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HomeMy WebLinkAboutR-1995-072 People for People, Inc.• r RESOLUTION NO. R-95 7' 2 A RESOLUTION authorizing the City Manager and City Clerk to execute an agreement with the People for People, Inc. extending transportation brokerage services. WHEREAS, the City of Yakima is currently providing public transportation services to Yakima citizens with disabilities through paratransit program known as Dial -A -Ride, and WHEREAS, the City of Yakima is currently providing Dial -A -Ride services by contract through People for People, Inc.; and WHEREAS, the current contract relationship is based on a written agreement which was not formally extended after June 30, 1994 when a referendum on formation of a countywide Public Transportation system was pending, and the current contract relationship should be memorialized in a written agreement; and WHEREAS, City Council considers that formal written continuation of the current agreement with People for People, Inc. through June 30, 1995, according to the terms of the attached Dial -A -Ride Transportation Brokerage Service Agreement is in the best interest of the City; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA. The City Manager and City Clerk are hereby authorized and directed to execute the attached Dial -A -Ride Transportation Brokerage Service Agreement the City of Yakima and People for People, Inc. ADOPTED BY THE CITY COUNCIL this \ day o ATTEST Mayor �rnC.. City Clerk lap/transitdial-a-nde res 5/5/95 1:24 PM Resolution re: Dial -a -Ride Transportation Brokerage Services -- Page 1 DIAL -A -RIDE TRANSPORTATION BROKERAGE SERVICE AGREEMENT THIS AGREEMENT is entered into this'ar day of , 1995, by and between the City of Yakima, Washington, hereinafter called "the City," through the Department of Public Works, Transit Division, 2301 Fruitvale Blvd., Yakima, Washington 98901, and People For People, Inc., a Washington non-profit corporation, hereinafter called the "Contracting Agency." The purpose of this Agreement is to provide transportation services within the corporate limits of the City of Yakima to persons who, under the Americans with Disabilities Act, are considered disabled. Contracting Agency shall provide dispatch and transportation services and broker other subcontractors to provide such transportation services for the City. 1. Term of Agreement -- Termination This Agreement shall become effective on its approval by resolution of the Yakima City Council, and shall terminate on June 30, 1995. Provided, that either party may at any time during the term of this Agreement, terminate this Agreement by giving thirty (30) days notice in writing to the other party of its intention to terminate. All notices to the City shall be addressed to the City of Yakima, Attention: Transit Manager, Public Works Complex, 2301 Fruitvale Blvd., Yakima, Washington 98901. Notice to the Contracting Agency shall be addressed to: P.O. Box 1665, Yakima, Washington 98907. 2. Service Area The Contracting Agency agrees to provide service under this Agreement to those who have prequalified under procedures established by the City within the limits of the City of Yakima or within three-quarters of one mile of a Yakima Transit bus route regardless of City boundaries. 3. Payment The City agrees to pay the Contracting Agency a fee for services calculated and invoiced as follows: A. The direct billing by transportation subcontractors to the Contracting Agency for services provided under this Agreement, e.g. transportation services, which shall include a minimum per ride fee, plus B. An administrative and dispatch fee will be charged on a direct, actual cost basis, which fee shall not exceed Twenty Thousand Dollars ($20,000.00) for the first ninety (90) days of this Agreement, and which fee shall not exceed an amount to be determined by contract addendum lap/transit/dial-a-ride 5/5/95 1:05 PM DIAL -A -RIDE TRANSPORTATION BROKERAGE SERVICE AGREEMENT -- Page 1 for the balance of the term of this Agreement, plus C. Contracting Agency's actual costs for providing transportation services. Contracting Agency shall submit an itemized list of all subcontractor expenses to the City for payment under the above format, and Contracting Agency will in turn pay subcontractors. On or before the 10th day of each month, the Contracting Agency shall invoice the City's Transit Manager for the services of the previous month as calculated above. The City shall pay within thirty (30) days. Any charge disputed by the City shall be separated from the invoice and the undisputed portion shall be paid. Both parties shall meet and resolve disputed charges within thirty (30) days after the invoice.. 4. Extent of Agreement This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 5. Insurance The Contracting Agency shall maintain for the duration of the contract commercial general liability insurance and automobile liability insurance with a combined single limit of $1,000,000 each. The policy must provide for thirty (30) day cancellation notice to the City if canceled or altered by either party. A certificate of such insurance shall be provided to the City's Transit Manager at the time of the execution of this Agreement and shall name the City, its officers, agents, and employees as additional insureds. The Contracting Agency shall assure that all its subcontractors maintain commercial general liability insurance and automobile liability insurance with a combined single limit not less than $300,000 each. The policy must provide for thirty (30) day cancellation notice to the City if canceled or altered by either party. A certificate of such insurance shall be provided to the Contracting Agency at the time of execution of this Agreement and shall name the City, its officers, agents, and employees as additional insureds. 6. Non -Discrimination in Contracted Activities The Contracting Agency shall not, on the grounds of race, creed, color, religion, national origin, marital status, age or the presence of any sensory, mental or physical disability: A. Deny any individual any contracted activities or other benefits lap/transit/dial-a-ride 5/5/95 1:05 PM DIAL -A -RIDE TRANSPORTATION BROKERAGE SERVICE AGREEMENT -- Page 2 consistent with the terms of this Agreement; B. Provide any contracted activities or other benefits to an individual which are different, or are provided in a different manner, from those provided to others under this Agreement; C. Subject an individual to segregation or separate treatment in any manner related to his receipt of any contracted activities or other benefits provided under this Agreement; D. Deny any individual an opportunity to participate in any program provided by this Agreement through the provision of contracted activities or otherwise, or afford him an opportunity to do so which is different from that afforded others under this Agreement. E. Utilize criteria or methods of administration which have the effect of subjecting individuals to discrimination because of their race, creed, color, religion, national origin, sex, marital status, age, or the presence of any sensory, mental or physical handicap or have the effect of defeating or substantially impairing accomplishment of the objectives of this Agreement in respect to individuals of a particular race, creed, color, religion, national origin, sex, marital status, age, or the presence of any sensory, mental or physical handicap in determining, (a) the types of contracted activities or other benefits to be provided, or (b) the class of individuals to whom, or the situation in which, such contracted activities or other benefits will be provided, or (c) the class of individuals to be afforded an opportunity to participate in any contracted activities or other benefits. 7. Safeguarding of Information The use or disclosure by the Contracting Agency of any confidential information concerning a participant, recipient, or client for any purpose, with respect to contracted activities provided under this Agreement, is prohibited except on written consent of the participant, recipient, or client, his/her attorney or his/her responsible parent or guardian, or as otherwise provided bylaw. 8. Hold Harmless All contracted activities to be rendered or performed under this Agreement shall be performed or rendered entirely at the Contracting Agency's own risk and the Contracting Agency expressly agrees to defend against claims or lawsuits and hold harmless the City and all of its officers, agency, employees, or otherwise, from any and all liability, loss or damage, including reasonable cost of defense, they may suffer as a result of claims, demands, actions, or damages to any and all persons or property, costs or judgments against the lap/transit/dial-a-ride 5/5/95 1:05 PM DIAL -A -RIDE TRANSPORTATION BROKERAGE SERVICE AGREEMENT -- Page 3 City which result from, arise out of or are in any way connected with the contracted activities to be performed by the Contracting Agency or its subcontractors under this Agreement. 9. Modification No change or addition to this Agreement shall be valid or binding upon either party unless such change or addition is in writing and executed by both parties. 10. Severability The parties agree that if any part, term, or provision of this Agreement is held by any court to be illegal, the validity of the remaining provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular provisions held to be invalid. If any provisions of this Agreement are in conflict with any federal law, rule or regulation or with any law, rule, regulation or statutory provision of the State of Washington, the conflicting provisions shall be deemed inoperative and null and void insofar as they may be in conflict, and shall be deemed modified to conform to lawful provisions, so as to give them as much effect as legally possible. 11 Relationship of the Parties A. The parties agree that an independent contractor relationship is created by this Agreement. The performance of contracted activities and the results to be achieved are solely the responsibility of the Contracting Agency and those subcontractors it chooses to hire. No agent, employee, servant, or representative of the Contracting Agency shall be deemed to be an employee, agent, servant, or representative of the City for any purpose under this Agreement and the employees of the Contracting Agency are not entitled to any of the benefits which the City provides for City employees. The Contracting Agency will be solely and entirely responsible for its acts and for the acts of its agents, employees, servants, subcontractors, or otherwise, during the performance of this Agreement. In the performance of the contracted activities herein contemplated, the Contracting Agency is an independent contractor with the responsibility and authority to control and direct the performance of the details of the work, in accordance with the terms and conditions of this Agreement. However, the results of the work contemplated herein must meet the approval of the City and shall be subject to the lap/transit/dial-a-ride 5/5/95 1:05 PM DIAL -A -RIDE TRANSPORTATION BROKERAGE SERVICE AGREEMENT -- Page 4 City's general rights of inspection and review to secure the satisfactory completion thereof. In the event that any of the Contracting Agency's employees, agents, servants, or otherwise, carry on activities or conduct themselves in any manner which may jeopardize the funding of this Agreement, the Contracting Agency shall be responsible for taking adequate measures to prevent said employee, agent or servant from performing or providing any of the contracted activities described within the terms of this Agreement. B. Communications between the Contracting Agency and the City shall be addressed to the Transit Manager of the City and the executive director of the Contracting Agency at their respective addresses stated herein or at new addresses designated by either party by written notice. 12. Venue Stipulation This Agreement has been and shall be construed as having been made and delivered within the State of Washington, and it is understood and agreed that this Agreement shall be governed by laws of the State of Washington both as to interpretation and performance. Any action at law, suit in equity, or other judicial proceeding from the enforcement or breach of this Agreement or any provision hereof, shall be instituted and maintained only in any of the courts of competent jurisdiction in Yakima County, Yakima, Washington. 13. Service Delivery The Contracting Agency shall perform transportation services under this Agreement in accordance with the policies and specifications delineated in EXHIBIT A SERVICE DELIVERY which is attached hereto and incorporated as a part hereof. The City specifically reserves the right to set a limit on the amount of services to be provided by the Contracting Agency based upon the City's budget. 14. Data Collection and Reporting The Contracting Agency shall collect and report operating data in accordance with procedures established, or modified from time to time, by the City. These prescribed records shall be kept current for the full term of this Agreement. The Contracting Agency shall maintain fiscal records in accordance with recognized standard accounting practice. The Contracting Agency shall make all records pertaining to the services provided under this Agreement available to authorized agents of federal, state or local lap/transit/dial-a-ride 5/5/95 1:05 PM DIAL -A -RIDE TRANSPORTATION BROKERAGE SERVICE AGREEMENT -- Page 5 governmental agencies for the purpose of determining the accuracy of reported information and the actual cost of services provided. The Contracting Agency shall make no additional charge for this service to the City. 15. Training All vehicle operators employed by the Contracting Agency and its subcontractors and utilized to provide transportation service under this Agreement must, as a minimum, possess a valid Washington State Driver's License (or a Commercial Driver's License if required by law), Cardio Pulmonary Resuscitation (CPR) Card, and Basic First Aid Card. Operators and subcontractors must also receive ongoing training in passenger handling techniques, sensitivity in dealing with elderly and/or handicapped persons, and vehicle and personal safety on an ongoing basis. These and other forms of training shall be documented and such records kept current for the life of this Agreement. No additional charge shall be made for this service. 16. Mandatory FTA Provisions A. Breach by Contracting Agency In the event the Contracting Agency fails to perform any requirement of this Agreement, the City may terminate this Agreement by giving written notice to the Contracting Agency of the City's intention to terminate because of failure of the Contracting Agency to so perform as specified in the notice. If the Contracting Agency corrects the non- performance to the satisfaction of the City within ten (10) days after such notice is given, then this Agreement shall not be terminated on that ground. If the Contracting Agency fails to correct the non- performance to the satisfaction of the City within the ten (10) day period, then this Agreement shall terminate on final written notice by the City. In the event of the breach of this Agreement by the Contracting Agency so that the City engages other carriers to perform the service called for to be performed by the Contracting Agency under this Agreement, the Contracting Agency agrees to reimburse to the City all costs incurred by the City in procuring such service, in excess of the cost provided by this Agreement for that service. B. Disadvantaged Business Enterprise (1) Policy. It is the policy of the United States Department of Transportation (DOT) that disadvantaged business enterprise as lap/transit/dial-a-ride 5/5/95 1:05 PM DIAL -A -RIDE TRANSPORTATION BROKERAGE SERVICE AGREEMENT -- Page 6 defined in 49 CFR Part 23 shall have the maximum opportunity to participate in the performance of contracts financed in whole or part with federal funds under this Agreement. Consequently, the DOT requirements of 49 CFR Part 23 apply to this Agreement. (2) United States DOT Obligation. The recipient or its contractor agrees to ensure that disadvantaged business enterprises as defined in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with federal funds provided under this Agreement. In this regard, all recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that disadvantaged business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their contractors shall not discriminate on the basis of race, creed, color, national origin, age, or sex in the award and performance of DOT -assisted contracts. C. Equal Employment Opportunity In connection with the execution of this Agreement, the Contracting Agency shall not discriminate against any employee or applicants for employment because of race, religion, color, sex, age, or national origin. The Contracting Agency shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, age, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contracting Agency further agrees to insert a similar provision in all subcontracts, except subcontracts for standard commercial supplies or raw materials. D. Title VI Civil Rights Act of 1964 During the performance of this Agreement, the Contracting Agency, for itself, assignees, and successors in interest agrees as follows: 1) Compliance with Regulations: The Contracting Agency shall comply with the Regulations relative to nondiscrimination in federally -assisted programs of the Department of Transportation (hereinafter "DOT") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the Regulation), which are herein incorporated by reference and made a part of this Agreement. lap/transit/dial-a-ride 5/5/95 1:05 PM DIAL -A -RIDE TRANSPORTATION BROKERAGE SERVICE AGREEMENT -- Page 7 2) Nondiscrimination: The Contracting Agency, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, religion, color, sex, age, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contracting Agency shall not participate either directly or indirectly in the discrimination prohibits by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. 3) Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the Contracting Agency for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contracting Agency of the Contracting Agency's obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, religion, color, sex, age, or national origin. 4) Information and Reports: The Contracting Agency shall provide all information and reports required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the recipient or the Federal Transportation Administration (FTA) to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information is required or a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the Contracting Agency shall so certify to the recipient, or the Federal Transportation Administration, as appropriate, and shall set forth what efforts it has made to obtain the information. 5) Sanctions for Noncompliance: In the event of the Contracting Agency's noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or the FTA may determine to be appropriate, including, but not limited to: a) Withholding of payments to the Contracting Agency under the Agreement, in whole or in part. 6) Incorporation of Provisions. The Contracting Agency shall include the provisions of paragraphs 1 through 6 of this section lap/transit/dial-a-ride 5/5/95 1:05 PM DIAL -A -RIDE TRANSPORTATION BROKERAGE SERVICE AGREEMENT -- Page 8 in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Contracting Agency shall take such action with respect to any subcontract or procurement as the recipient or the Federal Transportation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that, in the event a Contracting Agency becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the Contracting Agency may request the United States to enter into such litigation to protect the interests of the United States. E. Conservation The Contracting Agency shall recognize mandatory standards and policies relating to energy efficiency which are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act (42 USC § 6321 et seq.) F. Environmental Violations The Contracting Agency agrees to comply with all applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act (42 USC 1857(h), Section 508 of the Clean Water Act (33 USC 1368), Executive Order 11378, and Environmental Protection Agency regulations (40 CFR, Part 15) which prohibits the use under nonexempt federal contracts, grants or loans, of facilities including on the EPA list for violating facilities. The Contracting Agency shall report violations to UMTA and to the USEPA Assistant Administrator for Enforcement (EN)329). IN WITNESS WHEREOF the parties have executed this Agreement the day and year first above written. CITY OF YAKI PEOPLE FOR PEOPLE, INC. B .. _ By: c and '• . Zais, Jr, City anager Its: xe. �tive Dir=or ATTEST: City Clerk lap/transit/dial-a-ride 5/5/95 1:05 PM DIAL -A -RIDE TRANSPORTATION BROKERAGE SERVICE AGREEMENT -- Page 9 CITY CONTRACT NO. EXHIBIT "A" - SERVICE DELIVERY Introduction The service to be performed by Contracting Agency under this agreement shall be a Dial -A -Ride type service which shall provide curb -to -curb transportation service to pre identified handicapped persons on an advanced reservation basis. The Contracting Agency shall function as the broker of service by establishing service agreements with direct service providers who shall perform passenger services under supervision of broker. The broker may also be a direct provider of service. Dial -A -Ride service shall be provided from 6:00 a.m. to 7:00 p.m. Monday through Saturday and 8:00 a.m. to 5:00 p.m. an Sundays. On-time performance must be adhered to by arriving at the designated pick up point within fifteen (15) minutes before or after the scheduled pick up time. Unscheduled return rides (will calls) shall be provided within one (1) hour of receiving notification from passenger or their representative. Service shall be provided within the corporate limits of the City of Yakima or up to 3/4 of one mile (.75 miles) from an existing bus route which ever is greater. The Contracting Agency, as the service broker, shall provide for access to Dial -A - Ride service via toll free telephone information and reservation system which shall also provide access to the hearing impaired. Such access shall be provided seven days per week from 8:30 a.m. to 4:30 p.m. The Contracting Agency shall provide computerized ride matching services which matches the service request with the lowest cost, appropriate and available service provider. The broker shall exercise control over service providers to protect the interests of those being served. Such oversight shall include but not be limited to maintaining determining that service personnel are properly trained, are of good character and that vehicles utilized in service are properly equipped and in good, safe running condition. The City reserves the right to disqualify any service provider with the understanding that such action may temporarily cause a shortage of service availability. The Contracting Agency shall determine the eligibility of each service requester against the approved client file prior to providing service. The client files shall be routinely updated by the City as file additions and modifications are made. Dial -A -Ride passengers shall be charged a fare of $.35 per one-way trip. The fare is subject to change by the Yakima City Council. Contracting Agency shall deduct fare collected from the service billing and submit a net billing on a time and format agreeable to both parties. Fiscal and operating information and records relative to services provided and invoiced are subject to audit. Such records shall be kept and made available upon request to the authorized representatives of the City of Yakima or other agency of government having an interest in this agreement. Contracting Agency shall make available for sale Dial -A -Ride ticket books for prepayment of fares. The City shall provide ticket books. Any tickets which were sold to passengers prior to this agreement shall be accepted for the payment of fares. These shal be noted separately on, and included with, the invoice and shall not be deducted from the billing. Vehicles and Eauipment Contracting Agency shall maintain sufficient numbers and types of vehicles and uniformed personnel under agreement and available to accommodate the service demand as experienced. The City retains the right to inspect any and all vehicles utilized in service under this agreement. Said inspection shall take place at a time and place selected by the City and may be conducted by a designated representative. The intent of an inspection shall be to determine the operating condition of the fleet and to review maintenance records. The City retains the right to disqualify any vehicle from service under this agreement if it is considered to be unsafe until necessary repairs are made and the vehicle is inspected. Vehicles utilized to provide service under this agreement shall be kept in good operating condition and maintained according to manufacturer's recommendations as a minimum standard. A permanent record shall be kept of all maintenance and repairs. Service vehicles shall be equipped with the following safety equipment. Two-way radio communications with Contracting Agency base station. One - Five pound fire extinguisher One - First aid kit One - Set of triangle reflectors (containing two reflectors) or other similar warning device Prescribed equipment shall be properly maintained and kept in fully functional condition. EXHIBIT "A" - SERVICE DELIVERY Introduction The service to be performed by Contracting Agency under this agreement shall be a Dial -A -Ride type service which shall provide curb -to -curb transportation service to pre identified handicapped persons on an advanced reservation basis. The Contracting Agency shall function as the broker of service by establishing service agreements with direct service providers who shall perform passenger services under supervision of broker. The broker may also be a direct provider of service. Dial -A -Ride service shall be provided from 6:00 a.m. to 7:00 p.m. Monday through Saturday and 8:00 a.m. to 5:00 p.m. an Sundays. On-time performance must be adhered to by arriving at the designated pick up point within fifteen (15) minutes before or after the scheduled pick up time. Unscheduled return rides (will calls) shall be provided within one (1) hour of receiving notification from passenger or their representative. Service shall be provided within the corporate limits of the City of Yakima or up to 3/4 of one mile (.75 miles) from an existing bus route which ever is greater. The Contracting Agency, as the service broker, shall provide for access to Dial -A - Ride service via toll free telephone information and reservation system which shalt also provide access to the hearing impaired. Such access shall be provided seven days per week from 8:30 a.m. to 4:30 p.m. The Contracting Agency shall provide computerized ride matching services which matches the service request with the lowest cost, appropriate and available service provider. The broker shall exercise control over service providers to protect the interests of those being served. Such oversight shall include but not be limited to maintaining determining that service personnel are properly trained, are of good character and that vehicles utilized in service are properly equipped and in good, safe running condition. The City reserves the right to disqualify any service provider with the understanding that such action may temporarily cause a shortage of service availability. The Contracting Agency shall determine the eligibility of each service requester against the approved client file prior to providing service. The client files shall be routinely updated by the City as file additions and modifications are made. Dial -A -Ride passengers shall be charged a fare of $.35 per one-way trip. The fare is subject to change by the Yakima City Council. Contracting Agency shall deduct fare collected from the service billing and submit a net billing on a time and format agreeable to both parties. Fiscal and operating information and records relative to services provided and invoiced are subject to audit. Such records shall be kept and made available upon request to the authorized representatives of the City of Yakima or other agency of government having an interest in this agreement. Contracting Agency shall make available for sale Dial -A -Ride ticket books for prepayment of fares. The City shall provide ticket books. Any tickets which were sold to passengers prior to this agreement shall be accepted for the payment of fares. These shal be noted separately on, and included with, the invoice and shall not be deducted from the billing. Vehicles and Equipment Contracting Agency shall maintain sufficient numbers and types of vehicles and uniformed personnel under agreement and available to accommodate the service demand as experienced. The City retains the right to inspect any and all vehicles utilized in service under this agreement. Said inspection shall take place at a time and place selected by the City and may be conducted by a designated representative. The intent of an inspection shall be to determine the operating condition of the fleet and to review maintenance records. The City retains the right to disqualify any vehicle from service under this agreement if it is considered to be unsafe until necessary repairs are made and the vehicle is inspected. Vehicles utilized to provide service under this agreement shall be kept in good operating condition and maintained according to manufacturer's recommendations as a minimum standard. A permanent record shall be kept of all maintenance and repairs. Service vehicles shall be equipped with the following safety equipment. Two-way radio communications with Contracting Agency base station. One - Five pound fire extinguisher One - First aid kit One - Set of triangle reflectors (containing two reflectors) or other similar warning device Prescribed equipment shall be properly maintained and kept in fully functional condition.