: NA
STRATEGIC PRIORITY: Public Safety
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt resolution.
ATTACHMENTS:
Description Upload Date Type
d reso 5/25/2021 Corer Memo
❑ O-OJJDP-2021-105001 5/20/2021 Backup Material
2
RESOLUTION NO. R-2021-
A RESOLUTION authorizing application for the 2021 OJJDP Comprehensive Youth
Violence Prevention and Reduction Program grant and take all steps
necessary to complete and submit the grant application.
WHEREAS, the Gang Reduction and Intervention Task Force (GRIT) currently has
two programs administered by the City of Yakima—the Yakima Youth Leadership
Program and the Walk About Yakima program; and
WHEREAS, both of these programs currently rely upon federal and state grant
money, which funding is set to expire in the next few years; and
WHEREAS, the City has an opportunity to seek additional funding, through 2024,
through an OJJDP grant for such programs; and
WHEREAS, the if the grant is awarded, the grant award will come back to the City
Council for final review and decision; and
WHEREAS, the City Council of the City of Yakima finds that it is in the best
interest of the City and its residents to allow staff to take all necessary steps to complete
and submit the OJJDP Comprehensive Youth Violence and Prevention and Reduction
Program grant; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
Staff is authorized to apply for the 2021 OJJDP Comprehensive Youth Violence Prevention and
Reduction Program grant and take all steps necessary to complete the grant application.
ADOPTED BY THE CITY COUNCIL this 1 n day of June, 2021.
Patricia Byers, Mayor
ATTEST:
Sonya Clear Tee, City Clerk
3
OMB No. 1121-0329
Approval Expires 12/31/2023
U.S. Department of Justice tT"';,
Office of Justice Programs j
Office of Juvenile Justice and Delinquency Prevention
OJJDP FY 2021 Comprehensive Youth Violence Prevention and Reduction Program
Assistance Listing Number# 16.123
Grants.gov Opportunity Number: O-OJJDP-2021-05001
Solicitation Release Date: May 04, 2021 6:00 PM
Version: 7
Grants.gov Deadline: June 22,2021 11:59 PM
Application JustGrants Deadline: July 06, 2021 11:59 PM
Overview
The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office of Juvenile Justice and Delinquency
Prevention(OJJDP) is seeking applications for funding under the fiscal year(FY)2021 Comprehensive Youth Violence
Prevention and Reduction Program.This program furthers the Department's mission by supporting priorities to protect the
public and combat evolving threats.
This solicitation incorporates the OJP Grant Application Resource Guide by reference. The OJP Grant Application Resource
Guide provides guidance to applicants on how to prepare and submit applications for funding to OJP.If this solicitation
expressly modifies any provision in the OJP Grant Application Resource Guide,the applicant is to follow the guidelines
in this solicitation as to that provision.
Solicitation Categories
This solicitation does not include Solicitation Categories.
Eligible Applicants:
City or township governments, County governments, Independent school districts, Native American tribal
governments (Federally recognized), Native American tribal organizations (other than Federally recognized tribal
governments), Nonprofits having a 501(c)(3)status with the IRS, other than institutions of higher education,
Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education, Private
institutions of higher education, Public and State controlled institutions of higher education, State governments,
Other
Other
For purposes of this solicitation, "state" means any state of the United States,the District of Columbia,the Commonwealth
of Puerto Rico, the Virgin Islands, Guam,American Samoa,and the Commonwealth of the Northern Mariana Islands.
To advance Executive Order 13929 Safe Policing for Safe Communities,as of October 28, 2020,the Attorney General
determined that all state, local, and university or college law enforcement agencies must be certified by an approved
independent credentialing body or have started the certification process to be allocated FY 2021 DOJ discretionary grant
funding,as either a recipient or a subrecipient. For detailed information on this new certification requirement, please visit
https://cops.usdoi.gov/SafePolicingEO.All recipients and subrecipients(including any for-profit organization) must forgo
any profit or management fee.
All recipients and subrecipients(including any for-profit organization)must forgo any profit or management fee.
Eligible applicants that propose to provide direct services to youth must not include youth who are age 18 or older in the
population they will serve.
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OJJDP will consider applications under which two or more entities would carry out the federal award; however, only one
entity may be the applicant.Any others must be proposed as subrecipients(subgrantees). For additional information on
subawards, see the OJP Grant Application Resource Guide.
OJJDP may elect to fund applications submitted under this FY 2021 solicitation in future fiscal years, dependent on,
among other considerations,the merit of the applications and the availability of appropriations
Contact Information
For technical assistance with submitting the SF-424 and SF-LLL in Grants.gov, contact the Grants.gov Customer
Support Hotline at 800-518-4726,606-545-5035, at Grants.qov customer support webpaqe, or email at
supportngrants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week,except on federal
holidays.
For technical assistance with submitting the full application in DOJ's Justice Grants System(JustGrants),contact the
JustGrants Service Desk at JustGrants.Supportp.usdoj.gov or at 833-872-5175.The JustGrants Service Desk operates 5
a.m.to 9 p.m. EST Monday- Friday and 9 a.m. to 5 p.m.Saturday, Sunday,and federal holidays.
An applicant that experiences unforeseen Grants.gov or JustGrants technical issues beyond its control that prevent it from
submitting its application by the deadline must email the Office of Justice Programs Response Center(Response Center)
at grantsnncjrs.gov within 24 hours after the application deadline to request approval to submit its application after
the deadline.
For assistance with any other requirements of this solicitation, contact the Response Center by telephone at
800-851-3420 or TTY: 301-240-6310(hearing impaired only)or by email at grantsancjrs.gov. Response Center hours
of operation are 10 a.m.to 6 p.m. ET Monday through Friday,and 10 a.m. to 8 p.m. ET on the solicitation close date.
General information on applying for OJJDP awards can be found at https://www.ojjdp.gov/fundingffunding.html.
A solicitation webinar will be held on May 18, 2021 at 2:00PM ET.This webinar will provide a detailed overview of the
solicitation and allow an opportunity for interested applicants to ask questions. Preregistration is required for all
participants. Register by clicking on this link
https://ojp.webex.com/ojp/onstage/q.php?MTID=eld0bb802b89d13f15d09f2f156d6c4fb and following the instructions.
Due to the limited time, OJJDP encourages participants to review the solicitation and submit any questions they may have
in advance and no later than three days prior to the webinar.Submit your questions to grantsa ncjrs.gov with the subject
as"Questions for OJJDP FY 2021 Comprehensive Youth Violence Prevention and Reduction Program Webinar."
Submission Information
In FY 2021, applications will be submitted to DOJ in a NEW two-step process.
Step 1: Applicants will submit an SF-424 and an SF-LLL in Grants.gov at
https:llwww.grants.qov/web/grants/register.html.To register in Grants.gov, applicants will need to obtain a Data Universal
Numbering System (DUNS)and System for Award Management(SAM)registration or renewal.
Step 2: Applicants will submit the full application including attachments in JustGrants at JustGrants.usdoj.gov. To be
considered timely,the full application must be submitted in JustGrants by the JustGrants application deadline.
OJP encourages applicants to review,the"How to Apply"section in the OJP Grant Application Resource Guide.
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Contents
Contact Information 2
Program Description 5
Overview 5
Statutory Authority 5
Specific Information 5
Goals, Objectives, Deliverables, and Timeline 5
Evidence-Based Programs or Practices 6
Information Regarding Potential Evaluation of Programs and Activities 6
OJP Policy Priority Areas 6
Federal Award Information 7
Awards, Amounts and Durations 7
Continuation Funding Intent 7
Availability of Funds 7
Types of Awards 7
Financial Management and System of Internal Controls 7
Cost Sharing or Matching Requirement 7
Pre-agreement Costs (also known as Pre-award Costs) 7
Limitation on Use of Award Funds for Employee Compensation: Waiver 7
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs 7
Costs Associated with Language Assistance (if applicable) 7
Eligibility Information 8
Application and Submission Information 8
Information to Complete the Application for Federal Assistance (SF-424) 8
Standard Applicant Information (JustGrants 424 and General Agency Information) 8
Proposal Abstract 8
Proposal Narrative 8
Goals, Objectives, Deliverables, and Timeline 9
Budget and Associated Documentation 10
Budget Worksheet and Budget Narrative (Web-based Form) 10
Indirect Cost Rate Agreement(if applicable) 10
Financial Management Questionnaire (including applicant disclosure of high-risk status) 10
Additional Application Components 10
Tribal Authorizing Resolution 10
Documentation of Advancing DOJ Priorities (if applicable) 10
Documentation of Community Violence Intervention (CVI) Strategies (if applicable) 10
Documentation of High-Poverty Areas or Persistent-Poverty Counties (if applicable) 10
Disclosures and Assurances 10
Disclosure of Lobbying Activities 10
DOJ Certified Standard Assurances 11
Applicant Disclosure of Duplication in Cost Items 11
DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility
Matters; and Drug-Free Workplace Requirements 11
Applicant Disclosure and Justification —DOJ High-Risk Grantees (if applicable) 11
How to Apply 11
Submission Dates and Time 11
Application Review Information 11
Review Criteria 11
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Review Process 12
Federal Award Administration Information 12
Federal Award Notices 12
Administrative, National Policy, and Other Legal Requirements 12
Information Technology (IT) Security Clauses 12
General Information about Post-Federal Award Reporting Requirements 12
Federal Awarding Agency Contact(s) 13
Other Information 13
Freedom of Information and Privacy Act(5 U.S.C. 552 and 5 U.S.C. 552a) 13
Provide Feedback to OJP 13
Performance Measures 13
Application Checklist 13
15
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Program Description
Overview
The Department of Justice is committed to advancing work that promotes civil rights, increases access to justice, supports
crime victims, protects the public from crime and evolving threats, and builds trust between law enforcement and the
community.
This solicitation provides funding for communities to develop and implement prevention, intervention, and suppression
strategies that aim to reduce youth gun and gang violence.
Statutory Authority
Department of Justice Appropriations Act, 2018, Pub. L. No. 115-141, 132 Stat. 348, 423; and 34 U.S.C. §
11171-11172
Justice Appropriations Act, 2021, Pub. L. No. 116-260, 134 Stat. 1182, 1257
Specific Information
Funding for this program is to prevent and reduce youth violence, including youth gang violence.Applicants must target
their proposed intervention or suppression strategies to work with those youth who are most likely to be involved in violent
activities in the immediate future. Interventions developed for this target population should include improved coordination
of existing resources and activities that support multiple, complementary antiviolence strategies. Applicants using
Community Violence Intervention(CVI)strategies(i.e., community-based gun violence interventions such as street
outreach,violence interrupters, group violence intervention, and hospital-based violence interventions)will receive priority
consideration. In addition, communities are encouraged to include efforts to build trust between youth, the community, and
law enforcement as a part of their overall program approach.
Goals, Objectives, Deliverables, and Timeline
Goals
The goal of this program is to prevent and reduce youth violence, including youth gang violence. Applicants are
encouraged to visit the National Gang Center website for more information on youth gangs. OJJDP recognizes that youth
violence also occurs through informal social networks that may be connected by the neighborhoods where youth live or
schools they attend. Program activities should focus on supporting intervention-and deterrence-focused strategies that
aim to reduce youth gun and gang violence. Program elements supported could include street outreach activities, group
violence intervention, multisystemic therapy, and other intervention and prevention activities. Funded sites will employ a
multisystemic approach that harnesses and strengthens existing resources, and infuses new resources to fill gaps, which
should include efforts to build trust between youth,the community, and law enforcement. Efforts should be focused on
areas that are disproportionately impacted by violent crime, including areas experiencing high rates of juvenile crime.
Objectives
• Prevent and reduce youth violence, particularly gun and gang violence, and victimization.
• Encourage close collaboration among community-based organizations, service providers, and law enforcement to
reduce violence.
• Provide alternatives to violence for youth involved with or at risk of involvement with formal or informal gangs.
Deliverables
• Develop/enhance intervention-, and suppression-focused initiatives that aim to reduce youth violence, disrupt youth
gang recruitment, and offer alternatives to gang membership. Priority will be given to those applicants proposing to
implement Community Violence Intervention(CVI)strategies.
• Implement these programs for youth that reduce violent crime, especially in those areas experiencing high rates of
illegal firearms arrests and homicides.
• Convene a task force or collaborative working group(this may be an existing group)that meets regularly throughout
the project period to lead the project, identify and address service gaps and barriers, and use funding for a wide
variety of prevention, intervention, and suppression strategies targeting those youth who are at highest risk for
violence.
OJJDP supports the National Gang Center to provide training and technical assistance to OJJDP-funded sites addressing
youth gang violence. Sites funded through this solicitation are expected to work with the Center. Successful applicants are
expected to participate in a cross-site grantee meeting in each year of the project.
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The Goals,Objectives, and Deliverables are directly related to the performance measures that demonstrate the results of
the work completed, as discussed under Application and Submission Information.
Additional Resources:
• OJJDP Model Programs Guide contains information about evidence-based juvenile justice and youth prevention,
intervention,and reentry programs. It is a resource for practitioners and communities about what works,what is
promising,and what does not work in juvenile justice, delinquency prevention, and child protection and safety.
• OJP CrimeSolutions.gov uses rigorous research to inform practitioners and policymakers about what works in
criminal justice,juvenile justice, and crime victim services.
• Youth.gov provides interactive tools and other resources to help youth-serving organizations and community
partnerships plan, implement, and participate in effective programs for youth. This website includes information on
the National Forum on Youth Violence Prevention(Forum), which was created to build the capacity of localities
across the country to more effectively address youth violence through multidisciplinary partnerships, balanced
approaches, data-driven strategies,comprehensive planning,and sharing common challenges and promising
strategies.The Forum is a strategy for federal and local collaboration that encourages its member jurisdictions to
review and improve internal decision making structures, policies, and practices; increase communication; and
implement strategic, coordinated action to change the way they do business.
• National Gang Center disseminates information, knowledge,and outcome-driven practices that engage and
empower those in local communities with chronic and emerging gang problems to create comprehensive solutions
to prevent gang violence, reduce gang involvement,and suppress gang-related crime.This website includes
information on OJJDP's Comprehensive Gang Model,which is an evidence-based framework for the coordination of
multiple strategies to address serious,violent, and entrenched youth street gang problems.The model combines
prevention, intervention,and deterrence tactics to address the root causes of criminal gang activity within a
community.
Evidence-Based Programs or Practices
OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice,
juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or
practices, see the OJP Grant Application Resource Guide.
Information Regarding Potential Evaluation of Programs and Activities
OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional
information,see the OJP Grant Application Resource Guide section entitled"Information Regarding Potential Evaluation
of Programs and Activities."
OJP Policy Priority Areas
The Department of Justice is committed to advancing work that promotes civil rights, increases access to justice,supports
crime victims, protects the public from crime and evolving threats, and builds trust between law enforcement and the
community. In FY 2021, OJP will give priority consideration in award decisions to applications that demonstrate ways in
which their projects will advance one or more of these areas.
To receive priority consideration for advancing one or more of the Department's priorities,the applicant must provide a
sufficient narrative explanation as an attachment,that specifies how the project will advance the promotion of civil rights,
access to justice, support to crime victims, protecting the public from crime and evolving threats,or building trust between
law enforcement and the community.
In addition,OJP will give priority consideration, if applicable,to applicants that demonstrate that the individuals who are
intended to benefit from the requested grant reside in high-poverty areas or persistent-poverty counties.
To receive priority consideration under the poverty priority,the applicant must provide information to demonstrate that the
individuals who are intended to benefit from the requested grant reside in high-poverty areas or persistent poverty
counties. For purposes of this priority consideration, the term "high-poverty area" means any census tract with a poverty
rate of at least 20 percent as measured by the 2013-2017 5-year data series available from the American Community
Survey of the Census Bureau(applicants may search by census tract at https://www.census.gov/acs/www/data/data-
tables-and-tools/narrative-profiles/2017/)and the term"persistent poverty counties" means any county that has had 20
percent or more of its population living in poverty over the past 30 years, as measured by the 1990 and 2000 decennial
censuses and the most recent Small Area Income and Poverty Estimates(applicants may search by county at
https://www.census.gov/data/tables/time-series/dec/census-poverty.html and at https://www.census.gov/programs-
surveys/saipe.html).
Priority consideration is one of many factors that OJP considers in making funding decisions and is not a guarantee of an
award.
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Federal Award Information
Awards, Amounts and Durations
Anticipated Number of Awards
11
Anticipated Maximum Dollar Amount of Awards
$1,000,000.00
Period of Performance Start Date
10/1/21 12:00 AM
Period of Performance Duration (Months)
36
Anticipated Total Amount to be Awarded Under Solicitation
$11,000,000.00
Continuation Funding Intent
OJJDP may, in certain cases, provide additional funding in future years to awards made under this solicitation,through
continuation awards. OJP will consider, among other factors,OJP's strategic priorities, a recipients overall management
of the award, and progress of award funded work, when making continuation award decisions.
Availability of Funds
This solicitation, and awards(if any are made)under this solicitation, are subject to the availability of appropriated funds
and to any modifications or additional requirements that may be imposed by the agency or by law. In addition, nothing in
this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in
equity by any party against the United States, its departments,agencies, or entities, its officers, employees,or agents,or
any other person.
Types of Awards
OJJDP expects to make awards under this solicitation as cooperative agreements,which provide for OJP to have
substantial involvement in carrying out award activities.See the"Administrative, National Policy,and Other Legal
Requirements"section of the OJP Grant Application Resource Guide.
Financial Management and System of Internal Controls
Award recipients and subrecipients(including recipients or subrecipients that are pass-through entities) must,as
described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and
program management. The"Part 200 Uniform Requirements"means the DOJ regulation at 2 C.F.R. Part 2800,which
adopts(with certain modifications)the provisions of 2 C.F.R. Part 200. See OJP Grant Application Resource Guide for
additional information.
Cost Sharing or Matching Requirement
This solicitation does not require a match.
Pre-agreement Costs (also known as Pre-award Costs)
See the OJP Grant Application Resource Guide information on Pre-agreement Costs(also known as Pre-award Costs).
Limitation on Use of Award Funds for Employee Compensation: Waiver
See the OJP Grant Application Resource Guide information on Limitation on Use of Award Funds for Employee
Compensation;Waiver.
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs
See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and Reporting of
Conference/Meeting/Training Costs.
Costs Associated with Language Assistance (if applicable)
See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance.
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Eligibility Information
For eligibility information, see the title page.
For information on cost sharing or match requirements,see Federal Award Information.
Application and Submission Information
The following application elements MUST be included in the application submission for an application to meet the basic
minimum requirements(BMR)to advance to peer review and receive consideration for funding:
• Proposal Abstract,
• Proposal Narrative,
• Budget Worksheet and Budget Narrative(web-based form),
See the"Application Elements and Formatting Instructions"section of the OJP Grant Application Resource Guide for
information on what happens to an application that does not contain all the specified elements or that is nonresponsive to
the scope of the solicitation.
Information to Complete the Application for Federal Assistance (SF-424)
The SF-424 will be submitted in Grants.gov.The SF-424 is a required standard form used as a cover sheet for submission
of pre-applications, applications,and related information. See the OJP Grant Application Resource Guide for additional
information on completing the SF-424.
In Section F of the SF-424, please include the name and contact information of the individual who will complete
application materials in JustGrants. JustGrants will use this information(email address)to assign the application to this
user in JustGrants.
Intergovernmental Review: This solicitation("funding opportunity")is not subject to Executive Order 12372. (In
completing the SF-424, an applicant is to answer question 19 by selecting the response that the"Program is not covered
by E.O. 12372.")
Standard Applicant Information (JustGrants 424 and General Agency Information)
The Standard Applicant Information section of the JustGrants application is pre-populated with the SF-424 data submitted
in Grants.gov.Applicants will need to review the Standard Applicant Information in JustGrants and make edits as needed.
Within this section, applicants will need to: add zip codes for areas affected by the project;confirm their Authorized
Representative; and verify the organization's legal name and address.
Proposal Abstract
A proposal abstract(no more than 400 words)summarizing the proposed project including primary activities, products and
deliverables, the service area,and who will benefit from the proposed project, will be completed in the JustGrants Web-
based form.
Proposal Narrative
The proposal narrative should be submitted as an attachment in JustGrants.The attached document should be double-
spaced, using a standard 12-point Times New Roman font; have no less than 1-inch margins; and should not exceed
30 pages. Pages should be numbered and submitted as an attachment. If the proposal narrative fails to comply with these
length restrictions, OJJDP may negatively consider such noncompliance in peer review and in final award decisions.
The following sections must be included as part of the proposal narrative:
a. Description of the Issue
Applicants should briefly describe the nature and scope of the problem that the program will address(e.g., youth gun and
gang-related violence). The applicant should use data to provide evidence that the problem exists, demonstrate the size
and scope of the problem, and document the effects of the problem on the target population and the larger community.
Any data or research referenced in the narrative should include information about the source of the data and/or a citation.
Applicants should describe the target population and any previous or current attempts to address the problem as well as
identify current gaps in programming/services.Applicants should describe any research or evaluation studies that relate to
the problem and contribute to their understanding of its causes and potential solutions. While OJJDP expects applicants to
review the research literature for relevant studies,they should also explore whether unpublished local sources of research
or evaluation data are available.
b. Project Design and Implementation
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Applicants should detail how the project will operate throughout the funding period and describe the strategies that they
will use to achieve the goals and objectives identified in the previous section. Applicants should describe how they will
complete the deliverables stated in the Goals, Objectives, and Deliverables section.OJJDP encourages applicants to
select evidence-based practices for their programs. This section should also include details regarding any leveraged
resources(cash or in-kind)from local sources to support the project and discuss plans for sustainability beyond the grant
period.
Timeline. Applicants should submit a realistic timeline or milestone chart that indicates major tasks associated with the
goals and objectives of the project, assigns responsibility for each, and plots completion of each task by month or quarter
for the duration of the award, using"Year 1,""Month 1,""Quarter 1,"etc., not calendar dates(see Sample Project
Timelines).Applicants should submit the timeline as a separate attachment, as stipulated in Additional Application
Components. On receipt of an award,the recipient may revise the timeline, based on training and technical assistance
that OJJDP will provide.
c. Capabilities and Competencies
This section should describe the experience and capability of the applicant organization and any contractors or
subgrantees that the applicant will use to implement and manage this effort and its associated federal funding, highlighting
any previous experience implementing projects of similar design or magnitude. Applicants should highlight their
experience/capability/capacity to manage subawards, including details on their system for fiscal accountability.
Management and staffing patterns should be clearly connected to the project design described in the previous section.
Applicants should describe the roles and responsibilities of project staff and explain the program's organizational structure
and operations.Applicants should include a copy of an organizational chart showing how the organization operates,
including who manages the finances; how the organization manages subawards, if there are any;and the management of
the project proposed for funding.
Letters of Support: If submitting a joint application, as described under Eligibility, applicants should provide signed and
dated letters of support or memoranda of understanding for all key partners that include the following:
• Expression of support for the program and a statement of willingness to participate and collaborate with it.
• Description of the partner's current role and responsibilities in the planning process and expected responsibilities
when the program is operational.
• Estimate of the percentage of time that the partner will devote to the planning and operation of the project.
d. Plan for Collecting the Data Required for this Solicitation's Performance Measures
Describe the process for measuring project performance. Identify who will collect the data,who is responsible for
performance measurements,and how the information will be used to guide and evaluate the impact of the project.
Describe the process that will be used to accurately report data.
Note:applicants are not required to submit performance data with the application. Rather, performance measures
information is included as an alert that successful applicants will be required to submit performance data as part of the
reporting requirements under an award.
OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work
carried out under the award.The performance data directly relate to the goals, objectives,and deliverables identified
under"Goals,Objectives,and Deliverables."
A list of performance measure questions for this program can be found at
https://ojjdp.ojp.gov/funding/grant-performance-measurement/fy-2021-performance-measures.
Applicants can also visit OJP's performance measurement page at www.ojp.gov/performance for an overview of
performance measurement activities at OJP.
Award recipients will be required to submit performance measurement data and performance reports in JustGrants.
Further guidance on the post-award submission process will be provided, if selected for award.
Note on Project Evaluations
An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the
guidance under"Note on Project Evaluations" in the OJP Grant Application Resource Guide.
Goals, Objectives, Deliverables, and Timeline
Applicants will submit the program's goals, objectives, deliverables, and timelines in the JustGrants Web-based form. See
the OJP Grant Application Resource Guide for additional information.
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Budget and Associated Documentation
Budget Worksheet and Budget Narrative (Web-based Form)
Applicants will complete the JustGrants web-based budget form. See the OJP Grant Application Resource Guide for
additional information.
Successful applicants are expected to participate in an up to 3-day cross-site grantee meeting in each year of the project,
and should budget for as many as three representatives to travel to attend these meetings
Indirect Cost Rate Agreement(if applicable)
Applicants will submit their indirect cost rate agreement by uploading the agreement as an attachment in JustGrants. See
the OJP Grant Application Resource Guide for additional information.
Financial Management Questionnaire (including applicant disclosure of high-risk status)
Applicants will download the questionnaire in JustGrants and submit by uploading the completed questionnaire as an
attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.
Additional Application Components
Applicants will attach the additional requested documentation in JustGrants.
Tribal Authorizing Resolution
If applicable, applicants will submit the Tribal Authorizing Resolution by uploading the resolution as an attachment in
JustGrants. An application in response to this solicitation may require inclusion of information related to a tribal authorizing
resolution as an attachment. See the OJP Grant Application Resource Guide for information on tribal authorizing
resolutions.
Documentation of Advancing DOJ Priorities (if applicable)
OJP will give priority consideration in award decisions to applications that specify how the project will advance one or
more of the following DOJ priorities:the promotion of civil rights, access to justice,support to crime victims, protecting the
public from crime and evolving threats,or building trust between law enforcement and the community.Applicants will
submit the narrative by uploading the document as an attachment in JustGrants.
Documentation of Community Violence Intervention (CVI) Strategies (if applicable)
OJP will give priority consideration in award decisions to applications that specify how the project will support Community
Violence Intervention(CVI)strategies. Applicants will submit the narrative by uploading the document as an attachment in
JustGrants.
Documentation of High-Poverty Areas or Persistent-Poverty Counties (if applicable)
OJP will give priority consideration in award decisions to applications that demonstrate that the individuals who will benefit
from the requested grant reside in high-poverty areas or persistent-poverty counties as defined above. Each applicant
proposing to receive consideration under the high-poverty areas or persistent-poverty counties priority must provide a
sufficient narrative explanation to identify each specific high-poverty area(by census tract number(s))and/or each specific
persistent-poverty county where individuals are intended to benefit from the requested grant and how the requested grant
will address specific challenges in each such identified area and/or county.Applicants will submit the narrative by
uploading the document as an attachment in JustGrants.
• Timeline
• Organizational Chart
• Position Descriptions for Any Grant-Funded Personnel
• Letters of Support
Disclosures and Assurances
Applicants will complete the following disclosures and assurances.
Disclosure of Lobbying Activities
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Applicants will complete and submit the SF-LLL in Grants.gov. See the OJP Grant Application Resource Guide for
additional information.
DOJ Certified Standard Assurances
See the DOJ Certified Standard Assurances in the OJP Grant Application Resource Guide.
Applicant Disclosure of Duplication in Cost Items
Applicants will complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form.See the OJP
Grant Application Resource Guide for additional information.
DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other
Responsibility Matters; and Drug-Free Workplace Requirements
Applicants will review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other
Responsibility Matters;and Drug-Free Workplace Requirements. See OJP Grant Application Resource Guide.
Applicant Disclosure and Justification — DOJ High-Risk Grantees (if applicable)
If applicable, applicants will submit this document as an attachment in JustGrants. See the OJP Grant Application
Resource Guide for additional information. A DOJ high-risk grantee is a recipient that has received a DOJ high-risk
designation based on a documented history of unsatisfactory performance, financial instability, management system or
other internal control deficiencies, or noncompliance with award terms and conditions on prior awards,or that is otherwise
not responsible.
How to Apply
Applicants will submit an SF-424 and an SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.htmI.
Applicants will submit the full application including attachments in JustGrants at JustGrants.usdoi.gov.
For additional information, see the"How to Apply"section in the OJP Grant Application Resource Guide.
Submission Dates and Time
The SF-424 and the SF-LLL will be submitted in Grants.gov by June 22, 2021 at 11:59PM ET. OJP urges applicants to
submit applications at least 72 hours prior to the application due date to allow time for the applicant to receive validation
messages or rejection notifications from Grants.gov and to correct in a timely fashion any problems that may have caused
a rejection notification.
The full application will be submitted in JustGrants on July 6, 2021 at 11:59PM ET.
To be considered timely,the full application must be submitted in JustGrants by the JustGrants application deadline.
Application Review Information
Review Criteria
Successful applicants will clearly demonstrate a willingness and readiness to implement a targeted community-based
violence-reduction strategy for those youth at highest risk.The selection criteria used by peer reviewers will focus heavily
on the applicant's plan and ability to identify data strengths,gaps, and needs.The applicant is encouraged to identify the
data partners and the structure for sharing,analyzing, and monitoring data as a collaborative, including the office,team,or
individual responsible for ensuring data are available on schedule.
Applications that meet basic minimum requirements will be evaluated by peer reviewers. Applications will be evaluated on
how the proposed project/program addresses the following criteria:
1. Description of the Issue(20%)—evaluate the applicants understanding of the program/issue to be addressed.
2. Project Design and Implementation(30%)—evaluate the adequacy of the proposal, including the goals, objectives,
timelines, milestones, and deliverables.
3. Capabilities and Competencies(30%)—evaluate the applicant's administrative and technical capacity to
successfully accomplish the goals and objectives.
4. Plan for Collecting the Data Required for This Solicitation's Performance Measures(10%)—evaluate the applicant's
understanding of the performance data reporting requirements and the plan for collecting the required data.
Budget(10%)—evaluate for completeness,cost effectiveness, and allowability(e.g., reasonable,allocable, and
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necessary for project activities).
Other important considerations for OJJDP include geographic diversity,strategic priorities(specifically including, but not limited
to,those mentioned above relating to priority areas),available funding, past performance,and the extent to which the Budget
Worksheet and Budget Narrative(web-based form)accurately explain project costs that are reasonable,necessary,and
otherwise allowable under federal law and applicable federal cost principles.
Review Process
Applications submitted under this solicitation that meet basic minimum requirements will be evaluated for technical merit
by a peer review panel(s)in accordance with OJP peer review policy and procedures using the stated review criteria
above.
OJP screens applications to ensure they meet the basic minimum requirements prior to conducting peer review.Although
specific requirements may vary,the following are common requirements applicable to all solicitations for funding under
OJP programs:
• The application must be submitted by an eligible type of applicant.
• The application must request funding within programmatic funding constraints(if applicable).
• The application must be responsive to the scope of the solicitation.
• The application must include all items necessary to meet the basic minimum requirements.
Pursuant to the Part 200 Uniform Requirements, before award decisions are made,OJP also reviews information related
to the degree of risk posed by the applicant.Among other things to help assess whether an applicant that has one or more
prior federal awards has a satisfactory record with respect to performance, integrity, and business ethics, OJP checks
whether the applicant is listed in SAM as excluded from receiving a federal award.
In addition, if OJP anticipates that an award will exceed$250,000 in federal funds, OJP also must review and consider
any information about the applicant that appears in the non-public segment of the integrity and performance system
accessible through SAM (currently,the Federal Awardee Performance and Integrity Information System, FAPIIS).
Important note on FAPIIS: An applicant, may review and comment on any information about itself that currently appears
in FAPIIS and was entered by a federal awarding agency.OJP will consider any such comments by the applicant, in
addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant.
Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be
made by the Assistant Attorney General,who may take into account not only peer review ratings and OJJDP
recommendations, but also other factors as indicated in this section.
Federal Award Administration Information
Federal Award Notices
See the OJP Grant Application Resource Guide for information on award notifications and instructions.
Administrative, National Policy, and Other Legal Requirements
If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application,the
recipient must comply with all award conditions, and all applicable requirements of federal statutes and regulations
(including applicable requirements referred to in the assurances and certifications executed in connection with award
acceptance).
For additional information on these legal requirements,see the"Administrative, National Policy,and Other Legal
Requirements"section in the OJP Grant Application Resource Guide.
Information Technology (IT) Security Clauses
An application in response to this solicitation may require inclusion of information related to information technology
security. See the OJP Grant Application Resource Guide for information on information technology security.
General Information about Post-Federal Award Reporting Requirements
In addition to the deliverables described in the Program Description section, any recipient of an award under this
solicitation will be required to submit certain reports and data.
Required reports. Recipients typically must submit quarterly financial reports,semi-annual progress reports,final financial
and progress reports, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or
specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate
cases,OJP may require additional reports.)
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See the OJP Grant Application Resource Guide for additional information on specific post-award reporting requirements,
including performance measures data.
Federal Awarding Agency Contact(s)
For OJP contact(s), see page 2.
For contact information for Grants.gov,see page 2.
Other Information
Freedom of Information and Privacy Act(5 U.S.C. 552 and 5 U.S.C. 552a)
See the OJP Grant Application Resource Guide for information on Freedom of Information and Privacy Act(5 U.S.C. 552
and 5 U.S.C.552a).
Provide Feedback to OJP
See the OJP Grant Application Resource Guide for information on how to provide feedback to OJP.
Performance Measures
A list of performance measure questions for this program can be found at
https://ojjdp.ojp.gov/funding/grant-performance-measurementlfy-2021-performance-measures.
Application Checklist
OJJDP FY 2021 Comprehensive Youth Violence Prevention and Reduction Program
This application checklist has been created as an aid in developing an application.
What an Applicant Must Do:
Prior to Registering in Grants.gov:
• Acquire a DUNS Number(see OJP Grant Application Resource Guide)
• Acquire or renew registration with SAM (see OJP Grant Application Resource Guide)
To Register with Gran ts.gov:
• Acquire AOR and Grants.gov username/password(see OJP Grant Application Resource Guide)
• Acquire AOR confirmation from the E-Biz POC(see OJP Grant Application Resource Guide)
To Find Funding Opportunity:
• Search for the Funding Opportunity on Grants.gov
• Access Funding Opportunity and Application Package(see OJP Grant Application Resource Guide)
• Sign up for Grants.gov email notifications(optional)(see OJP Grant Application Resource Guide)
• Read Important Notice:Applying for Grants in Grants.gov
• Read OJP policy and guidance on conference approval, planning, reporting available at
alp.gov/financialquide/DOJ/PostawardRequirements/chapter3.10a.htm (see OJP Grant Application Resource Guide
Overview of Post-Award Legal Requirements:
Review the"Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements-
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FY 2021 Awards" in the OJP Funding Resource Center.
Scope Requirement:
• The federal amount requested is within the allowable limit(s)of$1,000,000
Eligibility Requirement:
See title page in eligibility requirements
Submit SF-424 and SF-LLL in Grants.gov
After SF-424 and SF-LLL Submission in Grants.gov, Receive Grants.gov Email Notifications That:
• Submission has been received in Grants.gov
• Submission has either been successfully validated or rejected with errors(see OJP Grant Application Resource
Guide)
If No Grants.gov Receipt, and Validation or Error Notifications are Received:
• Contact Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, at Grants.gov customer support
webpage, or email at supportngrants.gov) regarding technical difficulties(see OJP Grant Application Resource
Guide)
Receive email notification to complete application in JustGrants:
• Complete Application in JustGrants
Content of Application Submission:
The following items are critical application elements required to pass Basic Minimum Requirements review. An application
that OJP determines does not include the application elements that must be included in the application submission in
order for the application to meet the basic minimum requirements,will neither proceed to peer review, nor receive further
consideration.
• Proposal Abstract
• Proposal Narrative
• Budget Worksheet and Budget Narrative(web-based form) (see OJP Grant Application Resource Guide)
• Information to Complete the Application for Federal Assistance(SF-424) in Grants.gov
• Standard Applicant Information(SF-424 info from Grants.gov)
• Indirect Cost Rate Agreement(if applicable)(see OJP Grant Application Resource Guide)
• Financial Management and System of Internal Controls Questionnaire(see OJP Grant Application Resource Guide)
Additional Application Components
• Tribal Authorizing Resolution(if applicable)[insert if applicable](see OJP Grant Application Resource Guide)
• Research and Evaluation Independence and Integrity[insert if listed in the solicitation](see OJP Grant Application
Resource Guide)
• Documentation of Advancing DOJ Priorities(if applicable)
• Documentation of Community Violence Intervention(CV')Strategies(if applicable)
• Documentation of high-poverty or persistent poverty counties(if applicable)
• Position Descriptions for any grant funded personnel
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• Letters of Support
• Timeline
• Organization Chart
Disclosures and Assurances
• Disclosure of Lobbying Activities(SF-LLL)(see OJP Grant Application Resource Guide)
• Applicant Disclosure of Duplication in Cost Items(Pending Applications)(see OJP Grant Application Resource
Guide)
• DOJ Certified Standard Assurance(see OJP Grant Application Resource Guide)
• DOJ Certifications Regarding Lobbying; Debarment,Suspension and Other Responsibility Matters;and Drug-Free
Workplace Requirements(see OJP Grant Application Resource Guide)
• Applicant Disclosure and Justification-DOJ High Risk Grantees(if applicable)(see OJP Grant Application
Resource Guide)
Submit Application in JustGrants:
• Application has been successfully submitted in JustGrants
If No JustGrants Application Submission, Validation, or Error Notifications are Received:
• Contact JustGrants.SupportAusdoj.gov or 833-872-5175 regarding technical difficulties
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