HomeMy WebLinkAbout11/15/2022 12. Resolution establishing fees applicable to facilities and functions of the Yakima Parks and Recreation Division of the City of Yakima, effective January 1, 2023 1
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 12.
For Meeting of: November 15, 2022
ITEM TITLE: Resolution establishing fees applicable to facilities and functions of
the Yakima Parks and Recreation Division of the City of Yakima,
effective January 1, 2023
SUBMITTED BY: Scott Schafer, Director of Public Works
Ken Wilkinson, Parks and Recreation Manager*
SUMMARY EXPLANATION:
The City of Yakima Parks and Recreation Division provides an extensive selection of recreational
programs, services and facility rentals for the enjoyment of our community. The costs to provide
such services and activities continues to increase, placing a strain on an already distressed
budget. The last time Park& Rec fees and charges were adjusted was back in 2019. It has now
become necessary to increase such fees and charges in order to continue to provide quality of
life programs and services.
The program costs, service fee and rental charges are based on similar fees and charges of
other like organizations and are intentionally kept low to allow people to be able to afford to
participate in the programs and enjoy the facilities and services the City's Park& Rec Division
has to offer. The directive from City Council was to keep costs and fees for youth programs
unchanged or as low as possible while increasing costs and fees for non-City residents.
Attached for review is the 2023 Proposed Fee Schedule (Exhibit A)which incorporates the
adjusted fees and charges based on the recommendations from the Parks Commission and as
directed by the City Council at the October 4, 2022 Budget Session and the 2023 Proposed
Fees Schedule Policies. Redlined copies of both documents have also been enclosed. The
revenue received is collected into the Parks & Rec Operating Fund 131 and will help defray the
increasing costs of facility operations and maintenance for the City's Park& Rec Division.
ITEM BUDGETED: No
STRATEGIC PRIORITY: Public Trust and Accountability
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
2
RECOMMENDATION:
Adopt Resolution.
ATTACHMENTS:
Description Upload Date Type
D Resolution 10/14/2C22 Resolution
D 2023 Proposed Fee Schedule Clean 10/25/2022 Exhibit
❑ 2023 Proposed Fee Schedule Reline 10/25/2022 Exhibit
D 2023 Proposed Fee Schedule Policies Clean 10/24/2022 Exhibit
D 2023 Proposed Fee Schedule Policies Reline 10/24/2022 Exhibit
3
RESOLUTION NO. R-2022-
A RESOLUTION establishing fees applicable to facilities and functions of the Yakima Parks
and Recreation Division of the City of Yakima, effective January 1 , 2023.
WHEREAS, the City owns and maintains public park facilities and operates and
administers recreation programs by and through the Parks and Recreation Division of the Public
Works Department, all as authorized pursuant to YMC 1.18.050(4) and applicable codes; and
WHEREAS, fees for Parks and Recreation Division facilities and programs are
established and approved from time to time by the City Council. With such fees last set and
approved pursuant to resolution adopted by the City Council in 2018; and
WHEREAS, the City Council finds and determines that such fees shall be amended and
updated as set forth in Exhibit "A" attached hereto and incorporated herein by this reference,
effective January 1, 2023, to help defray costs of such operations and maintenance of facilities;
and
WHEREAS, the City Council finds and determines that approval of such fees is in the
best interests of residents of the City of Yakima and will promote the general health, safety and
welfare, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to implement and administer such fees set forth
and attached hereto, effective January 1, 2023 and to publish such fees in any manner deemed
necessary and appropriate.
ADOPTED BY THE CITY COUNCIL this 1' day of November, 2022.
Janice Deccio, Mayor
ATTEST:
Sonya Clear Tee, City Clerk
4
Exhibit"A"
2023 PROPOSED FEE SCHEDULE
Yakima Parks and Recreation Division
Effective Date — January 1, 2023
PARK MAINTENANCE
Description Non Resident Resident
Resident Adult Youth
Soccer League Field Rental — per hour minimum 2 hours $18 $15 $10
Soccer Tournaments — per day[50%non-refundable deposit perfield] $144 $120 $73
Soccer Field Line Painting — per field $96 $80 $60
Special Line Painting — per field e.g. lacrosse, 3v3 soccer, etc. $95 $90 $85
Gateway Tournaments — Non-Refundable Deposit per Tournament
$1,000 Minimum cost per tournament $500 $500 $500
[$40 per game per field, $25 per 15 minutes after 10pm Fri.&Sat.&after 5pm on
Sun.]
Gateway - All Fields - One Day $700 $625 $575
Gateway - Second Day $500 $375 $335
Gateway - Field #5 for Practice — per hour minimum 2 hours $30 $25 $15
Kiwanis Tournaments — Non-Refundable Deposit per Tournament
$725 Minimum cost per tournament $450 $450 $450
[$30 per game per field, $25 per 15 minutes after 10pm Fri. &Sat.&after 5pm on
Sun.]
Kiwanis - All Fields —One Day $625 $575 $525
Kiwanis - All Fields — Second Day $455 $325 $250
Elks - orange, black, blue, red fields — per field, per day $35 NA $30
Elks - larger green field - per day $85 NA $80
Gardner Tournaments - per field - per day[$200 non-refundable $210 $200 $140
deposit]$400 Minimum cost per tournament
Gardner Field Rental - per hour - per field, 2 hour minimum $30 $25 $15
Temporary Fences - per field - per tournament NA $250 NA
Field Prep - per hour $72 $60 $48
Mowing - per hour $100 $100 $100
Sports Field Lights - per hour $65 $55 $30
Tennis Court Reservations - per court, per hour $18 $15 $10
COMMUNITY RECREATION
All programmed recreation activities, except summer playgrounds, youth drop in programs and
additional programs determined by City Council will follow the "Program Fee Formula" as identified.
Description Resident Non-Resident
Beyond the Bell - After School Program — per child, per day $3 [tax not $5 [tax not
included] included]
Beyond the Bell —After School Program - Monthly $46 [tax not $63 [tax not
included] included]
Summer Day Camp— Monday through Friday for 9 weeks $60 [includes tax] $85 [includes tax]
Special Services to Organizations Contract
5
Exhibit"A"
FISHER PARK GOLF COURSE
Description Adult Juniors Seniors Youth
Greens Fees
9 holes $12 $9 $11 $5
2nd 9 holes $8 $5 $7 $5
Sundays —after 3:00 pm $8 $5 $7 $5
Family (2 Adults, 2 Juniors) — 9 holes $30
Family (2 Adults, 1 Junior) $25
Family (1 Adult, 2 Juniors) $24
Golf Passes
20 Round $192 $140 $176 NA
Season Pass $912 $625 $836 NA
Couples Season Pass $1460 NA $1338 NA
Specials
Ladies Day, Men's Day, etc. - 9 holes $9 $8 $9 NA
Moonlight Golf $30
KXDD Loyal Listener Day $7 $6 $7 NA
Monday— Seniors Day NA NA $7 NA
Rentals
Corporate Outings — Y Day (4 hours or less) $800
Corporate Outings —full day (5 hours or more) $1200
Corporate Outings —Glow Ball $975
Club Rental $7
Pull Cart Rental $5
Electric Cart — per nine holes $16
Golf Lessons
Adult /Youth formula
The First Tee of Yakima No Charge
AQUATICS
Honored Citizen is defined as a person that is 62 years old or older or is a Yakima Transit Honored
Citizen State of Washington Handicapped Parking Placard (wallet card) holder, SSI Disabled or
active military with an ID. Ages 3 and under may swim for free when accompanied by a paying adult.
Description Non Resident Resident
[includes tax] [includes tax]
Swim Lessons
Tiny Tots through Level 6 $42 $33
Semi — Private — (8 sessions) $125 $100
Community Water Safety $65 $50
Competitive Stroke Class $65 $50
Lifeguard Training $132 $122
Water Safety Instructor Class formula
6
Exhibit"A"
Water Exercise Classes
Hydro-Fit, Aquacise, etc.
10 Visit punch card $47 $38
Drop— in $7 $6.50
Zumba — 30 day unlimited formula
Zumba — 10 visit punch card formula
Other Services & Classes
Utilize Program Fee Formula formula
General Recreation Swimming
Youth (age 4— 17) $2.00
Adult (age 18 —62) $4
Honored Citizen $2.50
Family (up to four kids & 2 adults) $13
Lap Swimming/Water Walking
Adult $4
Honored Citizen $2.50
Passes
Youth —3 Month $52
Adult —3 Month $105
Honored Citizen — 3 Month $64
Family—3 Month — up to 6 family members $227
Family Pass — 3 Months — up to 8 family members $300
Youth —Coupon book— 10 swims $17
Adult —Coupon book — 10 swims $35
Honored Citizen — Coupon book— 10 swims $23
Description Non Resident Resident
[tax not included] [tax not included]
Pool Rentals — minimum of 1 hour rental
Lions Pool
1 — 50 participants — price per hour $150 $125
Each additional 50 participants $50 $50
Franklin Pool
1 — 50 participants $190 $165
Each additional 50 participants $50 $50
Party Area — up to 10 kids & 2 adults $150 $125
Party groups larger than 10 children - $8.00 each $8 $8
Other Rentals Non Resident Resident
Swim team meets — per hour $150 $125
Swim team practice — per hour per lane $21 $17
For Profit Agencies 25% add
7
Exhibit"A"
COMMUNITY CENTERS — Harman &Washington Fruit
Description Non Profit Fee Regular Fee
[plus tax] [plus tax]
Harman Center Rentals
Ballroom—all 3 sections — up to 5 hours - $300 per hour $1125 $1500
Ballroom—all 3 sections - additional hours $200 $200
Ballroom cleaning & damage deposit [$1000 WI alcohol permit] $500 /$1000 $500 /$1000
Ballroom Sections— per section per hour $90 $110
Classroom—weekends/evenings, 2 hour min. $50 $60
Classroom— normal open hours $40 $50
Weekly & Monthly User $40 $50
Set Up & Clean Up Fee for Ballroom - per hour $90 $110
Trips and Tours formula formula
Classes - Miscellaneous formula formula
Regular Schedule Weekly Classes — per quarter $12
Forever Fitness $15
Exercise (Session/Month) $6/$40
Line Dancing (Session/Month) $4/$15
Ballroom Dancing (Session/Month) $10/$40
Zumba (Session/Month) $5/$35
Pool/Billiards —yearly dues $25
Drop-In Price $1.25
Activity Cards $15
Subscriptions Per Year
Mailed Copy—Quarter $4
Mailed Copy—Yearly $15
Reserved Activity Space —fee per quarter $12
Tournaments formula formula
Washington Fruit Community Center Rentals
Ballroom — Minimum 3 hours $90 $110
Classroom A& B— Monday— Friday— per hour $40 $50
Classroom A& B—Sat. —Sun. — per hour—2 hour min. $50 $60
Set Up & Clean Up Fee for Ballroom - per hour + tax $90 $110
ADULT SPORTS
Description
Program Fee Formula formula
YOUTH SPORTS
Description
Program Fee Formula formula
8
Exhibit"A"
PICNIC SHELTERS
Description Non Resident Resident
Half Day Rental (9:OOam-2:OOpm or 2:30pm-Dusk) $90 $60
All Day Rental (9:00am-Dusk) $120 $ 85
SPECIAL EVENT FEE
Special Event Fee
1 — 50 participants No Additional Fee
51 — 100 participants $85
101 — 200 participants $110
201 — 300 participants $210
*301 — 400 participants $310
All special events require an onsite meeting with Parks and Recreation staff prior to event. Events
of over 250 people require an Onsite Supervisor at a cost of $40 per hour. An additional $.50 will be
charged for each additional person over 300 people.
CONCESSIONS PERMIT FEES
One day concessions permit $40
Yearly concessions permit $315
ADDITIONAL SERVICES
Park Bench Rental —delivery fee applies $10.00 per bench per day
Picnic Table Rental — delivery fee applies $20.00 per picnic table per day
9
Exhibit"A"
2023 PROPOSED FEE SCHEDULE
Yakima Parks and Recreation Division
Effective Date — January 1, 2023
PARK MAINTENANCE
Description Non Resident Resident
Resident Adult Youth
Soccer League Field Rental — per hour minimum 2 hours $18/$45 $15/$11 $10/$3
Soccer Tournaments— per day[50%non-refundable deposit per field] $144/$100 $120/$82 $73
Soccer Field Line Painting — per field $96/$75 $80/$65 $60
Special Line Painting— per field e.g. lacrosse,3v3 soccer, etc. $95 $90 $85
Gateway Tournaments— Non-Refundable Deposit per Tournament
$850 Minimum cost per tournament $500 $500 $500
[$30 per game per field,$25 per 15 minutes after 10pm Fri.&Sat.&after 5pm on
Sun.]
Gateway - All Fields - One Day $700/$650 $625/$600 $575/$550
Gateway - Second Day $500/$100 $375/$360 $335/$300
Gateway - Field #5 for Practice — per hour minimum 2 hours $30/$24 $25/$ 5 $15/$10
Kiwanis Tournaments— Non-Refundable Deposit per Tournament
$725 Minimum cost per tournament $450 $450 $450
[$30 per game per field,$25 per 15 minutes after 10pm Fri.&Sat.&after 5pm on
Sun.]
Kiwanis - All Fields —One Day $625/$600 $575/$550 $525/$500
Kiwanis - All Fields —Second Day $455/$300 $325/$ 0 $250/$2-25
Elks - orange, black, blue, red fields— per field, per day $35 NA $30
Elks - larger green field - per day $85 NA $80
Gardner Tournaments - per field - per day[$200 non-refundable $210/$110 $175/$100 $140/$80
deposit]
Gardner Field Rental - per hour - per field, 2 hour minimum $30/$20 $25/$15 $15/$10
Scoreboards, Temporary Mounds per field per
tournament $50 $50 $15
Temporary Dirt Mounds per field per tournament $75 475 $70
Temporary Fences - per field - per tournament NA I6 $250 I NA I
Field Prep - per hour $72/$50 $60/$10 $48/$35
Mowing - per hour $100 $100 $100
Sports Field Lights - per hour $65 I$50 $55 I$110 $30
Tennis Court Reservations - per court, per hour $18/$15 $15/$ $10/$3
COMMUNITY RECREATION
All programmed recreation activities, except summer playgrounds, youth drop in programs and
additional programs determined by City Council will follow the "Program Fee Formula" as identified.
Description Resident Non-Resident
Beyond the Bell - After School Program — per child, per day $3 [tax not $5 [tax not
included] included]
Beyond the Bell —After School Program- Monthly $46 [tax not $63 [tax not
included] included]
Summer Day Camp— Monday through Friday for 9 weeks $60 [includes tax] $85 [includes tax]
Special Services to Organizations Contract
1d
Exhibit"A"
FISHER PARK GOLF COURSE
Description Adult Juniors Seniors Youth
Greens Fees
9 holes $12/$10 $9 $11 /$g- $5
2nd 9 holes $8/ $5 $7/$5 $5
Sundays —after 3:00 pm $8/$6 $5 $7/$5 $5
Family (2 Adults, 2 Juniors) — 9 holes $30/$28
Family (2 Adults, 1 Junior) $25/$23
Family (1 Adult, 2 Juniors) $24/$22
Golf Passes
20 Round $192/$ $140 $176 /$-1-40 NA
Season Pass $912/$444.2 $625 $836 /$62 NA
Couples Season Pass $1460/$1110 NA $1338/$1006 NA
Specials
Ladies Day, Men's Day, etc. - 9 holes $9/$8 $8 $9/$8 NA
Moonlight Golf $30
KXDD Loyal Listener Day $7/$6 $6 $6 NA
Monday—Seniors Day NA NA $6 NA
Rentals
Corporate Outings —'/ Day (4 hours or less) $800
Corporate Outings —full day (5 hours or more) $1200
Corporate Outings —Glow Ball $975
Club Rental $7/$6
Pull Cart Rental $5/$4
Electric Cart— per nine holes $16/$1'I
Golf Lessons
Adult /Youth formula
The First Tee of Yakima No Charge
AQUATICS
Honored Citizen is defined as a person that is 62 years old or older or is a Yakima Transit Honored
Citizen State of Washington Handicapped Parking Placard (wallet card) holder, SSI Disabled or
active military with an ID. Ages 3 and under may swim for free when accompanied by a paying adult.
Description Non Resident Resident
[includes tax] [includes tax]
Swim Lessons
Tiny Tots through Level 6 $42 $33
Semi — Private — (8 sessions) $125/$ 2 $100/$91
Community Water Safety $65/$42 $50/$35
Competitive Stroke Class $65/$42 $65/$3-5
Lifeguard Training $132 $122
Water Safety Instructor Class formula
11
Exhibit"A"
Water Exercise Classes
Hydro-Fit, Aquacise, etc.
10 Visit punch card $47 $38
Drop— in $7 $6.50
Zumba — 30 day unlimited formula
Zumba — 10 visit punch card formula
Other Services & Classes
Utilize Program Fee Formula formula
General Recreation Swimming
Youth (age 4— 17) $2.00
Adult (age 18 —62) $4
I Honored Citizen $2.50/$2.25
Family (up to four kids & 2 adults) $13
Lap Swimming/Water Walking
Adult $4
I Honored Citizen $2.50/$2.25
Passes
Youth —3 Month $52
Adult —3 Month $105
I Honored Citizen — 3 Month $64/$55
Family—3 Month — up to 6 family members $227
Family Pass —3 Months — up to 8 family members $300
Youth —Coupon book— 10 swims $17
Adult —Coupon book — 10 swims $35
I Honored Citizen — Coupon book— 10 swims $23/S-2-1-
Description Non Resident Resident
[tax not included] [tax not included]
Pool Rentals— minimum of 1 hour rental
Lions Pool
1 — 50 participants —price per hour $150 $125
Each additional 50 participants $50 $50
Franklin Pool
1 — 50 participants $190 $165
Each additional 50 participants $50 $50
Party Area — up to 10 kids & 2 adults $150 $125
Party groups larger than 10 children - $8.00 each $8 $8
Other Rentals Non Resident , Resident
Swim team meets — per hour $150 $125
Swim team practice — per hour per lane $21 $17
For Profit Agencies 25%add
12
Exhibit"A"
SERVICE UNIT 425 — HARMAN CENTER
Description Non Profit Fee Regular Fee
[plus tax] [plus tax]
Harman Center Rentals
Ballroom—all 3 sections — up to 5 hours - $300 per hour $1125 $1500
Ballroom—all 3 sections - additional hours $200 $200
Ballroom cleaning & damage deposit [Moo w/alcohol permit] $500 !$1000 $500 !$1000
Ballroom Sections— per section per hour $90 $110
Classroom—weekends/evenings, 2 hour min. $50 $60
Classroom— normal open hours $40 $50
Weekly & Monthly User $40 $50
Set Up & Clean Up Fee for Ballroom- per hour $90 $110
Trips and Tours formula formula
Classes - Miscellaneous formula formula
I Regular Schedule Weekly Classes—per quarter $15/$12
Forever Fitness $15
Exercise (Session/Month) $6/$40
Line Dancing (Session/Month) $4/$15
Ballroom Dancing (Session/Month) $10/$40
Zumba (Session/Month) $5/$35
Pool $25/$20
Drop-In Price $1.25/$1.00
Activity Cards $15/$1-2
Subscriptions Per Year
Mailed Copy—Quarter $4/$3
Mailed Copy—Yearly $15/€,-1-2
Reserved Activity Space —fee per quarter $12
Tournaments formula formula
Washington Fruit Community Center Rentals
Ballroom— Minimum 3 hours $90 $110
Classroom A& B— Monday— Friday— per hour $40 $50
Classroom A& B—Sat. —Sun. — per hour—2 hour min. $50 $60
Set Up & Clean Up Fee for Ballroom - per hour+ tax $90 $110
SERVICE UNIT 426 —SPORTS - ADULT
Description
Program Fee Formula formula
SERVICE UNIT 426 —YOUTH SPORTS
Description
Program Fee Formula formula
13
Exhibit"A"
PICNIC SHELTERS
Description Non Resident Resident
Half Day Rental (9:00am-2:00pm or 2:30pm-Dusk) $90/$80 $60/$50
All Day Rental (9:00am-Dusk)
$120 /4--1-1-9 $ 85/$-E-5
SPECIAL EVENT FEE
Special Event Fee
1 — 50 participants No Additional Fee
51 — 100 participants $85/4-74
101 — 200 participants $110/$1-00
201 — 300 participants $210/
*301 — 400 participants $310/$390
All special Any events_of over 300 participants require an onsite meeting with Parks and Recreation
staff prior to event. Events of over 250 300 people require an Onsite Supervisor at a cost of $40
$25 per hour. An additional $.50 will be charged for each additional person over 300 400 people.
CONCESSIONS PERMIT FEES
One day concessions permit $40
Yearly concessions permit $315
ADDITIONAL SERVICES
Park Bench Rental—delivery fee applies $10.00 per bench per day
Picnic Table Rental — delivery fee applies $20.00 per picnic table per day
14
2023 PROPOSED FEE SCHEDULE POLICIES
Yakima Parks and Recreation Division
Effective January 1, 2023
Program costs, service fees and rental charges are based on comparison with other like
organizations and kept low to allow as many people as possible to be able to afford the
programs, facilities and services offered.
PROGRAM FEE FORMULA
A formula has been established for determining the fees for services and programs. The
formula is:
Staff wages & benefits [S] +total program hours [PH] +facility costs [FC] + special
equipment, materials, transportation, etc. [SP] + administrative costs (18%) [AC] /minimum
number of participants [P] =fee per participant
S + PH + FC + SP + AC /P = Fee
Staff wages may be calculated by the hour or by the unit, such as per game, per match, etc.
CONTRACTED SERVICES
Organizations may contract with the City of Yakima Parks and Recreation Division for
services such as facility reservations and scheduling, maintenance, supplies, administration,
etc. The contracted organization pays for these services.
TAXES
Sales or other taxes will be charged where appropriate. In some cases, taxes are included in
the fee.
PROGRAM DISCOUNT FOR RESIDENTS
As a benefit to the City of Yakima residents who participate in Parks and Recreation
Programs, a discount of approximately 20% is provided. Resident discounts may apply to
special interest classes, golf lessons, swimming lesson, youth sports and other programs as
determined.
ADDITIONAL ADULT SPORTS FEE FOR NON-RESIDENTS
For the following Adults Parks and Recreation Sports Programs, all non residents
participating in sports leagues will be charged an additional registration fee of$8.00.
Additional fees apply to the following areas: Volleyball, basketball, softball and soccer.
PARK RESERVATIONS
Park visitors are welcome to use City park facilities on a drop in basis without charge.
Individuals or organizations can make a specific date and time reservation for park facilities.
[E.g. Franklin Park picnic shelter] An application may be completed online after January 1,
2023 or at the Parks and Recreation Office located at 2301 Fruitvale Blvd, or by mail. A
non-refundable application fee of$10.00 must accompany each facility use application when
submitted.
15
PICNIC SHELTER RENTAL FEES
Reservations are accepted up to 11 months in advance. Reservations are accepted for '/2 days
(9:00am—2:00pm or 2:30pm—Dusk) or full days (9:00am—Dusk). Picnic Shelters are
available year round.
Hours for Picnic Shelter Rentals: Monday - Sunday 9:00am—Dusk
Picnic Shelter Fee Type Resident Non-Resident
Half Day Rental $60 per half day $90 per half day
(9:00am-2:00pm or 2:30pm-
Dusk)
All Day Rental $ 85 per all day $120 per all day
(9:00am-Dusk)
Cancellation/Refund Policy:
Picnic shelter cancellations must be made at least 30 days in advance of the reservation date
to be eligible for a refund. The amount refunded will be 50% of the reservation fee. Requests
made less than 30 days before the rental date will result in the loss of the entire reservation
fee. Requests must be made in writing or in person by the contracted renter at the Parks and
Recreation Division office located at 2301 Fruitvale Blvd, Yakima, Washington, 98902.
Refunds for online reservations will be charged a 3.5%transaction fee.
Inflatables:
Inflatables are allowed in our parks. If a group wishes to have an inflatable as part of their
park reservation they are required to complete a liability waiver and have a certificate of
insurance. An additional $50 fee is also required.
Inclement Weather Policy:
Sorry, no refunds will be made due to inclement weather.
SPECIAL EVENT FEE
Citizens or groups wishing to schedule a community or special event in one of the City of
Yakima Parks will be required to pay a Special Event Fee to cover additional maintenance
costs. In addition, groups may be required to pay for additional refuse service and chemical
toilets on site. Fees will be based on anticipated attendance. Examples of community or
special events could include, but are not limited to community meetings, political events,
weddings, reunions, public concerts, and other similar events.
Special Event Fees
1 —50 participants no special event fee
51 — 100 participants $85
101 —200 participants $110
201 —300 participants $210
*301 —400 participants $310
Any event of over 250 participants requires an onsite supervisor. All Special Events
requires an onsite meeting with Parks and Recreation staff prior to the event. An
additional .50 will be charged for each additional person over 400 people. Events of
over 300 people require an onsite supervisor at a cost of$40 per hour.
16
The Special Event Fee will be collected before reservations are confirmed. Applicants will
be responsible for the condition of the park after the event. Clean up and damage fees will be
charged to the applicants as determined by the Parks and Recreation Manager.
The Parks and Recreation Manager will have the discretion to limit usage in the Parks based
on capacity, parking, neighborhood impact and availability.
An onsite meeting must be held with Parks & Recreation staff prior to the event to review
rules. Policies and procedures and answer questions from the event organizers.
SPECIAL EVENT SERVICE CHARGE
Events requiring clean-up that exceeds routine litter and trash removal by two hours or more
than the standard known to be normal for that location or where damage to irrigation,
restroom or park equipment requires repair and service beyond normal maintenance will be
charged a clean up fee. The Special Event Service Charge will begin the second hour and
will be charged in increments of one hour rate at $50 per man hour.
ADDITIONAL SERVICES
The Parks and Recreation Division has a limited number of picnic table and benches
available for rental for events not held on park properties. Use of picnic tables and benches
within a park does not require an additional fee. A delivery fee of$150 for each 4 tables
delivered and $150 for up to each 8 park benches delivered will be charged. Rental of picnic
tables and benches will be based on availability of staff, picnic tables and benches.
Park Benches and Picnic Tables
Benches $10.00 per bench per day
Picnic Tables $20.00 per picnic table per day
CONCESSIONAIRE PERMIT FEE
Citizens or groups wishing to sell concessions in the Parks will be charged a yearly fee of
$315. A one day vendor fee is $40 and is specific to an event or specific park. The Parks
and Recreation Manager will have the authority to authorize vending in certain parks
according to the Parks and Recreation Division policy and procedures. The Parks and
Recreation Manager will have the authority to waive the yearly fee in cases of contracted
services or a one time special event. A list of parks that are available for concessionaires will
be provided to the applicant.
REFUND POLICY
If the Parks and Recreation Division needs to cancel an activity, staff will notify registered
participants and provide a 100%refund. If a participant needs a program refund, a receipt
must be presented to staff three (3) days prior to the activity registration deadline, unless
otherwise stated. If the registration was paid by check or cash, a refund will be given minus
an $8 processing fee that will be processed by the City of Yakima Finance Division and a
check will be mailed within 30 days. If the fee was paid by credit card, the refund will be
credited to the original cardholder minus an $10 processing fee. Fees of less than $5 will not
be refunded. There are no refunds on team sports.
17
2023 PROPOSED FEE SCHEDULE POLICIES
Yakima Parks and Recreation Division
Effective January 1, 2023
Program costs, service fees and rental charges are based on comparison with other like
organizations and kept low to allow as many people as possible to be able to afford the
programs, facilities and services offered.
PROGRAM FEE FORMULA
A formula has been established for determining the fees for services and programs. The
formula is:
Staff wages & benefits [S] +total program hours [PH] +facility costs [FC] + special
equipment, materials, transportation, etc. [SP] + administrative costs (18%) [AC] /minimum
number of participants [P] =fee per participant
S + PH + FC + SP + AC /P = Fee
Staff wages may be calculated by the hour or by the unit, such as per game, per match, etc.
CONTRACTED SERVICES
Organizations may contract with the City of Yakima Parks and Recreation Division for
services such as facility reservations and scheduling, maintenance, supplies, administration,
etc. The contracted organization pays for these services.
TAXES
Sales or other taxes will be charged where appropriate. In some cases, taxes are included in
the fee.
PROGRAM DISCOUNT FOR RESIDENTS
As a benefit to the City of Yakima residents who participate in Parks and Recreation
Programs, a discount of approximately 20% is provided. Resident discounts may apply to
special interest classes, golf lessons, swimming lesson, youth sports and other programs as
determined.
ADDITIONAL ADULT SPORTS FEE FOR NON RESIDENTS
For the following Adults Parks and Recreation Sports Programs, all non residents
participating in sports leagues will be charged an additional registration fee of$8.00.
Additional fees apply to the following areas: Volleyball, basketball, softball and soccer.
PARK RESERVATIONS
Park visitors are welcome to use City park facilities on a drop in basis without charge.
Individuals or organizations can make a specific date and time reservation for park facilities.
[E.g. Franklin Park picnic shelter] An application may be completed online after January 1,
2023 or at the Parks and Recreation Office located at 2301 Fruitvale Blvd, or by mail. A
non-refundable application fee of$10.00 must accompany each facility use application when
submitted.
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PICNIC SHELTER RENTAL FEES
Reservations are accepted up to 11 months in advance. Reservations are accepted for 1/z days
(9:00am—2:00pm or 2:30pm—Dusk) or full days (9:00am—Dusk). Picnic Shelters are
available year round.
Hours for Picnic Shelter Rentals: Monday - Sunday 9:00am—Dusk
Picnic Shelter Fee Type Resident Non-Resident
Half Day Rental $601$50 per half day $90/$89 per half day
(9:00am-2:00pm or 2:30pm-
Dusk)
All Day Rental $ 85 /$=73 per all day $120 / $110 per all day
(9:00am-Dusk)
Cancellation/Refund Policy:
Picnic shelter cancellations must be made at least 30 days in advance of the reservation date
to be eligible for a refund. The amount refunded will be 50%of the reservation fee. Requests
made less than 30 days before the rental date will result in the loss of the entire reservation
fee. Requests must be made in writing or in person by the contracted renter at the Parks and
Recreation Division office located at 2301 Fruitvale Blvd, Yakima, Washington, 98902.
Refunds for online reservations will be charged a 3.5%transaction fee.
Inflatables:
Inflatables are allowed in our parks. If a group wishes to have an inflatable as part of their
park reservation they are required to complete a liability waiver and have a certificate of
insurance. An additional $50 fee is also required.
Inclement Weather Policy:
Sony,no refunds will be made due to inclement weather.
SPECIAL EVENT FEE
Citizens or groups wishing to schedule a community or special event in one of the City of
Yakima Parks will be required to pay a Special Event Fee to cover additional maintenance
costs. In addition, groups may be required to pay for additional refuse service and chemical
toilets on site. Fees will be based on anticipated attendance. Examples of community or
special events could include, but are not limited to community meetings,political events,
weddings, reunions, public concerts, and other similar events.
Special Event Fees
1 — 50 participants no special event fee
51 — 100 participants $85 /$75
101 —200 participants $110 / $100
201 —300 participants $210 / $200
*301 —400 participants $310 / $300
Any event of over 250 300 participants requires an onsite supervisor. All Special Events
requires-and an onsite meeting with Parks and Recreation staff prior to the event. An
additional .50 will be charged for each additional person over 400 people. Events of
over 300 people require an onsite supervisor at a cost of$40 425.per hour.
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The Special Event Fee will be collected before reservations are confirmed. Applicants will
be responsible for the condition of the park after the event. Clean up and damage fees will be
charged to the applicants as determined by the Parks and Recreation Manager.
The Parks and Recreation Manager will have the discretion to limit usage in the Parks based
on capacity, parking, neighborhood impact and availability.
An onsite meeting must be held with Parks & Recreation staff prior to the event to review
rules. Policies and procedures and answer questions from the event organizers.
SPECIAL EVENT SERVICE CHARGE
Events requiring clean-up that exceeds routine litter and trash removal by two hours or more
than the standard known to be normal for that location or where damage to irrigation,
restroom or park equipment requires repair and service beyond normal maintenance will be
charged a clean up fee. The Special Event Service Charge will begin the second hour and
will be charged in increments of one hour rate at $50 per man hour.
ADDITIONAL SERVICES
The Parks and Recreation Division has a limited number of picnic table and benches
available for rental for events not held on park properties. Use of picnic tables and benches
within a park does not require an additional fee. A delivery fee of$150 for each 4 tables
delivered and $150 for up to each 8 park benches delivered will be charged. Rental of picnic
tables and benches will be based on availability of staff, picnic tables and benches.
Park Benches and Picnic Tables
Benches $10.00 per bench per day
Picnic Tables $20.00 per picnic table per day
CONCESSIONAIRE PERMIT FEE
Citizens or groups wishing to sell concessions in the Parks will be charged a yearly fee of
$315. A one day vendor fee is $40 and is specific to an event or specific park. The Parks
and Recreation Manager will have the authority to authorize vending in certain parks
according to the Parks and Recreation Division policy and procedures. The Parks and
Recreation Manager will have the authority to waive the yearly fee in cases of contracted
services or a one time special event. A list of parks that are available for concessionaires will
be provided to the applicant.
REFUND POLICY
If the Parks and Recreation Division needs to cancel an activity, staff will notify registered
participants and provide a 100%refund. If a participant needs a program refund, a receipt
must be presented to staff three (3) days prior to the activity registration deadline, unless
otherwise stated. If the registration was paid by check or cash, a refund will be given minus
an $8 processing fee that will be processed by the City of Yakima Finance Division and a
check will be mailed within 30 days. If the fee was paid by credit card, the refund will be
credited to the original cardholder minus an $10 processing fee. Fees of less than $5 will not
be refunded. There are no refunds on team sports.