HomeMy WebLinkAbout07/21/2009 06 Law Enforcement Grant Application; U.S. DOJ, BJA; Edward Byrne Memorial Justice Assistance Grant Program • BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
•
For Meeting of July 21, 2009
ITEM TITLE: Public Hearing and consideration of a Resolution ratifying an application for a
law enforcement grant from the U.S. Department of Justice, Bureau of Justice
Assistance, under the Edward Byme Memorial . Justice Assistance Grant
program and authorizing corresponding interlocal agreement with Yakima
County
SUBMITTED BY: Samuel Granato, Chief of Police
CONTACT PERSON/TELEPHONE: Samuel Granato, Chief of Police — 575 -6211
Jeff Schneider Police Captain — 575 -6151
SUMMARY EXPLANATION:
The City has been invited to apply for a grant from the U.S. Department of Justice, Bureau of
Justice Assistance under the Edward Byme Memorial Justice Assistance Grant program. The
purpose of the program is to reduce crime and improve public safety. The grant will be requested
II. in the amount of $100,405. The City of Yakima and Yakima County will share the funds per a
Memorandum of Understanding as required by the Department of Justice. The attached resolution
authorizes the grant application and the City Manager to act as the official representative to accept
the grant.
The City's share of the grant, $68,256.70, will be used to support law enforcement efforts by
funding program and equipment requirements of the Yakima Police Athletic League, together with
the purchase of laptop computers, web based report writng. system, Coban video hotspots, police
surveillance systems, and computer licensing. The Justice Assistance Grant Program requires
that the City execute an interlocal agreement with Yakima County, whereby the Yakima Sheriff's
. shall receive the remaining $32,148.30 of the $100,405 grant award.
Resolution X Ordinance Contract Other (Specify)
Funding Source
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Adopt resolution authorizing grant application and interlocal
agreement with Yakima County.
BOARD /COMMISSION RECOMMENDATION:
• COUNCIL ACTION:
•
ID RESOLUTION NO. R -2009-
A RESOLUTION ratifying an application for a grant in the total amount of $100,405 from
the United States Department of Justice, Bureau of Justice
Administration, Edward Byme Memorial Justice Assistance Grant
Program, and designating and authorizing the City Manager to act as the
official representative of the City of Yakima and to take such additional
steps, including but not limited to execution of all documents and
contracts necessary to complete said grant transaction.
WHEREAS, the U.S. Department of Justice, Bureau of Justice Administration, Edward
Byrne Memorial Justice Assistance Grant Program, has grant funds available to local
govemments to support efforts to reduce crime and improve public safety; and
WHEREAS, the Yakima Police Department has been notified that $100,405 in grant
funds have been allocated to the City of Yakima and Yakima County and are available upon
submission of a completed grant application and satisfaction of certain conditions; and
WHEREAS, one of the grant approval conditions is that the City and County execute an
' Interlocal Agreement whereby the City shall transfer $32,148.30 of the grant monies to the
County to support law enforcement activities of the Yakima County Sheriff's Department and the
Yakima County Juvenile Court; and .
WHEREAS, the City Council of the City of Yakima considered this matter at an open
0 public meeting in which citizens were provided an opportunity to comment and deems it to be in
the best interest of the City to authorize submission of an application to the Justice Assistance
Grant Program for said available funds and execution of all necessary documents and contracts
to complete said grant transaction, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
1. The City Manager or his designee is hereby authorized to submit a completed
grant application to the United States Department of Justice, Bureau of Justice
Administration, Edward Byme Memorial Justice Assistance Grant Program, to
obtain a grant to fund local efforts to reduce crime and improve public safety.
2. The City Manager or his designee is further authorized and directed to accept the
grant on behalf of the City of Yakima, and to take all J
. steps and execute all documents and contracts necessary to
complete this grant transaction, including but not limited to
execution of the attached Interlocal Agreement with Yakima County
whereby Yakima County shall receive a portion of the grant
proceeds for local law enforcement efforts.
ADOPTED BY THE CITY COUNCIL this 21 day of July, 2009.
David Edier, Mayor
ATTEST:
IIII
City Clerk
Award' instructions Page 1 of 2
111 ; ,--,..-;---,:„., ; BJA FY 09. Recovery Act Edward Byrne Mlemorial
' , Justice Assistance Grant Program Local Solicitation
,...........
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2009 -SB -B9 -1257 N. 1 -- ,
Award Financial Status Reports (SF -269a) Corre pondence
Award Handbook
Acceptance Instructions
Financial Point of
Contact S -E 2'
Designation Congratulations. You have been awarded a grant by the Office of Justice
Programs of the Department of Justice. Accepting your award is a two
Award Instructions step process.
-
Acceptance The first step is to designate a Financial Point of Contact (FPOC) for your
Instructions award. To designate a FPOC please follow these steps:
ACH Information 1. Log into GMS. 0
2. Click the "Awards" link on the navigation bar on the left hand side.
Hem /Frequently 3. Click the "View Award Instructions" link to the right of the award
Asked Questions you want to accept.
4. A new page displays with this message near the top: "The FPOC
GMS Award Home designation must be submitted before the Award Package can be
capture the FPOC registration information.
Log Off a. If information for the FPOC of this award already exists in
GMS, the first table entry will contain a box with the text
"Available Financial Points of Contact ". There is a box with a
dropdown arrow to allow the selection of the FPOC. Select
the name and click the "Load POC" box. GMS will populate
the data entry fields with information from the user Profile.
Click the button near the bottom of the page labeled
"Submit ".
b. If the name of the FPOC is not one of the choices using the
dropdown arrow, type the appropriate information in each of
the fields. Fields with an asterisk ( *) are required; Click the
button near the bottom of the page labeled "Submit ". The
FPOC will receive an email requesting them to complete the -
FPOC registration.
5. Click "Yes" on the confirmation page.
6. You are allowed to assign more than one FPOC to each award. You
are able to change the FPOC under the "Manage Users ". link on the
GMS home page.
NOTE: If you come to the Financial Point of Contact designation screen,
and the information in the fields is already grayed out, and no "Submit"
button is available, then the Financial Point of Contact has already been
chosen. You will have to accept your award and await confirmation,
before you can change this designation. If, at that time, you need
• instructions on how to proceed, you can review the "Creating a financial
point of contact instructions" or contact the GMS Helpdesk for
assistance.
The second step is to click on the "Award Document" link and download
httnsJ /grants nin ncrini anvIamcavtnrnal /annI.n. A....o.. +.,.,,.o -4- '
Award Instructions Page 2 of 2
the award documents. If you choose to accept the award and ALL the
special conditions, please
1. Print the Award Document and Special Conditions.
2. Have the Award :Document signed by the Authorized Grantee
Official:_ In Box 18 of the Award Document, the name and
the title of the authorized grantee official is preprinted. The person
named as the official in Box 18 should sign the Award Document in
Box 19 and enter the signature date in Box 19A.)
3.. Have the Authorized Grantee Official initial the bottom right corner
of each page' listing any Special Conditions of the Award'
Document:
4 ::< Return: BOTH the Award Document and the Special Conditions;
pages to the ; Office ' of •Justice Programs, Control: Desk' by email
by: fax: to - (toltfree) 1- 866 - 388 -3055 or
(local) 202-354-4081 Select only one of these submission options
toavoid duplicate submissions.
If you choose not to accept the award, OR if you do not agree with the
terms /conditions of the award and would like to discuss options, then
please contact your OJP program manager, Jeffrey S. Felten-
Green at 2025148874.
If the Authorized Grantee Official named on the Award Document is no
longer authorized to accept this award on behalf of your organization, do
not alter the pre - printed name in box 18. Please go to the Grant
Adjustment Notice (GAN) link and request an adjustment to the name of
the authorized official. This GAN must be approved before you can
accept the award. Once the GAN to change the name of the authorizing
official has been approved, you should:
• print the approved GAN;
• print the original award document;
• have the new approving official sign the acceptance next to the
former official's name and initial the special conditions page(s);
• email or fax the signed acceptance, special conditions, and the
approved GAN to the Control Desk as noted above in #4;
If you have programmatic questions contact Jeffrey S. Felten-
Green, at 2025148874. For financial questions contact OCFO Customer
Service at 1- 800 - 458 -0786. For questions about retrieving or printing
these documents, designating a Financial Point of Contact, or creating a
Grant Adjustment, please contact the GMS Help Desk at 1- 888 -549-
9901 option #3 or email them at gms.helpdesk @usdoj.gov.
0
https: // 1ants.oio /Pmsexternal /ana /anaA rcP„ta„nc. ' "
0 GMS APPLICATION NUMBER 2009-H0531-WA-DJ MOU Number
THE STATE OF WASHINGTON
KNOW ALL it THESE PRESENTCOUNTY OF YAKIMA
INTERLOCAL AGREEMENT
BETWEEN CITY OF YAKIMA AND YAKIMA. COUNTY
2009 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD
This agreement is made and entered into this 7th day of July, 2009, by and between CITY of YAKIMA,
acting by and through its governing body, the City Council, hereinafter referred to as the CITY, and
YAKIMA COUNTY acting by and through its governing body, the Board of Commissioners, hereinafter
referred to as the COUNTY, both of Yakima County, State of Washington, witnesseth:
WHEREAS, this Agreement Is made under the authority of the Interlocal Cooperation Act, as amended,
and codified in chapter 39.34 of the Revised Code of Washington provided for iu terlocal cooperation
between governmental agencies; and
WHEREAS, each governing body, in performing governmental functions or in paying for the performance
of governmental functions hereunder, shall make that performance or those payments from current
revenues legally available to that party; and
WHEREAS, each governing body finds that the performance of this Agreements is in the best interests of
both parties, that the undertaking will benefit the public, and that the division of costs fairly compensates
III the performing party for the services or functions under this agreement; and
WHEREAS, the U.S. Department of Justice, Bureau of Justice Administration, Edward Byrne Memorial
Justice Assistance Grant Program, has grant funds available to local governments to support efforts to
reduce crime and improve public safety, and
WHEREAS, the Yakima Police Department has been notified that $100,405 in grant funds have been
allocated to the city of Yakima and Yakima County and are available upon submission of a completed grant
application and satisfaction of certain conditions, and
WHEREAS, one of the grant approval conditions is that the City and County execute an Interlocal
Agreement whereby the City shall transfer $32,148.30 of the grant monies to the county to support law
enforcement activities of the Yakima County Sheriffs Department
NOW THEREFORE, the CITY and the COUNTY agree as follows:
Section 1.
Expressly conditioned upon award to the C1TY of the above referenced grant funds in the amount of
$100,405, the C1TY agrees to pay the COUNTY a total of $32,148.30 of JAG funds. Approximately
$28,000 of this sum will be used by the Yakima County Sheriffs Office to purchase mobile and portable
radios that are narrow band capable.
The remaining funds will be utilized by the Yakima County Sheriff's Office to. assist with the costs of the
2008 Ortho photography that is used for the Sheriff's Office Automatic Vehicle Locator System. ._
Section 2.
• The COUNTY agrees to accept and use $32,148.30 with approximately $28,000 of this sum to be used by
the Yakima County Sheriff's Office to purchase mobile and portable radios that are narrow band capable.
1
GMS APPLICATION NUMBER 2099- H0531 -WA -DJ
The remaining funds will be utilized by the Yakima County Sheriff's Office to. assist with the costs of the
2008 Ortho photography that is used for the Sheriff's Office Automatic Vehicle Locator System.
Section 3.
Each party to this Agreement will be responsible for its own actions in providing services under this
Agreement and shall not be liable for any civil liability that may arise from the furnishing of the services by
the other party.
Sermon 4.
The parties to this Agreement do not intend for any third party to obtain a right by virtue of this Agreement.
Section 5.
By entering into this Agreement, the parties do not intend to create any obligations express or implied other
than those set out herein; further, this agreement shall not create any rights in any party not a signatory
hereto.
Section 6.
A copy of this Agreement shall be filed with the Yakima County Auditor's Office.
CITY OF YAKIMA OARD OF COUNTY COMMISSIONERS
R A. Zais, Jr., City Manager Rand Elliott, Chairman
Michael D. Leita, Commissioner
Attest: '
Kevin Bouchey, Commissioner
Approved as to Form:
Deborah Moore, City Clerk . Deputy. Prosecuting Attorney
CONTRACT AUTHORIZATION
Attest
Deputy Clerk of the Board
Date
4110
2
• • . . . .
•,
111 . .
v
a S` _,. "n Department of Justice
b a ';[.'6,:%:.:.;1,1 Office of Justice Programs
j
Bureau ofJustice Assistance
Office ofJustice Programs Washington, AC. 2053!
June 22, 2009 •
•
Mr. Richard•Zais
City of Yakima
•
129 North Second Street
. - • Yakima, WA 98901 -2830 .
•
Dear Mr. Zais:
•
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approved
your. application for funding under the FY 09 Recovery At Edward Byrne Memorial Justice Assistance Grant Program Local
Solicitation in the amount of $534,191 for City of Yakima.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim • .
audit findings, and the maintenance of a minimum level of cash -on -hand, Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative •
• action as appropriate,
•
• If you have questions regarding this award, please contact;
•
Program Questions, JefJ:'rey S, Felten- Oreen, Program Manager at (202) 514 -8874; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458 -0786, or you may contact the CSC at ask,ocfo@usdoj•gov,
•
Congratulations, and we look forward to working with you. •
• sinew*, . .
•
•
2)°--- 0¢
• James H. Burch II '
•
Acting Director .
Enclosures
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III .
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0
Department of Justice
Office of Justice Programs
. • Office for Civil Rights
Washington, D.0 20531
•
June 22. 2009 •
•
Mr. Richard Zais • •
City of Yakima
129 North Second Street
Yakima, WA 98901-2830.
•
•
•
•
Dear Mr. Zais:
. .
. „
Congratulations on your recent award, In establishing financial assistance Programs, Congress linked the receipt of Federal funding to
Compliance with Federal civil rights. laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
is responsible for eat fug that recipients of financial aid from 01P. its component offices and bureaus. the Office on Violence Against
Women (OVW), and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and
regulations. We at OCR are available to help you and your organization meet the civil rights requirements that wine with Justice
Deparunent funding.
•
Ensuring Access to Federally Assisted Programs .
•
As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin,
•
religion, SCX, r disability sn funded programs or activities, not only in respect to employment practices but also in the delivery of services or
. benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or
- • benefits.
• .
Providing Services to Limited English Proficiency (LEP) individuals •
•
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of
Federal financial assistance must treasonable steps to provide meaningful access to their Programs and activities for persons with limited.
English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals; please see the website at http://www,lep,gov, . .
Enuring Equal 'Treatment for Faith-Based Organizations . •
The Department of Justice has published a regulation specifically pertaining to the funding of faith-based organizations. In general; the
•
• regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment ofall justice
Department Program Participants, and known as the Equal Treatment Regulation 28 C.F.R. part 38, requires State Administering Agencies
• •
to treat these organizations the same as any other applicant or recipient, The regulation prohibits State Administering Agencies from making
award or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious .
composition of its board of directors, - • .
• The regulation also prohibits faith organizations from using financial assistance from the Department of Justice to fund inherently
religious activities. While hi.ith organizations can engage in non inherently religious activities, they must be held separately
from the Department ofJustice funded program, and customers or beneficiaries .cannot be compelled to participate in them. The Equal
• 'Treatment Regulation also makes clear that OrganiZatiOnS participating in prUgr4M3 funded by the Department of Justice are not permitted to
discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see OCR's
website at http://1
State Administering Agencies and faith organizations should also note that the Safe Streets Act, as amended; the Victims of Crime
Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on the
basis.of religion in employment Despite these nondiscrimination provisions; the Justice Department has concluded that the Religious "
Freedom Restoration At (RFRA) is reasonably construed, on a cose basis, to require that its funding agencies permit faith
organizations applying for fimding under the applicable program statutes both to receive DOJ funds and to continue considering religion
• when hiring staff. even Wthe %SW that authorizes the funding program generally forbids considering of religion in employment decisions
by grantees,
Questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to this
Office. -
• . .
„.
111 . . •
. • .
Enforcing Civil Rights Laws
All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of
employees in the workforce, are subject to the prohibitions against unlawful discrimination, Accordingly, OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, OCR selects.a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards,
•
Complying with the Safe Streets Act or Program Requirements
•
In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscrimination
provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, 42 U.S.C. § 3789d(c), or other Federal grant .
program requirements, must meet two additional requirements ;(1) complying with Federal regulations pertaining to the development of an
Equal Employment Opportunity Plan (EEOP), 28 C .F.R. § 42.301 -.308, and (2) submitting to OCR Findings of Discrimination (see 28
C.F.R. §§ 42.205(5) or 31202(5)). .
1) Meeting the EEOP Requirement
• . In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 8.13, or certain Federal grant '
Program requirements, your organization must comply with the following EEOP reporting requirements;
If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full - and part-time
employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the
date of this letter. For assistance in developing an EEOP, please consult OCR's website at httpi/ www .ojp.usdoj.gov /ocr /eeop.htm.. You
•
may also request technical assistance from•an EEOP specialist at OCR by dialing (202) 616 - 3208,
• • • If your organization received an award between $25,000 and S500,000 and has 50 or more employees, your organization still has to prepare
an ESOP, but it does not have to submit the ESOP to OCR for review, Instead, your organization has to maintain the EEOP on file and
0
make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to
OCR, The Certification Form can be found at http:// www•oip.usdoj:gov /ocr /eeop,htm, ,
If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of
the award, or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your .
organization is exempt from the EEOP requirement However, your organization must complete Section A of the Certification Form and •
return it to OCR, The Certification Form can be found at bttp;// www.oip,usdoj,gov /ocr /eeop,htm.
2) Submitting Findings of Discrimination . .
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your
. • organization after a due process hearing, on the ground of race, color, religion, national origin, or sex, your organization must submit a copy
.. of the finding to OCR for review,
Ensuring the Compliance of Subreeipients .
If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the
. . applicable Federal•civil rights laws, including the requirements pertaining. to developing and submitting an EEOP, reporting Findings of
Discrimination, and providing language services to LEP persons. State agencies that make subawards must have in place standard grant
assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients,
. If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307
0690 or visit our website at hn w,
p; / /wwojp,usdoj•gov /ocr /. .
Sincerely,
Michael L. Alston •
Director •
ill cc: Grant Manager
Financial Analyst
•
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F Department of Justice 1
o .
Office of Justice Programs
2 l .$ Bureau of Justice Assistance G PAGE 1 OF 9
rant
1. RECIPIENT NAME AND ADDRESS (Including Zip Code) 14. AWARD NUMBER: 2009 -SB-B9 -1257
City of Yakima
129 North Second Street 5. PROJECT PERIOD: FROM 03/01/2009 TO 02/28/2013
Yakima, WA 98901 -2830
BUDGET PERIOD: FROM 03/01/2009 TO 02/28/2013
6. AWARD DATE 06/22/2009 7_ ACTION
IA. GRANTEE IRSNENDOR NO. 8. SUPPLEMENT NUMBER Initial
916001315 00
9. PREVIOUS AWARD AMOUNT " $ 0
3. PROJECT TITLE
FY 2009 Recovery Act JAG Program 10. AMOUNT OF THIS AWARD $ 534,191
•
11. TOTAL AWARD S 534,191
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FY09 Recovery Act (BJA -Byrne JAG) Pub. L. No. 111 -5, 42 USC 3750 -3758
15. METHOD OF PAYMENT •
PAPRS
AGENCY APPROVAL li GRANTEE ACCEPTANCE 1111EINIESIM
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
James IL Bich II Richard Zais
Among Director City Manager
17. SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE
•
' AGENCY USE ONLY ar„ i rf f,
20. ACCOUNTING CLASSIFICATION CODES 21. ISBIJGT0983
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
9 B SB 80 00 00 534191
OJP FORM 40002 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
031' FORM 4000/2 (REV. 4-88)
s s
� " Department of Justice
��' • ; 'f-,1;.'t -.. Office of Justice Programs AWARD CONTINUATION
° `� Bureau of Justice Assistance SHEET PAGE 2 OF 9
Grant 1 d i
PROJECT NUMBER 2009 -SB-B9 -1257 AWARD DATE 0622!2009
SPECIAL CONDITIONS '
1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
' required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A -133, Audits of States,
Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -I33 audits (and
any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OJP Financial Guide, Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by -
mail: .
Office of the Inspector General
U.S. Department
Investigations Division
950 Pennsylvania Avenue, N.W. .
Roorn 4706 ,
Washington, DC 20530
e -mail: oig.hotline@usdoj.gov _
hotline: (contact information in English and Spanish): (800) 869 -4499
or hotline fax: (202) 616 -9881
Additional information is available from the DOJ OIG website at www.usdoj.gov /oig..
III 6. RECOVERY ACT - Conflict with Other Standard Terms and Conditions
The recipient understands and agrees that all other terms and conditions contained in this award, or in applicable OJP
grant policy statements or guidance, apply unless they conflict or are superseded by the terms and conditions included
here that specifically implement the American Recovery and Reinvestment Act of 2009, Public Law 111 -5 ( "ARRA"
or "Recovery Act") requirements. Recipients are responsible for contacting their grant managers for any needed
clarifications.
%k,,A. -
OW FORM 4900/2 (REV. 4-88)
Department of Justice
F' Office of Justice Programs AWARD CONTINUATION p " "�- ' `3 Bureau of Justice Assistance SHEET PAGE 3 OF 9
Grant
PROJECT NUMBER 2009 SB-B9 -1257 AWARD DATE 0622/2009
SPECIAL CONDITIONS
7. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating fiords for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at [website], for programs relating to
methamphetamine laboratory operations.
- Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
8. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system. •
9. The grantee agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by law and
detailed by the BJA in program guidance for the Justice Assistance Grant (JAG) Program Compliance with these
requirements will be monitored by BJA.
10. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C.
3789g(c)-(d). Recipient may not satisfy such a fine with federal fiords.
OJP FORM 4000/2 (REV. 4-88)
,� � " Z nF Department ofJustice :, : , ; r )
E = P ' :
f ' Office ofJustice Programs AWARD CONTINUATION
a ` Bureau of Justice Assistance SHEET PAGE 4 OF 9
U
Grant
PROJECT NUMBER 2009 -SB -B9 -1257 AWARD DATE 06/2212009
SPECIAL CONDITIONS
11. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation "). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in'such activities by individuals receiving services from the
grantee or a sub - grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith-
based organizations may, in some circumstances, consider religion as a basis for employment. See
http:// www. ojp.gov /aboutlocr /equal_fbo.btm.
12. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period. This is
to facilitate communication among local and state governmental entities regarding various information technology .
projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file
documenting the meeting of this requirement For a list of State Information Technology Points of Contact, go to
http:// www. it. ojp. gov/ defaultaspx ?area—olicyAndPractice &page =1046.
13. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for Iaw .
enforcement activities.
14. RECOVERY ACT - JAG - Trust Fund
The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest- bearing
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of either the Edward Byrne Memorial Justice Assistance Grant Program (JAG) or Recovery JAG Program
The recipient also agrees to obligate and expend the grant funds in the trust fund (including any interest earned) during
the period of the grant. Grant funds (including any interest earned) not expended by the end of the grant period must be
returned to the Bureau ofJustice Assistance no later than 90 days after the end of the grant period, along with the final
submission of the Financial Status Report (SF -269).
15. RECOVERY ACT — Access to Records; Interviews
The recipient understands and agrees that DOJ (including OJP and the Office of the Inspector General (OIG)), and its
representatives, and the Government Accountability Office (GAO), shall` have access to and the right to examine all
records (including, but not limited to, books, papers, and documents) related to this Recovery Act award, including •
such records of any subrecipient, contractor, or subcontractor. -
The recipient also understands and agrees that DOJ and the GAO are authorized to interview any officer or employee of
the recipient (or of any subrecipient, contractor, or subcontractor) regarding transactions related to this Recovery Act
award .
16. RECOVERY ACT — One -time funding
The recipient understands and agrees that awards under the Recovery Act will be one -time awards and accordingly that
its proposed project activities and deliverables are to be accomplished without additional DOJ funding.
‘''
OJP FORM 4000/2 fREV. 4-88)
Department ofJustice
Office ofJustice Programs AWARD C ®NTINLTATI ®N
`' >' Bureau of Justice Assistance S' LL ET PAGE 5 OF 9
Grant
PROJECT NUMBER 2009 -SB -B9 -1257 AWARD DATE 0622/2009
SPECIAL CONDITIONS
17. RECOVERY ACT — Separate Tracking and Reporting of Recovery Act Funds and Outcomes
The recipient agrees to track, account for, and report on all funds from this Recovery Act award (including specific
outcomes and benefits attributable to Recovery Act funds) separately from all other funds, including DOJ award funds
from non - Recovery Act awards awarded for the same or similar purposes or programs. (Recovery Act funds may be
used in conjunction with other funding as necessary to complete projects, but tracking and reporting of Recovery Act
funds must be separate.)
Accordingly, the accounting systems of the recipient and all subrecipients must ensure that funds from this Recovery
Act award are not commingled with funds from any other source_
The recipient further agrees that all personnel (including subrecipient personnel) whose activities are to be charged to
the award will maintain timesheets to document hours worked for activities related to this award and non- award-
related activities.
18. RECOVERY ACT — Subawards — Monitoring
The recipient agrees to monitor subawards under this Recovery Act award in accordance with all applicable statutes,
regulations, OMB circulars, and guidelines, including the OJP Financial Guide, and to include the applicable conditions
of this award in any subaward. The recipient is responsible for oversight of subrecipient spending and monitoring of
specific outcomes and benefits attributable to use of Recovery Act funds by subrecipients. The recipient agrees to
submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award.
19. . RECOVERY ACT — Subawards — DUNS and CCR for Reporting
The recipient agrees to work with its first -tier subrecipients (if any) to ensure that, no later than the due date of the
recipient's first quarterly report after a subaward is made, the subrecipient has a valid DUNS profile and has an active
registration with the Central Contractor Registration (CCR) database.
• 20. RECOVERY ACT - Quarterly Financial Reports
The recipient agrees to submit quarterly financial status reports to OJP. At present, these reports are to be submitted
on -line (at https: / /grants.ojp.usdoj.gov) using Standard Form SF 269A, not later than 45 days after the end of each
calendar quarter. The recipient understands that after October 15, 2009, OJP will discontinue its use of the SF 269A,
and will require award recipients to submit quarterly financial status reports within 30 days after the end of each
calendar quarter, using the government -wide Standard Form 425 Federal Financial Report from (available for viewing
at www. whitehouse. gov/ omb/ grants/standard_forms/ffr.pdf). Beginning with the report for the fourth calendar quarter
of 2009 (and continuing thereafter), the recipient agrees that it will submit quarterly financial status reports to OJP on-
line (at https : / /grants.ojp.usdoj.gov) using the SF 425 Federal Financial Report form, not later than 30 days after the end
of each calendar quarter. The final report shall be submitted not later than 90 days following the end of the grant period.
•
OJP FORM 4000/2 (REV. 4-88)
• te Department of Justice
€� Office of Justice Programs AWARD CONTINUATION
• rl Bureau of Justice Assistance SHEET PAGE 6 OF 9
ti s - Grant
PROJECT NUMBER 2009 -S6 -B9 -1257 AWARD DATE 06/22/2009
SPECIAL CONDITIONS
21. RECOVERY ACT — Recovery Act Transactions Listed in Schedule of Expenditures of Federal Awards and Recipient
Responsibilities for Informing Subrecipients
(a) The recipient agrees to maintain records that identify adequately the source and application of Recovery Act
funds, to maximize the transparency and accountability of funds authorized under the Recovery Act as required by the
Act and in accordance with 2 CFR 215.21, "Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals, and Other Non -profit Organizations" and OMB A -IO2 Common Rules
provisions (relating to Grants and Cooperative Agreements with State and Local Governments).
(b) The recipient agrees to separately identify the expenditures for Federal awards under the Recovery Act on the
Schedule of Expenditures of Federal Awards (SEFA) and the Data Collection Form (SF -SAC) required by OMB
Circular A -133. This condition only applies if the recipient is covered by the Single Audit Act Amendments of 1996
and OMB Circular A -133, "Audits of States, Local Governments, and Non -Profit Organizations." This shall be
accomplished by identifying expenditures for Federal awards made under the Recovery Act separately on the SEFA,
and as separate rows under Item 9 of Part III on the SF -SAC by CF'DA number, and inclusion of the prefix "ARRA-"
in identifying the name of the Federal program on the SEFA and as the first characters in Item 9d of Part III on the SF
SAC.
(c) The recipient agrees to separately identify to each subrecipient the Federal award number, CFDA number, and
amount of Recovery Act funds, and to document this identification both at the time of subaward and at the time of
disbursement of funds. When a recipient awards Recovery Act funds for an existing program, the information
furnished to subrecipients shall distinguish the subawards of incremental Recovery Act funds from regular subawards
under the existing program.
(d) The recipient agrees to require its subrecipients to specifically identify Recovery Act funding on their SEFA
information, similar to the requirements for the recipient SEFA described above. This information is needed to allow
the recipient to properly monitor subrecipient expenditure of Recovery Act funds as well as facilitate oversight by the
Federal awarding agencies, the DOJ OIG, and the GAO.
22. RECOVERY ACT — Reporting and Registration Requirements under Section 1512 of the Recovery Act.
(a) This award requires the recipient to complete projects or activities which are funded under the Recovery Act and to
report on use of Recovery Act funds provided through this award. Information from these reports will be made
available to the public.
(b) The reports are due no later than ten calendar days after each calendar quarter in which the recipient receives the
assistance award funded in whole or in part by the Recovery Act.
(c) Recipients and their first -tier recipients must maintain current registrations in the Central Contractor Registration
(www.ccr.gov) at all times during which they have active federal awards funded with Recovery Act funds. A Dun and
Bradstreet Data Universal Numbering System (DUNS) Number (www.dnb.com) is one of the requirements for
registration in the Central Contractor Registration.
(d) The recipient shall report the information described in section1512(c) of the Recovery Act using the reporting
instructions and data elements that will be provided online at www.FederalReporting.gov and ensure that any
information that is pre -filled is corrected or updated as needed.
OJP FORM 4000/2 (REV. 4-88)
's .T Department Of Justice
0
ite
•
Office ofl ustice Programs AWARD CONTINUATION .r Bureau of Justice Assistance SHEET PAGE 7 OF 9
Grant
•
PROJECT NUMBER 2009 -SB-B9 -1257 AWARD DATE ' 06/22/2009
SPECIAL CONDITIONS
23. RECOVERY ACT — Provisions of Section 1512(c)
The recipient understands that section 1512(c) of the Recovery Act provides as follows:
Recipient Reports- Not later than 10 days after the end of each calendar quarter, each recipient that received recovery
funds from a Federal agency shall submit a report to that agency that contains—
(1) the total amount of recovery funds received from that agency;
(2) the amount of recovery funds received that were expended or obligated to projects or activities; and
(3) a detailed list of all projects or activities for which recovery funds were expended or obligated, including --
(A) the name of the project or activity;
(B) a description of the project or activity;
(C) an evaluation of the completion status of the project or activity; . .
(D) an estimate of the number of jobs created and the number of jobs retained by the project or activity; and
(E) for infrastructure investments made by state and local governments, the purpose, total cost, and rationale of the
agency for funding the infrastructure investment with funds made available under this Act, and name of the person to
contact at the agency if there are concerns with the infrastructure investment. •
(4) Detailed information on any subcontracts or subgrants awarded by the recipient to include the data elements
required to comply with the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109 -282),
allowing aggregate reporting on awards below $25,000 or to individuals, as prescribed by the Director of the Office of
Management and Budget.
24. RECOVERY ACT — Protecting State and Local Government and Contractor Whistleblowers ecove Act, section
� ry
1553)
The recipient recognizes that the Recovery Act provides certain protections against reprisals for employees of non -
, Federal employers who disclose information reasonably believed to be evidence of gross management, gross waste,
substantial and specific danger to public health or safety, abuse of authority, or violations of law related to contracts or
grants using Recovery Act funds. For additional information, refer to section 1553 of the Recovery Act. The text of
Recovery Act is available at www.ojp.usdoj.gov /recovery.
25. RECOVERY ACT — Limit on Funds (Recovery Act, section 1604)
The recipient agrees that none of the funds under this award may be used by any State or local government, or any
private entity, for construction costs or any other support of any casino or other gambling establishment, aquarium, zoo,
golf course, or swimming pool.
•
26. RECOVERY ACT - Infrastructure Investment (Recovery Act, sections 1511 and 1602)
The recipient agrees that it may not use any funds made available under this Recovery Act award for infrastructure
investment absent submission of a satisfactory certification under section 1511 of the Recovery Act. Should the .
recipient decide to use funds for infrastructure investment subsequent to award, the recipient must submit appropriate
certifications under section 1511 of the Recovery Act and receive prior approval from OJP. In seeking such approval,
the recipient shall give preference to activities that can be started and completed expeditiously, and shall use award
funds in.a manner that maximizes job creation and economic benefits. The text of the Recovery Act (including sections
1511 and 1602) is available at www.ojp.usdoj.gov /recovery.
®
OJP FORM 4000/2 (REV. 4-88)
•
Department of Justice
4 ? Off of Justice Programs AWARD CONTINUATION
'' SHEET' PAGE 8 OF 9
a . Bureau off Justice Assistance
x✓
" Tr. Q .
y Grant
PROJECT NUMBER 2009 -SB -B9 -1257 AWARD DATE 0622/2009
SPECL4L CONDITIONS
27. RECOVERY ACT — Buy American Notification (Recovery Act, section 1605)
The recipient understands that this award is subject to the provisions of section 1605 of the Recovery Act ("Buy
American "). No award funds may be used for iron, steel, or manufactured goods for a project for the construction, .
alteration, maintenance, or repair of a public building or public work, unless the recipient provides advance written
notification to the OJP program office, and a Grant Adjustment Notice is issued that modifies this special condition to
add government -wide standard conditions (anticipated to be published in subpart B of 2 C.F.R. part 176) that further
implement the specific requirements or exceptions of section 1605.
Section 1605 of the Recovery Act prohibits use of any Recovery Act funds fora project for the construction, alteration,
maintenance, or repair of a public building or public work unless all of the iron, steel, and manufactured goods used in
the project are produced in the United States, subject to certain exceptions, including United States obligations under
international agreements.
For purposes of this special condition, the following definitions apply:
"Public building" and `public work" means a public building of, and a public work of a governmental entity (the United
States; the District of Columbia; commonwealths, territories, and minor outlying islands of the United States; State and
• local governments; and multi - State, regional, or interstate entities which have governmental functions). These
buildings and works may include, without limitation, bridges, dams, plants, highways, parkways, streets, subways,
tunnels, sewers, mains, power lines, pumping stations, heavy generators, railways, airports, terminals, docks, piers,
wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, and canals, and the construction, alteration,
maintenance, or repair of such buildings and works.
"Manufactured good" means a good brought to the construction site for incorporation into the building or work that has
been—
(1) Processed into a specific form and shape; or •
(2) Combined with other raw material to create a material that has diffc,cut properties than the properties of the
individual raw materials.
"Steel" means an alloy that includes at least 50 percent iron, between .02 and 2 percent carbon, and may include other
elements.
For purposes of OJP grants, projects involving construction, alteration, maintenance, or repair of jails, detention
facilities, prisons, public crime victims' shelters, police facilities, or other similar projects will likely trigger this •
provision.
NOTE: The recipient is encouraged to contact the OJP program manager — in advance — with any questions conc erring
this condition, including its applicability to particular circumstances.
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iii
OW FORM 4000/2 (REV. 4-88)
z!; Department of Justice
Office of Justice Programs AWARD CON'I'INITA'I'ION
' Bureau of Justice Assistance SHEET PAGE 9 OF 9
��:'t- �r�r.Qr• Grant
PROJECT NUMBER 2009 -SB -B9 -1257 AWARD DATE 0622/2009
SPECIAL CONDITIONS
28. RECOVERY ACT – Wage Rate Requirements under Section 1606 of the Recovery Act
(a) Section 1606 of the Recovery Act requires that all laborers and mechanics employed by contractors and
subcontractors on projects funded directly by or assisted in whole or in part by and through the Federal Government
pursuant to the Recovery Act shall be paid wages at rates not less than those prevailing on projects of a character
similar in the locality as determined by the Secretary of Labor in accordance with subchapter IV of chapter 31 of title
40, United States Code. .
Pursuant to Reorganization Plan No. 14 and the Copeland Act, 40 U.S.C. 3145, the Department of Labor has issued
regulations at 29 CFR Parts 1, 3, and 5 to implement the Davis -Bacon and related Acts. Regulations in 29 CFR 5.5
instruct agencies concerning application of the standard Davis -Bacon contract clauses set forth in that section. The
standard Davis -Bacon contract clauses found in 29 CFR 5.5(a) are to be incorporated in any covered contracts made
under this award that are in excess of $2,000 for construction, alteration or repair (including painting and decorating).
(b) For additional guidance on the wage rate requirements of section 1606, contact your awarding agency. Recipients of
grants, cooperative agreements and loans should direct their initial inquiries concerning the application of Davis -Bacon
requirements to a particular federally assisted project to the Federal agency funding the project The Secretary of Labor .
retains final coverage authority under Reorganization Plan Number 14.
29. RECOVERY ACT – NEPA and Related Laws
The recipient understands that all OJP awards are subject to the National Environmental Policy Act (NEPA, 42 U.S.C.
section 4321 et seq.) and other related Federal laws (including the National Historic Preservation Act), if applicable.
The recipient agrees to assist OJP in carrying out its responsibilities under NEPA and related laws, if the recipient plans
to use Recovery Act funds (directly or through subaward or contract) to undertake any activity that trigger, these •
requirements, such as renovation or construction. (See 28 C.F.R. Part 61, App. D.) The recipient also agrees to comply
with all Federal, State, and local environmental laws and regulations applicable to the development and implementation
of the activities to be funded under this award.
30. RECOVERY ACT – Misuse of award funds
The recipient understands and agrees that misuse of award funds may result in a range of penalties, including
suspension of current and future funds, suspension or debarment from federal grants, recoupment of monies provided
under an award, and civil and/or criminal penalties.
• 31. RECOVERY ACT – Additional Requirements and Guidance
The recipient agrees to comply with any modifications or additional requirements that may be imposed by law and
future OJP (including government -wide) guidance and clarifications of Recovery Act requirements.
32. RECOVERY ACT - JAG - Delinquent section 1512(c) reports
The recipient acknowledges that it has certified that it will comply with all reporting requirements under section
1512(c) of the Recovery Act. (An online reporting mechanism is anticipated to be available for award recipient use by
October 10, 2009.) Further to this certification, a failure to comply with the section 1512(c) reporting requirements
may, in addition to other penalties, subject the recipient to the following: -
(1) After failure to report section 1512(c) data for two consecutive reporting periods, the recipient may be— (a) .
precluded from drawing down funds under any OJP award, and/or (b) deemed ineligible for future discretionary OJP
awards, until such time as the recipient becomes current in its section 1512(c) reporting obligations; and
(2) After failure to report section 1512(c) data for three consecutive reporting periods, the recipient, upon written
demand of the Director of BJA, shall return to OJP any unexpended award funds (including any unexpended interest
earned on award funds) within 15 calendar days of the date of the demand notice. Thereafter, the recipient's award shall
be converted to a cost - reimbursable grant until such time as the recipient becomes current in its section 1512(c)
reporting obligations, and remains current for not less than two additional consecutive reporting periods.
0
OJP FORM 4000/2 (REV. 4.88)
ms .µ _— Department of Justice
� n a
Office of Justice Programs
Bureau offustice Assistance
Washington. D.C. 20531
Memorandum To: Official Grant File
From: Maria A. Berry, NEPA Coordinator
Subject: , Incorporates NEPA Compliance in Further Developmental Stages for City of
Yakima
The Recovery Act emphasizes the importance of compliance with the National Environmental Policy Act
(NEPA) in the use of public funds. The Recovery Act - Edward Byrne Memorial Justice Assistance
Grant Program (JAG) allows states and local governments to support a broad range of activities to
prevent and control crime and to improve the criminal justice system, some of which could have
environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and
other related federal environmental impact analyses requirements in the use of grant funds, whether the
funds are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating
funds for any of the specified activities, the grantee must first determine if any of the specified activities
will be funded by the grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive
area, including properties located within a 100 -year flood plain, a wetland, or habitat for endangered
species, or a property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change
in its basic prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a fended activity and (b) traditionally used, for example, in
office, household, recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations,
including the identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an
Environmental Impact. Statement, as directed by BJA. Further, for programs relating to
methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required.
For more information about Mitigation Plan requirements,
•
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please see http:// www. ojp. usdoj .govBJA/resource/nepa.html.
Please be sure to carefully review the grant conditions on your award document, as it may contain more specific
information about environmental compliance.
, Department of Justice t GRANT MANAGER'S MEMORANDUM PT. I:
•
4. iOFG
:' r rit u n,, Office of Justice.Progr�rs s
' z Bureau of Justice Assistance PROJECT SUMMARY
`' Grant
PROJECT NUMBER
PAGE I OF 1
2009 -SB-B9 -1257
This project is supported under FY09 Recovery Act (BIA -Byrne JAG) Pub. L No. 111 -5, 42 USC 3750 -3758 '
1. STAFF CONTACT (Name & telephone number) 2. PROJECT DIRECTOR (Name, address & telephone number)
Jeffrey S. Felten -Green Kelly Rosenow
(202) 514 -8874 Deputy Chief of Police
200 South Third Street
Yakima, WA 98901 -2830
(509) 575-6210
•
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3a. TITLE OF THE PROGRAM 3b. POMS CODE (SEE INSTRUCTIONS -
ON REVERSE)
BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant program Local Solicitation
4. TITLE OF PROJECT
FY 2009 Recovery Act JAG Program
ill 5. NAME & ADDRESS OF GRANTEE 6. NAME & ADRESS OF SUBGRANTEE
• City of Yakima
129 North Second Street
Yakima, WA 98901 -2830
•
7. PROGRAM PERIOD 8. BUDGET PERIOD
FROM: 03/01/2009 TO: 02/2812013 FROM: _ .. - 03/01/2009 TO: 02/28/2013
9. AMOUNT OF AWARD 10. DATE OF AWARD
$ 534,191 06/222009
•
11. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT , .
13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT
•
15. SUMMARY DESCRIPTION OF PROJECT (See won on reverse)
This grant program is authorized by the American Recovery and Reinvestment Act of 2009 (Public Law 111 -5) (the "Recovery Act ") and by 42 U.S.C. 3751 (a). The
stated purposes of the Recovery Act are: to preserve and create jobs and promote economic recovery; to assist those most impacted by the recession; to provide
investments needed to increase economic efficiency by spurring technological advances in science and health; to invest in transportation, environmental protection,
and other infrastructure that will provide long -term economic benefits; and to stabilize state and local government budgets, in order to minimize and avoid
reductions in essential services and counterproductive state and local tax increases. The Recovery Act places great emphasis on accountability and transparency in
the use of taxpayer dollars.
•
iii OJP FORM 4000/2 (REV. 4-8
•
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Among other things, it creates a new Recovery Accormtability and Transparency Hoard and a new website — Recovery.gov — to provide infomration
to the public, including access to detailed information on grants and contracts made with Recovery Act funds.
The Justice Assistance Grant (JAG) Program fimded under the Recovery Act is tie primary provider of federal criminal justice funding to state and
local jurisdictions. Recovery JAG funds support all components of the criminal justice system, from multi jurisdictional drug and gang task forces
to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. Recovery JAG
funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness
and efficiency of criminal justice systems, processes, and procedures.
The disparate jurisdictions consisting of Yakima County, Yakima City, Grandview City, Sunnyside City, Toppenish City, Union Gap City, and
Wapato City will use their Fiscal Year 2009 Recovery Act JAG grant award in the amount of 5534,191 to eradicate narcotic trafficking, gang
violence, and car thefts. Yakima City serving as the fiscal agent, will use their slime of the JAG award to support a Youth Crime and Graffiti
Suppression program. JAG funds will also be used to purchase additional comas and surveillance software. In addition, funds will be used to
replace portable radios, notebook computers, digital cameras, and a hostage negotiator phone for SWAT operations. Yakima County will use their
share of the JAG award to continue the employment for one security count officer and to also support the employment of two office specialist
positions in the Narcotics Unit. Wapato City will use their share of grant fiords to support graffiti education programs and to purchase portable
radios, computers for patrol vehicles, and officer training. Grandview City will use their share of grant funds to purchase high -entry bullet resistant
vests for the Tactical Entry Team. Toppenish City will use their share of grant fiords to purchase a surveillance and recording system, g sy ear, interview
room camera and recording system, and traffic citation interface that will allow promising of E- Ticket citations. Sunnyside City will use their
share of grant fimds to upgrade all cameras in the jail facility and to purchase digital video recording systems for high - contact areas. Union Gap
will use their share of grant funds to purchase twenty-two microphone recorders, a surveillance camera to m
squad rooms, and a computer for storing information • monitors for holding cells and
NCA/NCF
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