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Home My WebLink About10/11/2022 04. Proposed fee increase for City of Yakima Parks and Recreation Division programs and servicesB US INE S S O F T HE C I T Y C O UNC I L YAK I M A, WAS HING T O N AG E ND A S TAT E M E NT I tem No. 4. For Meeting of: October 11, 2022 I T E M T IT L E :P roposed fee increase for City of Yakima Parks and Recreation Division programs and services S UB M IT T E D B Y:S cott S chafer, Director of Public Works K en W ilkinson, P arks & Recreation Manager - 509 576 6416 S UM M ARY E X P L ANAT I O N: A t the October 4, 2022 Yakima City Council meeting, staff was directed to not increase any fees for youth programs and services. T he City of Yakima (City) Parks and Recreation Division provides a wide range of programs and recreation services to the community. I t is the goal of the City's P arks and Recreation Division to keep fees and charges as low as possible so that many people can to take advantage of the quality programs and facilities. Over the past few years, the cost to provide the same level of recreation programs and facilities has increased for many reasons. S ome examples for the need to increase fees are increase cost for goods and services, increased utility costs and the increases in minimum wage. Research was completed regarding like programs and services that are provided in other communities to assist with developing the proposed fees. Parks and Recreation fees were reviewed by Yakima City Council in 2018 and fees were increased in 2019. Attached is a schedule of proposed fee increases with the current fees and the proposed increases. I T E M B UD G E T E D:No S T RAT E G I C P RI O RI T Y:NA AP P RO V E D F O R S UB M IT TAL B Y T HE C IT Y M ANAG E R RE C O M M E ND AT I O N: The Yakima P ark & Recreation Commission reviewed the proposed fee increases for Park and Recreation programs and service and approved the fee increase at their regular meeting on S eptember 14, 2022. Staff recommends adopting the proposed fees. AT TAC HM E NT S : Description Upload Date Type 1 2023 updated proposed fees - redline - 10.5.2022 10/5/2022 Exhibit 2023 proposed fee increase policies - redline version 10.5.2022 10/5/2022 Exhibit 2 Exhibit “A” 2023 PROPOSED FEE SCHEDULE Yakima Parks and Recreation Division Effective Date – January 1, 2023 PARK MAINTENANCE Description Non Resident Resident Adult Resident Youth Soccer League Field Rental – per hour minimum 2 hours $18 / $15 $15 / $11 $10 / $8 Soccer Tournaments – per day [50% non-refundable deposit per field] $144 / $100 $120 / $82 $73 Soccer Field Line Painting – per field $96 / $75 $80 / $65 $60 Special Line Painting – per field e.g. lacrosse, 3v3 soccer, etc. $95 $90 $85 Gateway Tournaments – Non-Refundable Deposit per Tournament $850 Minimum cost per tournament [$30 per game per field, $25 per 15 minutes after 10pm Fri. & Sat. & after 5pm on Sun.] $450 $450 $450 Gateway - All Fields - One Day $700 / $650 $625 / $600 $575 / $550 Gateway - Second Day $500 / $400 $375 / $350 $335 / $300 Gateway - Field #5 for Practice – per hour minimum 2 hours $30 / $20 $25 / $15 $15 / $10 Kiwanis Tournaments – Non-Refundable Deposit per Tournament $725 Minimum cost per tournament [$30 per game per field, $25 per 15 minutes after 10pm Fri. & Sat. & after 5pm on Sun.] $400 $400 $400 Kiwanis - All Fields – One Day $625 / $600 $575 / $550 $525 / $500 Kiwanis - All Fields – Second Day $455 / $300 $325 / $260 $250 / $225 Elks - orange, black, blue, red fields – per field, per day $35 NA $30 Elks - larger green field - per day $85 NA $80 Gardner Tournaments - per field - per day [$200 non-refundable deposit] $210 / $110 $175 / $100 $140 / $80 Gardner Field Rental - per hour - per field, 2 hour minimum $30 / $20 $25 / $15 $15 / $10 Scoreboards, Temporary Mounds - per field - per tournament $50 $50 $45 Temporary Dirt Mounds - per field - per tournament $75 $75 $70 Temporary Fences - per field - per tournament NA / $175 $250 / $150 NA / $135 Field Prep - per hour $72 / $50 $60 / $40 $48 / $35 Mowing - per hour $100 $100 $100 Sports Field Lights - per hour $65 / $50 $55 / $40 $30 Tennis Court Reservations - per court, per hour $18 / $15 $15 / $11 $10 / $8 COMMUNITY RECREATION All programmed recreation activities, except summer playgrounds, youth drop in programs and additional programs determined by City Council will follow the “Program Fee Formula” as identified. Description Resident Non-Resident Beyond the Bell - After School Program – per child, per day $3 [tax not included] $5 [tax not included] Beyond the Bell – After School Program - Monthly $46 [tax not included] $63 [tax not included] Summer Day Camp – Monday through Friday for 9 weeks $60 [includes tax] $85 [includes tax] Special Services to Organizations Contract 3 Exhibit “A” FISHER PARK GOLF COURSE Description Adult Juniors Seniors Youth Greens Fees 9 holes $12 / $10 $9 $11 / $9 $5 2nd 9 holes $8 / $5 $7 / $5 $5 Sundays – after 3:00 pm $8 / $6 $5 $7/ $5 $5 Family (2 Adults, 2 Juniors) – 9 holes $30 / $28 Family (2 Adults, 1 Junior) $25 / $23 Family (1 Adult, 2 Juniors) $24 / $22 Golf Passes 20 Round $192 / $160 $140 $176 / $140 NA Season Pass $912 / $682 $625 $836 / $625 NA Couples Season Pass $1460 / $1110 NA $1338 / $1006 NA Specials Ladies Day, Men’s Day, etc. - 9 holes $9 / $8 $8 $9 / $8 NA Moonlight Golf $30 KXDD Loyal Listener Day $7 / $6 $6 $7 / $6 NA Monday – Seniors Day NA NA $7 / $6 NA Rentals Corporate Outings – ½ Day (4 hours or less) $800 Corporate Outings –full day (5 hours or more) $1200 Corporate Outings – Glow Ball $975 Club Rental $7 / $6 Pull Cart Rental $5 / $4 Electric Cart – per nine holes $16/ $14 Golf Lessons Adult / Youth formula The First Tee of Yakima No Charge AQUATICS Honored Citizen is defined as a person that is 62 years old or older or is a Yakima Transit Honored Citizen State of Washington Handicapped Parking Placard (wallet card) holder, SSI Disabled or active military with an ID. Ages 3 and under may swim for free when accompanied by a paying adult. Description Non Resident [includes tax] Resident [includes tax] Swim Lessons Tiny Tots through Level 6 $42 $33 Semi – Private – (8 sessions) $125 / $112 $100 / $94 Community Water Safety $65 / $42 $50 / $35 Competitive Stroke Class $65 / $42 $65 / $35 Lifeguard Training $132 $122 Water Safety Instructor Class formula 4 Exhibit “A” Water Exercise Classes Hydro-Fit, Aquacise, etc. 10 Visit punch card $47 $38 Drop – in $7 $6.50 Zumba – 30 day unlimited formula Zumba – 10 visit punch card formula Other Services & Classes Utilize Program Fee Formula formula General Recreation Swimming Youth (age 4 – 17) $2.00 Adult (age 18 – 62) $4 Honored Citizen $2.00 Family (up to four kids & 2 adults) $13 Lap Swimming/Water Walking Adult $4 Honored Citizen $2.50 / $2.25 Passes Youth – 3 Month $52 Adult – 3 Month $105 Honored Citizen – 3 Month $64 / $59 Family – 3 Month – up to 6 family members $227 Family Pass – 3 Months – up to 8 family members $300 Youth – Coupon book – 10 swims $17 Adult – Coupon book – 10 swims $35 Honored Citizen – Coupon book – 10 swims $23 / $21 Description Non Resident [tax not included] Resident [tax not included] Pool Rentals – minimum of 1 hour rental Lions Pool 1 – 50 participants – price per hour $150 $125 Each additional 50 participants $50 $50 Franklin Pool 1 – 50 participants $190 $165 Each additional 50 participants $50 $50 Party Area – up to 10 kids & 2 adults $150 $125 Party groups larger than 10 children - $8.00 each $8 $8 Other Rentals Non Resident Resident Swim team meets – per hour $150 $125 Swim team practice – per hour per lane $21 $17 For Profit Agencies 25% add 5 Exhibit “A” SERVICE UNIT 425 – HARMAN CENTER Description Non Profit Fee [plus tax] Regular Fee [plus tax] Harman Center Rentals Ballroom – all 3 sections – up to 5 hours - $300 per hour $1125 $1500 Ballroom – all 3 sections - additional hours $200 $200 Ballroom cleaning & damage deposit [$1000 w/ alcohol permit] $500 / $1000 $500 / $1000 Ballroom Sections – per section per hour $90 $110 Classroom – weekends/evenings, 2 hour min. $50 $60 Classroom – normal open hours $40 $50 Weekly & Monthly User $40 $50 Set Up & Clean Up Fee for Ballroom - per hour $90 $110 Trips and Tours formula formula Classes - Miscellaneous formula formula Regular Schedule Weekly Classes – per quarter $12 / $15 Forever Fitness $15 Exercise (Session/Month) $6 / $40 Line Dancing (Session/Month) $4 / $15 Ballroom Dancing (Session/Month) $10 / $40 Zumba (Session/Month) $5 / $35 Pool $25 / $20 Drop-In Price $1.25 / $1.00 Activity Cards $15 / $12 Subscriptions Per Year Mailed Copy – Quarter $4 / $3 Mailed Copy – Yearly $15 / $12 Reserved Activity Space – fee per quarter $12 Tournaments formula formula SERVICE UNIT 426 – SPORTS - ADULT Description formula Program Fee Formula SERVICE UNIT 426 – YOUTH SPORTS Description formula Program Fee Formula 6 Exhibit “A” PICNIC SHELTERS Description Non Resident Resident Half Day Rental (9:00am-2:00pm or 2:30pm-Dusk) $90 / $80 $60 / $50 All Day Rental (9:00am-Dusk) $120 / $110 $ 85 / $75 SPECIAL EVENT FEE Special Event Fee 1 – 50 participants No Additional Fee 51 – 100 participants $85 / $75 101 – 200 participants $110 /$100 201 – 300 participants $210 / $200 *301 – 400 participants $310 / $300 All special Any events of over 300 participants require an onsite meeting with Parks and Recreation staff prior to event. Events of over 250 300 people require an Onsite Supervisor at a cost of $40 $25 per hour. An additional $.50 will be charged for each additional person over 300 400 people. CONCESSIONS PERMIT FEES One day concessions permit $40 Yearly concessions permit $315 ADDITIONAL SERVICES Park Bench Rental – delivery fee applies $10.00 per bench per day Picnic Table Rental – delivery fee applies $20.00 per picnic table per day * Green numbers indicated proposed fee increases. * Black indicates current fees that are remaining the same. * Red indicates the current fee that may be increased. Research was conducted on fees being charged in the surrounding communities to generate some of the proposed fees 7 2023 PROPOSED FEE SCHEDULE Yakima Parks and Recreation Division Effective January 1, 2023 Program costs, service fees and rental charges are based on comparison with other like organizations and kept low to allow as many people as possible to be able to afford the programs, facilities and services offered. PROGRAM FEE FORMULA A formula has been established for determining the fees for services and programs. The formula is: Staff wages & benefits [S] + total program hours [PH] + facility costs [FC] + special equipment, materials, transportation, etc. [SP] + administrative costs (18%) [AC] / minimum number of participants [P] = fee per participant S + PH + FC + SP + AC / P = Fee Staff wages may be calculated by the hour or by the unit, such as per game, per match, etc. CONTRACTED SERVICES Organizations may contract with the City of Yakima Parks and Recreation Division for services such as facility reservations and scheduling, maintenance, supplies, administration, etc. The contracted organization pays for these services. TAXES Sales or other taxes will be charged where appropriate. In some cases, taxes are included in the fee. PROGRAM DISCOUNT FOR RESIDENTS As a benefit to the City of Yakima residents who participate in Parks and Recreation Programs, a discount of approximately 20% is provided. Resident discounts may apply to special interest classes, golf lessons, swimming lesson, youth sports and other programs as determined. ADDITIONAL ADULT SPORTS FEE FOR NON RESIDENTS For the following Adults Parks and Recreation Sports Programs, all non residents participating in sports leagues will be charged an additional registration fee of $8.00. Additional fees apply to the following areas: Volleyball, basketball, softball and soccer. PARK RESERVATIONS Park visitors are welcome to use City park facilities on a drop in basis without charge. Individuals or organizations can make a specific date and time reservation for park facilities. [E.g. Franklin Park picnic shelter] An application may be completed online after January 1, 2023 or at the Parks and Recreation Office located at 2301 Fruitvale Blvd, or by mail. A non-refundable application fee of $10.00 must accompany each facility use application when submitted. 8 PICNIC SHELTER RENTAL FEES Reservations are accepted up to 11 months in advance. Reservations are accepted for ½ days (9:00am – 2:00pm or 2:30pm – Dusk) or full days (9:00am – Dusk). Picnic Shelters are available year round. Hours for Picnic Shelter Rentals: Monday - Sunday 9:00am – Dusk Picnic Shelter Fee Type Resident Non-Resident Half Day Rental (9:00am-2:00pm or 2:30pm- Dusk) $60 / $50 per half day $90 / $80 per half day All Day Rental (9:00am-Dusk) $ 85 / $75 per all day $120 / $110 per all day Cancellation/Refund Policy: Picnic shelter cancellations must be made at least 30 days in advance of the reservation date to be eligible for a refund. The amount refunded will be 50% of the reservation fee. Requests made less than 30 days before the rental date will result in the loss of the entire reservation fee. Requests must be made in writing or in person by the contracted renter at the Parks and Recreation Division office located at 2301 Fruitvale Blvd, Yakima, Washington, 98902. Refunds for online reservations will be charged a 3.5% transaction fee. Inflatables: Inflatables are allowed in our parks. If a group wishes to have an inflatable as part of their park reservation they are required to complete a liability waiver and have a certificate of insurance. An additional $50 fee is also required. Inflatables that include water features are not allowed. Inclement Weather Policy: Sorry, no refunds will be made due to inclement weather. SPECIAL EVENT FEE Citizens or groups wishing to schedule a community or special event in one of the City of Yakima Parks will be required to pay a Special Event Fee to cover additional maintenance costs. In addition, groups may be required to pay for additional refuse service and chemical toilets on site. Fees will be based on anticipated attendance. Examples of community or special events could include, but are not limited to community meetings, political events, weddings, reunions, public concerts, and other similar events. Special Event Fees 1 – 50 participants no special event fee 51 – 100 participants $85 / $75 101 – 200 participants $110 / $100 201 – 300 participants $210 / $200 *301 – 400 participants $310 / $300 Any event of over 250 300 participants requires an onsite supervisor. All Special Events require and an onsite meeting with Parks and Recreation staff prior to the event. An additional $.50 will be charged for each additional person over 300 400 people. Events 9 of over 250 300 people require an onsite supervisor at a cost of $40 $25 per hour. The Special Event Fee will be collected before reservations are confirmed. Applicants will be responsible for the condition of the park after the event. Clean up and damage fees will be charged to the applicants as determined by the Parks and Recreation Manager. The Parks and Recreation Manager will have the discretion to limit usage in the Parks based on capacity, parking, neighborhood impact and availability. An onsite meeting must be held with Parks & Recreation staff prior to the event to review rules, policies and procedures and answer questions from the event organizers. SPECIAL EVENT SERVICE CHARGE Events requiring clean-up that exceeds routine litter and trash removal by two hours or more than the standard known to be normal for that location or where damage to irrigation, restroom or park equipment requires repair and service beyond normal maintenance will be charged a clean up fee. The Special Event Service Charge will begin the second hour and will be charged in increments of one hour rate at $50 per man hour. ADDITIONAL SERVICES The Parks and Recreation Division has a limited number of picnic table and benches available for rental for events not held on park properties. Use of picnic tables and benches within a park does not require an additional fee. A delivery fee of $150 for each 4 tables delivered and $150 for up to each 8 park benches delivered will be charged. Rental of picnic tables and benches will be based on availability of staff, picnic tables and benches. Park Benches and Picnic Tables Benches $10.00 per bench per day Picnic Tables $20.00 per picnic table per day CONCESSIONAIRE PERMIT FEE Citizens or groups wishing to sell concessions in the Parks will be charged a yearly fee of $315. A one day vendor fee is $40 and is specific to an event or specific park. The Parks and Recreation Manager will have the authority to authorize vending in certain parks according to the Parks and Recreation Division policy and procedures. The Parks and Recreation Manager will have the authority to waive the yearly fee in cases of contracted services or a one time special event. A list of parks that are available for concessionaires will be provided to the applicant. REFUND POLICY If the Parks and Recreation Division needs to cancel an activity, staff will notify registered participants and provide a 100% refund. If a participant needs a program refund, a receipt must be presented to staff three (3) days prior to the activity registration deadline, unless otherwise stated. If the registration was paid by check or cash, a refund will be given minus an $8 processing fee that will be processed by the City of Yakima Finance Division and a check will be mailed within 30 days. If the fee was paid by credit card, the refund will be credited to the original cardholder minus an $10 processing fee. Fees of less than $5 will not be refunded. There are no refunds on team sports. 10