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HomeMy WebLinkAbout11/15/2022 12. Resolution establishing fees applicable to facilities and functions of the Yakima Parks and Recreation Division of the City of Yakima, effective January 1, 2023 1 -------;75?,,t'kkk, Akillik. ;\ igikiiiiii),.... \L):.... ) BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 12. For Meeting of: November 15, 2022 ITEM TITLE: Resolution establishing fees applicable to facilities and functions of the Yakima Parks and Recreation Division of the City of Yakima, effective January 1, 2023 SUBMITTED BY: Scott Schafer, Director of Public Works Ken Wilkinson, Parks and Recreation Manager* SUMMARY EXPLANATION: The City of Yakima Parks and Recreation Division provides an extensive selection of recreational programs, services and facility rentals for the enjoyment of our community. The costs to provide such services and activities continues to increase, placing a strain on an already distressed budget. The last time Park& Rec fees and charges were adjusted was back in 2019. It has now become necessary to increase such fees and charges in order to continue to provide quality of life programs and services. The program costs, service fee and rental charges are based on similar fees and charges of other like organizations and are intentionally kept low to allow people to be able to afford to participate in the programs and enjoy the facilities and services the City's Park& Rec Division has to offer. The directive from City Council was to keep costs and fees for youth programs unchanged or as low as possible while increasing costs and fees for non-City residents. Attached for review is the 2023 Proposed Fee Schedule (Exhibit A)which incorporates the adjusted fees and charges based on the recommendations from the Parks Commission and as directed by the City Council at the October 4, 2022 Budget Session and the 2023 Proposed Fees Schedule Policies. Redlined copies of both documents have also been enclosed. The revenue received is collected into the Parks & Rec Operating Fund 131 and will help defray the increasing costs of facility operations and maintenance for the City's Park& Rec Division. ITEM BUDGETED: No STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL BY THE CITY MANAGER 2 RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Description Upload Date Type D Resolution 10/14/2C22 Resolution D 2023 Proposed Fee Schedule Clean 10/25/2022 Exhibit ❑ 2023 Proposed Fee Schedule Reline 10/25/2022 Exhibit D 2023 Proposed Fee Schedule Policies Clean 10/24/2022 Exhibit D 2023 Proposed Fee Schedule Policies Reline 10/24/2022 Exhibit 3 RESOLUTION NO. R-2022- A RESOLUTION establishing fees applicable to facilities and functions of the Yakima Parks and Recreation Division of the City of Yakima, effective January 1 , 2023. WHEREAS, the City owns and maintains public park facilities and operates and administers recreation programs by and through the Parks and Recreation Division of the Public Works Department, all as authorized pursuant to YMC 1.18.050(4) and applicable codes; and WHEREAS, fees for Parks and Recreation Division facilities and programs are established and approved from time to time by the City Council. With such fees last set and approved pursuant to resolution adopted by the City Council in 2018; and WHEREAS, the City Council finds and determines that such fees shall be amended and updated as set forth in Exhibit "A" attached hereto and incorporated herein by this reference, effective January 1, 2023, to help defray costs of such operations and maintenance of facilities; and WHEREAS, the City Council finds and determines that approval of such fees is in the best interests of residents of the City of Yakima and will promote the general health, safety and welfare, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to implement and administer such fees set forth and attached hereto, effective January 1, 2023 and to publish such fees in any manner deemed necessary and appropriate. ADOPTED BY THE CITY COUNCIL this 1' day of November, 2022. Janice Deccio, Mayor ATTEST: Sonya Clear Tee, City Clerk 4 Exhibit"A" 2023 PROPOSED FEE SCHEDULE Yakima Parks and Recreation Division Effective Date — January 1, 2023 PARK MAINTENANCE Description Non Resident Resident Resident Adult Youth Soccer League Field Rental — per hour minimum 2 hours $18 $15 $10 Soccer Tournaments — per day[50%non-refundable deposit perfield] $144 $120 $73 Soccer Field Line Painting — per field $96 $80 $60 Special Line Painting — per field e.g. lacrosse, 3v3 soccer, etc. $95 $90 $85 Gateway Tournaments — Non-Refundable Deposit per Tournament $1,000 Minimum cost per tournament $500 $500 $500 [$40 per game per field, $25 per 15 minutes after 10pm Fri.&Sat.&after 5pm on Sun.] Gateway - All Fields - One Day $700 $625 $575 Gateway - Second Day $500 $375 $335 Gateway - Field #5 for Practice — per hour minimum 2 hours $30 $25 $15 Kiwanis Tournaments — Non-Refundable Deposit per Tournament $725 Minimum cost per tournament $450 $450 $450 [$30 per game per field, $25 per 15 minutes after 10pm Fri. &Sat.&after 5pm on Sun.] Kiwanis - All Fields —One Day $625 $575 $525 Kiwanis - All Fields — Second Day $455 $325 $250 Elks - orange, black, blue, red fields — per field, per day $35 NA $30 Elks - larger green field - per day $85 NA $80 Gardner Tournaments - per field - per day[$200 non-refundable $210 $200 $140 deposit]$400 Minimum cost per tournament Gardner Field Rental - per hour - per field, 2 hour minimum $30 $25 $15 Temporary Fences - per field - per tournament NA $250 NA Field Prep - per hour $72 $60 $48 Mowing - per hour $100 $100 $100 Sports Field Lights - per hour $65 $55 $30 Tennis Court Reservations - per court, per hour $18 $15 $10 COMMUNITY RECREATION All programmed recreation activities, except summer playgrounds, youth drop in programs and additional programs determined by City Council will follow the "Program Fee Formula" as identified. Description Resident Non-Resident Beyond the Bell - After School Program — per child, per day $3 [tax not $5 [tax not included] included] Beyond the Bell —After School Program - Monthly $46 [tax not $63 [tax not included] included] Summer Day Camp— Monday through Friday for 9 weeks $60 [includes tax] $85 [includes tax] Special Services to Organizations Contract 5 Exhibit"A" FISHER PARK GOLF COURSE Description Adult Juniors Seniors Youth Greens Fees 9 holes $12 $9 $11 $5 2nd 9 holes $8 $5 $7 $5 Sundays —after 3:00 pm $8 $5 $7 $5 Family (2 Adults, 2 Juniors) — 9 holes $30 Family (2 Adults, 1 Junior) $25 Family (1 Adult, 2 Juniors) $24 Golf Passes 20 Round $192 $140 $176 NA Season Pass $912 $625 $836 NA Couples Season Pass $1460 NA $1338 NA Specials Ladies Day, Men's Day, etc. - 9 holes $9 $8 $9 NA Moonlight Golf $30 KXDD Loyal Listener Day $7 $6 $7 NA Monday— Seniors Day NA NA $7 NA Rentals Corporate Outings — Y Day (4 hours or less) $800 Corporate Outings —full day (5 hours or more) $1200 Corporate Outings —Glow Ball $975 Club Rental $7 Pull Cart Rental $5 Electric Cart — per nine holes $16 Golf Lessons Adult /Youth formula The First Tee of Yakima No Charge AQUATICS Honored Citizen is defined as a person that is 62 years old or older or is a Yakima Transit Honored Citizen State of Washington Handicapped Parking Placard (wallet card) holder, SSI Disabled or active military with an ID. Ages 3 and under may swim for free when accompanied by a paying adult. Description Non Resident Resident [includes tax] [includes tax] Swim Lessons Tiny Tots through Level 6 $42 $33 Semi — Private — (8 sessions) $125 $100 Community Water Safety $65 $50 Competitive Stroke Class $65 $50 Lifeguard Training $132 $122 Water Safety Instructor Class formula 6 Exhibit"A" Water Exercise Classes Hydro-Fit, Aquacise, etc. 10 Visit punch card $47 $38 Drop— in $7 $6.50 Zumba — 30 day unlimited formula Zumba — 10 visit punch card formula Other Services & Classes Utilize Program Fee Formula formula General Recreation Swimming Youth (age 4— 17) $2.00 Adult (age 18 —62) $4 Honored Citizen $2.50 Family (up to four kids & 2 adults) $13 Lap Swimming/Water Walking Adult $4 Honored Citizen $2.50 Passes Youth —3 Month $52 Adult —3 Month $105 Honored Citizen — 3 Month $64 Family—3 Month — up to 6 family members $227 Family Pass — 3 Months — up to 8 family members $300 Youth —Coupon book— 10 swims $17 Adult —Coupon book — 10 swims $35 Honored Citizen — Coupon book— 10 swims $23 Description Non Resident Resident [tax not included] [tax not included] Pool Rentals — minimum of 1 hour rental Lions Pool 1 — 50 participants — price per hour $150 $125 Each additional 50 participants $50 $50 Franklin Pool 1 — 50 participants $190 $165 Each additional 50 participants $50 $50 Party Area — up to 10 kids & 2 adults $150 $125 Party groups larger than 10 children - $8.00 each $8 $8 Other Rentals Non Resident Resident Swim team meets — per hour $150 $125 Swim team practice — per hour per lane $21 $17 For Profit Agencies 25% add 7 Exhibit"A" COMMUNITY CENTERS — Harman &Washington Fruit Description Non Profit Fee Regular Fee [plus tax] [plus tax] Harman Center Rentals Ballroom—all 3 sections — up to 5 hours - $300 per hour $1125 $1500 Ballroom—all 3 sections - additional hours $200 $200 Ballroom cleaning & damage deposit [$1000 WI alcohol permit] $500 /$1000 $500 /$1000 Ballroom Sections— per section per hour $90 $110 Classroom—weekends/evenings, 2 hour min. $50 $60 Classroom— normal open hours $40 $50 Weekly & Monthly User $40 $50 Set Up & Clean Up Fee for Ballroom - per hour $90 $110 Trips and Tours formula formula Classes - Miscellaneous formula formula Regular Schedule Weekly Classes — per quarter $12 Forever Fitness $15 Exercise (Session/Month) $6/$40 Line Dancing (Session/Month) $4/$15 Ballroom Dancing (Session/Month) $10/$40 Zumba (Session/Month) $5/$35 Pool/Billiards —yearly dues $25 Drop-In Price $1.25 Activity Cards $15 Subscriptions Per Year Mailed Copy—Quarter $4 Mailed Copy—Yearly $15 Reserved Activity Space —fee per quarter $12 Tournaments formula formula Washington Fruit Community Center Rentals Ballroom — Minimum 3 hours $90 $110 Classroom A& B— Monday— Friday— per hour $40 $50 Classroom A& B—Sat. —Sun. — per hour—2 hour min. $50 $60 Set Up & Clean Up Fee for Ballroom - per hour + tax $90 $110 ADULT SPORTS Description Program Fee Formula formula YOUTH SPORTS Description Program Fee Formula formula 8 Exhibit"A" PICNIC SHELTERS Description Non Resident Resident Half Day Rental (9:OOam-2:OOpm or 2:30pm-Dusk) $90 $60 All Day Rental (9:00am-Dusk) $120 $ 85 SPECIAL EVENT FEE Special Event Fee 1 — 50 participants No Additional Fee 51 — 100 participants $85 101 — 200 participants $110 201 — 300 participants $210 *301 — 400 participants $310 All special events require an onsite meeting with Parks and Recreation staff prior to event. Events of over 250 people require an Onsite Supervisor at a cost of $40 per hour. An additional $.50 will be charged for each additional person over 300 people. CONCESSIONS PERMIT FEES One day concessions permit $40 Yearly concessions permit $315 ADDITIONAL SERVICES Park Bench Rental —delivery fee applies $10.00 per bench per day Picnic Table Rental — delivery fee applies $20.00 per picnic table per day 9 Exhibit"A" 2023 PROPOSED FEE SCHEDULE Yakima Parks and Recreation Division Effective Date — January 1, 2023 PARK MAINTENANCE Description Non Resident Resident Resident Adult Youth Soccer League Field Rental — per hour minimum 2 hours $18/$45 $15/$11 $10/$3 Soccer Tournaments— per day[50%non-refundable deposit per field] $144/$100 $120/$82 $73 Soccer Field Line Painting — per field $96/$75 $80/$65 $60 Special Line Painting— per field e.g. lacrosse,3v3 soccer, etc. $95 $90 $85 Gateway Tournaments— Non-Refundable Deposit per Tournament $850 Minimum cost per tournament $500 $500 $500 [$30 per game per field,$25 per 15 minutes after 10pm Fri.&Sat.&after 5pm on Sun.] Gateway - All Fields - One Day $700/$650 $625/$600 $575/$550 Gateway - Second Day $500/$100 $375/$360 $335/$300 Gateway - Field #5 for Practice — per hour minimum 2 hours $30/$24 $25/$ 5 $15/$10 Kiwanis Tournaments— Non-Refundable Deposit per Tournament $725 Minimum cost per tournament $450 $450 $450 [$30 per game per field,$25 per 15 minutes after 10pm Fri.&Sat.&after 5pm on Sun.] Kiwanis - All Fields —One Day $625/$600 $575/$550 $525/$500 Kiwanis - All Fields —Second Day $455/$300 $325/$ 0 $250/$2-25 Elks - orange, black, blue, red fields— per field, per day $35 NA $30 Elks - larger green field - per day $85 NA $80 Gardner Tournaments - per field - per day[$200 non-refundable $210/$110 $175/$100 $140/$80 deposit] Gardner Field Rental - per hour - per field, 2 hour minimum $30/$20 $25/$15 $15/$10 Scoreboards, Temporary Mounds per field per tournament $50 $50 $15 Temporary Dirt Mounds per field per tournament $75 475 $70 Temporary Fences - per field - per tournament NA I6 $250 I NA I Field Prep - per hour $72/$50 $60/$10 $48/$35 Mowing - per hour $100 $100 $100 Sports Field Lights - per hour $65 I$50 $55 I$110 $30 Tennis Court Reservations - per court, per hour $18/$15 $15/$ $10/$3 COMMUNITY RECREATION All programmed recreation activities, except summer playgrounds, youth drop in programs and additional programs determined by City Council will follow the "Program Fee Formula" as identified. Description Resident Non-Resident Beyond the Bell - After School Program — per child, per day $3 [tax not $5 [tax not included] included] Beyond the Bell —After School Program- Monthly $46 [tax not $63 [tax not included] included] Summer Day Camp— Monday through Friday for 9 weeks $60 [includes tax] $85 [includes tax] Special Services to Organizations Contract 1d Exhibit"A" FISHER PARK GOLF COURSE Description Adult Juniors Seniors Youth Greens Fees 9 holes $12/$10 $9 $11 /$g- $5 2nd 9 holes $8/ $5 $7/$5 $5 Sundays —after 3:00 pm $8/$6 $5 $7/$5 $5 Family (2 Adults, 2 Juniors) — 9 holes $30/$28 Family (2 Adults, 1 Junior) $25/$23 Family (1 Adult, 2 Juniors) $24/$22 Golf Passes 20 Round $192/$ $140 $176 /$-1-40 NA Season Pass $912/$444.2 $625 $836 /$62 NA Couples Season Pass $1460/$1110 NA $1338/$1006 NA Specials Ladies Day, Men's Day, etc. - 9 holes $9/$8 $8 $9/$8 NA Moonlight Golf $30 KXDD Loyal Listener Day $7/$6 $6 $6 NA Monday—Seniors Day NA NA $6 NA Rentals Corporate Outings —'/ Day (4 hours or less) $800 Corporate Outings —full day (5 hours or more) $1200 Corporate Outings —Glow Ball $975 Club Rental $7/$6 Pull Cart Rental $5/$4 Electric Cart— per nine holes $16/$1'I Golf Lessons Adult /Youth formula The First Tee of Yakima No Charge AQUATICS Honored Citizen is defined as a person that is 62 years old or older or is a Yakima Transit Honored Citizen State of Washington Handicapped Parking Placard (wallet card) holder, SSI Disabled or active military with an ID. Ages 3 and under may swim for free when accompanied by a paying adult. Description Non Resident Resident [includes tax] [includes tax] Swim Lessons Tiny Tots through Level 6 $42 $33 Semi — Private — (8 sessions) $125/$ 2 $100/$91 Community Water Safety $65/$42 $50/$35 Competitive Stroke Class $65/$42 $65/$3-5 Lifeguard Training $132 $122 Water Safety Instructor Class formula 11 Exhibit"A" Water Exercise Classes Hydro-Fit, Aquacise, etc. 10 Visit punch card $47 $38 Drop— in $7 $6.50 Zumba — 30 day unlimited formula Zumba — 10 visit punch card formula Other Services & Classes Utilize Program Fee Formula formula General Recreation Swimming Youth (age 4— 17) $2.00 Adult (age 18 —62) $4 I Honored Citizen $2.50/$2.25 Family (up to four kids & 2 adults) $13 Lap Swimming/Water Walking Adult $4 I Honored Citizen $2.50/$2.25 Passes Youth —3 Month $52 Adult —3 Month $105 I Honored Citizen — 3 Month $64/$55 Family—3 Month — up to 6 family members $227 Family Pass —3 Months — up to 8 family members $300 Youth —Coupon book— 10 swims $17 Adult —Coupon book — 10 swims $35 I Honored Citizen — Coupon book— 10 swims $23/S-2-1- Description Non Resident Resident [tax not included] [tax not included] Pool Rentals— minimum of 1 hour rental Lions Pool 1 — 50 participants —price per hour $150 $125 Each additional 50 participants $50 $50 Franklin Pool 1 — 50 participants $190 $165 Each additional 50 participants $50 $50 Party Area — up to 10 kids & 2 adults $150 $125 Party groups larger than 10 children - $8.00 each $8 $8 Other Rentals Non Resident , Resident Swim team meets — per hour $150 $125 Swim team practice — per hour per lane $21 $17 For Profit Agencies 25%add 12 Exhibit"A" SERVICE UNIT 425 — HARMAN CENTER Description Non Profit Fee Regular Fee [plus tax] [plus tax] Harman Center Rentals Ballroom—all 3 sections — up to 5 hours - $300 per hour $1125 $1500 Ballroom—all 3 sections - additional hours $200 $200 Ballroom cleaning & damage deposit [Moo w/alcohol permit] $500 !$1000 $500 !$1000 Ballroom Sections— per section per hour $90 $110 Classroom—weekends/evenings, 2 hour min. $50 $60 Classroom— normal open hours $40 $50 Weekly & Monthly User $40 $50 Set Up & Clean Up Fee for Ballroom- per hour $90 $110 Trips and Tours formula formula Classes - Miscellaneous formula formula I Regular Schedule Weekly Classes—per quarter $15/$12 Forever Fitness $15 Exercise (Session/Month) $6/$40 Line Dancing (Session/Month) $4/$15 Ballroom Dancing (Session/Month) $10/$40 Zumba (Session/Month) $5/$35 Pool $25/$20 Drop-In Price $1.25/$1.00 Activity Cards $15/$1-2 Subscriptions Per Year Mailed Copy—Quarter $4/$3 Mailed Copy—Yearly $15/€,-1-2 Reserved Activity Space —fee per quarter $12 Tournaments formula formula Washington Fruit Community Center Rentals Ballroom— Minimum 3 hours $90 $110 Classroom A& B— Monday— Friday— per hour $40 $50 Classroom A& B—Sat. —Sun. — per hour—2 hour min. $50 $60 Set Up & Clean Up Fee for Ballroom - per hour+ tax $90 $110 SERVICE UNIT 426 —SPORTS - ADULT Description Program Fee Formula formula SERVICE UNIT 426 —YOUTH SPORTS Description Program Fee Formula formula 13 Exhibit"A" PICNIC SHELTERS Description Non Resident Resident Half Day Rental (9:00am-2:00pm or 2:30pm-Dusk) $90/$80 $60/$50 All Day Rental (9:00am-Dusk) $120 /4--1-1-9 $ 85/$-E-5 SPECIAL EVENT FEE Special Event Fee 1 — 50 participants No Additional Fee 51 — 100 participants $85/4-74 101 — 200 participants $110/$1-00 201 — 300 participants $210/ *301 — 400 participants $310/$390 All special Any events_of over 300 participants require an onsite meeting with Parks and Recreation staff prior to event. Events of over 250 300 people require an Onsite Supervisor at a cost of $40 $25 per hour. An additional $.50 will be charged for each additional person over 300 400 people. CONCESSIONS PERMIT FEES One day concessions permit $40 Yearly concessions permit $315 ADDITIONAL SERVICES Park Bench Rental—delivery fee applies $10.00 per bench per day Picnic Table Rental — delivery fee applies $20.00 per picnic table per day 14 2023 PROPOSED FEE SCHEDULE POLICIES Yakima Parks and Recreation Division Effective January 1, 2023 Program costs, service fees and rental charges are based on comparison with other like organizations and kept low to allow as many people as possible to be able to afford the programs, facilities and services offered. PROGRAM FEE FORMULA A formula has been established for determining the fees for services and programs. The formula is: Staff wages & benefits [S] +total program hours [PH] +facility costs [FC] + special equipment, materials, transportation, etc. [SP] + administrative costs (18%) [AC] /minimum number of participants [P] =fee per participant S + PH + FC + SP + AC /P = Fee Staff wages may be calculated by the hour or by the unit, such as per game, per match, etc. CONTRACTED SERVICES Organizations may contract with the City of Yakima Parks and Recreation Division for services such as facility reservations and scheduling, maintenance, supplies, administration, etc. The contracted organization pays for these services. TAXES Sales or other taxes will be charged where appropriate. In some cases, taxes are included in the fee. PROGRAM DISCOUNT FOR RESIDENTS As a benefit to the City of Yakima residents who participate in Parks and Recreation Programs, a discount of approximately 20% is provided. Resident discounts may apply to special interest classes, golf lessons, swimming lesson, youth sports and other programs as determined. ADDITIONAL ADULT SPORTS FEE FOR NON-RESIDENTS For the following Adults Parks and Recreation Sports Programs, all non residents participating in sports leagues will be charged an additional registration fee of$8.00. Additional fees apply to the following areas: Volleyball, basketball, softball and soccer. PARK RESERVATIONS Park visitors are welcome to use City park facilities on a drop in basis without charge. Individuals or organizations can make a specific date and time reservation for park facilities. [E.g. Franklin Park picnic shelter] An application may be completed online after January 1, 2023 or at the Parks and Recreation Office located at 2301 Fruitvale Blvd, or by mail. A non-refundable application fee of$10.00 must accompany each facility use application when submitted. 15 PICNIC SHELTER RENTAL FEES Reservations are accepted up to 11 months in advance. Reservations are accepted for '/2 days (9:00am—2:00pm or 2:30pm—Dusk) or full days (9:00am—Dusk). Picnic Shelters are available year round. Hours for Picnic Shelter Rentals: Monday - Sunday 9:00am—Dusk Picnic Shelter Fee Type Resident Non-Resident Half Day Rental $60 per half day $90 per half day (9:00am-2:00pm or 2:30pm- Dusk) All Day Rental $ 85 per all day $120 per all day (9:00am-Dusk) Cancellation/Refund Policy: Picnic shelter cancellations must be made at least 30 days in advance of the reservation date to be eligible for a refund. The amount refunded will be 50% of the reservation fee. Requests made less than 30 days before the rental date will result in the loss of the entire reservation fee. Requests must be made in writing or in person by the contracted renter at the Parks and Recreation Division office located at 2301 Fruitvale Blvd, Yakima, Washington, 98902. Refunds for online reservations will be charged a 3.5%transaction fee. Inflatables: Inflatables are allowed in our parks. If a group wishes to have an inflatable as part of their park reservation they are required to complete a liability waiver and have a certificate of insurance. An additional $50 fee is also required. Inclement Weather Policy: Sorry, no refunds will be made due to inclement weather. SPECIAL EVENT FEE Citizens or groups wishing to schedule a community or special event in one of the City of Yakima Parks will be required to pay a Special Event Fee to cover additional maintenance costs. In addition, groups may be required to pay for additional refuse service and chemical toilets on site. Fees will be based on anticipated attendance. Examples of community or special events could include, but are not limited to community meetings, political events, weddings, reunions, public concerts, and other similar events. Special Event Fees 1 —50 participants no special event fee 51 — 100 participants $85 101 —200 participants $110 201 —300 participants $210 *301 —400 participants $310 Any event of over 250 participants requires an onsite supervisor. All Special Events requires an onsite meeting with Parks and Recreation staff prior to the event. An additional .50 will be charged for each additional person over 400 people. Events of over 300 people require an onsite supervisor at a cost of$40 per hour. 16 The Special Event Fee will be collected before reservations are confirmed. Applicants will be responsible for the condition of the park after the event. Clean up and damage fees will be charged to the applicants as determined by the Parks and Recreation Manager. The Parks and Recreation Manager will have the discretion to limit usage in the Parks based on capacity, parking, neighborhood impact and availability. An onsite meeting must be held with Parks & Recreation staff prior to the event to review rules. Policies and procedures and answer questions from the event organizers. SPECIAL EVENT SERVICE CHARGE Events requiring clean-up that exceeds routine litter and trash removal by two hours or more than the standard known to be normal for that location or where damage to irrigation, restroom or park equipment requires repair and service beyond normal maintenance will be charged a clean up fee. The Special Event Service Charge will begin the second hour and will be charged in increments of one hour rate at $50 per man hour. ADDITIONAL SERVICES The Parks and Recreation Division has a limited number of picnic table and benches available for rental for events not held on park properties. Use of picnic tables and benches within a park does not require an additional fee. A delivery fee of$150 for each 4 tables delivered and $150 for up to each 8 park benches delivered will be charged. Rental of picnic tables and benches will be based on availability of staff, picnic tables and benches. Park Benches and Picnic Tables Benches $10.00 per bench per day Picnic Tables $20.00 per picnic table per day CONCESSIONAIRE PERMIT FEE Citizens or groups wishing to sell concessions in the Parks will be charged a yearly fee of $315. A one day vendor fee is $40 and is specific to an event or specific park. The Parks and Recreation Manager will have the authority to authorize vending in certain parks according to the Parks and Recreation Division policy and procedures. The Parks and Recreation Manager will have the authority to waive the yearly fee in cases of contracted services or a one time special event. A list of parks that are available for concessionaires will be provided to the applicant. REFUND POLICY If the Parks and Recreation Division needs to cancel an activity, staff will notify registered participants and provide a 100%refund. If a participant needs a program refund, a receipt must be presented to staff three (3) days prior to the activity registration deadline, unless otherwise stated. If the registration was paid by check or cash, a refund will be given minus an $8 processing fee that will be processed by the City of Yakima Finance Division and a check will be mailed within 30 days. If the fee was paid by credit card, the refund will be credited to the original cardholder minus an $10 processing fee. Fees of less than $5 will not be refunded. There are no refunds on team sports. 17 2023 PROPOSED FEE SCHEDULE POLICIES Yakima Parks and Recreation Division Effective January 1, 2023 Program costs, service fees and rental charges are based on comparison with other like organizations and kept low to allow as many people as possible to be able to afford the programs, facilities and services offered. PROGRAM FEE FORMULA A formula has been established for determining the fees for services and programs. The formula is: Staff wages & benefits [S] +total program hours [PH] +facility costs [FC] + special equipment, materials, transportation, etc. [SP] + administrative costs (18%) [AC] /minimum number of participants [P] =fee per participant S + PH + FC + SP + AC /P = Fee Staff wages may be calculated by the hour or by the unit, such as per game, per match, etc. CONTRACTED SERVICES Organizations may contract with the City of Yakima Parks and Recreation Division for services such as facility reservations and scheduling, maintenance, supplies, administration, etc. The contracted organization pays for these services. TAXES Sales or other taxes will be charged where appropriate. In some cases, taxes are included in the fee. PROGRAM DISCOUNT FOR RESIDENTS As a benefit to the City of Yakima residents who participate in Parks and Recreation Programs, a discount of approximately 20% is provided. Resident discounts may apply to special interest classes, golf lessons, swimming lesson, youth sports and other programs as determined. ADDITIONAL ADULT SPORTS FEE FOR NON RESIDENTS For the following Adults Parks and Recreation Sports Programs, all non residents participating in sports leagues will be charged an additional registration fee of$8.00. Additional fees apply to the following areas: Volleyball, basketball, softball and soccer. PARK RESERVATIONS Park visitors are welcome to use City park facilities on a drop in basis without charge. Individuals or organizations can make a specific date and time reservation for park facilities. [E.g. Franklin Park picnic shelter] An application may be completed online after January 1, 2023 or at the Parks and Recreation Office located at 2301 Fruitvale Blvd, or by mail. A non-refundable application fee of$10.00 must accompany each facility use application when submitted. 18 PICNIC SHELTER RENTAL FEES Reservations are accepted up to 11 months in advance. Reservations are accepted for 1/z days (9:00am—2:00pm or 2:30pm—Dusk) or full days (9:00am—Dusk). Picnic Shelters are available year round. Hours for Picnic Shelter Rentals: Monday - Sunday 9:00am—Dusk Picnic Shelter Fee Type Resident Non-Resident Half Day Rental $601$50 per half day $90/$89 per half day (9:00am-2:00pm or 2:30pm- Dusk) All Day Rental $ 85 /$=73 per all day $120 / $110 per all day (9:00am-Dusk) Cancellation/Refund Policy: Picnic shelter cancellations must be made at least 30 days in advance of the reservation date to be eligible for a refund. The amount refunded will be 50%of the reservation fee. Requests made less than 30 days before the rental date will result in the loss of the entire reservation fee. Requests must be made in writing or in person by the contracted renter at the Parks and Recreation Division office located at 2301 Fruitvale Blvd, Yakima, Washington, 98902. Refunds for online reservations will be charged a 3.5%transaction fee. Inflatables: Inflatables are allowed in our parks. If a group wishes to have an inflatable as part of their park reservation they are required to complete a liability waiver and have a certificate of insurance. An additional $50 fee is also required. Inclement Weather Policy: Sony,no refunds will be made due to inclement weather. SPECIAL EVENT FEE Citizens or groups wishing to schedule a community or special event in one of the City of Yakima Parks will be required to pay a Special Event Fee to cover additional maintenance costs. In addition, groups may be required to pay for additional refuse service and chemical toilets on site. Fees will be based on anticipated attendance. Examples of community or special events could include, but are not limited to community meetings,political events, weddings, reunions, public concerts, and other similar events. Special Event Fees 1 — 50 participants no special event fee 51 — 100 participants $85 /$75 101 —200 participants $110 / $100 201 —300 participants $210 / $200 *301 —400 participants $310 / $300 Any event of over 250 300 participants requires an onsite supervisor. All Special Events requires-and an onsite meeting with Parks and Recreation staff prior to the event. An additional .50 will be charged for each additional person over 400 people. Events of over 300 people require an onsite supervisor at a cost of$40 425.per hour. 19 The Special Event Fee will be collected before reservations are confirmed. Applicants will be responsible for the condition of the park after the event. Clean up and damage fees will be charged to the applicants as determined by the Parks and Recreation Manager. The Parks and Recreation Manager will have the discretion to limit usage in the Parks based on capacity, parking, neighborhood impact and availability. An onsite meeting must be held with Parks & Recreation staff prior to the event to review rules. Policies and procedures and answer questions from the event organizers. SPECIAL EVENT SERVICE CHARGE Events requiring clean-up that exceeds routine litter and trash removal by two hours or more than the standard known to be normal for that location or where damage to irrigation, restroom or park equipment requires repair and service beyond normal maintenance will be charged a clean up fee. The Special Event Service Charge will begin the second hour and will be charged in increments of one hour rate at $50 per man hour. ADDITIONAL SERVICES The Parks and Recreation Division has a limited number of picnic table and benches available for rental for events not held on park properties. Use of picnic tables and benches within a park does not require an additional fee. A delivery fee of$150 for each 4 tables delivered and $150 for up to each 8 park benches delivered will be charged. Rental of picnic tables and benches will be based on availability of staff, picnic tables and benches. Park Benches and Picnic Tables Benches $10.00 per bench per day Picnic Tables $20.00 per picnic table per day CONCESSIONAIRE PERMIT FEE Citizens or groups wishing to sell concessions in the Parks will be charged a yearly fee of $315. A one day vendor fee is $40 and is specific to an event or specific park. The Parks and Recreation Manager will have the authority to authorize vending in certain parks according to the Parks and Recreation Division policy and procedures. The Parks and Recreation Manager will have the authority to waive the yearly fee in cases of contracted services or a one time special event. A list of parks that are available for concessionaires will be provided to the applicant. REFUND POLICY If the Parks and Recreation Division needs to cancel an activity, staff will notify registered participants and provide a 100%refund. If a participant needs a program refund, a receipt must be presented to staff three (3) days prior to the activity registration deadline, unless otherwise stated. If the registration was paid by check or cash, a refund will be given minus an $8 processing fee that will be processed by the City of Yakima Finance Division and a check will be mailed within 30 days. If the fee was paid by credit card, the refund will be credited to the original cardholder minus an $10 processing fee. Fees of less than $5 will not be refunded. There are no refunds on team sports.