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Home My WebLink About10/18/2022 06.A. Approval of minutes from the October 4, 2022 City Council regular meeting and October 4, 6, 11 (noon) and 11 (5 PM), 2022 City Council study sessions ‘‘, ,41-\\ BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STAT EM ENT Item No. 6.A. For Meeting of: October 18, 2022 ITEM TITLE: Approval of minutes from the October 4, 2022 City Council regular meeting and October 4, 6, 11 (noon)and 11 (5 PM), 2022 City Council study sessions SUBMITTED BY: Sonya Clear Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Approve minutes. ATTACHMENTS: Description Upload Date Type 10.4 10/13/2022 Omer Memo D 10-4 SS 10/4/2022 Cover Memo 0 10-6 SS 10/13/2022 Colder Memo D 10-11 SS budget 10/13/2022 Cmer Memo 10-11 SS 10/13/2022 Cover Memo 2 /;----ov • MINUTES YAKIMA CITY COUNCIL October 4, 2022 City Hall --Council Chambers 5:00 p.m. Executive session; 5:30 p.m. regular meeting; 6:00 p.m. public hearings --meeting conducted in person and virtually via Zoom EXECUTIVE SESSION 1. Executive Session regarding pending litigation pursuant to RCW 42.30.110 (1)(i) Present: Mayor Janice Deccio, presiding,Assistant Mayor Soneya Lund and Councilmembers Matt Brown, Patricia Byers, Danny Herrera and Eliana Macias Absent and excused: Councilmember Holly Cousens MOTION: Lund moved and Brown seconded to adjourn to an Executive Session for 30 minute- - - • • p • - 1 ation suant 4 . )(I). The motion carried by :nimou. ot: o e able ecuti session was Id and adjourned at 5:23 p.m. 1. Roll Call Present: Mayor Janice Deccio, presiding, Assistant Mayor Soneya Lund and Councilmembers Matt Brown, Patricia Byers, Danny Herrera and Eliana Macias Staff: City Manager Robert Harrison, City Attorney Sara Watkins and City Clerk Sonya Claar Tee Absent and excused: Councilmember Holly Cousens 2. Pledge of Allegiance Mayor Deccio led the Pledge of Allegiance. 3. Interpreter Services Mayor Deccio introduced Jorge Villasenor who announced interpreter services are available in Spanish. 4. Open Discussion for the Good of the Order A. Proclamations Domestic Violence Awareness Month proclamation Mayor Deccio proclaimed the month of October 2022 as Domestic Violence Awareness month Page 1 of 5 o and Cheri Kilty YWCA Executive Director, accepted the proclamation. 5. Council Reports A. Report on Association of Washington Cities (/Y/VC) Board meeting by Counoi|mennber Counens Mayor OeCciO reported with COVnci|nl8nnb8r COVSenS abS8nt, this item will be nl0v8d to another meeting. 6' ComsemtAgemcla Mayor Oeonio referred to the items placed on the Consent Agenda, questioning whether there were any additions nr deletions from Council members present. |ierns 12 (now 5|) and 13 (now 0J)vvere added to the consent agenda, renumbering the agenda items in the minutes. The City Clerk read the Consent Agenda items, including nasn|uUonn and ordinances, by title. (items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Lund moved and Byers seconded to approve the consent agenda. The motion carried by unanimous vote, CVUS8nS absent. A. Approval of minutes from the {]ectennUer2O. 2022 City Council regular meeting and September 27, 2022 City Council study session B. ' '' ~ of No ''''' 2022 fo ' dnsew to consider the kin1a ~ `rin xonnin 'oreo nUoii regarding ' -.nterfie E^ - " ittew i "y|inw o'o -- -d Spring Creek Rd b|i ngC. ^ No nber O. for an n ^cond to consider the eanng Examiner's recommendation regar*|ng a right-of- ay petition to vacate 10 ft of public right of way at 008 South Front 8tn88t O� Resolution declaring Refuse Truck (ER3352) as surplus and authorizing its diSp0S8| per Surplus OiSpOS8| PO|iCy3-1O0 RESOLUTION NO. R-2022-132'A RESOLUTION declaring refuse truck (ER3352)ourp|uo and authorizing its disposal per Surplus Disposal Policy 3-100. E. ReS0|UU0n authorizing an agreement with Combined Construction, Inc. for the First Level Reservoir Repairs and Improvements Project AC2553 RESOLUTION NO. R-2022-133'A RESOLUTION authorizing an agreement with Combined Construction, Inc. for Project No. AC2533 1st Level Reservoir Improvements. F. Resolution authorizing a lease agreement with United Staten Department of Transportation Federal Aviation Administration for a lease of property for aeronautical navigation equipment and to provide Air Traffic Control services RESOLUTION NO. R-2022'134.A RESOLUTION authorizing a lease agreement with the United 5ioieo Department of Transportation Federal Aviation Administration for a lease of property for aeronautical navigation equipment and to provide Air Traffic Control services. G. ReS0|UU0n authorizing an agreement with the Clerk of Superior Court for Yakima County for jury services beginning September 1, 2022 through September 1, 2027 Page 2of9 4 RESOLUTION NO. R-2022-135,A RESOLUTION authorizing City of Yakima Municipal Court Presiding Judge, on behalf of the City of Yakima, to execute an interlocal agreement with the Clerk of Superior Court for jury services beginning September 1, 2022 through September 1, 2027. H. Resolution authorizing a First Amendment to the Employment Agreement for the City Manager RESOLUTION NO. R-2022-136,A RESOLUTION authorizing a First Amendment to the Employment Agreement for the City Manager. I. Ordinance amending the City of Yakima Municipal Code Chapter 2.24.010 Longevity Plan (non-represented employees) ORDINANCE NO. 2022-028, AN ORDINANCE amending the City of Yakima Municipal Code Chapter 2.24.010 Longevity plan—Eligibility--Restrictions J. Ordinance amending the City of Yakima Municipal Code Chapter 2.20.130 Tax deferred compensation plan (non-represented employees) ORDINANCE NO. 2022-029, AN ORDINANCE amending the City of Yakima Municipal Code Chapter 2.20.130 Management group tax deferred compensation plan 7. Public Comment Joe Mann, City resident and member of the Yakima Historic Preservation Commission, spoke against the • sed sing o the Ya iJames Par City re le onc: ho ' the ar of Garfield and Oregon Av: es. David Huyc e, I y residen and Scou aster of a local Boy Scout roop, spoke in support of the proposed pedestrian crossing over the Yakima Trolley Bridge. Coleen Anderson, City resident, spoke in support of the proposed pedestrian crossing over the Yakima Trolley Bridge. Tony Courcy, City resident, complained about a water rights claim in Selah. Thomas Francis McCormick, City resident, asked for and was granted 10 seconds of silence for Queen Elizabeth of Great Britain and shared his support of the trucking industry. PUBLIC HEARINGS 8. Open record public hearing to consider the Yakima Planning Commission's recommendation on a Comprehensive Plan Amendment (CPA#001-22) request submitted by the City of Yakima Planning Division Planning Manager Joseph Calhoun briefed Council on the public hearing. Mayor Deccio opened the public hearing and Daniel Tilley, City resident, spoke in support of the comprehensive plan amendment. With no one else coming forward or calling in to speak, Mayor Deccio closed the hearing. Page 3 of 5 n MOTION: Lund moved and Brown seconded to approve and direct staff tm prepare the appropriate ordinance for consideration at a subsequent meeting. The motion carried bv unanimous vote, Couaenoabsent. DEPARTMENT ITEMS 9. Presentation by FCS Group regarding preliminary study results for fees related to land use, building permits, and fire inspections Community Development Director Joan Davenport provided a brief introduction of the fee proposal and staffs recommendations regarding land use development and fire permit fees. City Manager Harrison provided additional detail regarding the recommendations for the fee proposal, specifically that Council will be deciding if those parties utilizing the services should pay the associated costs; or, in the alternative, if the community should subsidize a portion of the costs for community benefit. Martin Chaw, Project Manager with the FCS Group, attended and shared a PowerPnint presentation on development services and fire permits fees via Zoom. After questions and diSCVSSiVn' MOTION: Byers moved and Lund seconded to place this item om the agenda for the budget study session om October 11. 2022' The motion carried by unanimous vote, Couaensahoent. 10. Proposed Pedestrian Crossing Over Yakima Trolley Bridge QtyAttornw . . ' 'tkin ounoi| h iss Assistant orLun" �p ~ - �iny �3�� ' d discussed this matter . length d ~ ough - C' nn e Finformation do � recommendation at this time, a , toe ureCo4 . embers ; subject.James Carmody nfMeyer F|uegge and Tenney, presented on behalf of the William(]. [)nug|ao Trail Foundation /VV[)OTF\. Mr. Carmody reviewed the benefits of sharing the trolley bridge for pedestrian access and requested the City Council direct Yakima Valley Trolleys and VVC>DTFtn work together with City Staff to: (1) strengthen aNaoheo River Crossing National Historic Landmark application by including the Naches River Trolley Bridge in association with the historic William[}. [}VUg|8S Trail, and (2)find 8vvin-vvin accommodation that prVnl0t8S the complementary community interests in the historic trolley and historic trail. Ken Johnsen, President of Yakima Valley Trolley Association (YVT), reviewed the YVT's recent financial accomplishments to fund trolley improvements and the pending application for National Historic Landmark St8tUS ofYVT. Mr. Johnson also reviewed Y\/T'S concerns with building a pedestrian crossing and fence on the trolley bridge and asked the City Council to reject the trail group's proposal. YVT Board Members Scott Neal and Gregory Johnsen spoke against the pedestrian crossing. Councilmember Brown questioned the Burlington Northern Santa Fe (BNSF) railway's position regarding the proposed pedestrian crossing over the trolley bridge. City Attorney Watkins stated the BNSF is willing to engage in conversation; hovvever, there is no clear preclusion to a pedestrian access until BNSF can review plans before making a decision. J8nle3 Carmody was provided additional time to make nBbUtt8| statements regarding Y\/7'S presentation ainneY\T'a presentation was extended. Page 4of9 s Nev P8Oel|8. COUnh/ resident and VV[]DTF member, spoke in favor of the trail and said that COOp8,8UVn between the agencies will improve the Tn}UevS prospects of obtaining National Historic Landmark status. After discussion it was Council consensus to have a legal opinion on liability issues.After further Council discussion, MOTION: Brown moved and Lund seconded to table discussion until the Bike/Pedestrian Committee finishes their plan. The motion carried by a 5-1 vote with Byers voting no. Couaeno absent. 11. Proposed fee increase for City of Yakima Parks and Recreation Division programs and services Parka and Recreation Manager Ken Wilkinson reviewed o proposed fee increase for Parks and F|ecnaation, which the Parks and Recreation Cnrnnninoinn supports. After discussion, Council requested 8nl8ndnl8ntS be brought back for additional consideration at the October 11. 2022 study session. 12' Other Business Counoi|rnennber Byers reported an art work at the Central Washington State Fair. 13' Adjournment MOTION: / � � ed sece i dtoa cil Study Session o wwtobe ', ^ oO m,A., he carried by anin�ouo vote, (�ousens a^ ~nt. Th., e' . . 'wurnew w.nn CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER [)ATE COUNCIL MEMBER DATE ATTEST: C|TYCLERK MAYOR Page 5of9 7 411 • MINUTES YAKIMA CITY COUNCIL STUDY SESSION October 4, 2022 City Hall -- Council Chambers 12 noon --Meeting conducted in person and virtually via Zoom 1. Roll Call Present: Mayor Janice Deccio, presiding, Assistant Mayor Soneya Lund and Councilmembers Matt Brown, Patricia Byers, Danny Herrera and Eliana Macias Staff: City Manager Robert Harrison, City Attorney Sara Watkins, Director of Finance and Budget Jennifer Ferrer-Santa Ines and City Clerk Sonya Claar Tee Absent: Councilmember Holly Cousens (excused) 2. Public commen mi None. 3. Council Review sed 23-2 ennial - 1 of 3 City Manager Harrison provided an introduction to today's budget meeting. Mr. Harrison reported the City's primary goals for fiscal sustainability are to achieve a balanced budget; to assure prioritized services citywide; and to continue focus on economic development in the City, as the City continues to prioritize existing expenditures to realign with City priorities. He also mentioned the 1% property levy adjustment and current staffing for the City with planned staffing adjustments. Jennifer Ferrer-Santa Ines, Director of Finance and Budget, provided an overview of the proposed 2023-2024 Budget, the first biennial budget for the City of Yakima, and reviewed the following: 1. Importance of a Budget 2. Budget Challenges 3. Budget Considerations 4. Revenue and Expenditures Summary-General Fund and Citywide 5. The Big Three 6. Fund Balance Reserve Assistant City Manager Roselyn Oglesby shared the accomplishments and goals of Economic Development for the next biennium. Page 1 of 2 8 Chief Aaron Markham reported the achievements and goals for the Yakima Fire Department, as well as an overview of the department's budget. Chief Matthew Murray showed a video regarding accomplishments of the Yakima Police Department in conjunction with the department's budget presentation. Community Development Director Joan Davenport discussed efforts towards community housing and provided a budget overview for the Community Development Department, which includes the divisions of Code Administration, Planning, and Office of Neighborhood Development Services. Parks & Recreation Manager Ken Wilkinson described the accomplishments and highlights of the Parks and Recreation division and budget summary. Director of Finance and Budget Ferrer-Santa Ines concluded the budget presentations with a brief overview of the departments which will present at the next budget study session on October 6, 2022. 4. Adjournment MOTION: Lund moved and Brown seconded to adjourn to the City Council Executive Session scheduled for October 4, 2022 at 5:00 p.m., and City Council regular meeting October 4, 2022 at 5:30 p.m. in the Council Chambers. The motion carried by unanimous vote, Cousens absent. The meeting adjourned at 1:59 p.m. CERTIFICATION READ AND CERTI IED Af U TE OUNCIL M BER DATE COUNCIL MEMBER DATE ATTEST: CITYCLERK MAYOR Page 2 of 2 9 ".4-ArIft174 taik : 1111S 4111 11/ MINUTES YAKIMA CITY COUNCIL STUDY SESSION October 6, 2022 City Hall --Council Chambers 12 noon -- Meeting conducted in person and virtually via Zoom 1. Roll Call Present: Mayor Janice Deccio, presiding,Assistant Mayor Soneya Lund and Councilmembers Matt Brown, Patricia Byers, Holly Cousens, Danny Herrera and Eliana Macias (present remotely via Zoom at 12:15 p.m. and then in person at 12:45 p.m.) Staff: City Manager Robert Harrison, City Attorney Sara Watkins, Director of Finance and Budget Jennifer Ferrer-Santa Ines and City Clerk Sonya Claar Tee 2. Public comment(allow 15 minutes) None. 3. Council Review Prop, ed 23- 4 d -2 of 3 City Manager Robert Harrison introduced the budget study session agenda for this meeting. Jennifer Ferrer-Santa Ines, Director of Finance and Budget, provided an overview of the proposed 2023-2024 Budget. Jaime Vera, Interim Airport Director, presented the 2022 accomplishments and budget overview for the Yakima Air Terminal - McAllister Field. Charlie Robbins, CEO of the Capitol Theatre Committee, reported budget information relating to the City's financial obligation to the Capitol Theatre. Public Works Director Scott Schafer provided accomplishments and overview of some Public Works (PW) projects and budget presentations for several of the various divisions under the umbrella of PW. Leo Cruz,Acting Refuse Manager, presented the Refuse Division achievements, goals, challenges, and budget. Water/Irrigation Manager Dave Brown reported on the Water Quality Report, status of Nelson Dam removal, planned projects, and division budget. Alvie Maxey and Greg Story, Transit Manager and Assistant Manager, presented the Page 1 of 2 10 accomplishments, future plans, and proposed budget for the Transit Division. Fleet and Facilities Manager Kerry Jones provided information regarding the Equipment Rental Division challenges, future projects and plans, and the cost recovery budget for the division. Mike Price, Wastewater Manager, explained the Wastewater and Stormwater Collections systems, long-term planning, projects and budget. Public Works Director Schafer returned to discuss project plans, achievements, goals and budgets for the Street Maintenance and Traffic Engineering/Operations Divisions. Ms. Ferrer-Santa Ines concluded the presentations by providing a preview of the next budget study session scheduled for October 11, 2022. MOTION: Lund moved and Macias seconded to adjourn to an Executive Session for 15 minutes pursuant to RCW 42.30.140 regarding collective bargaining. The motion carried by unanimous vote. Executive session was held at 2:39 p.m. and adjourned at 2:54 p.m. Mayor Deccio reconvened the meeting at 2:55 p.m. with Councilmember Cousens absent. 4. Adjournment MOTION: Lun - • an. - econ, • to a " ncil study session on 0« ber 1 0 gi .on ' , • Co cil Chambe . The motion carried by unanimous vi -, Cou- s - - - A. e adj 2:56 . CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITYCLERK MAYOR Page 2 of 2 11 44, 4,1 • \t•i:.: • ,,0,1 MINUTES YAKIMA CITY COUNCIL STUDY SESSION October 11, 2022 City Hall -- Council Chambers 12 noon --Meeting conducted in person and virtually via Zoom 1. Roll Call Present: Mayor Janice Deccio, presiding, Assistant Mayor Soneya Lund and Councilmembers Matt Brown, Patricia Byers, Holly Cousens, Danny Herrera and Eliana Macias (attending via Zoom) Staff: City Manager Robert Harrison, City Attorney Sara Watkins, Director of Finance and Budget Jennifer Ferrer-Santa Ines and City Clerk Sonya Claar Tee 2. Public comment (allow 15 minutes) None. 3. Council Review Prop, ed 23- 4 : Os- - of City Manager Robert Harrison introduced the budget study session agenda for this meeting. Jennifer Ferrer-Santa Ines, Director of Finance and Budget, opened the study session with the following ARPA funded projects presentations: • Stephanie Hsu, Founding Executive Director of Yakima Music en Accion (YAMA), provided background and history of this program. She reported YAMA is interested in the potential space available for its program through the Arts Commission and the Yakima Arts Center being planned for the former Bank of America location. • City Engineer Bill Preston and Water& Irrigation Manager Dave Brown provided information on utility improvements near the Mill Site being funded in conjunction with LIFT funds. • Cheri Kilty of the YWCA and Isabel Garcia of Office of Rural and Farmworker Housing spoke about plans to expand Emergency Domestic Violence Shelter facilities at the former St. Elizabeth's School of Nursing building. Ms. Garcia stated the additional location will include many amenities inculding options to assist men and their children experiencing domestic violence. • Assistant City Manager Rosylen Oglesby and Community Development Director Joan Davenport shared some initiatives, projects, and potential future funding options for the City Council's Strategic Priority related to Affordable Housing. • Yakima Fire Department Chief Aaron Markham and Lt. Ira Cavin of the Yakima Police Department provided status of the public safety vehicles purchased using ARPA Page 1 of 3 12 funds. • Ms. Oglesby returned to discuss technology purchases for the City. • Ms. Ferrer-Santa Ines mentioned assistance to the Yakima Convention Center. • Ms. Watkins spoke about hiring an additional Domestic Violence Advocate in the Legal Department. • Mr. Harrison provided additional information regarding programs and community partnerships that are still being discussed and modified. City Engineer Bill Preston reported on the Engineering Division budget. John Cooper, President& CEO of the Yakima Valley Visitors and Convention Bureau, discussed Yakima Valley Tourism and the Yakima Convention & Event Center. City Attorney Watkins gave a report on the GRIT program, which is now being funded through a federal grant and no longer requires City funding. Council recessed at 1:36 p.m. and reconvened at 1:48 p.m. 4. Proposed fee increase for City of Yakima Parks and Recreation Division programs and services Parks & Recreation Manager Ken Wilkinson presented the amended proposed fee increases which reflect Council's requests regarding youth programs. MOTION: Lun _ • an - - - s sec ed to resented. The motion carried • unani s gip 5. Presentation by CS Gr, p ear. prel tud esu ts for fe related to land use, building permits ;.•• sp tions Joan Davenport, Community Development Director, provided brief comments regarding the fee study previously presented for Council's consideration. She noted further analysis will be performed to create a fee schedule for Council's future consideration. Fire Chief Aaron Markham responded to Council questions regarding that portion of the study relating to fire inspection fees. MOTION: Lund moved and Deccio seconded to direct staff to prepare legislation for 100% fee recovery. The motion carried by 5-2 vote, Brown and Byers voting no. 6. Adjournment MOTION: Lund moved and Cousens seconded to adjourn to a City Council study session on October 11, 2022, at 5:00 p.m. in the Council Chambers. The motion carried by unanimous vote. The meeting adjourned at 2:13 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE Page 2 of 3 13 COUNCIL MEMBER DATE ATTEST: CITY CLERK A Page 3 of 3 1 4 • MINUTES YAKIMA CITY COUNCIL STUDY SESSION October 11, 2022 City Hall -- Council Chambers 5:00 p.m. Meeting conducted in person and virtually via Zoom 1. Roll Call Present: Mayor Janice Deccio, presiding, Assistant Mayor Soneya Lund and Councilmembers Matt Brown, Patricia Byers, Holly Cousens, Danny Herrera and Eliana Macias (attending via Zoom) Staff: City Manager Robert Harrison, City Attorney Sara Watkins and City Clerk Sonya Claar Tee 2. Public comment (allow 15 minutes) Joe Mann, resi• tans nz sf dow Iwn rty a business, s e against charging for parking in thl Bownto • a - • 4ppe, Andrew Holt, E re. .r of D, n n Ass, 'a n of Yakima, pressed appreciation for - •uncil a••ressin• - parking a r and encour es a holistic approach to a paid parking plan to include shoppers, employees and residents of the downtown area. 3. Downtown parking presentation City Manager Robert Harrison introduced the downtown parking presentation and history of downtown parking in the City. Mr. Harrison also provided an overview of how the City anticipates using potential revenue generated by parking fees in the downtown area, including capital improvements and infrastructure. Rick Williams of Rick Williams Consulting (RWC) presented the results of the downtown parking analysis conducted by RWC, in partnership with ECONorthwest, and the administration's recommendations for exploring parking management strategies to move the parking program toward a financially self-sustaining platform. After Council discussion, MOTION: Lund moved and Deccio seconded to direct staff to draft two ordinances to bring back to Council for review: An ordinance amending the current parking regulations to allow for paid parking in amounts and locations to be determined, in part, by the parking study; and, an ordinance adding a chapter to Title 3 creating a fund for parking revenue to go into so it can be used for improvements and maintenance of the downtown. Included with those ordinances should be a map Page 1 of 2 15 showing the parking regulations for each area where the ordinance will change for review. The motion carried by a 4-3 vote, with Brown, Byers, and Cousens voting no. 4. Annexation Strategy Report Summary Community Development Director Joan Davenport provided an overview report of the processes for annexation into the City of Yakima, as well as a summary of the unincorporated regions within the City of Yakima Growth Area. After Council discussion, MOTION: Byers moved and Cousens seconded to direct staff to come back with further information on the price of an annexation consultation. The motion carried by unanimous vote. 5. Adjournment MOTION: Lund moved and Brown seconded to adjourn to the next Council regular meeting on October 18, 2022, at 5:30 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote. The meeting adjourned at 6:50 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE D RA OUNCIL M BER DATE ATTEST: CITYCLERK MAYOR Page 2 of 2