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Home My WebLink About12/13/2022 06.G. Resolution authorizing a supplemental agreement with HLA Engineering and Land Surveying, Inc to provide professional engineering services for the 72nd Avenue and W Washington Avenue Roundabout Project 2517 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.G. For Meeting of: December 13, 2022 ITEM TITLE: Resolution authorizing a supplemental agreement with HLA Engineering and Land Surveying, Inc to provide professional engineering services for the 72nd Avenue and W Washington Avenue Roundabout Project 2517 SUBMITTED BY: Scott Schafer, Public Works Director *Bill Preston, City Engineer- (509) 576-6754 SUMMARY EXPLANATION: In February 2021 , HLA Engineering and Land Surveying, Inc. was selected to perform engineering design, right of way services, and construction observation/administration services for the 72nd Avenue and W. Washington Avenue Roundabout project. An agreement for the services was executed on 4/7/21 in an amount not to exceed $99,500. The City modified the original Scope of Work to include analysis of multiple roundabout options, increased the size requiring additional coordination and design efforts which resulted in added costs and the need to extend the due date for the Plans, Specifications, and Estimate. HLA provided an estimate of $59,780 for the added work. Attached for City Council review is the Supplemental Agreement with HLA Engineering and Land Surveying, Inc. in an amount not to exceed One Hundred Fifty-Nine Thousand, Two Hundred Eighty Dollars ($159,280). 100% funding for this project is provided from the 2019 Washington State Transportation Budget. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: 2 Description Upload Date Type ❑ Resolution 11/22/2022 Resolution ❑ Contract 11/22/2022 Contract 3 RESOLUTION NO. R-2022- A RESOLUTION authorizing a supplemental agreement with HLA Engineering and Land Surveying Inc providing professional engineering design and surveying (as needed) for the 72'Avenue &W. Washington Avenue Roundabout Project 2517 (PROJECT) WHEREAS, the City desires to improve the 72'Avenue and W. Washington Avenue intersection; and WHEREAS, the City modified the original Scope of Work to include analysis of multiple roundabout options, increased the size requiring additional coordination and design efforts, resulting in extending the due date for the Plans, Specifications, and Estimate, and WHEREAS, the City desires to supplement the existing agreement (Contract 2021-054) with HLA Engineering and Land Surveying, Inc, to include the added work and extend the agreement end date, and, WHEREAS, the design and right of way for this PROJECT is 100% funded by the 2019 Transportation Budget; and WHEREAS, the City Council of the City of Yakima finds that supplementing the Professional Services Agreement is in the best interests of the City and its residents; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute a Professional Services Agreement Supplement 1 with HLA Engineering and Land Surveying, Inc., attached hereto and incorporated herein by this reference, not to exceed One Hundred Fifty-Nine Thousand, Two Hundred Eighty Dollars ($159,280) to provide the Professional Services as described in the Supplemental Agreement. ADOPTED BY THE CITY COUNCIL this 13'h day of December, 2022. Janice Deccio, Mayor ATTEST: Sonya Clear Tee, City Clerk 4 Contract Supplemental Agreement Supplemental Agreement Number: 1 Organization and Address: HLA Engineering and Land HLA Project No. 21107E Surveying, Inc. (HLA) 2803 River Road Yakima, WA 98902 Original Contract Number: 2021-054 Execution Date of Supplement: November , 2022 City Project Number: N/A Completion Date of Supplement: December 31, 2023 Project Title: Maximum Amount Payable this Supplement: 72nd Avenue and W. Washington Avenue $59,780 Roundabout Maximum Total Amount Payable for the Agreement: $99,500 + $59,780 = $159,280 Section 1: Supplemental Agreement The City of Yakima, Washington, desires to supplement the Original Contract No. 2021-054 entered into with HLA Engineering and Land Surveying, Inc., and executed on April 7, 2021, by Resolution No. R-2021-045. All provisions in the basic contract remain in effect except as expressly modified by this supplement. Reasoning for contract supplement is described as follows: • HLA prepared four (4) conceptual roundabout layouts, at the request of the City, in the preliminary stages of the project; however, the original agreement did not include multiple conceptual layouts. • Increase in Project Management and Administration tasks due to extending the contract an additional year, and new billing rates for the 2023 calendar year. • Additional private utility coordination due to the increased size of roundabout design, as directed by the city. • Substantial revisions to the 60% phase, including additional revised layouts, revisions due to dropping a lane on 72nd Avenue north of the intersection, additional coordination with City, utilities, etc., due to extending the Contract, and additional meetings. The changes to the agreement are described as follows: Contract time for the 72nd Avenue and W. Washington Avenue Roundabout project will be extended to December 31, 2023. The maximum payable amount will be increased by $59,780 to a total maximum amount payable of$159,280. Exhibit B: Schedule of Rates Exhibit B shall be supplemented with the attached 2023 calendar year schedule of rates for the completion of the project. G:\Contracts&Task Orders\Yakima\2021\72nd Avenue Roundabout\2022-11-16 21107 72nd Avenue Roundabout Supp 1.docx 5 If you concur with this supplement and agree to the changes as stated above, please sign the appropriate spaces below and return to our office for final action. By: Ma 4/.9e6 W. Pao /e, , Pe By: tdi adeen. Consultant Signature City Manager Signature Date \\fs02\General\Contracts&Task Orders\Yakima\2021\72nd Avenue Roundabout\2022-11-16 21107 72nd Avenue Roundabout Supp 1.docx 6 EXHIBIT B SCHEDULE OF RATES FOR HLA Engineering and Land Surveying, Inc. Effective January 1, 2023, through December 31, 2023 Senior Principal Engineer $250.00 per hour Licensed Principal Engineer $223.00 per hour Licensed Principal Land Surveyor $223.00 per hour Licensed Professional Engineer $201.00 per hour Other Licensed Professional $201.00 per hour Project Engineer II $184.00 per hour Licensed Professional Land Surveyor $181.00 per hour Project Engineer I $165.00 per hour Contract Administrator III $151.00 per hour Senior Planner $149.00 per hour CAD Technician $145.00 per hour Engineering Technician Ill $136.00 per hour Planner $136.00 per hour Resident Engineer $136.00 per hour Surveyor $134.00 per hour Surveyor on Two Man Crew $128.00 per hour Contract Administrator II $126.00 per hour Engineering Technician II $117.00 per hour Surveyor on Three Man Crew $112.00 per hour Contract Administrator I $97.00 per hour Engineering Technician I $97.00 per hour Administrative/Clerical $97.00 per hour Vehicle Mileage Federal Rate \\fs02\General\Contracts&Task Orders\Yakima\2021\72nd Avenue Roundabout\2022-11-16 21107 72nd Avenue Roundabout Supp 1.docx