HomeMy WebLinkAboutR-1995-101 CH2M Hill•
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RESOLUTION NO. R-95- 101
A RESOLUTION authorizing the City Manager and City Clerk of the City of
Yakima to execute Supplement #4 to the agreement with
CH2M - Hill for professional services.
WHEREAS, it is necessary to engage professional services for the
Yakima Gateway Project; and
WHEREAS, CH2M - Hill has offered to perform those professional
services in accordance with the provisions of the attached Supplement #4 to the
agreement document: and the City Council deems it to be in the best interest of
the City that the Supplement #4 to the agreement document be executed by the
City, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager and the City Clerk of the City of Yakima
are hereby authorized and directed to execute Supplement #4 to the agreement
with CH2M - Hill for the purpose mentioned above, a copy of which Supplement
#4 to the agreement is attached hereto and by reference made a part thereof
ADOPTED BY THE CITY COUNCIL this 25th day of July, 1995.
ATTEST:
CITY CLERK
MA R pro Tem
PROJECT NO.
AGENCY
NAME OF PROJECT
AGREEMENT NO.
Gentlemen:
SUPPLEMENTAL AGREEMENT #4
106510 (NPT32984)
City of Yakima
I-82/Yakima Avenue Interchange and Fair Avenue Project
91-103/D-6015
The City of Yakima desires to supplement the agreement entered into with CH2M Hill, Inc., executed on November
12, 1991 and identified as Agreement No. 91-103/D-6015.
WITNES SETH:
WHEREAS, the parties hereto have previously entered into a agreement for professional services; and
WHEREAS, the CITY has requested, on behalf of the Washington State Department of Transportation, South
Central Region, hereinafter referred to as the STATE, that the CONSULTANT assist the CITY and STATE by
performing construction engineering services related to the PROJECT; and
WHEREAS, Section XIV, EXTRA WORK of the AGREEMENT provides for payment by supplemental agreement
for additional work; and
WHEREAS, both parties desire to supplement said AGREEMENT by expanding the Scope of Work and increasing
the maximum total payable to cover the cost of the construction engineering work on the PROJECT,
NOW THEREFORE, it is mutually agreed that the terms, stipulations and conditions of the original November 12,
1991 AGREEMENT shall be binding upon the parties hereto except insofar as amended by this SUPPLEMENTAL
AGRFFMENT as follows:
I
Section II, SCOPE OF WORK, shall be amended at the end of the section, on Page 1 of the AGREEMENT, by
adding the following thereto:
The CONSULTANT shall perform the work tasks necessary to complete the construction engineering work
for the PROJECT as further detailed in Exhibit B, Supplemental Agreement #4, Phase IV - Construction
Engineering Services attached hereto, and by this reference, made a part of this AGREEMENT.
II
Section IV, TIME FOR BEGINNING AND COMPLETION, shall be amended to change the COMPLETION
DATE, shown in the heading of the AGREEMENT to read August 1, 1996.
Yakima Gateway Project 7/18/95
Supplemental Agreement #4
Page 2
III
Section V, PAYMENT, shall be amended on Page 2 of the AGREEMENT after the first sentence, by adding the
following thereto:
A Summary of Payments under the original AGREEMENT, Supplemental Agreement #1, Supplemental
Agreement #2, Supplemental Agreement #3 and Supplemental Agreement #4, is set forth in Exhibit A
attached hereto, and by this reference made a part of this AGREEMENT.
The maximum amount payable for completion of work under the original AGREEMENT, as shown in the heading
of the AGREEMENT, shall be increased by this SUPPLEMENTAL AGREEMENT to four million seven hundred
seventy thousand fifty and zero one-hundreth dollars ($4,770,050.00), inclusive of all fees and other costs.
A detailed breakdown of the CONSULTANT's cost proposal for this SUPPLEMENTAL AGREEMENT is attached
hereto as Exhibit B-1, and summarized in Exhibit D-1 attached hereto, and by this reference made a part of this
SUPPLEMENTAL AGREEMENT.
EXECUTION
If you concur with the provisions of this SUPPLEMENTAL AGREEMENT and agree to the changes as stated
above, please so indicate by affixing your signature in the appropriate spaces below and return to the CITY's office
for final action.
Sincerely,
CH2M Inc. CITY OF
By: By:
Richard A. Kuehn, P.E.
Transportation Manager
Date: 9)7/95
yaksup4.doc
Richard A. Zais, Jr.
City Manager
Date:
A 1'1'hSTED:
By:
City Clerk
Date: �f
City Contract No. 3 ! o
- S" -/O
Yakima Gateway Project
7/18/95
EXHIBIT A
Supplemental Agreement #4
SUMMARY OF PAYMENTS
Phase IV - Construction Engineering Services
Fee Itemization/Status
Phase I
(OtignalAgeement)
Phase II
(Supplement#1)
Phase III
(Supplement#2)
Phase II&III
Extra Work
(Supplement #3)
Phase IV
(Supplement #4)
Totals
Fee Itemization:
Direct Salary Cost
S75,057
$328,190
$378,341
$311,618
$77,300
$1,170,506
Overhead
5126,097
$551,360
$635,613
$523,519
$129,864
$1,966,453
Direct Non -Salary Costs
563,845
$529,931
$509,400
$272,480
$25,750
$1,401,406
Fixed Fee
S20,265
$88,611
$102,152
$84,137
$20,871
$316,036
Subtotals
$285,264
$1,498,092
51,625,506
$1,191,754
$253,785
$4,854,401
Optional Services
SO
$73,298
$322,000
($322,000)
$73,298
Escalation
SO
$0
$0
$0
$4,561
$4,561
Fee Totals
$285,264
$1,498,092
$1,625,506
$1,191,754
$258,346
$4,932,260
Fee Adjustments:
Fixed Fee Credit
(520.265)
($88,611)
($53,334)
$0
$0
($162,210)
Adjusted Fee Totals
$264,999
$1,409,481
$1,572,172
$1,191,754
$258,346
$4,770,050
SUPP4EXA.XLS
7/18/95
EXHIBIT B
Supplemental Agreement #4
SCOPE OF WORK
Phase IV - Construction Engineering Services
YAKIMA GATEWAY PROJECT
CITY OF YAKIMA
CH2M HILL
July 1995
Yakima Gateway Project 7/18/95 Page 1
PROJECT DESCRIPTION
The scope of work described herein consists of providing construction engineering services (Phase IV) for
Stage 1 of the PROJECT titled `Yakima Gateway'. The major features of the PROJECT to be constructed in
Stage 1 are as follows:
1. Widening of Yakima Avenue including one new bridge, one bridge widening and one bridge modification.
2. Fair Avenue extension from Spruce to North Tenth Streets. New Lincoln Avenue as the permanent
westbound leg and restripping and signing B and North Tenth Streets as the temporary eastbound leg of the
Lincoln/B Street couplet.
3. New bridge overcrossing Fair Avenue on the CL Line and replacement rails on the existing CL Line
Overcrossing I-82.
4. Ramp widenings at the Yakima Avenue terminals of the BR, CR, BL and EL Lines.
5. New TAR Line ramp from southbound I-82 to Fair Avenue and new J Line ramp from Yakima Avenue to
Fair Avenue.
6. Storm drainage; illumination; traffic signalization at three intersections; signs and pavement markings; and
utilities including water and sewer lines.
ENCLOSURES
A. Lincoln/B Street Couplet Layout Plan
PHASE IV CONSTRUCTION ENGINEERING SERVICES
Provide construction engineering services as described hereinafter to assist the STATE, as the CITY's advisor, in the
construction of the PROJECT.
ASSUMPTIONS
The scope of work described herein is premised on the following assumptions:
1. The level of effort for a given work task is limited to the amount of labor and expenses indicated in Exhibit
B-1 and summarized in Exhibit D-1. Additional services beyond these limits will be considered extra work
2. This scope of work has been prepared on the basis that the CONSULTANT will generally supplement
STATE staff as an advisor on behalf of the CITY in providing construction engineering services. The CITY
and the STATE shall be responsible for the overall construction observation, scheduling and other resident
work tasks.
3. This scope of work has been prepared on the basis that the CONSULTANT will generally supplement CITY
water and sewer staff in providing construction engineering services related to the utility work
4. The duration for providing construction engineering services will be through August 1, 1996.
Yakima Gateway Project 7/18/95 Page 2
5. Change order and/or force account work preparation assistance performed as part of Tasks 3 and 6 will be
limited to: 1) evaluation of feasibility and potential impacts; 2) revisions to contract plans, specifications,
and quantities (red -and -green mark-ups); and 3) assessment of cost implications.
6. The amount of labor and expenses indicated in Exhibit B-1 for Task 6 Optional On-call Services will not be
exceeded without written authorization from the CITY. Additional on-call services beyond these limits will
be considered extra work
WORK TASKS
The CONSULTANT will perform the following major task assignments:
TASK 1 PROJECT MANAGEMENT. This task includes the work necessary to manage the CONSULTANT's
efforts, administer the contract, monitor progress and provide direction on the tasks itemized in this section. The
project manager will facilitate communications between team members and the funding partners regarding
progress on the tasks listed below, maintain team continuity and arrange for additional staff as appropriate to
respond to schedule revisions. The project manager will be responsible to the CITY to ensure that the tasks listed
hereinafter are technically competent and meet the CITY's needs and expectations.
TASK 2 PRECONSTRUCTION ASSISTANCE
Task 2.1 Services During Bidding. Provide technical assistance to the CITY and the STATE during bidding of
Stages 1A, 1B, and 1C of the project including but not limited to responding to Contractor questions and preparation
of contract addendums for distribution by the STATE.
Task 2.2 Partnering Sessions. Participate in up to three (3) partnering sessions attended by the CITY and
STATE staff, the contractor, and the CONSULTANT's project manager.
Task 2.3 Preconstruction Conference. Prepare for and attend the preconstruction conferences for Stages 1A, 1B,
and 1C of the PROJECT. Provide designer representation, interpretation and clarification of contract documents,
and assistance in coordinating construction activities between the Contractor, utility franchises, and the other
agencies present.
TASK 3 CHANGE ORDER PREPARATION ASSISTANCE
Task 3.1 Sewer Redesign (Change Order 1-1). This change order request was initiated by the Target site
developer and is necessary to accommodate sanitary sewer elevation constraints at the proposed grocery store
on the site. Revise the Stage lA contract documents and prepare an Engineer' s estimate to incorporate sanitary
sewer revisions at F -Line Station B212+65.
Task 3.2 Target Utility Connections (Change Order 1-4). This change order request was necessary to
coordinate utility work between the PROJECT and the Target site development. Revise the Stage 1A contract
documents and cost estimates to redirect the responsibility for the Target site utility connection work from the
developer's contractor to the STATE's contractor.
Task 3.3 Drainage Revisions (Change Order 1-6). At the CITY's request on February 10, 1995, revise the
design of portions of the proposed Fair Avenue Stage 1 drainage system to discharge to existing CITY storm
sewer and eliminate runoff treatment basins B and E. Prepare revisions to the drainage system on Fair Avenue
in the vicinity of F Line Station 234+00 to Station 243+50 to reduce construction costs and conform to the
CITY's proposed Comprehensive Storm Water Plan. Prepare the necessary revisions to the contract documents
Yakima Gateway Project 7/18/95 Page 3
to assist in the change order preparation. Revise the affected drainage design calculations, quantities,
Engineer's estimate, and Hydraulics Report Supplement.
Task 3.4 Marti's Water Line (Change Order 1-7). This work was originally designated for inclusion in the
Stage 1B contract. Revise the Stage lA contract documents to incorporate a 12 -inch water main along the Y
Line and BL Line adjacent to the Marti' s Restaurant site. Engineering work for this task has been completed
but inclusion in the Stage lA contract documents has been deferred, pending action by the Transportation
Improvement Board (TIB).
Task 3.5 Stage 1A Detour 1 Revisions (Change Order 1-8). At the STATE's request, evaluate the feasibility
of revising Stage lA Detour 1 to enable the Yakima Avenue Overcrossing Fair Avenue bridge to be constructed
in one stage. Determine necessary revisions to the alignment, channelization, and detour roadway cross
sections. Develop quantities, Engineer's estimates, and prepare a list of associated potential impacts of revised
detour alignment. This change order proposal was not incorporated into the Stage lA work.
Task 3.6 Lincoln/13 Couplet (Change Order 1-10). At the direction of the CITY on June 20, 1995, revise the
temporary tee intersection between Fair Avenue and North 10th Street as shown in Figure 1 by: 1) including
the permanent configuration of the LN Line from North 9th Street to the F Line; 2) modifying the TF Line for
eastbound traffic; and 3) including signing and striping on B Street and North 10th Street to make B Street one-
way eastbound and North 10th Street one-way northbound. No paving will be provided on B or 10th Streets.
Approximately nine (9) plan sheets will be revised and a list of quantity revisions provided. The STATE will
prepare the narrative and execute the change order.
Task 3.7 Grading Revisions at CRJDR Lines (Change Order 1-11). Revise the Stage lA contract
documents to reduce the quantity of stockpiled material and associated project costs. Prepare revisions to
earthwork, grading plans, roadway sections, drainage plans, and quantities.
TASK 4 CONSTRUCTION OFFICE ASSISTANCE
Task 4.1 Construction Schedule Review. Review the Contractor's critical path construction schedule for
Stages 1A, 1B, and 1C to confirm consistency with the design intent of the contract documents.
Task 4.2 Clarification and Interpretation of Contract Documents. At the request of the CITY or the STATE,
provide technical assistance to clarify and interpret the contract documents. Assist in answering Contractor questions
and trouble -shooting problems encountered in the field.
Task 4.3 Bridge Technical Advisor. Provide technical assistance to review proposed construction methods,
contractor submittals, and proposed revisions to the contract documents as they apply to the design and
construction of the bridge structures. Work performed under this task will be coordinated through the STATE
Bridge and Structures Office (Contact person: Mr. Yum M. Tam, P.E.).
Task 4.4 Review of Changed Conditions. Review the impacts of changed conditions encountered in the field
on the design and construction of effected project elements, including but not limited to variable subsurface
conditions and differing as -built conditions of structures and utilities.
Task 4.5 Reference Drawings. Document field revisions to the Plans based on clarification/interpretation
requests, approved field design changes, and other information supplied by the CITY, the STATE and the
Contractor.
Task 4.6 Public Relations Assistance. Assist the CITY in preparation of periodic news releases, weekly
project status reports, and bi-monthly project briefings with the CITY Council and County Commissioners.
The STATE will provide monthly oblique aerial photographs of the project site for use in preparation of news
releases and status reports.
Yakima Gateway Project 7/18/95 Page 4
Task 4.7 Cost Reduction Incentive Proposal Review. Review Cost Reduction Incentive Proposals (CRIPS)
to confirm consistency with the design intent of the contract documents. A total of ten (10) proposals are anticipated
throughout the duration of construction.
Task 4.8 Project Cost Management. Facilitate the integration of the project scope with available project
funding by providing management of potential cost issues that may impact the total project cost. Determine
cost implications and provide tracking of each cost issue that impacts PROJECT cost.
Task 4.9 Issues Resolution. Provide Level 4 participation in issues resolution as defined in the Partnering
Workshop Minutes, dated March 9 & 10, 1995.
TASK 5 CONSTRUCTION FIELD ASSISTANCE
Task 5.1 Construction Observation. Provide periodic field observations during specific stages of construction
to confirm conformance with the design intent and the contract documents. Prepare field observation reports for
submittal to the CITY. A total of ten (10) site visits are anticipated throughout the duration of construction.
TASK 6 OPTIONAL ON-CALL SERVICES. At the request of the CITY or the STA 1'E, provide on-call
construction engineering services in excess of those previously described under PHASE IV Construction
Engineering Services Tasks 1 through 5. Work performed under this task may include but not be limited to the
following:
Task 6.1 Construction Surveying. Provide surveying services to facilitate construction of the project and/or
preparation of the record drawings.
Task 6.2 Construction Meetings. In conjunction with the CITY or the STATE , attend periodic meetings at the
construction site to discuss construction -related issues and/or review the Contractor's progress and construction
schedule.
Task 6.3 Contractor Submittal Review. Review Contractor submittals to confirm consistency with the design
intent of the contract documents.
Task 6.4 Construction Observation/Resident Services. Supplement CITY and/or STATE field staff by
providing a resident observer during construction.
Task 6.5 Change Order / Force Account Assistance. In the event that the provisions of the contract documents
need to be revised, assist in the preparation and/or review of change orders and/or force account work orders,
other than those listed in Task 3.
Task 6.6 Utilities Assistance. Provide assistance to resolve conflicts that may arise between proposed and
existing utilities and provide coordination with utility agencies.
Task 6.7 Idea Definition and Development. Review time and cost saving proposals as outlined in the
Partnering Workshop Minutes, dated March 9 & 10, 1995.
Task 6.8 Miscellaneous On -Call Services. Perform miscellaneous construction engineering services as
requested by the CITY or the STATE.
Yakima Gateway Project 7/18/95 Page 5
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DESIGNED BY B.P. Shiron
ENTERED BY E.C. Boon
10
TAT
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CHECKED BY
PAM. MP. E. Oloroe
DIST. ADM, R.L. Larson
DATE
DATE
REVISION
eY
FED. A I D PROJ NO.
PROGRAM DEVELOPMENT
DIVISION
merge
lir CITY OF YAKIMA
ANIL Washington State
Department of Transportation
FIGURE 1
LINCOLN/8 COUPLET CHANGE ORDER
PLOT CONTROL! le-JUL-1905 04117 !WM CAO 007411101. DA3E1111-J.-1 14156117 040 F 11E7 285001011.000
SUP4FEE2.XLS
EXHIBIT B-1
Supplemental Agreement #4
FEE ITEMIZATION
Phase IV - Construction Engineering Services
7/18/95
Task/Item
CH2M HILL Hours by Grade
Summary
E9 ES E7 E6 E5 E4 E3 E2 El T5 T4 T3 T2 T1 OA
Total
Task
Hours
Percent
Of Total
Hours
Total
Labor
Costs
Approx.
Total
Expenses
Total
Labor and
Expenses
Phase IV CONSTRUCTION ENGINEERING SERVICES
TASK 1 PROJECT MANAGEMENT.
Task 1.1 Project Management
180
40
220
7.3
$19,238
$1,924
$21,1
Task Subtotal
0
0
0
0
180
0
0
0
0
0
0
0
0
0
40
220
7.3
$19,238
$1,924
$21,10.
TASK 2 PRECONSTRUCTION ASSISTANCE
Task 2.1 Services During Bidding.
12
40
40
24
116
3.9
$7,414
$741
$8,155
Task 2.2 Partnering Sessions.
48
6
54
1.8
$4,952
$495
$5,447
Task 2.3 Preconstruction Conference.
60
6
66
2.2
$6,132
$613
$6,746
Task Subtotal
0
0
0
0
120
0
40
0
40
0
0
0
0
0
36
236
7.9
$18,498
$1,850
620,348
TASK 3 STAGE 1 CHANGE ORDER PREPARATION ASSISTANCE
Task 3.1 Sewer Redesign (Change Order 1-1).
2
4
2
2
1
11
0.4
$822
$82
5904
Task 3.2 Target Utility Conus (Change Order 1-4).
2
2
4
0.1
$366
$37
$403
Task 3.3 Drainage Revisions (Change Order 1-6).
1
112
188
1
48
6
356
11.9
$24,096
$2,410
526,506
Task 3.4 Marlys Water Line (Change Order 1-7).
4
2
31
12
49
1.6
$3,170
$317
$3,487
Task 3.5 Stage IA Detour 1 Rev. (Change Order 1-8).
4
16
20
0.7
$1,577
$158
$1,735
Task 3.6 Lincoln/B Couplet (Change Order 1-10).
24
180
174
12
390
13.0
$29,394
$5,886
$35,280
Task 3.7 Grading Rev. @ CR/DR (Change Order 1-11).
4
8
1
13
0.4
$952
$95
$1,047
Task Subtotal
0
0
0
0
41
300
16
0
221
1
244
0
0
0
20
843
28.1
$60,378
$8,984
$69,362
TASK 4 CONSTRUCTION OFFICE ASSISTANCE
Task 4.1 Construction Schedule Review.
16
4
20
0.7
$1,727
$173
51,900
Task 4.2 Clarlf. / Interpretation of Contract Documents.
80
80
80
12
252
8.4
$18,961
$1,896
520,857
Task 4.3 Bridge Technical Advisor.
8
40
16
8
72
2.4
$4,995
$499
$5,4r
Task 4.4 Review of Changed Conditions.
8
16
16
16
8
64
2.1
$4,576
5458
$5,0..
Task 4.5 Reference Drawings.
20
40
60
2.0
$4,927
$493
$5,420
Task 4.6 Public Relations Assistance.
40
40
20
20
120
4.0
$8,960
$896
$9,856
Ta,Sk 4.7 Cost Reduction Incentive Proposal Review.
24
80
40
20
164
5.5
$11,252
$1,125
$12,378
Task 4.8 Project Cost Management.
160
80
40
280
9.3
523,189
$2,319
$25,508
Task 4.9 Issues Resolution.
80
40
120
4.0
$9,400
$940
$10,340
Task Subtotal
0
0
0
0
436
16
376
0
112
0
20
40
0
0
152
1152
38.4
587,988
$8,799
596,786
TASK 5 CONSTRUCTION FIELD ASSISTANCE
Task 5.1 Construction Observation.
160
20
180
6.0
$14,330
$1,433
515,763
Task Subtotal
0
0
0
0
0
160
0
0
0
0
0
0
0
0
20
180
6.0
614,330
$1,433
515,763
TASK 6 OPTIONAL ON-CALL SERVICES.
Task 6.1 Optional On-call Services
30
60
60
60
60
40
40
20
370
12.3
527,604
$2,760
$30,364
Task Subtotal
0
0
0
30
60
60
60
0
60
0
40
0
40
0
20
370
12.3
$27,604
$2,760
$30,364
Phase IV - Construction Engineering Totals
0
0
0
30
837
536
492
0
433
1
304
40
40
0
288
3,001
100.0
$228,035
525,750
6253,785
(Excluding Escalation & Contingency)
EXHIBIT D-1
Supplemental Agreement #4
CONSULTANT FEE DETERMINATION
Phase IV - Construction Engineering Services
1. DIRECT SALARY COST (DSC)
Classification
Role
Hours
1995
Hourly Cost
Rate ($) ($)
Average
Labor
Rate
EN9
EN8
EN7
EN6
EN5
EN4
EN3
EN2
EN1
TE5
TE4
TE3
TE2
TE1
OA
Principal
Senior Consultant
Senior Reviewer
Senior Lead Engineer
PM/Lead Engineer
Task Lead Engineer
Project/Resident Engineer
Design Engineer
Designer
Task Lead Technician
Design Technician
Lead Drafting Technician
Drafting Technician
Technician
Office Clerk
2. TOTAL DIRECT SALARY COST (DSC)
0
0
0
30
"837
536
492
0
433
1
304
40
40
0
288
3,001
3. OVERHEAD COST (OH) - Including Salary Additives
(Based on Federal Audit) DSC x 168.00%
4. FIXED FEE
5. REIMBURSABLES:
Service Center:
Travel Costs:
Miscellaneous:
7/18/95
SUP4FEE2.XLS
DSC x 27.00%
Computer
Printing/Reproduction/Graphics
Word Processing
Equipment Rental
Photogrammetry Equipment
Communication Charge
Subtotal
Fleet Vehicle (250 mi/trip * 20 trips * $0.28/mi)
Lodging (15 nights @ $50/night)
Meals (40 days @ $25/day)
Subtotal
Postage/Freight
Supplies
Subtotal
86.23
53.62
47.06
38.47
33.35
28.74
25.08
22.21
19.97
26.03
22.04
18.71
15.85
13.21
12.96
0.00
0.00
0.00
1,154.10
27,913.95
15,404.64
12,339.36
0.00
8,647.01
26.03
6,700.16
748.40
634.00
0.00
3,732.48
$77,300
$129,864
$20,871
$9,878
1,600
2,980
0
0
3,492
$17,950
$1,400
750
1,000
$3,150
$750
600
$1,350
$25.76
Outside Services:
Temporary Help
Other Outside Services
Subtotal
Reimbursables Subtotal
6. SUBCONSULTANT COSTS
$1,400
1,900
$3,300
$25,750
$0
17. SUBTOTAL FEE - CONSTRUCTION ENGINEERING SERVICES (PHASE IV) $253,785
8. ESCALATION COSTS:
1996 Labor rates over 1995:
Current work planned in 1996:
1997 Labor rates over 1995:
Current work planned in 1997:
Salary escalation factor:
Escalation Costs Subtotal
4.00%
50.00%
8.16%
0.00%
2.00%
$4,561
19. TOTAL FEE - CONSTRUCTION ENGINEERING SERVICES (PHASE IV)
$258,346
10. MANAGEMENT RESERVE FUND (City Contingency)
$0.00
11. GRAND TOTAL - CONSTRUCTION ENGINEERING SERVICES (PHASE IV)
$258,346
7/18/95
SUP4FEE2.XLS
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
/3
For Meeting of July 25, 1995
ITEM TITLE: Yakima Gateway Project: Supplement #4 - Construction Engineering
Support
SUBMITED BY: Department of Community & Economic Development - Engineering
Division
CONTACT PERSONITELEPHONE: Dennis E. Covell, P.E. / 576-6313
6
SUMMARY EXPLANATION: The Department of Transportation has requested retainage of
CH2M - Hill during the construction stages of Phase I of the Gateway Project to provide
clarification and answer questions relating to the design. Also, in cases where changes are
required during the project CH2M - Hill would be available to evaluate change orders and, in
some instances, provide change order design modification.
The total cost for the Gateway Project will not have to be increased to cover these construction
engineering services because the costs have already been budgeted as part of the 10 percent
over the bid price allocated for managing the construction phase of the project. Presently stage
1A contract has $658,228 set up for engineering. The estimate for stage 1B & 1C contracts are
$212,876 and $20,853 respectively. The current total estimated construction engineering cost
for phase 1 of the Gateway Project is $891,957. Supplement #4, which is for all construction
stages of phase 1 is for up to $253,785.
Resolution X Ordinance Contract Other (Specify) 1) Supplement #4
2) WDOT 07/11/95 letter
3) CH2M-Hill 07/18/95
APPROVAL FOR SUBMITTAL �.11.,:c- _.,�
City Manager
STAFF RECOM1\1ENDATION: Approve the resolution authorizing the City Manager and City Clerk
to execute Supplement #4 to the agreement with CH2M - Hill
COUNCIL ACTION: Resolution No. R-95-101
FILE No. 321 07/11 '95 11:3. :WSIXIT 50 CENTRAL REGION 509 575;
VWWashington State
Department of Transportation
Sid Morrison
Secretary of Tr n :poriniion
July 11, 1995
Mr Dick Zais
City of Yakima
9 North Second Street
Yakima, WA 98901
oistnct 5
2809 Rudkin Road. Union G:ac;
P n ger 12S60
Volume, WA:)1J:4Q::)--';c0
(509) 575-2510
RE: MS 1790, SR 82
Yakima Gateway Project
Agreement GC -9263
(. anstniction Support by CH2M Hill
o )Par Dick.
It is my understanding that the City is negotiating with CII2M Hill for thcii =vices during
construction From the Department's past experience this is a very wise and prudent
course of action.
As discussed with Glen Rice and Dennis Covell, it is very important that the design
consultant be retained w work with our project engineer during the construction phases of
'the project. CH2M Hill is needed to provide clarification and answer questions relating to
the design, Also. in Cases were changes are required during the project CH2M Hill would
be available to evaluate any impacts associated with the change and make sure that the
changes meet the intent of the project design:
If you have any questions please call me at 575-2282 and we can discuss them.
RLL:eh
gate187d
cc- Dennis Covell
File
Sincerely,
RICHARD L. LARSON, P k
Regional Administrator
Post•IZ tax Note /d/1
0't" /LI( las
rao s 1
To iirom
enni COCO4t0
r
j•.lei
p iy,pric
coluept. .t of %ltirrQ.�'
�
WS DOT
Phone #
Phone #
Fax# 5.75 -Loos
Fax at
Project No. 9E-180(001)-1
TRANSPORTATION IMPROVEMENT ACCOUNT (TIA)
URBAN CONSTRUCTION PROSPECTUS
DESCRIPTION OF PROPOSED IMPROVEMENTS
#3 How will the project improve existing conditions?
ANSWER:
1.) Relieve congestion on E. Yakima Ave/Terrace Heights Way and at
the 8th/9th St. intersections with Yakima Ave.
2.) Improve access from the Fairgrounds/Sundome/Bali Stadium to
1-82.
3.) Promotes economic development by preserving access to existing
businesses and providing access to the Northwest quadrant of the
interchange area.
4.) Improves air quality.
5.) Reduce the number of accidents.
6.) Provide bicycle/pedestrian safe access across 1-82.
#4 Date the project will be advertised for bids and the estimated project completion
date.
ANSWER: Key Milestone Dates
Stage 1A
Advertise December 19,1994
Bid Opening Februaty 1, 1995
Award March 7, 1995
Start Construction March 17, 1995
Fair Avenue Opens in Front
of Target August 16, 1995
Sewer Service to Target November 6,1995
Construction Complete January 24, 1996
Stage 1B
R/W dears August 30, 1995
Advertise September 4,1995
Bid Opening October 13, 1995
Award November 10, 1995
Start Construction November 29, 1995'
Ramp J Opens April 4, 1996'
Construction Complete July 1, 1996'
Stage 1C
R/W clears December 1,1995
Advertise December 4,1995
Bid Opening January 10, 1996
Award February 9, 1996
Start Construction March 19, 1996'
Complete UncolnB Couplet October 10, 1996'
Construction Complete October 10,1996'
'To be verified by Contractor's construction schedule
YAKIMA GATEWAY
REDEFINED PHASE 1
CROSS SECTIONS
UNCOLN — 'EI / LN UNE
COUPLET 6 UNE
FAIR AVE / F UNE
EXTENSION
R/V R/V
60' TYP.
30'
5.5'
2 LANES
SDVK
SDVK
R/V R/V
75' TYP.
36'
1551
3 LANES
(LOOKING SOUTH) SDVK
RAMP d
YAKIMA Y UNE
AVENUE
YAKIUA / Y UNE
AVENUE
(UNDER EXIST STRUCTURE)
R/V R/V
75' TYP.
R/V
100' TYP.
43'
3 LANES
4' 5.5'
tDCE SDVK
R/V
3.5
24'
24'
24'
2 LANES
2 LT TURN LANES
2 LANES
24'
2 LANES
LT TURN
24'
2 LANES
10'
DACE
3.5' 10'
1.s
GATESECT.DVG
421-45
9 E - 1 8 0( 001- 1
Transportation Improvement Account trim
I!ILL1 URBAN CONS'T'RUCTION PROSPECTUS
1 s Form 110161
Rewind Mt
Pala 2 016
Funding Sources
Local match is considered to be eligible in-kind contributions and all funs other than Transportation
Improvement Account (11A) funds a Urban Arterial Trust Account (DATA) funds. The minimum local
match is 20% of the total eligible project cost. List all funding sources and the amount of funds pledged
for the project.
- Source Private or Puf ic?
Amount of Funds
City of Yakima (bond 1/2 gas tax, STP) Public
$2,336,041
City of Yakima Transit Funds
Public
$ 218,168
Yakima County STP Funds
Public
$ 654,503
WDOT (SCR) Funds
Public
$2,556,270
Local Developer R/W Dedication Value
Public
$1,190,363
TOTAL LOCAL MATCHING FUNDS
_ $ 6,758,058*
1
List al agencies and/or private groups involved in the project. Descrbe the involvement.
City of Yakima - Lead Agency, Local Match
Yakima County - Co -Partner, Local Match
WDOT, S.C. Region - Co -Partner, Local Match
Gary Lukehart - Co -Partner, Local Match
*An additional $197,287 is available in local matching funds for
match to TIA contingency funds.
1 s Form 110161
Rewind Mt
Pala 2 016
'O No 9E_- 1 8 0 (001 ;-_L__
rti Transportation Improvement Account (rIA)
IURBAN CONSTRUCTION PROSPECTUS
Tib Form 110.054
R.Nsea 0391
Page 3 of 6
Project Cost Estimate
s
Predesign Phase
i ; Total
Envirorur tai Design Pre design
Study Stuoy cost
$ 156,245 $ 1,591,533 $ 1,747,778
Design
Phase
Special Design
Studies' , Engineering
Total
Right I Design
of Way cost
$ 387,781 $2,149,549
$ 2,404,878 $ 4,942,208
Construction
Phase
'• Contract
Amount
Other
Total
Construction ! Construction
Engineering ; cost
$10,988,761
--
$ 1,096,037 $12,084,798
'
TOTAL PROJECT COST $18,774,784
'
•"
Value Engineering, Environmental, or Other Special Studies.
Work performed by the local agency's own forces, and/or negotiated contracts with Utilities & Railroads
Minimum Local Matching Ratio is 20%.
1A.
18.
t c.
10.
1E.Line
1F.
1G.
111.
1L
TOTAL ENGINEERING ( Design Engineering +
MAXIMUM EUGIBLE ENGINEERING (25%x Contract
NON-aaBLE ENGINEERING COSTS (1 A -1B
TOTAL E jGIBLE PROJECT COSTS ( Total Project
P of Phase Increase Worksheet
T1A FUNDS (Total Project Cost -1E ) ..
FUND SHOWN IN DESIGN PROSPECTUS
Construction Engineering)
Amount)
$ 3,245,586
$ 2,884,195
)(ff less than o, entero) $ 361,391
Cost -1 C) $ 18,413,393
_
— $ 6,758,058
, _ „ $ 12,016,726
$ 11,353,600
TIA
BALANCE (1G - 1F )(Surplus is +. Deficit is •)
REQUEST IS SUBMITTED FOR AN INCREASE IN
(Attach an explanation for the increase.)
-$663,126
TiA FUNDS OF $ 663,126 ,
Tib Form 110.054
R.Nsea 0391
Page 3 of 6
Item
A
B
C
D
E
F
G
H
I
J
K
L
M
N
0
P
Q
R
PHASE INCREASE WORKSHEET
6/21/95
Application/Design Review Total Project Cost*
Application/Design Review Total TIA Funds*
Application/Design Review TIA Matching ratio (B/A)
Phase Total Project Cost
Phase Total Eligible Project Cost
Application Phase Total RNV Cost**
Design Phase Total RNV Cost**
RNV Cost Increase (G - F)**
Allowable RNV Increase (C x H)**
Eligible Project Cost Increase (E - A)
Eligible Project Percent Increase (J/A) x 100
Increase Factor (1.0 .K/100) min. = .5
Allowable Project Increase (C x J x L)
Total Allowable TIA Increase (I + M)
Total TIA Funds (B + N)
Total Local Funds (D - 0)
Local Matching Ration (P/D)
TIA Matching Ratio (0/0)
Request is submitted for an increase in TIA funds of $663,126
(Attach an explanation for the increase)
* Use application costs for FY 90 & FY 91 projects and design
**
A $17,333,740
B $11,353,600
C .655
D $18,774,784
E. $18,413,393
F.
G.
H.
I.
J. $ 1,079,653
K. .62282
L. .9377138
M. $ 663,126
N. $ 663,126
0. $12,016,726
P. $ 6,758,058
Q. .36
R. .64
rev for FY 93 & FY 94 projec
For projects selected after the FY 90 program no special allowance will be
made for any increase in RNV costs. Do not complete items F, G, H, & I.
If item J is more than $500,000 or item K is more than 20% above the application or design revie
estimate a TIB subcommittee must review the reason for the increase prior to design phase appr
,No 9 E -1 8 0 p01 1- 1
Transportation Improvement Account (TIA)
!
URBAN CONSTRUCTION PROSPECTUS
TM Funding Analysis
Predesign Phase Cost COMPOSITE
Environments!
Study
72A Funds
Design
Study
77A Funds
Total
Predesign
TIA Funds
Predesign
Loca!
Funds
Total
Prodesign
Cosi
(ix i Land)
APPROVED
$ 660,818
$ 283,206
$ 944,025
ACTUAL
$ 99,997
$ 1,018,581
$1,118,578
$ 629,200
$1,747,778
Design Phase Cost
Special
Studies
7M Funds
Right
of Way
TIA Funds
Design
,nearing
Funds
Tota!
Design
TIA Funds
Design
Local
Funds
Total
Design
Cod
OH 1 Lcr )
APPROVED
$1,676,560
$1,022,570 $2,699,130
$1,266,102 $3,965,232
ACTUAL
$ 248,180
$1,539,122..
$1,375,711 $3,163,0131 $1,779,1951 $4,942,208
Estimated Construction Phase Cost
Construction
Contract
774 Funds
Consbuct5on
Other
77A Funds
Construction
Engineering
77A Funds
Total Cansbuc6on
Consvucbon Local
7Z4 Funds Funds
Total
Construction
Cost
(714 1 Loeat)
$7,032,807
—
$ 701,464
$7,734,271
I $4,350,527
$12,084,798
Estimated Total
Project Cost
Total
Predesign
7U Funds
TLAFu
Total
Dee9NA
7L4 Ftnds
To
Construction�Funds
Total
rq
Ftxxls
Total
Roca(
Total
Pr oject
(M & Last)
$1,118,578
$3,163,013
$7,734,271
$12,015,862
$6,758,922
$18,774,784
Use ACTUAL FUNDS when calculating Estimated Total Project Cost
71B Fora 190-054
IbvkactQ3A1
Page 4 of 6
c 9 E -_1 8 S_(001' i
®
� Transport, )n Improvement Accoun' TM)
61'f
URBAN CONSTRUCTION PROSPECTUS
718 Rea 1142-054
Revised 0101
Page 4 of 6
TIA Funding Analysis
Predesign Phase Cost STAGE 1A CONSTRUCTION
Environmental
Study
714 Funds
Design
Study
TIA Funds
Total
Predesign
714 Funds
Predesign
Local
Funds
Total
Predesign
Cost
autcum
APPROVED
ACTUAL
Design Phase Cost
Special
Studies
114 Funds
bight
of Way
TAA Funds
Design
Ervineering
TiA Funds
Total
Design
TIA Funds
Design
Local
Funds
Total
Design
Cod
(7L4 a u=0
APPROVED
ACTUAL
Estimated Construction Phase Cost
Construction
Contract
714 Funds
Corutru:Son
OttIr
714 Funds
Consbuct on
EngineeringConstruction
77A Funds
i Total
j
( 714 Funds
Construction
Local
Funds
Total
Construction
Cod
1714&Loca4
4,212,6581
18,176
421,266 ! 4,652,100 1
2,616,806
7268.906
Estimated Total Project Cost
rota/
Predesi71A Fund
Total
Dedgn
7
_Total
77A Funds
oLocal Total�
714 Funds
Total
Funds
Total
Project
Post
(734 i Local)
Use ACTUAL FUNDS when calculating Estimated Total Project Cost
718 Rea 1142-054
Revised 0101
Page 4 of 6
.1 8 0(001)- 1
„FinTransportation Improvement Account t. 14)
URBAN CONSTRUCTION PROSPECTUS
TUB r+91064
%Mud 03,31
Page 4al6
TIA Funding Analysis
Predesign Phase Cost STAGE 1B CONSTRUCTION
Environmental
Study
ursds
71A Funds
DesignTotal
I
Study
7 4 Funds I
Predesign
71A Funds
Predesign
Local
Funds
Total
Predesign
Cost
(TM is nxap
APPROVED
1
ACTUAL
1
1
Design Phase Cost
Special
S
TLAFunds
Right
of Way
714 Funds
De -sign
Engineering
TA Funds
Total
Design
TLA Funds
Design
Local
Funds
Total
Dssign
s Local)
APPROVED
1
1
i
i
ACTUAL
•
Estimated Construction Phase Cost
Construcgon
Contract
71A Funds
Construction
Other
T1A Finds
ConstrucSon
Engineering
71A Funds
Total Constructron
Constnxdnon f Local
71A Funds t Funds
I
Total
Construction
Cost
(71M4 cccia0
2,523,573
--
I
252,358 2,775,931 I 1,561,461
4,337,392
Estimated Total Project Cost
Total
Predesign
TLA Funds
Total
Design
nit Funds
Total
Construction
TM Funds
Total
Project
TLA Funds
Total
Local
Finds
Total
Project
Cost
(714&L
1
Use ACTUAL FUNDS when calculating Estimated Total Project Cost.
TUB r+91064
%Mud 03,31
Page 4al6
✓+ Transportation Improvement Account t. IA)
I URBAN CONSTRUCTION PROSPECTUS
f 1,,,,v1,40 9 E- 1 S 0,,(Q011_ 1
T18 Fcr 190464
A..+sed ate+
Page 4of6
TIA Funding Analysis
Predesign Phase Cost STAGE 1C CONSTlUCTION
Environmental
Study
711i ids
Design
Study
714 Funds
Total
Predesign
I 71A Funds
Predesign
Local
fondsinds
Total
Predesign
t come
APPROVED
1
ACTUAL
_
1
I
Design Phase Cost
S Pew
7L4 ids
Right
of Way,neering
714 Funds
Design
Funds
Total
Design
714 Funds
Design
Local
Funds
Total
Design
Cosi
MAIL ta*Q
APPROVED
1
ACTUAL
j
1
1
Estimated Construction Phase Cost
Construction
Contact
714 Funds
ConstrucSon
Other
71A Funds
Construction
Engineering
TIA Funds
Toga, ' Construction
Construction 1 Local
TM Funds i Funds
1
Total
Construction
Cost
lux s La )
278,400
27,840
306,240 i 172,260
478,500
--
Estimated Total Project Cost
Total
Fre-design
71A Funds
Total
Design
TAFunds
Total
ConstructionP
714 Funds
Total
7TA=
Total
Loo?
Funds
Total
Protect
Cost
(73s tx.q
Use ACTUAL FUNDS when calculating Estimated Total Project Cost.
T18 Fcr 190464
A..+sed ate+
Page 4of6
E(001)-.1
re -71-1 Transportation Improvement Account t. IA)
URBAN CONSTRUCTION PROSPECTUS
Demand for TIA Funds COMPOSITE
List demand for TlA funds for the time period shown.
Time Predesgn Special
Period ( Phase Studies
Design Right Construction Tota!
Engineering of Way Phase 17AFunrls
1991
50,00050,000
1992
320,000
1
320,000
1993
716,000
I
716,000
1994
32,578
,
150,000
905,000 239,122
1,326,700
1995
98,180
470,711 11,300,000
5,000,000
6,868,891
1996
!.
2,734,271
2,734,271
I
TOE4 1,118,578
248,180
1,375,711
1,539,122
7,734,271
12,015,862
TIB FMB 190464
rased 0111
Page 5 of 6
024161224'.. PrOpid NO 9 E- 1 8 0 (001)- 1
Transporta )n Improvement Account "IA)
IW! URBAN CONSTRUCTION PROSPECTUS
Certification of Funding
Certification is hereby given that Local and/or Private Matching Funds and
Other Funds associated with the construction phase of the project are available
to coordinate with the proposed project development.
This project has been reviewed by the Legislative Body of the Administering
Agency or agencies or its designee, and is consistent with the Agency's
comprehensive plan for community development.
An Environmental Impact Analysis has been conducted and an Environmental
Impact Statement or Negative Declaration of Environmental Impact as appropriate,
has been circulated pursuant to RCW 42.21C, and that the results have been
utilized in arriving at the decisions reflected in the prospectus.
The project is completely designed and ready to be advertised for bids for
construction.
All project right of way required for the project is available, or if the right of way
remains to be acquired, a Possesion and Use Agreement has been obtained for
the parcels in question. All right of way for this project has been acquired in
accordance with WAC chapter 468-100.
City of Yakima
Lead Agency
June* 3 , 1995
Date Signed
TM NIS 180-054
ftviaWMM
Paps 6 of 6
„,4„,,, 9E 1 8 0 001).1_ 1
Transporta )rl`Improvement Accoun TIA)
URBAN CONSTRUCTION PROSPECTUS
11i3Fait 193454
!Waft! OW1
Paga 1 d 6
General Information
Lead Agency
City of Yakima
Project Name
and TermYakima Avenue/I-82 Interchange Area
ini
and Fair Avenue Project
Length n !Aft
1.7 Miles
Functional
Classification gafreproct ma be at es Sweat* Ftexsiovi dowsitmeel soling
Principal X Minor Collector X
J
Fedesai Route Number
4628, 4611
4648, 4694
Cooled Person Dennis E. Covell
&Address 129 North 2nd Street
Yakima, Washington 98901
Telephones
(509) 576-6313
Description of Proposed improvements
1. Attach a legible vicinity map showing the project location.
2 Attach a sketch of the proposed roadway $ection, right of way to right of way, conforming to appScable design standards.
3. Describe the type of work ptarsne.d for this project in the space below and how it wilt improve uta cdsting conditionc If
necessary, attach additional stresb.
4. Meats the date the project will be admitted for bids and that earsmated project completion date.
#3
Phase 1 of the ultimate project has been refined because of the Value
Engineering Study, accelerated development in the Terrace Heights area
causing new traffic impacts on the project, and design changes due to
right-of-way acquisition negotiations with HUD. The type of work now
planned for Phase 1 is:
• Extend Fair Ave fran Lincoln/B Couplet to Spruce St, crossing under Yakima
Ave and existing fly -a -way rarrp (Ramp F). Three lanes will be constructed
with future widening to 5 lanes. Bridges will be fuilt for ultimate
configuration.
• Ramps G & H, and C & E will be revised.
• Ramp I providing access to I-82 southbound frau Fair Ave will be constructed
• Ramp J connecting Fair Ave and Yakima Ave will be constructed.
• Temporary Ramp B providing I-82 southbound off ramp access to Fair Ave
will be constructed.
• Yakima Ave will be widened to provide 2 lanes per directional travel with
a double left turn lane to access I-82 southbound from Terrace Heights
Way_the Southside of Terrace Heights Way.
• 2 Traffic signals will be constructed.
O Water/Sewer Utility adjustments.
• Landscaping/Irrigation.
11i3Fait 193454
!Waft! OW1
Paga 1 d 6
CITY OF YAKIMA
DEPARTMENT OF ENGINEERING & UTILITIES
(509) 575-6111 SCAN 278-6111 FAX 575-6305
129 NORTH SECOND STREET
YAKIMA, WASHINGTON 98901
July 13, 1995
Transportation Improvement Board
P.O. Box 40901
Olympia, Washington 98504-0901
Attn: Mr. Rod Diemert, TIA Program Engineer
Re: Transportation Improvement Project
T1B No. 9E-180(001)-1
1-82 Interchange Area
City of Yakima
Dear Rod:
RECEIVED
411 CITY OF YAKIMA
JUL 2 01995 J
OFFICE OF CITY MANAGER
This letter is in response to your and Pat O'Neils' requests for more information
regarding the June 23, 1995 submittal of a request for additional TIA funds.
Enclosed with this letter is a copy of the Department of Transportation's bid
tabulation for the Gateway Project contract 1. The unit prices are the basis for
the present cost estimates for future contracts 1B and 1C. Overall the bids for
contract 1A caused an increase over the Engineers Estimate by $368,991. The
projection of contract 1A unit bid prices, excluding water and sewer costs is
estimated to cause an increase of $441,471 for the remaining 1B/1C contracts.
The increase estimate of cost of the utilities in the project is $332,167. These
costs total to a $1,142,629 increase over available funding. The City will utilize
the accompanying prioritization list to bring project costs in line with the current
additional funding request and existing approved TIB funds. The current revised
construction prospectus requests and additional $663,126 in TIA funds.
The landscaping costs for phase 1 of the Gateway Project that is proposed to be
accomplished under contract 1C is currently estimated to be $210,000. Three
percent (3%) of the current estimated total construction cost of $10,960,361 is
$328,811. The current estimated cost is within the 3% allowed.
The Gateway Project disrupted the old water/sewer sysiems in the project area.
In 1993 it was estimated that it would take approximately $500,000 to replace
these systems. $500,000 was appropriated in the City of Yakima budgets over
the years 1994 and 1995. This funding was over and above local funding used
to match TIB funding. Current engineering estimates based on contract 1A unit
prices now project the cost of these system replacements to be $832,167 or
$332,167 above the 1993 estimate.
The City used an engineering cost for construction of 6% in the 12/94
construction prospectus which we felt, considering the size of the total
construction project, was reasonable. The Department of Transportation is
managing the construction contracts and requires 10%.
Accompanying this letter is a copy of my service agreement with the City of
Yakima outlining my responsibility as the Yakima Gateway Project Coordinator.
Respectfully,
Dennis E. Covell
Yakima Gateway Coordinator
cc: Dick Zais, City Manager
Brad Stein, CH2M-Hill
Mr. Dennis E. Covell, P.E.
Supplemental Agreement #4
Page 2
July 18, 1995
106510.1A
Included as part of Supplemental Agreement #4 are: 1) Exhibit A, Summary of Payments,
that provides a breakdown of the maximum amount payable under Agreement No. 91-103/D-
6015, as currently supplemented; 2) Exhibit B, Scope of Work, a description of the
Construction Engineering work tasks; 3) Exhibit B-1, Fee Itemization, a task -by -task listing
of the hours and expenses; and 4) Exhibit D-1, Consultant Fee Determination, a summary
sheet of the compensation for providing the requested construction engineering services.
It is our understanding that the City Council will address this request at their regularly
scheduled meeting on July 25, 1995. If you have any questions about the attached
Supplemental Agreement #4 or would like additional information and/or clarification, please
do not hesitate to call me at (206) 453-5005, extension 5181.
Sincerely,
CH2M HILL, Inc.
i
• ,•.
Bradfor. ' . Stein, P.E.
Project Manager
bl s/sup041et.doc/d 16
Engineers
Planners
Economists
Scientists
July 18, 1995
106510.1A
Mr. Dennis E. Covell, P.E.
Gateway Project Coordinator
City of Yakima
129 North 2nd
Yakima, Washington 98901
Dear Denny:
Subject: I-82/Yakima Avenue Interchange and Fair Avenue Project
Services During Construction (Phase IV) - Supplemental Agreement #4
Transmitted herewith is Supplemental Agreement #4 that provides compensation for the
Construction Engineering Services to be performed by CH2M Hill as requested by the
WSDOT South Central Region in a letter dated September 20, 1994. The scope of work for
the services during construction (Exhibit B) was developed from the directions received at
the City/WSDOT/CH2M Hill Partnering session held on February 21, 1995.
We understand our role during construction of Stage 1 to be essentially an extension of the
WSDOT Construction Engineering staff, headed by Rick Gifford, and an advisor to yourself,
as the City's Yakima Gateway Project Coordinator. The specific construction services that
we provide will be as directed by either the WSDOT or City staff.
The total cost for the Gateway Project will not have to be increased to cover these
construction engineering services because these costs have already been budgeted as part of
the 10 percent over the bid price allocated by the City to the WSDOT for managing the
construction phase of the project. The maximum amount payable under our current
Agreement No. 91-103/D-6015 will be increased by transferring funds from the construction
budget. CH2M Hill has been providing said construction engineering services to the City
and the WSDOT since the Stage lA contract was advertised on December 19, 1994.
Through June 24, 1995, we have provided to the City and the WSDOT $45,230 in
construction services, primarily associated with Tasks 1, 2 & 3 of the attached scope of work.
However, to complete the remaining engineering tasks for Phase III, Final Design and Right -
of -Way Acquisition, necessitates that this supplement to our existing agreement be executed
to reimburse us for those costs already incurred on Phase IV work tasks.
Seattle Office 777 108th Avenue NE, Bellevue, WA 98004-5118 206 453.50W
P.0 Box 91500, Bellevue, WA 98009-2050 Fax No. 206 462-5957