HomeMy WebLinkAbout10/06/2015 05B Transportation Plan Update Agreement with Transpo GroupITEM TITLE:
SUBMITTED BY:
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. S.B.
For Meeting of: October 6, 2015
Resolution authorizing an agreement with Transpo Group to assist in
the state mandated update of the City's Transportation Plan not to
exceed $105,000 and $24,000 to collect traffic counts
Joan Davenport, AICP, Community Development Director
Brett Sheffield, PE, Project Manager, Chief Engineer at 576-6797
Valerie Smith, AICP, Senior Planner, 575-6042
SUMMARY EXPLANATION:
The proposed contract with Transpo Group for $105,000 will assist the City of Yakima in the development
of the Transportation Plan Update 2040, as required for compliance with the Growth Management Act. The
Transportation Plan will also incorporate the Bicycle Plan, currently in development, as well as all the
necessary elements for the planning and financing of the Transportation system with the planning horizon of
2040. This plan is in cooperation with the preparation of the City of Yakima Comprehensive Plan contract
with BERK Associates.
Included in this contract for services is an addition of $24,010 to collect traffic counts at 30 intersections and
50 street segments.
Resolution: X Ordinance:
Other (Specify):
Contract: X Contract Term:
Start Date: End Date:
Item Budgeted: Yes Amount: 130,900
Funding Source/Fiscal Impact:
Strategic Priority: Improve the Built Environment
Insurance Required? Yes
Mail to:
Phone:
APPROVED FOR
SUBMITTAL:
City Manager
RECOMMENDATION:
Staff recommends that Council approve the resolution
ATTACHMENTS:
Description Upload Date Type
D resduloin 9/30/7015 Gmer Memo
Ihransrtt)Group TPUCoarad SOW If iudgd 9/ 14/7015 Coract
RESOLUTION NO. R -2015-
A RESOLUTION authorizing the City Manager to execute a Professional Services
Agreement with Transpo Group, and team, to facilitate and assist in
the state mandated update of the City's Transportation Plan, and
compliance with the Growth Management Act, with amounts not to
exceed One Hundred Five Thousand Dollars ($105,000).
WHEREAS, the City of Yakima is undergoing its State Mandated Update of its
Comprehensive Plan and Transportation Plan (RCW 36.70A.130), which were last
updated in 2006.
WHEREAS, the City of Yakima is seeking professional assistance to be in
compliance with the GMA and update its plans by the June 30, 2017 deadline.
WHEREAS, the City of Yakima has followed the procedure established by the
State of Washington to select and recommend a professional firm, utilizing the Municipal
Research and Service Center Professional Services Roster process to conduct the
selection of a firm to facilitate this project.
WHEREAS, the team of Transpo Group, Toole Design Group, SCJ Alliance, and
ECONorthwest submitted a Statement of Qualifications (SOQs) verifying that they are
qualified to perform the work, and after an interview process were determined to be the
most qualified of those that submitted SOQs; and
WHEREAS, the Scope of Work and Budget included in this Professional Services
Agreement meet the needs and requirements of the City of Yakima for this project which
consists of Project Management, Agency Coordination, Public Outreach & Engagement,
Transportation Policies & Concurrency Program Update, Street Design Standards
Revision, Evaluation of Existing Transportation System, Analysis of Travel Forecasts &
Alternatives, Transportation Systems Plan Development, Multimodal System Projects and
Programs, Financial Plan Update, Transportation Element of the Comprehensive Plan,
Traffic Count Data Collection; and
WHEREAS, the City Council has determined that it is in the best interest of the
City to engage Transpo Group, and their team, to facilitate and assist the City of Yakima
in the Transportation Plan Update project; therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute the Professional
Agreement with Transpo Group, and team, attached hereto, and incorporated herein by
this reference, in amounts not to exceed One Hundred Five Thousand Dollars ($105,000)
for the updating of the City of Yakima's Transportation Plan, as described in the
Agreement.
1
ADOPTED BY THE CITY COUNCIL this 61h day of October, 2015.
ATTEST: Micah Cawley, Mayor
City Clerk
2
For City of Yakima Use Only:
Contract No..
Project No.
Resolution No,
SOQ No.
AGREEMENT
BETWEEN
CITY OF YAKIMA, WASHINGTON
AND
TRANSPO GROUP
FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into on this day of , 2015, by and
between the City of Yakima, Washington, a municipal corporation with its principal office at 129 North
Second Street, Yakima, WA 98901, hereinafter referred to as "CITY", and Transpo Group, with its principal
office at 11730 118th Avenue NE, Kirkland, WA 98034, hereinafter referred to as "ENGINEER"; said
corporation and its principal engineers are licensed and registered to do business in the State of
Washington, and will provide professional engineering consulting services under this Agreement to develop
the City of Yakima's 2017 Transportation Systems Plan and Transportation Element on behalf of the City
of Yakima, Project No. 2423, herein referred to as the "PROJECT."
WITNESSETH:
RECITALS
WHEREAS, CITY desires to retain the ENGINEER to provide engineering services for design and
construction of the PROJECT, as described in this Agreement and subsequent Amendments thereto; and
WHEREAS, ENGINEER represents that it has available and offers to provide personnel with
knowledge and experience necessary to satisfactorily accomplish the work within the required time and that
it has no conflicts of interest prohibited by law from entering into this Agreement;
NOW, THEREFORE, CITY and ENGINEER agree as follows:
SECTION 1 INCORPORATION OF RECITALS
1.1 The above recitals are incorporated into these operative provisions of the Agreement.
SECTION 2 SCOPE OF SERVICES
2.0.1 ENGINEER agrees to perform those services described hereafter. Unless modified in
writing by both parties, duties of ENGINEER shall not be construed to exceed those
services specifically set forth herein.
2.0,2 ENGINEER shall use its best efforts to maintain continuity in personnel and shall assign,
Patrick Lynch as Principal -in -Charge throughout the term of this Agreement unless other
personnel are approved by the CITY.
2.1 Basic Services: ENGINEER agrees to perform those tasks described in Exhibit A, entitled "2017
Transportation Systems Plans and Transportation Element" (WORK) which is attached hereto and
made a part of this Agreement as if fully set forth herein.
2.2 Additional Services: CITY and ENGINEER agree that not all WORK to be performed by
ENGINEER can be defined in detail at the time this Agreement is executed, and that additional
WORK related to the Project and not covered in Exhibit A may be needed during performance of
this Agreement. CITY may, at any time, by written order, direct the ENGINEER to revise portions
of the PROJECT WORK previously completed in a satisfactory manner, delete portions of the
PROJECT, or request that the ENGINEER perform additional WORK beyond the scope of the
PROJECT WORK. Such changes hereinafter shall be referred to as "Additional Services."
2.2.1 If such Additional Services cause an increase or decrease in the ENGINEER'S cost of, or
time required for, performance of any services under this Agreement, a contract price
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and/or completion time adjustment pursuant to this Agreement shall be made and this
Agreement shall be modified in writing accordingly,
2.2.2 Compensation for each such request for Additional Services shall be negotiated by the
CITY and the ENGINEER according to the hourly rates set forth in Exhibit C, attached
hereto and incorporated herein by this reference, and if so authorized, shall be considered
part of the PROJECT WORK. The ENGINEER shall not perform any Additional Services
until so authorized by CITY and agreed to by the ENGINEER in writing.
2.3 The ENGINEER must assert any claim for adjustment in writing within thirty (30) days from the date
of the ENGINEER's receipt of the written notification of change.
SECTION 3 CITY'S RESPONSIBILITIES
3.1 CITY -FURNISHED DATA: The CITY will provide to the ENGINEER all technical data in the CITY'S
possession relating to the ENGINEER'S services on the PROJECT including information on any
pre-existing conditions known to the CITY that constitute hazardous waste contamination on the
PROJECT site as determined by an authorized regulatory agency.
3.2 ACCESS TO FACILITIES AND PROPERTY: The CITY will make its facilities reasonably
accessible to ENGINEER as required for ENGINEER'S performance of its services and will provide
labor and safety equipment as reasonably required by ENGINEER for such access.
3.3 TIMELY REVIEW: The CITY will examine the ENGINEER'S studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor,
accountant, auditor, bond and financial advisors, and other consultants as CITY deems
appropriate; and render in writing decisions required of CITY in a timely manner. Such
examinations and decisions, however, shall not relieve the ENGINEER of any contractual
obligations nor of its duty to render professional services meeting the standards of care for its
profession.
3.4 CITY shall appoint a CITY'S Representative with respect to WORK to be performed under this
Agreement. CITY'S Representative shall have complete authority to transmit instructions and
receive information. ENGINEER shall be entitled to reasonably rely on such instructions made by
the CITY'S Representative unless otherwise directed in writing by the CITY, but ENGINEER shall
be responsible for bringing to the attention of the CITY'S Representative any instructions which the
ENGINEER believes are inadequate, incomplete, or inaccurate based upon the ENGINEER'S
knowledge.
3.5 Any documents, services, and reports provided by the CITY to the ENGINEER are available solely
as additional information to the ENGINEER and will not relieve the ENGINEER of its duties and
obligations under this Agreement or at law. The ENGINEER shall be entitled to reasonably rely
upon the accuracy and the completeness of such documents, services and reports, but shall be
responsible for exercising customary professional care in using and reviewing such documents,
services, and reports and drawing conclusions there from.
SECTION 4 AUTHORIZATION, PROGRESS, AND COMPLETION
4.1 In signing this Agreement, CITY grants ENGINEER specific authorization to proceed with WORK
described in Exhibit A. The time for completion is defined in Exhibit A, or as amended.
SECTION 5 COMPENSATION
5.1 COMPENSATION ON A TIME SPENT BASIS AT SPECIFIC HOURLY RATES: For the services
described in Exhibit A, compensation shall be according to Exhibit C - Schedule of Specific Hourly
Rates, attached hereto and incorporated herein by this reference. The estimated cost to perform
this work, on a time spent basis, plus reimbursement for direct non -salary expenses is as shown in
Exhibit B.
5.1.1 DIRECT NON -SALARY EXPENSES: Direct Non -Salary Expenses are those costs
incurred on or directly for the PROJECT including, but not limited to, necessary
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transportation costs, including current rates for ENGINEER'S vehicles; meals and lodging;
laboratory tests and analyses; printing, binding and reproduction charges; all costs
associated with other outside nonprofessional services and facilities; special CITY -
requested and PROJECT -related insurance and performance warranty costs; and other
similar costs. Reimbursement for Direct Non -Salary Expenses will be on the basis of actual
charges plus a reasonable markup, not to exceed ten percent (10%) and on the basis of
current rates when furnished by ENGINEER. Estimated Direct Non -Salary Expenses are
shown in Exhibit B.
5.1.1.1 Travel costs, including transportation, lodging, subsistence, and incidental
expenses incurred by employees of the ENGINEER and each of the
Subconsultants in connection with PROJECT WORK; provided, as follows:
• That a maximum of U.S. INTERNAL REVENUE SERVICE allowed cents
per mile will be paid for the operation, maintenance, and depreciation
costs of company or individually owned vehicles for that portion of time
they are used for PROJECT WORK. ENGINEER, whenever possible, will
use the least expensive form of ground transportation.
• That reimbursement for meals inclusive of tips shall not exceed a
maximum of forty dollars ($40) per day per person. This rate may be
adjusted on a yearly basis.
• That accommodation shall be at a reasonably priced hotel/motel.
• That air travel shall be by coach class, and shall be used only when
absolutely necessary.
5.1.2 Telephone charges, computer charges, in-house reproduction charges, first class postage,
and FAX charges are not included in the direct expense costs, but are considered included
in the Schedule of Specific Hourly Billing Rates.
5.1.3 Professional Subconsultants. Professional Subconsultants are those costs for
engineering, architecture, geotechnical services and similar professional services
approved by the CITY. Reimbursement for Professional Subconsultants will be on the
basis of actual costs billed plus a reasonable markup, not to exceed ten percent (10%) for
services provided to the CITY through this Agreement. Estimated Subconsultant costs are
shown in Exhibit B.
5.2 Unless specifically authorized in writing by the CITY, the total budgetary amount for this PROJECT
shall not exceed One Hundred Thirty -Four Thousand Three Hundred Seventy Dollars ($1340.
The ENGINEER will make reasonable efforts to complete the WORK within the budget and will
keep CITY informed of progress toward that end so that the budget or WORK effort can be adjusted
if found necessary. The ENGINEER is not obligated to incur costs beyond the indicated budget,
as may be adjusted, nor is the CITY obligated to pay the ENGINEER beyond these limits. When
any budget has been increased, the ENGINEER'S excess costs expended prior to such increase
will be allowable to the same extent as if such costs had been incurred after the approved increase,
and provided that the City was informed in writing at the time such costs were incurred.
5.3 The ENGINEER shall submit to the City's Representative an invoice each mo)nth for payment for
PROJECT services completed through the accounting cut-off day of the previous month. Such
invoices shall be for PROJECT services and WORK performed and costs incurred prior to the date
of the invoice and not covered by previously submitted invoices. The ENGINEER shall submit with
each invoice a summary of time expended on the PROJECT for the current billing period, copies
of subconsultant invoices, and any other supporting materials determined by the City necessary to
substantiate the costs incurred. CITY will use its best efforts to pay such invoices within thirty (30)
days of receipt and upon approval of the WORK done and amount billed. CITY will notify the
ENGINEER promptly if any problems are noted with the invoice. CITY may question any item in
an invoice, noting to ENGINEER the questionable item(s) and withholding payment for such
item(s). The ENGINEER may resubmit such item(s) in a subsequent invoice together with
additional supporting information required.
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5,4 If payment is not made within sixty (60) days following receipt of approved invoices, interest on the
unpaid balance shall accrue beginning with the sixty-first (61) day at the rate of 1.0% per month or
the maximum interest rate permitted by law, whichever is less; provided, however, that no interest
shall accrue pursuant to Chapter 39.76 RCW when before the date of timely payment a notice of
dispute is issued in good faith by the CITY to the ENGINEER pursuant to the terms of RCW
39.76.020(4).
5.5 Final payment of any balance due the ENGINEER for PROJECT services will be made within forty-
five (45) days after satisfactory completion of the services required by this Agreement as evidenced
by written acceptance by CITY and after such audit or verification as CITY may deem necessary
and execution and delivery by the ENGINEER of a release of all known payment claims against
CITY arising under or by virtue of this Agreement, other than such payment claims, if any, as may
be specifically exempted by the ENGINEER from the operation of the release in stated amounts to
be set forth therein.
5.6 Payment for any PROJECT services and WORK shall not constitute a waiver or release by CITY
of any claims, right, or remedy it may have against the ENGINEER under this Agreement or by law,
nor shall such payment constitute a waiver, remission, or discharge by CITY of any failure or fault
of the ENGINEER to satisfactorily perform the PROJECT WORK as required under this Agreement.
SECTION 6 RESPONSIBILITY OF ENGINEER
6.1 The ENGINEER shall be responsible for the professional quality, technical adequacy and accuracy,
timely completion, and the coordination of all plans, design, drawings, specifications, reports, and
other services furnished by the ENGINEER under this Agreement. The ENGINEER shall, without
additional compensation, correct or review any errors, omissions, or other deficiencies in its plans,
designs, drawings, specifications, reports, and other services. The ENGINEER shall perform its
WORK according to generally accepted civil engineering standards of care and consistent with
achieving the PROJECT WORK within budget, on time, and in compliance with applicable laws,
regulations, and permits,
6.2 CITY'S review or approval of, or payment for, any plans, drawings, designs, specifications, reports,
and incidental WORK or services furnished hereunder shall not in any way relieve the ENGINEER
of responsibility for the technical adequacy, completeness, or accuracy of its WORK and the
PROJECT WORK. CITY'S review, approval, or payment for any of the services shall not be
construed to operate as a waiver of any rights under this Agreement or at law or any cause of action
arising out of the performance of this Agreement.
6.3 In performing WORK and services hereunder, the ENGINEER and its subcontractors,
subconsultants, employees, agents, and representatives shall be acting as independent
contractors and shall not be deemed or construed to be employees or agents of CITY in any manner
whatsoever. The ENGINEER shall not hold itself out as, nor claim to be, an officer or employee of
CITY by reason hereof and will not make any claim, demand, or application to or for any right or
privilege applicable to an officer or employee of CITY. The ENGINEER shall be solely responsible
for any claims for wages or compensation by ENGINEER employees, agents, and representatives,
including subconsultants and subcontractors, and shall save and hold CITY harmless therefrom.
6.4 INDEMNIFICATION;
(a) ENGINEER agrees to defend, indemnify, and hold harmless the CITY, its elected
officials, agents, officers, employees, agents and volunteers (hereinafter "parties
protected") from (1) claims, demands, liens, lawsuits, administrative and other
proceedings,(including reasonable costs and attorney's fees) and (2) judgments,
awards, losses, liabilities, damages, penalties, fines, costs and expenses of any kind
claimed by third parties arising out of, or related to any death, injury, damage or
destruction to any person or any property to the extent caused by any negligent act,
action, default, error or omission or willful misconduct arising out of the Engineer's
performance under this Agreement. In the event that any lien is placed upon the City's
property or any of the City's officers, employees or agents as a result of the negligence
or willful misconduct of the Engineer, the Engineer shall at once cause the same to be
dissolved and discharged by giving bond or otherwise.
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(b) CITY agrees to indemnify and hold the ENGINEER harmless from loss, cost, or expense
of any kind claimed by third parties, including without limitation such loss, cost, or expense
resulting from injuries to persons or damages to property, caused solely by the negligence
or willful misconduct of the CITY, its employees, or agents in connection with the
PROJECT.
(c) If the negligence or willful misconduct of both the ENGINEER and the CITY (or a person
identified above for whom each is liable) is a cause of such third party claim, the loss, cost,
or expense shall be shared between the ENGINEER and the CITY in proportion to their
relative degrees of negligence or willful misconduct and the right of indemnity will apply for
such proportion.
(d) Nothing contained in this Section or this Agreement shall be construed to create a liability
or a right of indemnification in any third party.
6.5 In any and all claims by an employee of the ENGINEER, any subcontractor, anyone directly or
indirectly employed by any of them, or anyone for whose acts any of them may be liable, the
indemnification obligations under this Agreement shall not be limited in any way by any limitation
on the amount or types of damages, compensation, or benefits payable by or for the ENGINEER
or a subcontractor under workers' or workmens' compensation acts, disability benefit acts, or other
employee benefit acts. The ENGINEER specifically and expressly waives its immunity under the
Industrial Insurance Act, Title 51, ROW, Such waiver has been mutually negotiated by the
ENGINEER and the CITY.
6.6 It is understood that any resident engineering or inspection provided by ENGINEER is for the
purpose of determining compliance with the technical provisions of PROJECT specifications and
does not constitute any form of guarantee or insurance with respect to the performance of a
contractor. ENGINEER does not assume responsibility for methods or appliances used by a
contractor, for a contractor's safety programs or methods, or for compliance by contractors with
laws and regulations. CITY shall use its best efforts to ensure that the construction contract
requires that the contractor(s) indemnify and name CITY, the CITY'S and the ENGINEER'S officers,
principals, employees, agents, representatives, and engineers as additional insureds on
contractor's insurance policies covering PROJECT, exclusive of insurance for ENGINEER
professional liability.
6.7 SUBSURFACE INVESTIGATIONS: In soils, foundation, groundwater, and other subsurface
investigations, the actual characteristics may vary significantly between successive test points and
sample intervals and at locations other than where observation, exploration, and investigations
have been made. Because of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect total PROJECT cost and/or
execution. These conditions and cost/execution effects are not the responsibility of the
ENGINEER, to the extent that ENGINEER has exercised the applicable and appropriate standard
of professional care and judgment in such investigations.
SECTION 7 PROJECT SCHEDULE AND BUDGET
7.1 The general PROJECT schedule and the budget for both the entire PROJECT and its component
tasks shall be as set forth in this Agreement and attachments. The project schedule and
performance dates for the individual tasks shall be mutually agreed to by the CITY and the
ENGINEER within fifteen (15) days after execution of this Agreement. The performance dates and
budgets for tasks may be modified only upon written agreement of the parties hereto. The
performance date for tasks and the completion date for the entire PROJECT shall not be extended,
nor the budget increased because of any unwarranted delays attributable to the ENGINEER, but
may be extended or increased by the CITY in the event of a delay caused by special services
requested by the CITY or because of unavoidable delay caused by any governmental action or
other conditions beyond the control of the ENGINEER which could not be reasonably anticipated.
7.2 Not later than the tenth (10) day of each calendar month during the performance of the PROJECT,
the ENGINEER shall submit to the CITY'S Representative a copy of the current schedule and a
written narrative description of the WORK accomplished by the ENGINEER and subconsultants on
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each task, indicating a good faith estimate of the percentage completion thereof on the last day of
the previous month. Additional oral or written reports shall be prepared at the request of the CITY
for presentation to other governmental agencies and/or to the public.
SECTION 8 REUSE OF DOCUMENTS
8.1 All internal WORK products of the ENGINEER are instruments or service of this PROJECT. There
shall be no reuse, change, or alteration by the CITY or others acting through or on behalf of the
CITY without written permission of the ENGINEER, which shall not be unreasonably withheld and
will be at the CITY's sole risk. The CITY agrees to indemnify the ENGINEER and its officers,
employees, subcontractors, and affiliated corporations from all claims, damages, losses, and costs
including, but not limited to, litigation expenses and attorney's fees arising out of or related to such
unauthorized reuse, change, or alteration; provided, however, that the ENGINEER will not be
indemnified for such claims, damages, losses, and costs including, without limitation, litigation
expenses and attorney fees were caused by the ENGINEER's own negligent acts or omissions.
8.2 The ENGINEER agrees that ownership of any plans, drawings, designs, specifications, computer
programs, technical reports, operating manuals, calculations, notes, and other WORK submitted
or which are specified to be delivered under this Agreement or which are developed or produced
and paid for under this Agreement, whether or not complete, shall be vested in the CITY.
8.3 All rights to patents, trademarks, copyrights, and trade secrets owned by ENGINEER (hereinafter
"Intellectual Property") as well as any modifications, updates or enhancements to said Intellectual
Property during the performance of the WORK remain the property of ENGINEER, and ENGINEER
does not grant CITY any right or license to such Intellectual Property.
SECTION 9 AUDIT AND ACCESS TO RECORDS
9.1 The ENGINEER, including its subconsultants, shall maintain books, records, documents and other
evidence directly pertinent to performance of the WORK under this Agreement in accordance with
generally accepted accounting principles and practices consistently applied. The CITY, or the
CITY'S duly authorized representative, shall have access to such books, records, documents, and
other evidence for inspection, audit, and copying for a period of three years after completion of the
PROJECT. The CITY shall also have access to such books, records, and documents during the
performance of the PROJECT WORK, if deemed necessary by the CITY, to verify the ENGINEER'S
WORK and invoices.
9.2 Audits conducted pursuant to this section shall be in accordance with generally accepted auditing
standards and established procedures and guidelines of the reviewing or auditing agency.
9.3 The ENGINEER agrees to the disclosure of all information and reports resulting from access to
records pursuant to this section provided that the ENGINEER is afforded the opportunity for an
audit exit conference and an opportunity to comment and submit any supporting documentation on
the pertinent portions of the draft audit report and that the final audit report will include written
comments, if any, of the ENGINEER.
9.4 The ENGINEER shall ensure that the foregoing paragraphs are included in each subcontract for
WORK on the Project.
9.5 Any charges of the ENGINEER paid by the CITY which are found by an audit to be inadequately
substantiated shall be reimbursed to the CITY.
SECTION 10 INSURANCE
10.1 At all times during performance of the Services, ENGINEER shall secure and maintain in effect
insurance to protect the City and the ENGINEER from and against all claims, damages, losses,
and expenses arising out of or resulting from the performance of this Contract. ENGINEER shall
provide and maintain in force insurance in limits no less than that stated below, as applicable. The
City reserves the rights to require higher limits should it deem it necessary in the best interest of
the public.
Page 6
10.1.1 Commercial General Liability Insurance. Before this Contract is fully executed by the
parties, ENGINEER shall provide the City with a certificate of insurance as proof of
commercial liability insurance and commercial umbrella liability insurance with a total
liability limit of the limits required in the policy, subject to minimum limits of Two
Million Dollars ($2,000,000.00) per occurrence combined single limit bodily injury and
property damage, and Two Million Dollars ($2,000,000.00) general aggregate. The
certificate shall clearly state who the provider is, the coverage amount, the policy number,
and when the policy and provisions provided are in effect. Said policy shall be in effect
for the duration of this Contract. The policy shall name the City, its elected officials,
officers, agents, employees, and volunteers as additional insureds. The insured shall
not cancel or change the insurance without first giving the City thirty (30) calendar days
prior written notice. The insurance shall be with an insurance company or companies
rated A -VII or higher in Best's Guide and admitted in the State of Washington.
10.1.2. Commercial Automobile Liability Insurance.
a. If ENGINEER owns any vehicles, before this Contract is fully executed by the
parties, ENGINEERshall provide the City with a certificate of insurance as proof of
commercial automobile liability insurance and commercial umbrella liability insurance
with a total liability limit of the limits required in the policy, subject to minimum limits
of Two Million Dollars ($2,000,000.00) per occurrence combined single limit bodily injury
and property damage. Automobile liability will apply to "Any Auto" and be shown on the
certificate.
b. If ENGINEER does not own any vehicles, only "Non -owned and Hired Automobile
Liability" will be required and may be added to the commercial liability coverage at the
same limits as required in that section of this Contract, which is Section 10.1.1 entitled
"Commercial General Liability Insurance".
c. Under either situation described above in Section 10.1.2.a. and Section 10.1.2.b.,
the required certificate of insurance shall clearly state who the provider is, the coverage
amount, the policy number, and when the policy and provisions provided are in
effect. Said policy shall be in effect for the duration of this Contract. The policy shall
name the City, its elected officials, officers, agents, employees, and volunteers as
additional insureds. The insured shall not cancel or change the insurance without first
giving the City thirty (30) calendar days prior written notice. The insurance shall be with
an insurance company or companies rated A -VII or higher in Best's Guide and admitted
in the State of Washington.
10.1.3. Statutory workers' compensation and employer's liability insurance as required by state
law.
10.1.4, Professional Liability Coverage. Before this Contract is fully executed by the parties,
ENGINEER shall provide the City with a certificate of insurance as proof of professional
liability coverage with a total liability limit of the limits required in the policy, subject
to minimum limits of Two Million Dollars ($2,000,000.00) per claim, and Two Million
Dollars ($2,000,000.00) aggregate. The certificate shall clearly state who the provider
is, the coverage amount, the policy number, and when the policy and provisions provided
are in effect. Said policy shall be in effect for the duration of this Contract. The insured
shall not cancel or change the insurance without first giving the City thirty (30) calendar
days prior written notice. The insurance shall be with an insurance company or
companies rated A -VII or higher in Best's Guide. If the policy is written on a claims made
basis the coverage will continue in force for an additional two years after the completion
of this contract.
Failure of either or all of the additional insureds to report a claim under such insurance
shall not prejudice the rights of the CITY, its officers, employees, agents, and
representatives there under. The CITY and the CITY'S elected officials, officers,
principals, employees, representatives, and agents shall have no obligation for payment
of premiums because of being named as additional insureds under such insurance.
Page 7
None of the policies issued pursuant to the requirements contained herein shall be
canceled, allowed to expire, or changed in any manner that affects the rights of the City
until thirty (30) days after written notice to the CITY of such intended cancellation,
expiration or change.
SECTION 11 SUBCONTRACTS
11.1 ENGINEER shall be entitled, to the extent determined appropriate by ENGINEER, to subcontract
any portion of the WORK to be performed under this Agreement.
11.2 Any subconsultants or subcontractors to the ENGINEER utilized on this PROJECT, including any
substitutions thereof, will be subject to prior approval by CITY, which approval shall not be
unreasonably withheld. Each subcontract shall be subject to review by the CITY'S Representative,
if requested, prior to the subconsultant or subcontractor proceeding with the WORK. Such review
shall not constitute an approval as to the legal form or content of such subcontract. The ENGINEER
shall be responsible for the architectural and engineering performance, acts, and omissions of all
persons and firms performing subcontract WORK.
11.3 CITY does not anticipate ENGINEER subcontracting with any additional persons or firms for the
purpose of completing this Agreement.
11.4 The ENGINEER shall submit, along with its monthly invoices, a description of all WORK completed
by subconsultants and subcontractors during the preceding month and copies of all invoices
thereto,
SECTION 12 ASSIGNMENT
12.1 This Agreement is binding on the heirs, successors and assigns of the parties hereto. This
Agreement may not be assigned by CITY or ENGINEER without prior written consent of the other,
which consent will not be unreasonably withheld. It is expressly intended and agreed that no third
party beneficiaries are created by this Agreement, and that the rights and remedies provided herein
shall inure only to the benefit of the parties to this Agreement.
SECTION 13 INTEGRATION
13.1 This Agreement represents the entire understanding of CITY and ENGINEER as to those matters
contained herein. No prior oral or written understanding shall be of any force or effect with respect
to those matters covered herein. This Agreement may not be modified or altered except in writing
signed by both parties.
SECTION 14 JURISDICTION AND VENUE
14.1 This Agreement shall be administered and interpreted under the laws of the State of Washington.
Jurisdiction of litigation arising from this Agreement shall be in Washington State, If any part of this
Agreement is found to conflict with applicable laws, such part shall be inoperative, null, and void
insofar as it conflicts with said laws, but the remainder of this Agreement shall be in full force and
effect. Venue of all disputes arising under this Agreement shall be Yakima County, State of
Washington.
SECTION 15 EQUAL EMPLOYMENT and NONDISCRIMINATION
15.1 During the performance of this Agreement, ENGINEER and ENGINEER's subconsultants and
subcontractors shall not discriminate in violation of any applicable federal, state and/or local law or
regulation on the basis of age, sex, race, creed, religion, color, national origin, marital status,
disability, honorably discharged veteran or military status, pregnancy, sexual orientation, and any
other classification protected under federal, state, or local law. This provision shall include but not
be limited to the following: employment, upgrading, demotion, transfer, recruitment, advertising,
layoff or termination, rates of pay or other forms of compensation, selection for training, and the
provision of services under this Agreement. ENGINEER agrees to comply with the applicable
provisions of State and Federal Equal Employment Opportunity and Nondiscrimination statutes and
regulations.
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SECTION 16 SUSPENSION OF WORK
16.1 CITY may suspend, in writing by certified mail, all or a portion of the WORK under this Agreement
if unforeseen circumstances beyond CITY'S control are interfering with normal progress of the
WORK. ENGINEER may suspend, in writing by certified mail, all or a portion of the WORK under
this Agreement if unforeseen circumstances beyond ENGINEER's control are interfering with
normal progress of the WORK. ENGINEER may suspend WORK on PROJECT in the event CITY
does not pay invoices when due, except where otherwise provided by this Agreement. The time
for completion of the WORK shall be extended by the number of days WORK is suspended. If the
period of suspension exceeds ninety (90) days, the terms of this Agreement are subject to
renegotiation, and both parties are granted the option to terminate WORK on the suspended portion
of Project in accordance with SECTION 17.
SECTION 17 TERMINATION OF WORK
17.1 Either party may terminate this Agreement, in whole or in part, if the other party materially breaches
its obligations under this Agreement and is in default through no fault of the terminating party.
However, no such termination may be effected unless the other party is given: (1) not less than
fifteen (15) calendar days written notice delivered by certified mail, return receipt requested, of
intent to terminate; and (2) an opportunity for consultation and for cure with the terminating party
before termination. Notice shall be considered issued within seventy-two (72) hours of mailing by
certified mail to the place of business of either party as set forth in this Agreement.
17,2 In addition to termination under subsection 17.1 of this Section, CITY may terminate this Agreement
for its convenience, in whole or in part, provided the ENGINEER is given: (1) not less than fifteen
(15) calendar days written notice delivered by certified mail, return receipt requested, of intent to
terminate; and (2) an opportunity for consultation with CITY before termination.
17.3 If CITY terminates for default on the part of the ENGINEER, an adjustment in the contract price
pursuant to the Agreement shall be made, but (1) no amount shall be allowed for anticipated profit
on unperformed services or other WORK, and (2) any payment due to the ENGINEER at the time
of termination may be adjusted to the extent of any additional costs or damages CITY has incurred,
or is likely to incur, because of the ENGINEER'S breach. In such event, CITY shall consider the
amount of WORK originally required which was satisfactorily completed to date of termination,
whether that WORK is in a form or of a type which is usable and suitable to CITY at the date of
termination and the cost to CITY of completing the WORK itself or of employing another firm to
complete it. Under no circumstances shall payments made under this provision exceed the contract
price. In the event of default, the ENGINEER agrees to pay CITY for any and all damages, costs,
and expenses whether directly, indirectly, or consequentially caused by said default. This provision
shall not preclude CITY from filing claims and/or commencing litigation to secure compensation for
damages incurred beyond that covered by contract retainage or other withheld payments.
17.4 If the ENGINEER terminates for default on the part of CITY or if CITY terminates for convenience,
the adjustment pursuant to the Agreement shall include payment for services satisfactorily
performed to the date of termination, in addition to termination settlement costs the ENGINEER
reasonably incurs relating to commitments which had become firm before the termination, unless
CITY determines to assume said commitments.
17.5 Upon receipt of a termination notice under subsections 17.1 or 17.2 above, the ENGINEER shall
(1) promptly discontinue all services affected (unless the notice directs otherwise), and (2) deliver
or otherwise make available to CITY all originals of data, drawings, specifications, calculations,
reports, estimates, summaries, and such other information, documents, and materials as the
ENGINEER or its subconsultants may have accumulated or prepared in performing this Agreement,
whether completed or in progress, with the ENGINEER retaining copies of the same.
17.6 Upon termination under any subparagraph above, CITY reserves the right to prosecute the WORK
to completion utilizing other qualified firms or individuals; provided, the ENGINEER shall have no
responsibility to prosecute further WORK thereon.
Page 9
17.7 If, after termination for failure of the ENGINEER to fulfill contractual obligations, it is determined
that the ENGINEER has not so failed, the termination shall be deemed to have been effected for
the convenience of CITY. In such event, the adjustment pursuant to the Agreement shall be
determined as set forth in subparagraph 17.4 of this Section.
17.8 If, because of death, unavailability or any other occurrence, it becomes impossible for any key
personnel employed by the ENGINEER in PROJECT WORK or for any corporate officer of the
ENGINEER to render his services to the PROJECT, the ENGINEER shall not be relieved of its
obligations to complete performance under this Agreement without the concurrence and written
approval of CITY. If CITY agrees to termination of this Agreement under this provision, payment
shall be made as set forth in subparagraph 17,3 of this Section.
SECTION 18 DISPUTE RESOLUTION
18.1 In the event that any dispute shall arise as to the interpretation of this agreement, or in the event of
a notice of default as to whether such default does constitute a breach of the contract, and if the
parties hereto cannot mutually settle such differences, then the parties shall first pursue mediation
as a means to resolve the dispute. If either of the afore mentioned methods are not successful
then any dispute relating to this Agreement shall be decided in the courts of Yakima County, in
accordance with the laws of Washington. If both parties consent in writing, other available means
of dispute resolution may be implemented.
Page 10
SECTION 19 NOTICE
19.1 Any notice required to be given under the terms of this Agreement shall be directed to the party at
the address set forth below. Notice shall be considered issued and effective upon receipt thereof
by the addressee -party, or seventy-two (72) hours after mailing by certified mail to the place of
business set forth below, whichever is earlier.
CITY: City of Yakima
129 N. Second Street
Yakima, WA 98901
Attn: Brett H. Sheffield, PE
ENGINEER: Transpo Group
11730 118th Avenue NE
Kirkland, WA 98034
Attn: Patrick Lynch, PE
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their
respective authorized officers or representatives as of the day and year first above written.
CITY OF YAKIMA
Tony O'Rourke
Printed Name:
Title: Ci t,+ Manager
Date:
Attest
City Clerk
City Contract No. 2015 -
Resolution No. R -2015 -
Page 11
Signature
Printed Name:
Title:
Cate:
STATE OF WASHINGTON
COUNTY OF YAKIMA
I certify that I know or have satisfactory evidence that is the person who appeared
before me, and said person acknowledged that he signed this instrument, on oath stated that he was
authorized to execute the instrument, and acknowledged it as the CITY MANAGER of the CITY OF
YAKIMA, to be the free and voluntary act of such party for the uses and purposes mentioned in the
instrument.
Dated.
Seal or Stamp
(Signature)
Title
Printed Name
My commission expires:
Page 12
STATE OF WASHINGTON
) ss,.
COUNTY OF YAKIMA
certify that I know or have satisfactory evidence that is the person who
appeared before me, and said person acknowledged that he/she signed this instrument, on oath stated that
he/she was authorized to execute the instrument, and acknowledged it as the of
to be the free and voluntary act of such party for the uses and purposes
mentioned in the instrument.
Dated:.
Seal or Stamp
(Signature)
Title
Printed Name
My commission expires:
Page 13
Client Name:
Project Name:
Exhibit Dated:
Exhibit A
Scope of Services for City of Yakima
2017 Transportation System Plan and Transportation Element
Scope of Services
City of Yakima
2017 Transportation Systems Plan and Transportation Element
September 4, 2015 TG: 15254.PR
The consultant team led by Transpo Group will assist the City of Yakima in preparing the
Transportation Systems Plan (TSP) and Transportation Element (TE) to support the City's
2017 GMA Comprehensive Plan Update. Transpo will be assisted by three subconsultants
supporting specific pieces of the work program as outlined herein. The consultant work
program is organized into the following tasks:
1. Project Management and Coordination
2. Agency Coordination and Public Outreach
3. Transportation Policies and Concurrency Program
4, Evaluation of Existing Transportation System
5. Analysis of Travel Forecasts and Alternatives
6. Transportation Systems Plan Development
7. Multimodal System Projects and Programs
8. Financial Plan Update
9. Transportation Systems Plan and Transportation Element Documentation
10. Traffic Count Data Collection
Based on discussions with City staff and an initial review of the Yakima Urban Area
Transportation Plan Update, 2025, Transpo Group has prepared the following work program.
It identifies the overall approach for the analyses to be conducted in support of the update to
the TSP and TE. Data and support needs from the City of Yakima and other agencies are
also identified. This will require coordination to ensure data and support needs meet the
project schedule. Consultant deliverables for each task are also summarized.
Task 1 — Project Management
Successful delivery of an updated TSP and TE for the City of Yakima will require ongoing
coordination and communication between the Consultant and City. In addition, project
budget, schedule, and deliverables must be monitored.
Subtask 1A — Regular Project Meetings with City Staff
The Consultant will regularly meet with the City's project team to identify and review data and
analyses, review and discuss project lists and transportation system plans, review comments
on draft documents, coordinate on the status of the Yakima Valley Council of Governments
(YVCOG) modeling, and plan for the Planning Commission, City Council, and public
meetings. These coordination meetings will be held through conference calls, net meetings,
or other electronic means.
Subtask 1B — Project Administration
The Consultant project manager and City project manager will communicate on a regular
basis using telephone, email, and meetings. This will be used to identify data needs,
upcoming tasks, refinement of project scope or methods, budget status, and schedule. As
needed, these will be documented to track project progress.
1 of 13
Exhibit A
Scope of Services for City of Yakima
2017 Transportation System Plan and Transportation Element
On a monthly basis, the Consultant will prepare and submit progress reports and invoices for
the work completed in the invoice period.
Agency Support
• City of Yakima project manager to regularly keep in contact with Consultant team and
communicate internally to rest of City staff on progress and schedule.
• Arrange for meetings and/or conference calls with other City staff.
Consultant Deliverables
• Notes, emails, or other summaries of communication.
• Monthly progress reports and invoices.
Task 2 — Agency Coordination and Public Outreach
The stakeholder and public outreach program will be used to support preparation of the TSP
and TE. It includes three primary elements — Planning Commission and City Council
Meetings, public outreach, and coordination with other agencies. The TSP and TE
coordination and public outreach processes will be integrated and coordinated with other
elements of the City of Yakima's Comprehensive Plan update. As described below, there will
be needs for separate meetings that focus on the TSP and TE.
Subtask 2A — Planning Commission and City Council Meetings
It is important that the Planning Commission and City Council be included during the course
of the development of the TSP and TE to provide direction on key policies related to
transportation. These will include direction on potential modifications of level of service
standards (LOS)/transportation concurrency, project priorities, and transportation funding
strategies. Policy direction will also be needed on other topics which will be determined as
the project progresses.
We envision a total of two (2) Planning Commission, City Council or joint meetings will be
needed during the course of the TSP and TE. For planning and budgeting purposes we have
identified the following framework for the meetings; however, the meetings are flexible and
we will work with the City to best fit the project's needs.
Planning Commission Meetings (1)
• one meeting to discuss level of service standards and transportation concurrency
Planning Commission Meeting / City Council Study Session (1)
• one combined meeting and study session during the development and review of the
draft TSP and TE
Subtask 2B — Public Outreach
Public outreach for the TSP and TE will work to help ensure that those who are affected by a
decision are involved in the decision-making process, providing participants with the
information they need to be involved in a meaningful way, and communicating to participants
how their input affects the decision.
At the outset, the Consultant will review the City's Comprehensive Plan public participation
plan and provide advice on the integration of the TSP and TE review including approximate
OW
2 of 13
Exhibit A
Scope of Services for City of Yakima
2017 Transportation System Plan and Transportation Element
timing and topics to dovetail with the City's Comprehensive Plan Update (e.g. sequencing of
Planning Commission and City Council workshops on topics such as LOS and concurrency,
growth phasing and multimodal transportation improvements, and financing and
implementation). The goal will be to inform the community and decision makers and to reach
agreement on the transportation policies and plans.
The TSP and TE will be included in up to two (2) Comprehensive Plan "Public Participation
Events". The City currently envisions these to be open house type venues with a "station" for
the TSP and TE. The Consultant will prepare materials for each of these events and support
staff at the event. The TSP and TE focus for these meetings is assumed to be similar to the
topics for the Planning Commission (Subtask 2A).
Subtask 2C — Agency Coordination
A key part of a successful Transportation Element is understanding the relationship of how
the City's TSP and TE are consistent with the transportation plans of adjacent agencies.
Agencies that will be most important for the City of Yakima include WSDOT, YVCOG, Yakima
County, and the Cities of Union Gap and Selah.
The Consultant will coordinate with specific agencies as appropriate during development of
the TSP and TE. Coordination with the YVCOG relating to the development of the travel
demand model is covered under Subtask 5A. Other coordination with agencies will likely
include consistency of policies (Task 3), transportation improvements (Task 7), and
documentation (Task 9).
Project Advisory Committee
Given the number of agency stakeholders in the development of the TSP and TE, the
consultant will work through a Project Advisory Committee (PAC). The PAC will provide a
framework for confirming assumptions and methodologies, providing input on alternatives,
and reviewing results throughout the study process. Members for the PAC will be identified
and assembled by City staff. The PAC should be consulted prior at checkpoints to be
determined in the development of the TSP and TE, We envision members of the PAC
periodically participate in the regular coordination meetings between the consultant and the
City through conference calls, net meetings, and other electronic means.
Agency Support
• Arrange for Planning Commission and City Council meetings.
• Arrange the public open house meetings.
• Post TSP and TE materials on City website.
Consultant Deliverables
• Review of the City's Comprehensive Plan public participation plan and provide advice
on the integration of the TSP and TE review
• Planning Commission and City Council Meeting materials and summaries
• Open house meeting materials.
Task 3 — Transportation Policies and Concurrency Program
The consultant team will conduct a thorough review of the existing Transportation Element
goals and policies early on in the project schedule. Our focus will be on streamlining and
3 of 13
Exhibit A
Scope of Services for City of Yakima
2017 Transportation System Plan and Transportation Element
reorganizing them to support the City in implementing the updated transportation
improvement projects and priorities.
Subtask 3A — Transportation Goals and Policies Review and Update
The consultant will conduct a review and audit of the City's existing transportation policies
and goals. We will identify areas that may need revisions or strengthening based on the
updated travel forecasts, operations, project list, right-of-way preservation needs, or financing
program. The audit will specify the level of consistency with GMA requirements and draft text
changes for review by the City, Based on City comments and direction, we will finalize the
policies and goals for inclusion in the draft TE.
Subtask 3B — Level of Service Standard and Concurrency Program Review
Level of service (LOS) standard help set the framework for defining and prioritizing
transportation improvements and programs, Therefore, it will be important to start the
discussions with the Planning Commission and City Council early and throughout the
development of the TSP and TE. The City's existing level of service standard and
concurrency program will be reviewed throughout the update of the TSP and TE, The review
and update will include defining primary objectives for the LOS standards and concurrency
management program. These will be defined in a meeting with City staff.
The Consultant we will summarize potential level of service and concurrency program options
for the City and identify how the options match the overall goals and objectives, as well as
how various performance measures may be used to help meet the overall goals of the TSP
and TE. This will result in draft recommendation for refining the LOS standards and
concurrency program.
Based on results of the evaluation, and direction from the Planning Commission and City
Council, we will finalize recommendations for the program. This will include identifying
implementation steps. The scope and budget assume defining appropriate policy language
and implementation processes. They do not, however, include full development and
implementation of the final program or updating associated City code. Development and
implementation of a major change in the concurrency program would be additional services.
Subtask 3C — Street Design Standards (Toole Design Group)
The consultant will review the City's existing transportation standards in the context of
updates related to the City's transportation system plans developed in Task 6. We will
conduct a limited review of transportation standards from up to 3 other communities that may
be consistent with the City's objectives. Based on this research, the consultant will prepare a
framework for revising the City's standards. This will include developing cross-section
diagrams for streets and transportation facilities (up to eight cross-sections),
criteria/guidelines for where each type of facility would be implemented/ required, and
strategies for providing flexibility in standards. These will be reviewed with the City staff to
establish the direction for formalizing the draft transportations standards update.
The consultant will develop a draft of the street design standards. This will include up to eight
graphics relating to the various roadway classifications and other transportation facilities.
Detailed engineering drawings related to pavement design, driveways, ADA requirements,
and similar details will not be provided. Consultant will recommend the types of these items
that should be considered for inclusion in the transportation standards and provide direction
on examples.
1:11"""'"'
4 of 13
Exhibit A
Scope of Services for City of Yakima
2017 Transportation System Plan and Transportation Element
The consultant will also assist City in preparing the final transportation standards document.
The City will lead the effort, with input and review from the Consultant. City will be
responsible for the public review and adoption process.
City Support
• Provide electronic files of existing TE policies
• Review and direction on TE policy changes
• Input on current concurrency and development review programs
• Input of LOS standard and concurrency program objectives.
• Review and comments on LOS standards and concurrency program options
• Direction on recommended program
• Electronic files of current street design standards
Consultant Deliverables
• Audit of existing goals and policies with recommended changes
• Updated TE goals and policies meeting GMA requirements
• Summary of LOS standards and concurrency program objectives and options
• Draft and final street design standards that include up to eight cross-sections
(matched to street functional classifications), up to eight graphics, and
criteria/guidelines where each of the facility types (cross sections) would be required,
along with guidance for providing flexibility in the standards.
Task 4 — Evaluation of Existing Transportation System
This task will be used to update the existing conditions inventory and analysis documented in
the current Transportation Plan. It will build off of the City's existing data, GIS, and recent and
ongoing transportation studies. It will also incorporate results from the expanded and updated
traffic operations analyses developed in Task 2. It will highlight changes since the last
Transportation Plan was adopted.
Subtask 4A — Review Existing Studies and Plans
The City will provide available transportation and land use studies and plans for use by the
consultant. These will include subarea plans, corridor transportation studies/plans,
development traffic impact studies, aerial photographs, GIS datasets, and similar materials.
The consultant will extract relevant information for the update of the Transportation Plan. We
will discuss potential changes since the prior studies were conducted. This will allow us to
focus the update on areas of greatest need. We also will review the State Highway Systems
Plan and relevant plans from Yakima County.
Subtask 4B — Assemble and Analyze Traffic Data
In order to establish a solid foundation for the TSP and TE, the consultant will assemble and
analyze key transportation system data. These factors will also support development of the
traffic operations and travel demand models (Tasks 2 and 3, respectively),. The data will be
collected from the City of Yakima, WSDOT, YVCOG, Yakima County, and other sources, as
applicable,. The focus of this task will be to update the inventory to reflect changes to the
transportation system since the prior Transportation Plan was prepared.
5 of 13
Exhibit A
Scope of Services for City of Yakima
2017 Transportation System Plan and Transportation Element
Roadway inventory
The consultant will summarize the existing system of roadways and intersections within the
City and its UGA and adjacent study area. Much of the information will be available from
existing plans, Geographic Information Systems (GIS), other City data, or aerials. The
consultant will also conduct a "windshield" field reconnaissance to review specific
transportation issues.
Traffic Volume Data
Daily traffic counts provided by the City and collected in Task 4B will be reviewed and
summarized to illustrate temporal traffic patterns that may affect the systems plan and
improvements.
Traffic Operations
The Consultant will develop a Synchro traffic operations model to evaluate the existing levels
of service (LOS) at up to 30 study intersections. As available, the Consultant will use data
and files from other traffic studies in the City. The Synchro model will be based on PM peak
hour traffic volumes, existing traffic signal timing, and intersection geometry (travel lanes, turn
lanes, bus stops, etc.).
Safety Data
The consultant will assemble and analyze collision data from the City, WSDOT and Yakima
County for the City and its Urban Growth Area (UGA). The data will cover the most recent
three-year period. High accident locations and corridors will be identified. The primary types
and possible causes of the collisions will be identified. Collisions involving pedestrians or
bicyclists will also be documented.
Rail and Truck Freight
We will work with the City to document the at -grade train crossings and utilized statewide
data to determine the approximate number and type of trains traveling through the City and
its UGA. We will also document existing truck route designations. The percentage of heavy
vehicle traffic in major travel corridors will also be documented as available. The volume of
heavy vehicles may affect the type and/or design of transportation improvements.
Transit Service, Ridership, and Transportation Demand Management Programs
We will update the inventory of existing transit routes and facilities serving Yakima. This will
include Yakima Transit bus service. As available, we will document existing transit ridership.
We will also document locations and utilization of park-and-ride lots serving the City. Current
paratransit services, commute trip reduction, and other rideshare programs will also be
summarized.
Pedestrian and Bicycle Facilities
The consultant will use data from the City's Bicycle Master Plan to document existing bicycle
facilities since the prior Transportation Plan was prepared. The consultant will use existing
GIS files and previous plans to identify the location of existing pedestrian facilities, including
sidewalks and trails.
6 of 13
Exhibit A
Scope of Services for City of Yakima
2017 Transportation System Plan and Transportation Element
Transportation Improvement Plans
The City's current Six -Year Transportation Improvement Program (TIP) will be reviewed and
summarized. This will provide the baseline for the evaluation of future conditions within the
City. The consultant also will document WSDOT, Yakima County, and other agency
improvements that may be applicable for the TSP and TE.
Subtask 4C — Evaluate Existing Traffic Operations
The Consultant will develop a Citywide Synchro traffic operations model to evaluate the
existing levels of service (LOS) at up to 30 intersections. As available, the Consultant will use
data and files from other traffic studies in the City. The Synchro model will be based on PM
peak hour traffic volumes, existing traffic signal timing (from WSDOT and King County), and
intersection geometry (travel lanes, turn lanes, bus stops, etc.). The measures of
effectiveness reported will include intersection LOS, average vehicle delays, and intersection
volume -to -capacity ratios. Significant traffic queue impacts also will be identified for key
intersections. Significant operations issues and queues will be field checked to confirm the
results from the model. The results will be reviewed with City staff.
City Support
• Geographic Information Systems (GIS) base layers (streets, speed limits,
intersections, sidewalks, functional class, etc,)
• Aerial maps
• Copies of available transportation and land use studies and plans
• Copies of recent development traffic impact studies
• City collision data
• City TIP and other improvement project descriptions and status
• Support in defining primary study intersections for operations analyses
Consultant Deliverables
• Draft Existing Inventory chapter and/or sections of the TSP and TE
Task 5 — Analysis of Travel Forecasts and Alternatives
This task focuses on development of vehicle volume forecasts to inform long-term
transportation improvements. The 2040 travel forecasts and operations analysis will take into
account the existing transportation plans of the City and other agencies. Major alternative(s)
will be identified and evaluated for the purposes of developing the Transportation Plan.
Subtask 5A — YVCOG Coordination and Model Review
The YVCOG regional model has been developed in the Visum software package and is in the
process of being updated by YVCOG staff and their consultant. The model will have a base
year of 2015 and a forecast year of 2040. It is the City's desire to apply the YVCOG regional
model to develop traffic forecasts for the Transportation Plan Update. The consultant will
coordinate with YVCOG and City staff to perform a review of the updated regional model
files, land use, and documentation to develop an approach for applying the model for use in
preparing traffic forecasts for the City of Yakima Plan Update.
Land use data for 2040 from the YVCOG model will be reviewed at a TAZ level by City staff
for consistency with the City's future land use plan. The consultant will provide a land use
7 of 13
Exhibit A
Scope of Services for City of Yakima
2017 Transportation System Plan and Transportation Element
spreadsheet to the City to review the forecast land use. The consultant work will primarily be
to provide direction for and review of the data.
Subtask 5B - Prepare 2040 Travel Forecasts
The revised 2040 land use data will be input into the model along with the planned
transportation improvements to generate 2040 PM peak hour traffic volumes. The resulting
forecasts will be reviewed for reasonableness and adjustments will be made, if needed.
Subtask 5C — Evaluate Future Baseline Conditions and Alternatives
Using the traffic forecasts described in Subtask 58, future baseline and alternative
transportation network scenarios will be evaluated. Intersection LOS and other system
performance metrics will be documented and will be aligned with potential metrics associated
with LOS standards and concurrency. In addition, metrics associated with freight, bicycle,
pedestrian, and transit will also be compiled.
City Support
• Review and input on YVCOG model land use assumptions
• Review and input on results forecast traffic operations analyses
Consultant Deliverables
• Draft Forecast and Alternatives Analysis chapter of the TSP and TE
Task 6 — Transportation Systems Plan Development
The updated TSP will include the transportation systems plans for various modes, including:
• Streets and highways
• Freight system
• Pedestrian and bicycle
• Public Transportation and Transportation Demand Management
Each of these system plans will be updated consistent with the identified transportation
improvement projects, financing plan, and the updated goals and policies. A discussion of
implementation strategies will also be provided.
Subtask 6A — Streets and Highways System
The Street and Highway System will illustrate the overall street system and associated
improvement projects identified to resolve existing and future roadway capacity and safety
deficiencies. The City's roadway functional classification will also be reviewed and updated.
The street system plan also will identify potential new connecting roads to support improved
access and circulation, as appropriate to accommodate forecast growth. The street system
plan also will address on -street parking.
As presented in Task 7, planning level cost estimates and relative priorities will be assigned
to each project. The list will identify short, medium, and long-range projects that will be
incorporated into the TSP and the Capital Facilities Element of the Comprehensive Plan. The
resulting Transportation Improvement Program list will be used to update the City's current
8 of 13
Exhibit A
Scope of Services for City of Yakima
2017 Transportation System Plan and Transportation Element
long-range Transportation Improvement Program, which in turn provides the basis for the City
to update its Six -Year Transportation Capital Improvement Program.
Subtask 6B — Freight and Goods System
Truck routes serving the City will be reviewed and updated, as needed, to be consistent with
the revised goals and policies. This will take into account functional classification, land use,
and truck traffic patterns. The need for improvements at at -grade rail crossings within the
study area will be identified.
Subtask 6C — Pedestrian System (Toole Design Group)
The pedestrian system will include key elements of relevant sections from the prior
Transportation Plan, the Downtown Master Plan, Yakima County Trails Plan, and the City's
ADA Transition Plan. Data and information from these plans will serve as the basis for
updating the pedestrian system maps.
Sidewalk and pedestrian marked crosswalk locations will be reviewed using the City's
existing GIS data and Google Earth and updated in GIS. Updates will focus on incorporating
new links or reflecting changes in future non -motorized facilities associated with pedestrian
and roadway projects.
Subtask 6D — Bicycle System (Toole Design Group)
The TSP and TE will incorporate key elements of the Bicycle Master Plan (BMP). These
include the bicycle system map, the list of prioritized projects, and the guidance for roadway
design standards specific to bicycles. If needed, the bicycle network plan will be revised to
make it consistent with the TSP; but it is anticipated this will be a limited effort with input from
the City due to the recently completed draft BMP.
Subtask 6E — Transit System and Transportation Demand Management
Transit strategies identified in the project list will be summarized, These will include
identification of potential new routes and additional service on existing routes. Transit options
to serve forecast growth areas as well as existing needs will be identified. The public
transportation system plan will be coordinated with the street and highway, and non -
motorized improvements to make sure these Plans help support the proposed transit service
programs. The TSP and TE will identify relative priorities and timing for each strategy.
Strategies to reduce traffic volumes through transportation demand management programs
will also be documented.
City Support
• Data collected from the ADA Transition Plan
• Review and input on transportation system plans
Consultant Deliverables
• Updated roadway functional classification and freight systems map.
• Updated pedestrian system map (GIS) incorporating finding from the ADA Transition
Plan; newly installed marked crosswalks, sidewalks and other pedestrian links; and
9 of 13
Exhibit A
Scope of Services for City of Yakima
2017 Transportation System Plan and Transportation Element
reflecting changes in non -motorized facilities associated with pedestrian and roadway
projects.
• Updated bicycle system map (GIS), if needed, in association with changes to the
TSP
Task 7 — Multimodal System Projects and Programs
Based on the results and direction from Task 6, a draft list of transportation improvement
projects and programs will be prepared. Improvement projects and programs will also be
defined to address traffic safety, non -motorized travel, transit service, and rail crossings. The
improvement projects will be coded into the travel demand model to finalize forecasts for the
2040 recommended plan. The 2040 recommended plan will be evaluated using Synchro to
confirm the final improvement strategies for the TSP. As appropriate, the improvement
projects will be refined to resolve issues at specific locations.
A phasing/ implementation program will be defined to assist the City in preparing its annual
Six -Year Transportation Improvement Program..
In addition to the specific improvement projects, we will define broader transportation
program needs. These will address the following types of programs:
• Maintenance and operations
• Neighborhood traffic safety
Estimates of annual outlays for these types of programs will be developed through
coordination with City staff.
Subtask 7A — Refinement of Needs and Project List Development
Each improvement project will be assigned a relative priority (e.g. high, medium, low) and
anticipated timing (e.g. short [6 -year], mid [2030], long [2040]). The priority and timing will be
based on goals and policies of the existing plan, input during the plan update, and the
potential for funding. The priorities and timing will likely be adjusted based on the financing
program. The draft improvement projects and associated information will be summarized in
tabular form. The projects will be mapped in GIS to illustrate the locations and relationships of
the improvements.
Subtask 7B — Project Feasibility and Cost Estimates (SCJ Alliance)
Planning level project feasibility and cost estimates will be prepared based on local area
construction cost data provided by the City. We will conduct a brief field survey of key
projects to identify any environmental or other issues that could affect the cost estimates. We
also will account for costs associated with additional right-of-way needs. The resulting
planning level cost estimates will provide a reasonable foundation for the financial plan and
implementation program,
City Support:
• Input on framework plan from current and prior plans
• Cost estimating parameters from recent projects and for the Six Year TIP
• Review and input on priorities and timing of improvements
10 of 13
Exhibit A
Scope of Services for City of Yakima
2017 Transportation System Plan and Transportation Element
Task 8 — Financial Plan Update
This task of the work program provides an assessment of strategies to fund implementation
of the updated multimodal projects and programs.
Subtask 8A — Document Existing Transportation Revenues and Expenditures
(ECONorthwest)
The City will provide the consultant team summaries of revenues and expenditures related to
transportation covering the past 3 to 4 years. Revenues will include fuel tax revenues, traffic
impact fees, general funds, grants, and other transportation funding. Expenditures will include
capital projects, maintenance, operations, administration, and other costs related to its
transportation system.
The revenues and expenditures will be summarized for use in extrapolating potential future
funding levels from existing sources. Estimates of future revenues from these sources will be
prepared and reviewed with appropriate City staff. Estimates of future expenditures for
maintenance, operations, and administration also will be provided by the City.
Key strategic issues related to project funding will be documented by examining both internal
(city) and external trends are impacting the ability for the city to fund transportation
infrastructure.
Subtask 8B — Define Funding Strategies and Summarize Financing Program
(ECONorthwest)
Based on the levels of existing revenues versus expenditures, other potential funding options
will be evaluated. To the degree possible, the consultant team will focus on project specific
sources and will consider award eligibility, funding adequacy, and ease of implementation.
These will include:
• Partnering with state or other agencies to fund improvements
• State or federal grants (e.g. competitive MPO and state awards)
• SEPA mitigation
• Transportation Impact Fees
• Development Mitigation and Frontage improvements
• Transportation Benefit District (i,e. testing various mechanisms)
• Business Improvement Districts or Special Assessment Districts
• Excess property tax levies
The draft financing program will be summarized in tabular form. As required by GMA, the
Transportation Plan must identify a reassessment strategy if anticipated funding is not
sufficient to cover the total costs of the improvement projects and programs. ECONorthwest
will define implementation strategies and associated policies to meet that requirement. This
may include revisiting level of service standards, growth assumptions, project priorities,
phasing of improvements, or other options. ECONorthwest will also assist the City in defining
projects that could be effectively partnered with WSDOT and/or Yakima County
City Support
• Summaries of City's transportation revenues and expenditures for past 3 to 4 years
• Review of overall financing program for multimodal projects and programs
11 of 13
Exhibit A
Scope of Services for City of Yakima
2017 Transportation System Plan and Transportation Element
Task 9 — Transportation Systems Plan and Transportation
Element Documentation
Task 9 is used to assemble the draft and final Transportation Element and Transportation
System Plan. It builds on the full range of analyses and input from the other tasks of the
project.
Subtask 9A — Prepare Draft and Final Transportation Systems Plan
The updated multimodal transportation system projects and programs, the goals and policies,
and the financial plan will be brought together into a draft 2017 Transportation Systems Plan.
It will focus on transportation improvement projects and programs needed to meet the short-,
mid-, and long-term transportation needs for the City. It will also outline implementation
strategies.
A preliminary draft Transportation Systems Plan will be provided to City staff for review in
electronic format (e.g., a Microsoft Word and Adobe Acrobat PDF file). Based on comments,
a draft TSP document will be prepared for review by the Planning Commission and City
Council, Following review and comment by the Planning Commission and City Council, the
Transportation Systems Plan will be finalized and transmitted to the City. This assumes only
editorial type changes and does not provide for significant changes in policy direction, the
transportation system plans, or similar larger scale revisions.
Subtask 9B — Prepare Draft and Final Transportation Element
The Transportation Element will include summarized sections on existing transportation
systems, the development and analyses of the travel forecasts, evaluation of the multimodal
transportation system projects and programs, LOS and concurrency program refinements,
transportation financial analyses. It will also include the goals and policies for the City's
transportation system and the final multimodal project and programs developed in Task 7.
A preliminary draft Transportation Element will be provided to City staff for review in
electronic format (e.g., a Microsoft Word and Adobe Acrobat PDF file). Based on comments,
a draft TE document will be prepared for review by the Planning Commission and City
Council. Following review and comment by the Planning Commission and City Council, the
Transportation Element will be finalized and transmitted to the City. This assumes only
editorial type changes and does not provide for significant changes in policy direction, the
transportation system plans, or similar larger scale revisions.
City Support
• Direction and file formatting of the Transportation Systems Plan and Transportation
Element
• Review and input on draft and final Transportation Systems Plan and Transportation
Element
Consultant Deliverables
• Draft 2017 City of Yakima Transportation Systems Plan
• Final 2017 City of Yakima Transportation Systems Plan
• Draft 2017 City of Yakima Transportation Element
• Final 2017 City of Yakima Transportation Element
12 of 13
Exhibit A
Scope of Services for City of Yakima
2017 Transportation System Plan and Transportation Element
Electronic files in MS Word and Excel, ArcGIS, and PDF formats will be provided of
all documents.
Task 10 — Traffic Count Data Collection
Existing recent traffic counts will be assembled from the City, WSDOT, YVCOG, and Yakima
County. These will be obtained from prior traffic impact studies and data collection conducted
as part of other city, state, or county studies. Additional PM peak hour traffic counts will be
collected to supplement the available traffic volume data. The consultant will collect up to
thirty (30) PM peak hour turning movement counts at study area intersections and up to fifty
(50) 24-hour tube counts for use in the evaluation of traffic trends and travel patterns. The
count locations will be coordinated with the City. The turn movement counts will be conducted
by a traffic count vendor. The count data will be used in the traffic operations analyses.
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EXHIBIT B
Yakima Transportation System Plan and Transportation Element
Design Professional Services
Classification
Hourly
Billing Rate
Total Hours
Total Labor
Total Costs
Project Principal
$215
12
$2,580
Project Manager
$200
152
30,400
Senior Engineer
$155
64
9,920
Planner/Engineer
$120
276
33,120
Graphics/GIS
$140
32
4,480
Admin/Word Processing
$70
7
490
Total Transpo Labor Cost:
$80,990
Subconsultants
Total Fee
Toole Design Group
$13,134
ECO Northwest
$7,980
SCJ Alliance
$2,896
Total Subconsultants:
$24,010
Misc. Expenses Total Fee
Mileage
$800
.::.::....
Intersection Turning Movement Counts (30 locations)
$6,400
Segment Tube Counts (50 locations)
$19,500
10% Markup
$2,670
Total Direct Reimbursables (Expenses):
$29,370
Total Project Costs:
$134,370
EXHIBIT C
Yakima Transportation System Plan and Transportation Element
Schedule of Rates
Job Title or Category
Hourly Rate
Project Principal
Project Manager
Senior Engineer
Planner/Engineer
Graphics/GIS
Administration/Word Processing
$215
$200
$155
$120
$140
$70