HomeMy WebLinkAboutR-2022-115 Resolution authorizing two contracts with Pacific Northwest Theatre Associates for the Capitol Theatre Curtain Replacement Project 2569RESOLUTION NO. R-2022-115
A RESOLUTION authorizing two Agreement with Pacific Northwest Theatre Associates
(PNTA) for Capitol Theatre Curtain Replacement Project 2569
WHEREAS, the City of Yakima (City) recognizes the need to replace the original
asbestos fire curtain installed in 1978 after the 1975 fire to the Capitol Theatre; and
WHEREAS, the City also recognizes the need to replace the main drape and traveler
curtains installed in 1978 after the 1975 fire; and
WHEREAS, the City used the procedure established by Washington State law for the
bidding and awarding of public capital improvement projects; and
WHEREAS, PNTA was the low responsive bidder for the fire curtain replacement and
also the low responsive bidder for the main drape and traveler replacement; and
WHEREAS, PNTA was determined to be qualified to perform the needed work; and
WHEREAS, the City and the Capitol Theatre desire to enter into the two contracts with
PNTA to perform the removal and replacement of the curtains and hardware at the Capitol
Theatre; and
WHEREAS, the project is funded by a Legislative grant obtained by the Capitol Theatre;
and
WHEREAS, the Scope of Work and Budget meet the needs and requirements of the
City of Yakima for this project; and
WHEREAS, the City Council finds that it is in the best interests of the Capitol Theatre,
the City of Yakima, and its residents to undertake the Capitol Theatre Fire Curtain Replacement
Project 2569 and enter into two contracts with PNTA to do so; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
1. The City Manager is hereby authorized to execute a contract with Pacific Northwest
Theatre Associates for the Capitol Theatre Fire Curtain Replacement in the amount of One
Hundred Thirty -Three Thousand Four Hundred Thirty -Six Dollars and ThirtySeven Cents
($133,436.37).
2. The City Manager is hereby authorized to execute a contract with Pacific Northwest
Theatre Associates for the Capitol Theatre Main Drape and Traveler Replacement in the
amount of Ninety -Four Thousand Three Hundred Fifty Dollars and Thirty Cents ($94,350.30).
ADOPTED BY THE CITY COUNCIL this 6th day of September, 2022.
Janice Deccio, Mayor
ATTEST:
Sonya Cla
ee, City Clerk
CONTRACT
THIS AGREEMENT, made and entered into in triplicate, this I 11-1Aday of _ 2022, by and between the City of Yakima
hereinafter called the Owner, and Pacific Northwest Theatre Associates (POTA), a Washington Corporation, hereinafter called the
Contractor.
WITNESSETH:
That in consideration of the terms and conditions contained herein and attached and made a part of this agreement, the parties hereto
covenant and agree as follows:
I. The Contractor shall do all work and furnish all tools, materials, labor and equipment for THE BID AMOUNT OF:
$133,436.37 for City of Yakima — Capitol Theatre Fire Curtain Replacement, City Project No. 2569, all in accordance with, and as
described in the attached specifications and the 2021 Standard Specifications for Road, Bridge, and Municipal Construction which are by
this reference incorporated herein and made a part hereof, and shall perform any alterations in or additions to the work provided under this
contract and every part thereof.
Work shall start within ten (10) days after the Notice to Proceed and shall be completed in twenty (20) working days. The first chargeable
working day shall be the 11 th working day after the date on which the City issues the Notice to Proceed.
If said work is not completed within the time specified, the Contractor agrees to pay to the Owner the sum specified in the Standard
Specifications for each and every day said work remains uncompleted after expiration of the specified time, as liquidated damages.
The Contractors shall provide and bear the expense of all equipment; work and labor of any sort whatsoever that may be required for the
transfer of materials and for constructing and completing the work provided for in this contract and every part thereof, except such as are
mentioned in the specifications to be furnished by the City of Yakima
II. The City of Yakima hereby promises and agrees with the Contractor to employ, and does employ the Contractor to provide
the materials and to do and cause to be done the above described work and to complete and finish the same according to the attached
plans and specifications and the terms and conditions herein contained and hereby contracts to pay for the same according to the attached
specifications and the schedule of unit or itemized prices hereto attached, at the time and in the manner and upon the conditions provided
for in this contract.
III. INDEMNIFICATION. The Contractor shall defend, indemnify, and hold harmless the City, its officers, elected officials,
employees and agents from and against any and all claims, causes of action, damages, losses, and expenses of any kind or nature
whatsoever, including but not limited to, attorneys fees and court costs, arising out of, relating to, or resulting from The Contractor's
performance or non-performance of the services, duties and obligations required of it under this Agreement.
IV. The Contractor for himself, and for his heirs, executors, administrators, successors, and assigns, does hereby agree to the
full performance of all the covenants herein contained upon the part of the Contractor.
V It is further provided that no liability shall attach to the City of Yakima by reason of entering into this contract, except as
expressly provided herein.
IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed the day and year first herein above written.
Countersigned: CITY OF YAKIMA
day of (�{2022.
this
Attest:
City Manager
City I: rk
CITY CONTRACT NO:aOg:a-I 'S
RESOLUTION NO:2.- aC) 11,�
Its: C D
Address.
CONTRACTOR
(s9bcs,ckrs a LJ Pv Corporation
Contractor
(President, Owner, etc )
2`(14 Scv (fy1doJ,r $F
S H1t- w.�- q 530 G,
CONTRACT
THIS AGREEMENT, made and entered into in triplicate, this (i7 d y of A*S/>{ , 2022, by and between the City of Yakima
hereinafter called the Owner, and Pacific Northwest Theatre Associates (PNTA), a Washington Corporation, hereinafter called the
Contractor.
WITNESSETH.
That in consideration of the terms and conditions contained herein and attached and made a part of this agreement, the parties hereto
covenant and agree as follows:
I. The Contractor shall do all work and furnish all tools, materials, labor and equipment for THE BID AMOUNT OF:
$94,350.30 for City of Yakima — Capitol Theatre Main Drape & Traveler Replacement, City Project No. 2569, all in accordance with,
and as described in the attached specifications and the 2021 Standard Specifications for Road, Bridge, and Municipal Construction which
are by this reference incorporated herein and made a part hereof, and shall perform any alterations in or additions to the work provided
under this contract and every part thereof.
Work shall start within ten (10) days after the Notice to Proceed and shall be completed in fifteen (15) working days. The first chargeable
working day shall be the 11th working day after the date on which the City issues the Notice to Proceed.
If said work is not completed within the time specified, the Contractor agrees to pay to the Owner the sum specified in the Standard
Specifications for each and every day said work remains uncompleted after expiration of the specified time, as liquidated damages.
The Contractors shall provide and bear the expense of all equipment, work and labor of any sort whatsoever that may be required for the
transfer of materials and for constructing and completing the work provided for in this contract and every part thereof, except such as are
mentioned in the specifications to be furnished by the City of Yakima.
II. The City of Yakima hereby promises and agrees with the Contractor to employ, and does employ the Contractor to provide
the materials and to do and cause to be done the above described work and to complete and finish the same according to the attached
plans and specifications and the terms and conditions herein contained and hereby contracts to pay for the same according to the attached
specifications and the schedule of unit or itemized prices hereto attached, at the time and in the manner and upon the conditions provided
for in this contract.
III. INDEMNIFICATION. The Contractor shall defend, indemnify, and hold harmless the City, its officers, elected officials,
employees and agents from and against any and all claims, causes of action, damages, losses, and expenses of any kind or nature
whatsoever, including but not limited to, attorney's fees and court costs, arising out of, relating to, or resulting from The Contractor's
performance or non-performance of the services, duties and obligations required of it under this Agreement.
IV. The Contractor for himself, and for his heirs, executors, administrators, successors, and assigns, does hereby agree to the
full performance of all the covenants herein contained upon the part of the Contractor
V It is further provided that no liability shall attach to the City of Yakima by reason of entering into this contract, except as
expressly provided herein.
IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed the day and year first herein above written.
Countersigned: CITY OF YAKIMA
CONTRACTOR
this day of c�L p 2022. c�fi=� ij t1 v�s� ;c gssac� r' a (.„, Corporation
Contractor
City Manager
ity Clerk
CITY CONTRACT NO.
RESOLUTION NOR - U d a - its
By:
c
wl
(Print Name)
Its. CEO
(President, Owner, etc.)
Address: ?Loy sw 4✓1CJ DOff St-. C to v
1
ITEM TITLE:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEM ENT
Item No. 6.1.
For Meeting of: September 6, 2022
Resolution authorizing two contracts with Pacific Northwest Theatre
Associates for the Capitol Theatre Curtain Replacement Project
2569
SUBMITTED BY: Scott Schafer, Director of Public Works
Bill Preston, P E , City Engineer, 509-576-6754
SUMMARY EXPLANATION:
The City of Yakima (City) desires to enter into two contracts with Pacific Northwest Theatre
Associates (PNTA) to perform work on the Capitol Theatre Project 2569.
The first contract provides for replacing the Capitol Theatre's existing asbestos fire safety curtain with
a new non -asbestos fire curtain, replacing all rigging including head block, loft blocks, cable,
turnbuckles, and misc. attachments in the amount not to exceed $133,436.37.
The second contract will include replacing the Capitol Theatre's main drapes and traveler drapes as
specified, as well as tracks and all associated accessories in the amount not to exceed
$94,350.30. City staff used the state bidding process to advertise for bids; selecting PNTA as the low
bidder.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Public Safety
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
ATTACHMENTS:
Description
D Resolution PNTA 2569
❑ PNTA Fire Curtain Contract
D PNTA Main Drape Contract
Upload Date
8/25/2022
8/23/2022
8/23/2022
Type
Resolution
Contract
Contract
2
Project: (Name)
(Number)
To: (Contractor)
City of Yakima
Change Order
Change Order Number 1
Capitol Theatre Main Drape & Traveler Reylacemel Change Order Date 10/12/2022
Project Number 2569
IPNTA
2414 SW Andover St.
Suite C-100
Seattle, WA 98106
J
Contract Number 2569
Contract Date 09/07/2022
tootu are died tomake th f r(i roving arte es in C s Contract:
Substitute 25oz "Charisma" fabric for the specified 20oz "Crescent" fabric due to supply chain problems.
d until signed by both the Approving Authority and Contractor.
of the Contractor indicated agreement herewith, including any adjustment on the Contract Sum or Contract Time.
The original Contract Sum was ,,,,b,,,,,,, „
Net change by previous Change Orders
The Contract Sum prior to this Change Order $
The Contract Sum will be: 0 Increased 0 Decreased IR Unchanged by this Change Order $
The New Contract Sum including this Change Order will be..o,,,,,,,,,,,,-,...,..,,.,.....,,„, $
The Contract Time will be: 0 Increased 0 Decreased IN Unchanged by working days
7'he New Contract Time will be working days
ttractor
G�f Rom} COQ.uEaw ,
"S FA-)G rr.)E,
srgE44,5 r►A'7r4kJ
1111* r 570•00L EF
Perked Oa/2021
Original to: ❑ Contractor
Approval Recom.
Con dswatcaz
95,304
Copies to: 0 Region 0 Construction Administrator
❑ QSC Accounting 0 City Engineering CITY CONTRACT NO:
RESOLUTION NO:
To: (Contractor)
IPNTA
2414 SW Andover Street
Suite C100
Leetlle WA, 98106
J
City of Yakima
Change Order
Change Order Number
Project: (Name) Capitol Theatre Main Drape 8 Traveler Replacemer Change Order Date
(Number) CT2569 Contract Number
Contract Date
002
06/12/23
2589
09/07/2022
You are directed to make the followln
n this C
act:
instead of painting the CTC provided scenic art on the Main Drape, PNTA will work with a fabric printing vendor to provide
high -resolution printing of the artwork onto a lightweight applique fabric. This printed artwork will be stitched in with the
fullness of the Meln Drape.
This change order will reduce the overall coat of the project by $3,571.43.
This change order will extend the completion of the Main Drape to July 31 st, 2023, due to the production schedule of the
fabric printing vendor.
This change order will not extend the number of working days on site for the project. As of April 12th, there are fourteen (14)
working days remaining for the Installation.
ed agreement herewith, krcluding any adjustment on the Contract Sum or Contract Time.
The original Contract Sum was
Net change by previous Change Orders $
The Contract Sum prior to this Change Order $
The Contract Sum will be: 0 Increased II Decreased 0 Unchanged by this Change Order $
The New Contract Sum Including this Change Order will be ............................................ $
94,350.30
0.00
94,350.30
3,571.43
90,778.87
The Contract Time will be: 0 Increased 0 Decreased IN Unchanged by working days
The New Contract Time will be working days
Origins' to: 0 Contractor Copies to: 0 Region 0 Construction Administrator C'TV CONTRACT NO: f1Vtl y' j•t
N NO' Q--t 15
❑ OSC Accounting ❑ City Engineering
Name)
(Number)
To: (Contractor)
City of Yakima
Capitol Theatre Flre Curtain Replacement
CT2
NTA
2414 SW Andover Street
Suite C100
Leettle WA, 98106
Change Order
Change Order Number
001
Change Order Date
Contract Number
Contract Date
You are directed to make the following changes In this Contract:
Add a second control station for the motor located on the same level as the fly rail.
Thls change order will Increase the overall cost of the project by $1,000.00.
This change order will not extend the completion deadline,
Thls change order will not extend the number of working days on site for the project.
Not valid until signed by both the !
Signature of the Contrector Indicat
06/15/23
CT2569
09/07/2022
lierevrith, Including any adjustment on the Contract Sum or Contract Time.
The original Contract Sum was
Net change by previous Change Orders $
The Contract Sum prior to this Change Order $
The Contract Sum will be: ■ Increased 0 Decreased ❑ Unchanged by this Change Order $
The New Contract Sum Including this Change Order will be ............................................ $
133,436.37
0.00
133,436.37
1,000.00
134,436.37
The Contract Time will be: 0 Increased 0 Decreased IN Unchanged by working days
The New Contract Time will be working days
Contractor
Title
Max Pagel, VP of Ops
Date 6/20/23
BY
original to: 0 Contractor Copies to: CI Region 0 Construction Administrator
OSC Accounting 0 City Engineering
nded
CITY CONTRACT NO;
RESOLUTION NO.