HomeMy WebLinkAboutR-1995-160 HDR Engineering, Inc.RESOLUTION NO.R-95- 160
ARESOLUTION authorizing the execution of Contract Amendment #1 for
professional engineering services between the City of
Yakima, a municipal corporation, and HDR Engineering, Inc.
WHEREAS , the City of Yakima owns and operates wastewater collection and
treatment facilities in accord with applicable Federal, State and Local regulations;
an d
WHEREAS, the City has identified the need for specific engineering
services to accommodate currently planned and financed projects; and
WHEREAS, the City has completed the process of competitively selecting
professional engineering services solely by virtue of qualifications in
compliance with applicable State requirements for acquisition of professional
services; and
WHEREAS, HDR Engineering, Inc. has been previously selected to provide
professional wastewater engineering services in response to continuing
environmental mandates, community growth, Yep!?cement needs, and operational
efficiencies; and
WHEREAS, the City and HDR Engineering have entered into a contractual
relationship via City contract #93-115 and authorized by Council Resolution R-93-
146; and
WHEREAS, the City and the Engineer anticipated a contract amendment to
define and authorize necessary services in the areas of design, bidding and
construction administration services; and
WHEREAS, an agreement with HDR Engineering, Inc. to provide these
services to the City of Yakima is in the best interest of the City of Yakima, now,
therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager and City Clerk are hereby authorized to execute the
attached and incorporated Contract Amendment #1 for professional wastewater
engineering services with HDR Engineering, Inc. for the City of Yakima.
ADOPTED BY THE CITY COUNCIL THIS c2/ EDAY OF November, 1995.
Mayor
ATTEST:
City Clerk
11/15/95 cw
hdr amendment resolution
November 15, 1995 cw
AMENDMENT NO. 1
TO THE
AGREEMENT BETWEEN
CITY OF YAKIMA, WASHINGTON
AND
HDR ENGINEERING, INC
FOR PROFESSIONAL SERVICES
THE AGREEMENT dated December 23, 1993 by and between the CITY, City of Yakima,
Washington and the ENGINEER, HDR ENGINEERING, INC., is hereby amended as set forth
herein.
WITNESSETH:
WHEREAS, the City and the Engineer have entered into a contract for professional services related
to upgrading the City's existing wastewater treatment facility , herein referred to as the "Project";
WHEREAS, the City has agreed to have the Engineer provide the extra services as described in the
attached Contract Amendment No. 1; and
WHEREAS, the agreement contains provisions in Section 2, for the City to authorize extra work
in connection with this Project;
NOW THEREFORE, in consideration of the terms, conditions and covenants of performance
contained or incorporated herein, the City and the Engineer agree that the Agreement shall be
amended as follows:
I. EXHIBIT A - SCOPE OF WORK
A. Paragraph 1.2 - Study and Report Phase
1. Add subparagraph 1.2.5.12 which reads as follows:
"1.2.5.12 Plant Capacity Study - A technical memorandum addressing
hydraulic, biological and solids capacity of each unit process in the facility
Yakima Contract Amendment No.l
November 15,1995
1
will be presented in a tabular format."
2. Add subparagraph 1.2.5.13 which reads as follows:
"1.2.5.13 Geotechnical Services - Provide a technical report for the
following tasks:
• Geotechnical conditions at new headworks facility.
• Geotechnical conditions at secondary clarifiers and primary
digesters.
• Geotechnical conditions beneath aeration basins."
B. Paragraph 1.4 - Design Phase - Construction Documents
1. Add subparagraph 1.4.1.4 which reads as follows:
"1.4.1.4 Prepare plans and specifications for the prepurchase of bar
screens and grit equipment."
2. Add subparagraph 1.4.1.5 which reads as follows:
"1.4.1.5 Prepare plans and specifications for the
repair/replacement of leaking hot water supply and return piping at the
wastewater treatment facility and for the addition of sludge grinders to the
feed to the primary digesters and centrifuges. Project shall be known as
Mechanical Improvements."
3. Add subparagraph 1.4.1.6 which reads as follows:
"1.4.1.6 Prepare plans and specification for a heavy electrical
maintenance contract for the facility's electrical equipment."
4. Add the following subtasks to subparagraph 1.4.1.3.1, Digester
Improvements, which read as follows:
"■ Revise recirculation piping in primary digester pumping room to
minimize air/gas traps in the suction piping.
• Relocate methane gas moisture separator for primary digester No. 1
to gas handling room.
• Add recirculation piping and pump to secondary digesters.
• Add gas storage covers to secondary digesters.
• Prepare plans and specifications for the prepurchase of the digester
mixers and covers. Contract shall be known as Digester Equipment
Purchase."
Yakiri Contract Amendment No.I
November 15.1995
2
5. Add the following subtasks to subparagraph 1.4.1.3.3, Bar Screen, which
read as follows:
"• Design to include building and channel covers for odor control.
• Add vortex type grit basins, grit cyclone, grit classifiers and grit
storage hopper to design.
• Separate recycled plant return flows from raw influent."
6. Add subparagraph 1.4.1.3.7 and 1.4.1.3.8 which read as follows:
"1.4.1.3.7 Hazardous Materials Storage Building - Prepared plans and
specifications for a building to meet National Fire Code and National
Electric Code for storage of paints, oils, chemicals and consumable required
for facility to function properly.
1.4.1.3.8 Nonpotable Water System Improvements - Prepare plans and
specifications for improvements to C-2 water system to include increasing
distribution pipe size, revising controls and modifying pumps as required."
C. Paragraph 1.5 Bidding Phase- Prebid Services
1. Revise the first sentence to read as follows:
"After written authorization to proceed with the Bidding Phase of each of
the below listed projects:
• Bar Screen and Grit Equipment Prepurchase,
• Digester Equipment Prepurchase,
• Electrical Maintenance Contract,
• Mechanical Improvements,
• Process Improvements,
Engineer shall:"
D. Paragraph 1.6 Construction Phase - Services During Construction
1. Add Paragraph 1.6.1 which reads as follows:
"1.6.1 Construction Services for the following projects:
• Bar Screen and Grit Equipment Prepurchase
• Digester Equipment Prepurchase
• Electrical Maintenance Contract
• Mechanical Improvements
• Process Improvements
• SCADA System Improvements
• Biosolids Removal"
Yakima Contract Amendment No.l
November 15.1995
3
E. Paragraph 1.7 Operational Phase
1. Add Mechanical Improvements to the list of projects.
II. EXHIBIT B - PAYMENTS TO ENGINEER
A. In subparagraph 1.1.1 delete the words "Nine Hundred Eighteen Thousand Seven
Hundred Dollars (918,700)" and replace with the words "One million Eight
Hundred Sixteen Thousand Seven Hundred Ten Dollars ($1,816,710)".
B. In subparagraph 1.1.1.1 delete the words "Forty-eight Thousand Five Hundred
Dollars ($48,500)" and replace with the words "Four Hundred Fifty dollars ($450).
C. In subparagraph 1.1.1.2 replace subparagraph to read as follows:
"1.1.1.2 The costs for SCADA System and Code Call Improvements, as
described in Sections 1.2.1, 1.2.5.7, and 1.4.1.2 of EXHIBIT A, shall not exceed
Sixty-five Thousand Dollars ($65,000) without written authorization from the
CITY."
D. Revise subparagraph 1.1.1.3 to read as follows:
"1.1.1.3 Facility Plan Update costs, include the Technical Memorandums as
described in Sections 1.2.2.2, 1.2.2.3,1.2.3,1.2.4,1.25.1 through 1.255, 1.2.5.11
through 1.2.5.13, the Facility Plan Update as described in Section 1.2.6 of
EXHIBIT A and the heavy electrical maintenance contract described in
subparagraph 1.4.1.6, shall not exceed Two Hundred Thirty-three Thousand Nine
Hundred Dollars ($233,900) without written authorization from the CITY. The
final costs of services associated with the Facility Plan Update will be adjusted
after the urban growth boundaries for the Metropolitan Yakima area are
determined, and the results of the industrial site and spray field studies are accepted
by the CITY."
E. Delete the costs in subparagraph 1.1.1.5, Project Financing, in its entirety.
F. Revise the costs in subparagraph 1.1.1.6, Biosolids Removal, to read:
"shall not exceed Sixty-eight Thousand One Hundred Sixty Dollars ($68,160).
G. Revise subparagraph 1.1.1.7 to read as follows:
"1.1.1.7 Costs for design services for the Process Improvements, as described
Yakima Contract Amendment No.]
November 15,1995
4
in Section 1.4.1.3, shall not exceed Five Hundred Sixty-two Thousand Five
Hundred Dollars ($552,500) without written authorization from the CITY.
H. Add subparagraph 1.1.1.8 which reads as follows:
"1.1.1.8 Costs for services during construction for the Process Improvements,
as described in Section 1.4.1.3, shall not exceed Six Hundred Seventy -Eve
Thousand Seven Hundred Dollars ($675,700) without written authorization from
the CITY, and are based on a 13 month construction duration. These costs may be
adjusted if the construction duration is not 13 months."
I. Add subparagraph 1.1.1.9 which reads as follows:
"1.1.1.9 Costs for design services and services during construction for the tasks
described in Sections 1.4.1.4 and 1.4.1.5 shall not exceed One Hundred Eleven
Thousand Dollars ($111,000) without written authorization from the City.
III. The terms, conditions, and covenants of performance set forth in the Agreement are
amended as specifically set forth in this Amendment No. 1.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their
respective authorized offices or representatives as of the day and year written below.
CITY OF YAKIMA
HDR Engineering, Inc.
Date: ( a�
Attest CthQ._
City Clerk
YakimaCOIuract Amendment No.1 q r7
November 15.1995 arc (NOW( NO.
R -cis -i (aD 5
By:
Jo
E.
och, Senior Project Manager
APPROVED AS TO FORM:
City Attorney
p:106539.0351arrrralkonuarnan.tni nor
Budget for Amendement 11 to
Agreement Between City of Yakima and HDR Engineering, Inc.
Revised Original Amount this !
Paid
Task Total Estimated Estimated I Amendment j
to
Cost ( Cost
Date
I
Subparagraph 1.1.1.1
} 1
MWE 02 TOM Sessions
TOTAL MWE 02 1 $450 $48,500 (S48,050)
$441
z I
Subparagraph 1.1.1.2 f
MWE 03 Proj. 1637 SCADA Upgrade
TOTAL MWE03
$65,000 , $97,000 (332,000)
861,725
Subparagraph 1.1.1.3
MWE 04 Proj. 1640 Facility Plan Update
}
TOTAL MWE 04
$233,900 8130,000 8103,900
8133,734
1
1
Subparagraph 1.1.1.4
1
MWE 05 Proj. 1644 Comprehensive Plan
TOTAL MWE 05 $100,000 I $100,000
SO
$0
I
i
Subparagraph 1.1.1.5 t
MWE 06 Proj. Financing 1
-.—
TOTAL MWE06 80 $13,200 (813.200)1 $0
Subparagraph 1.1.1.6
MWE 01 Proj. 1612 Lagoon Cleanout f
TOTAL MWE01 1 $68,160 i $102,000
; ($33.840), $68,156
Subparagraph 1.1.1.71 i
MWE 07 Proj. 1566/1638 Design
TOTAL MWE07 j 8562.500 $161,700 i 8400,800
8230,431
i
I
Subparagraph 1.1.1.81
MWE 08 Pro). 1638 Construction Services
TOTAL MWE08 $675.700 I $266,300 , 8409,400. $0
7
Subparagraph 1.1.1.9 (new) I T
MWE 09 Proj. 1566 Prepurchase Headworks Equipment!
TOTAL MWE 07
$9,800 r 80 1 89.800
$4,245
1
Subparagraph 1.1.1.9 (new)
MWE 10 Proj. 1638 Predesign ;
j
TOTAL MWE 10 I $9.700 i $0 $9,700
$9,699
1
l
Subparagraph 1.1.1.9 (new) (
i
MWE 11 Proj. 1713 Mechanical Improvements
TOTAL MWE11
$91,500 ; SO j 891,500 1
1 878,157
Subparagraph 1.1.1
TOTAL AMENDED CONTRACT
TOTAL PROJECT I $1,816,710. 8918,700 I 8898,010
$586,588
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. le
For Meeting Of 11/21/95
ITEM TITLE: Request For Approval of Resolution Authorizing Contract Amendment For
Wastewater Improvement Engineering Services With HDR, Engineering,
Inc.
SUBMITTED BY: Chris Waarvick, Wastewater Superintendenl33
Doug Mayo, Project Engineer
Glenn Rice, ACM
CONTACT PERSON/TELEPHONE: Chris Waarvick/575-6078
SUMMARY EXPLANATION:
City Council is respectfully requested to approve the attached resolution authorizing the City
Manager to execute the attached Contract Amendment #1 for engineering services with HDR
Engineering, Inc. On December 21, 1993, City Council authorized the City to enter into a
contractual agreement for engineering services with the aforementioned engineering firm
(Council Item 16, City Contract # 93-115, Resolution # R-93-146).
As noted in the Council agenda item reference above, "The scope of work anticipated
. . hi • _ • - .. . / . - - - . _ i n• 'ni _ i• • - f .
detailed and selected for authorization through this [original] contract. The remaining
elements found in the Projected Technical Scope of Work will be authorized through future
contract amendment and Council approval." The moment has arrived for contract
amendment and Council approval for engineering services required to move foreword on
treatment facility improvements. A majority of the anticipated construction work rehabilitates
the headworks and sludge digesters for proper operation, securing process capacity, and
National Fire Code compliance.
(....continued...
)
Resolution X Ordinance _Contract X Other (Specify) ..preadsheet Cost Summary
Funding Source PWTF Loan Proceeds and Capital Rese
APPROVED FOR SUBMITTAL:
Y"
�-i
ity anager
STAFF RECOMMENDATION:
Approve resolution authorizing the City Manager to execute the attached Contract
Amendment #1 with HDR Engineering, Inc..
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resolution No. R-95-160
hdr contract arnerdment#1
November 16, 1995 cw
Important pieces of equipment have been prepurchased and are on order for this work. The
project has been adequately budgeted for in the 1995 and 1996 preliminary budgets with
City Council approved PWTF financing and capital reserves. The total project is estimated to
cost approximately $7 million. This amount includes all facets of the project budget
consisting of design, bid, construction, construction administration, and start-up.
Approximately $2 million has been committed to this project to date in equipment purchases
and engineering services. This contract amendment authorizes additional design services to
complete the preliminary work, bidding services for the major construction work forthcoming
in 1996, and construction administration services necessary to ensure proper construction,
quality installation and compliance with construction contract requirements. This request is
coming to Council at this time because the last of key pieces of equipment necessary to
shorten the construction schedule (thus contain overall costs significantly) have been
ordered and delivery times known.
The contract amendment adds $898,010 to the currently active agreement with HDR
Engineering, Inc. for specific engineering services related to the upcoming construction
contract. See the attached spreadsheet for cost and task outline summary. This is a "not to
exceed", hourly per diem agreement. This means that, as opposed to "lump sum" style, line
items not fully expended for a particular task are retained by the City.
The original contract (#93-115) contained a series of work activities in addition to the
treatment facility rehabilitation discussed above. Those items include but are not limited to
the following highlights:
•Biosolids lagoon cleaning contract development - project essentially complete.
•Computer monitoring system improvements - project nearly complete.
•Heavy Electrical maintenance contract development - complete and private contractor
services engaged in 5 year contract.
•Electrical Fault and Coordination Study - project complete.
•Equipment Prepurchase services - task complete.
•Mechanical Contract preparation and bid services - complete with contractor onsite
constructing the required improvements (mainly heating pipe replacement).
•Comprehensive Planning - HDR task deferred until such time as new or additional
NPDES discharge requirements are known. However, other elements required for the
development of the updated comprehensive plan have been addressed by others.
The detailed orthophotographic work required to properly plan for sewer lines in the
service area has been accomplished through a contract with CH2MHiIl in concert with
the City's Information System. Outlines of the new major trunkage systems required to
accommodate the service area have been provided by City Engineering.
h6r contract amendment#1
November 16, 1945 cw