HomeMy WebLinkAboutR-1995-029 Interlocal AgreementRESOLUTION NO. R-95- 29
A RESOLUTION approving the Interlocal Agreement for
Reconstruction of a portion of South 18th Street with the City of Union Gap.
WHEREAS, the City of Union Gap has received a federal aid project
grant through the Washington State Department of Transportation to
reconstruct the roadway, sidewalks, curb and gutter pavement, and drainage
of that street known as South 18th Street between Mead Avenue and Lilac
Lane in Union Gap; and
WHEREAS, the City of Union Gap desires the City of Yakima to perform
the construction of such federal aid projects and it would be in the public
interest of Union Gap and Yakima for Yakima to perform the South 18th Street
construction, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
YAKIMA:
The Mayor and the City Clerk are hereby authorized and directed to
execute the attached and incorporated "Interlocal Agreement for Reconstruction
of South 18th Street."
ADOPTED BY THE CITY COUNCIL this 14th day of February , 1995.
ATTEST:
L7
INTERLOCAL AGREEMENT FOR RECONSTRUCTION
OF EIGHTEENTH STREET
THIS AGREEMENT, made and entered into by and between the City of Yakima, a
municipality of the State of Washington, hereinafter referred to as "Yakima", and the City of
Union Gap, a municipality of the State of Washington, hereinafter referred to as "Union Gap",
witnesseth":
WHEREAS, Union Gap has received a federal aid project grant through the Washington
State Department of Transportation, to reconstruct the roadway, sidewalks, curb and gutter
pavement, and drainage of 18th Street, a distance of approximately 0.28 miles from East Mead
Avenue to Lilac Lane in Union Gap, and a copy of the Washington State Department of
Transportation City/County Agreement concerning the same is attached hereto and incorporated
by reference; and,
WHEREAS, said 18th Street is located near the Yakima boundaries and said street
improvements would benefit Yakima as well as Union Gap; and,
WHEREAS, it would be in the public interest of Union Gap and Yakima for Yakima to
perform the 18th Street construction; and,
WHEREAS, these types of agreements are authorized by RCW 39.34; and,
WHEREAS, in consideration of the mutual covenants and agreements herein contained;
IT IS NOW, THEREFORE, covenanted and agreed as follows:
1. Union Gap hereby authorizes Yakima to perform all work to reconstruct the
roadway, sidewalks, curb and gutter pavement, and drainage at 18th Street between East Mead
Avenue and Lilac Lane in Union Gap, as set forth and contemplated by the Washington State
Department of Transportation City/County Agreement relating to federal aid project number
STPUS - 4608 (002) attached hereto and incorporated by reference. Yakima shall perform such
work in compliance with the said Washington State Department of Transportation City/County
Agreement.
2. The above identified we :k shall be performed in accordance with the Washington
State Department of Transportation Standards, aid shall be completed on or before December
31, 1995.
3. Yakima shall provide all engineering and administrative services necessary to
perform this Agreement. Prior to the commencement of work, Yakima shall submit for Union
Interlocal Agreement for Reconstruction
of Eighteenth Street
Page 1 of 3
Gap's approval Yakima's preparation of plans, specifications, and estimates which shall include
all bid documents, contract provisions and plan sheets, accompanied by the engineer's estimate
of proposed construction work. Union Gap must approve the above, including estimated costs,
prior to commencement of work.
4. Union Gap shall pay the actual costs of the above identified reconstruction work
performed by Yakima in accordance with the terms of this Agreement. The costs of work shall
include the actual cost of labor, equipment rental, engineering, materials used in the construction
or maintenance work involved, fringe benefits to labor including Social Security, retirement,
industrial and medical aid costs, prorated sick leave, holidays and vacation time, and group
medical insurance. Yakima shall submit to Union Gap a certified statement of the costs of work
performed.
5. Union Gap and Yakima shall each enact a resolution in accordance with RCW
39.34.030 (2) to authorize this Interlocal Agreement, which Agreement shall become effective
upon the latter of A) the date of said Agreement, or B) the date said resolutions each become
effective.
6. It is understood and agreed between the parties hereto that Yakima will hold
harmless, indemnify and defend Union Gap, and its officers, employees and agents, from all
claims, losses, demands, actions and causes of action of any nature whatsoever including but not
limited to personal injury, property damage, or death, as a result of any act or activity or failure
to act by Yakima, its officers, agents or employees because of or in any way arising out of the
work to be performed under the terms of this Agreement.
7. This Agreement shall continue in duration until December 31, 1995, provided,
that in the event the Secretary of the Washington State Department of Transportation terminates
the above referenced Washington State Department of Transportation City/County Agreement,
Union Gap may terminate this Interlocal Agreement upon notice to Yakima.
8. The Union Gap City Manager shall be responsible for administering this
Agreement. Except for materials incorporated into the project, all property used by either party
to this Agreement to accomplish the purpose and intent of the Agreement shall remain the
property of that party. Yakima shall furnish to the Union Gap City Manager copies of all
documents and letters relating to this project, together with all original tracings.
9. A copy of this Agreement shall be filed with the Union Gap City Clerk, the
Yakima City Clerk, and the Yakima County Auditor, and the Secretary of the State of
Washington.
Interlocal Agreement for Reconstruction
of Eighteenth Street
Page 2 of 3
10. In event of dispute under this Agreement, venue shall be Yakima County,
Washington.
IN WITNESS WHEREOF, the parties hereto have set their hands the day and year below
written.
CITY OF UNION GAP CITY OF YAKIMA
By
/11
`o al • Krebs Patricia A. Berndt
By (;)/62.t"
May
Dates,
ATTEST:
2?.
Kathleen M. Holscher
City Clerk
APPROVED AS TO FORM:
Dorot L. odrick
City A torney
Mayor
Date 3-a-c)'‘�
ATTEST:
Mely Ski ald
Acting City Clerk
APPROVED AS TO FORM:
Ray Paolella
City Attorney
Interlocal Agreement for Reconstruction
of Eighteenth Street
Page 3 of 3
November 4, 1994
City of Union Gap
Denny Covell, P.E.
Director of Engineering and Utilities
City of Yakima
129 North 2nd Street
Yakima, WA 98901
Denny:
"The Old Town with New Ideas"
The City of Union Gap has applied for a Federal Aid (STPUS) Grant for improvements to
Eighteenth Street between East Mead Avenue and Lilac Lane.
The City has been successful in obtaining the funding, we would request that the City of Yakima
administer the grant. Please let me know if you are willing to do so.
I have enclosed the STPUS documents for your information and review, also an Interlocal
Agreement.
If you have any questions, please feel free to call me.
Sincerely,
Paul Burlingame
City Manager
PB:jb
Enclosures (5)
c: file
P.O. Box 3008 • 102 W. Ahtanum Rd. • Union Gap, WA 98903 • 509/248-0432 • FAX 509/2484494
CITY OF YAIKIMA
DEPARTMENT Of ENG/NEER/NG & U77L1TI(S
(509) 575.6111 SCAN 278-0111 FAX 5754105
129 NORTH SECOND STREET
YAK/MA. WASHINGTON 98901
November 14, 1994
Paul Burlingame, City Manager
City of Union Gap
P.O. Box 3008
Union Gap, WA 98903
Subject: Eighteenth Street, Improvements, in Union Gap
Dear
We have received your letter of November 4, 1994 requesting that the City sof
Yakima administer the Federal Aid grant for the improvements to Eighteenth
Street, between East Mead Avenue and Lilac Lane.
The Engineering Division is pleased to assist in the administration and
reconstruction of this project. We have placed the project on our work schedule
for design and construction in 1995.
I have forwarded the interlocal agreement to our legal department for
preparation of the appropriate legislation.
We again Zook forward to another suaressful project
Sincere
Fred French, City Engineer
� Dick Lis. city Manepe►
Dennis Cod, Okada
Ito Podolia, Cly Attatay
Rabert Deserior.. _E^gln;
•
4110
7rWashington State
Department of Transportation
Sid Morrison
Secretary of Transoortatson
Mr. Kenneth Harris
Public Works Director
102 West Ahtanum Road
Union Gap, WA 98903
RECEIVED
TransoOr:3tcn Bwldin9 QCT 0 3
1994
P 0 =ot 4.300
0.a. '.va 98504-7300
CITY OF UNION GAP
September 26, 1994
City of Union Gap
South 18th Street
STPUS-4608(002)
FUND AUTHORIZATION
Dear Mr. Harris:
We have received FHWA fund authorization, effective September 20, 1994, for
this project as follows:
PHASE TOTAL FEDERAL SHARE
Preliminary Engineering $ 32,686 $ 28,273
Construction $286,547 $247,863
In addition, categorical exclusion determination has been approved.
Enclosed for your information and file is a fully executed copy of Local Agency
Agreement LA -2622 between the state and your agency. Also enclosed is a
pre-printed Progress Bill form for the referenced project. Please forward this
form to the person handling billings.
Federal funds for this project are limited by your regional STP project selection
agency to $276,136. All costs beyond those in the latest executed agreement
are the sole responsibility of your agency.
Please remember to provide your Regional TransAid Engineer with one set of
PS&E for his use at least two weeks prior to requesting a contract number.
A contract number must be obtained from WSDOT prior to advertising for bids
on local ad and award projects. Reimbursement for construction costs will not
begin before the contract is awarded.
You mayproceed with the administration of this project in accordance with
Yakima ounty's approved Certification Acceptance agreement.
Sincerely, 1
WAYNE T. GRUEN, PE
Deputy Assistant Secretary
TransAid
WTG:ch
Enclosure
cc: Bill Linse, South Central Region
TIB
Aft. Washington State
AGENCY '(
Via/ DelparttYleitt of Tra ,or Jon Local ..sk. icy Agreement
Agency CITY OF UNION GAP
Address P.O. Box 3008
Union Gap, WA 98903-0008
Project No. STPD. - 960r(C0t)
Agreement No. EA 2 62_2_
For Haadguartors Mf1DOT w only.
The Local Agency having complied or .by agreeing to comply, with the hates and conditions oet forth in (1) Thle 71 U.S Cods FBghweya (b the r.gdadssr
bayed purulent then. Ci) Office of Marta sward and Budget Grogan A -1Q2 and A-122. (o the policies and procedures promsslipted by the Washington Saha
Pepsrtment of Transportation. and 6) the federal aid protect agreement entered into between the Stan and Federal Govtna+att. relative to the above peoj@et the
Washington Sur Dope -mete of Transportation will authorize the Loot Agency to proceed on Bre protea by a separate nodlladon. Federal finds which me to be
obligated bar the protea tray not eased the amount shown herein on Mae a aduaut 3. without written authority by the State. subject 10 the approval of the Fading
Highway Adahboeantion. An proem mats not reimbursed by the Federal Government shall be the responsibility of the Cool Aviary.
Project DIMCription
Nam South 18th Street
Termini Meal AYPnue to Lilac Ln.
mgt 0.28 Miles
Description of Work
New roadway will consist of two 12 ft. travel lanes and two 11 ft. parking lanes.
Lanes with 5 ft. wide sidewalks, curbs and gutters on both sides. Pavement
surface will be ACP Class t3".
*Federal prtidpaies is ossersdos.agiseerleg (q) is liaised se 1S punnet of the total round costs (Use a. celesta 31.
The federal aid patidpsoon rate sn this project will be determined by the Federal Government The parties expect that tt will be 86.5 percent however. k Is
understood that the rats mar very Th. Loot Agency agrees that this agresahaut is entered into without relying upon any repressio tion by the state made awed@
of this centrum. or contained herein. as to what the federal partidpstion rare will be. lt further *grow that it will not condition guy future action with respect to tw
meet covered by this agreement upon pest. current or future tepresernstions as to the federal participation ata. The dollar amount of federal participation cannot
eased the amount shown in One a column 3. A31 cow not reimbursed by the Federal Government shall be the responsibility at the Local Army.
OOT rr
•
•
Type of Work
Estimate of Funding
a)
Estimated Total
Project Funds
m
Estimated
Agency Fonds
a
Estimated
Federal Fonds
PE a. Agency WA
Cnnaulrastr
$_____n l
3 0
$,___„_-,0
......__3LX98.2—_
JO
b. other
c. Sate services
d. Total PE cast estimate (a+bac)
_--31.B86
800
108
32,686
4,413
28,273
-
Right of War e. Agency work
•••••••'..-
-
—
L Other
g. State services
h. Total R/W cost estimate (e+f+g)
Construction L
2841547
38,414
246,133
7).,}71
_
71,371
0
} Other Non-Participatinst
---
Ir. Otte
L Other
m. Total contract cow Q+j+k+D
Corisu,rtion Engineering
n. Agency
Consultant
355.918
109,785
246,133
0
Q
47jjr9
47,1829
-----�
o. Other
p. State faro's
q. Total construction engineering (n+o+p)
r. Total construction cost Estimate (m+o)
2,000
270
1.730
49_.829
48,099
1,730
405,747
_
157,884
247,863
s. Total cost estimate of the project (d+h+r)
$ 438,433
$162,297
$ 276,136
*Federal prtidpaies is ossersdos.agiseerleg (q) is liaised se 1S punnet of the total round costs (Use a. celesta 31.
The federal aid patidpsoon rate sn this project will be determined by the Federal Government The parties expect that tt will be 86.5 percent however. k Is
understood that the rats mar very Th. Loot Agency agrees that this agresahaut is entered into without relying upon any repressio tion by the state made awed@
of this centrum. or contained herein. as to what the federal partidpstion rare will be. lt further *grow that it will not condition guy future action with respect to tw
meet covered by this agreement upon pest. current or future tepresernstions as to the federal participation ata. The dollar amount of federal participation cannot
eased the amount shown in One a column 3. A31 cow not reimbursed by the Federal Government shall be the responsibility at the Local Army.
OOT rr
Construction filetho:4 of Financing
(dot maul Weal,
State Ad .ued Awad
O Method A — Advance Payment — Agency share of total castistruction cat (hired on contract sward/
O Method 3— Withhold from gas tax the Agency's share of total coestrue:tno n cwt (tine 4. cohrm+n A in the amount of
g at 3 _ per month for months
LooaI Forte or Local Ad sod Award
tat Method C — Agency cost incurred with partial reimburse:rent
The Local Agency further stipulates that pursuant to said This 234 regulations and polities and procedures, and u a condition to payment of the
federal funds obligated, it accepts and will comply with the applicable prvvisic es sat forth below. Adopted by official action
on ,19 Resolution/Ordinance Na
Provisions
L Scope of Worts
The Agency shall provide all the work, labor, materials. and
services necessary to perform the project which is described end ret
forth in debit in the d Description' tion and 'Type of Work.
When the State acts for and on behalf of the Agency, the State
shall be damned an agent of the Agency and shall perform the services
described and indicated in 'Type of Work' on the face of this
agreement, in accordance with plans and specifications as proposed by
the Agency and approved by the State and the Federal Highway
Administration.
Whom the State acts for the Agency but is not subject to the right
of control by the Agency, the State shall have the right to= the
work subject to the ordinary procedures of the State and
Highway Administration.
II. Dotogatioa of Authority
The State is willing to fulfill the responsibilities to the Fedeai
Cove -name by the administration of this project. The Agency agrees
that the State shall have the full authority to carry out this
administration. The State shall review, process, and approve
documents required for federal aid rete nburtement in accordance with
federal requirements. If the State advertises and awards the contract,
the State t further act for the Agency in all matters concerning the
project as requested by the Agency. If the Local Agency advertises and
awards the project, the State shall review the work to ensure
conformity with the approved plans and spedficatdona.
111. PvoIoet Aebniedmmtaratlow
Certain types of wont and services shall be provided by the State
on this project as requested by the Agency and described in the Type
of Work above. In addition, the State will furnish qualified persasnei
for the supervision and inspection of the work in progress. On Local
Agency advertised and awarded psojecb. the supervision and
inspection shall be limited to ensuring all work is in conformance with
approved plans, specifications, and federal aid requireannertb. The
salary of such engineer or other supervisor and all other salaries end
costs incurred by State forces upon the project will be considered s cost
thereof. All costs related to this project uncured by employees of the
State in the customary manner on highway payrolls and vouchers shall
be charged as costs of the project
IV. Availability of Reeoerls
All project records in support of all costs insured and ached
expenditures kept by the Agency are to be maintained in accordance
with procedur® prescribed by the Division of Municipal Corporations
of the State Auditor's Office, the U3 Department of Transportation,
and the Washington State Department of Transportation. The records
‘4":DOT te
ta.wb t/sr
Washington State Departaumt of Trensportaticn
S.awary Gs Local i ro amt /
SEP 19 1994
Date Exacosed
shell be open to L sp.c oo by fire State and F'ederai Goverment at all
reaseesable times and shall be retained and made available for teach
inspecticet for a period of not lmss than three years from the Baal
payment of any federal aid .hinds to the Agestry. Copies of said
records shall be furnished to the State and/or Federal Covmttssteht
upon
V. Compliance with Provisions
The Agency shall not masa any federal aid pertidpuion costs
as any classification of work on this project until authorized is
writing by the State for each classification. The classifications of work
for proects rater
1. Preliminary engineering up to and including appraval,
2. Preparation of plans, spedficatlons, and estimate&
3. Right of way acquisition.
4. Project eatstrueeion.
In the event that sight of way acquisition, or ached amstrtrcttan
of the road., for which preliminary engineering is undertakes is not
started by the dosing of the tenth fiscal year following the .fiscal yes:
in which the agreement is etecuted, the Agency will repay to the State
the sues or sums of federal funds paid to the .Agency under the tams
of this :grantee tt (see Section VIII).
The Agency ages that all stages of construction necessary to
provide the initially planned complete facility within the limits of this
project will confocal to at leant the minimums values set by approved
statewide design standards applicable to this data of highways, even
though such additional work is financed without federal .aid
participation.
The Agency agent that on federal add highway ooetstrnction
projects, the current federal aid regulations which apply to liquidated
damages relative to the basis of federal participation in the project
cost shall be applicable in the event the connector fails to empties
the contract within the contract tams.
VI. Paryinont and Partial Rolanbursotmont
The total cost of the project, including all review and
engineering costs and other expense; of the State. is to be paid by the
Agency and by the Federal Government Federal funding shall be in
aexord with the Intermodal Surface Transportation Effie:lacy Asx
1991, Title 23, United States Code, as amended. and Mot oi
Managerent and Budget circulars A-102 and A-128. The State shall
not be ultimately responsible for any of the costa of the project. The
Agency shall be ultimately responsible for all costs asaodtted with the
project which are not reimbursed by the Federal Covernnwet
Nothing in this agreement shall be construed as a promisee by the State
as to the amount or nature of federal partidpatlon in this project
State of Washington
Transportation Improvement Board
i ksr0raBaracr
Oheo(t opwr
(2051117-71911 SGIN23471%
The Honorable Ronald Krebs
Mayor
City of Union Gap
102 West Ahtanum Road
Union Gap, WA 98903
October 4, 1994
T1A/ISTEA Match Project
TIB No. 9E -1335(I01)-1
S. 18th Street
Mead Avenue to Lilac Lane
City of Union Gap
RECEIVED
OCT 071994
CITY OF UNION GAP
Dear Mayor Krebs:
We are pleased to advise you that the Transportation Improvement Board (TIB) has authorized
financial assistance for the above -referenced project from the Transportation Improvement
Account (T1A). The TIA/ISTEA matching funds authorized for the design and construction
phase are S43,097. The effective date of the authorization is September 20, 1994.
Please sign the two enclosed project agreements and retum them to the TIB office by October
25, 1994. The agency is required to certify compliance with the Clean Air Act. After execution
by the Executive Director, a copy will be forwarded to you.
We look forward to working with you. If you have any questions, please call Bob Moorhead,
TIA Project Engineer, at (206)705-7593.
RLD\RWM:jjs
Enclosures
cc: Bill Linse FA#STPUS-4608(002)
Accounting
Sincerely,
0.Arlow..,Zt"
Rod Diemen
TIA Program Engineer
®� Transportation Improvement Account / ISTE4 Matching Funds
f LJ Project Agreement for Design And Construction Proposal
Lead Agency
City of Union Gap
Project Number
9E-1335(101)-1
Autrionty Number
9431,209E
Project Title & Descnption
S. 18th Street
Mead Avenue to Lilac Lane
-
Total Amount Authonzed
$43,097
Authorization to Proceed Effective From
September 20, 1994
IN CONSIDERATION of the allocation by the Transportation Improvement Board of Transportation
Improvement Account (TIA) matching funds to the project and in the amount set out above, the agency
hereby agrees that as condition precedent to payment of any TDA matching funds allocated at any time to
the above referenced project, it accepts and will comply with the terms of this agreement, including the
terms and conditions set forth in RCW 47.26; the applicable rules and regulations of the Transportation
Improvement Board, and all representations made to the Transportation Improvement Board upon which
the fund allocation was based; all of which are familiar to and within the knowledge of the agency and
incorporated herein and made a part of this agreement, although not attached. The officer of the agency.
by the signature below hereby certifies on behalf of the agency that federal, state, and local funds
represented to be committed to the project will be available as necessary to implement the projected
development of the project as set forth in the Federal Aid Project Prospectus, acknowledges that funds
hereby authorized are for the development of the design and construction proposal as defined by
Chapter 167, Laws of 1988.
Projects in clean air non -attainment areas are subject to air quality conformity requirements ars specified
in RCW 70.94. The lead agency certifies that the project meets all applicable Clean Air Act
requirements.
IN CONSIDERATION of the promises and performance of the stated conditions by the agency, the
Transportation improvement Board hereby agrees to reirnburse the agency from TIA matching funds
allocated, and not otherwise, for its reimbursable costs during the above referenced quarter year not to
exceed the amount specified. Such obligation to reimburse TIA matching funds extends only to propel
costs incurred after the date of the Board's alllocation of funds and authorization to proceed with the
project.
LEAD AGENCY
TIB stem 101091
C9103
Ow.
TRANSPORTATION IMPROVEMENT BOARD
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT �J
Item No.
For Meeting Of February 14, 1995
ITEM TITLE: Resolution Authorizing Interlocal Agreement with the city of
Union Gap for the construction of a portion of 18th Street
SUBMITI ED BY: Dept. of Community & Economic Development - Engineering Division
CONTAC 1 PERSON/TELEPHONE: Fred French, City Engineer / 575-6094�%
SUMMARY EXPLANATION:
The City of Union Gap has received federal and state grant funding (ISTEA & TIB) for the
reconstruction of South 18th Street from Mead Avenue to Lilac Lane. The City of Union Gap
is not authorized to directly administer the federal grant and the Yakima Engineering
Division does have the authorization to directly administer these types of projects.
The Engineering Division has the desire and ability to complete this project for the City of
Union Gap within the time frame desired.
The Engineering Division completed a similar project for Union Gap, Rainier Place, in 1991.
The agreement for this new project is the same as the 1991 Rainier Place project.
Resolution X Ordinance Contract Other (Specify) Agreement
Funding Source City of Union Gap
APPROVED FOR SUBMI1'1'AL:
City Manager
STAFF RECOMMENDATION: Pass the attached Resolution authorizing the Mayor and City
Clerk to sign the interlocal agreement with the City of Union Gap for the reconstruction of a
portion of South 18th Street, in Union Gap.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resolution adopted, Res. No. R-95-29
February 9, 1995
November 4, 1994
City of Union Gap
Denny Covell, P.E.
Director of Engineering and Utilities
City of Yakima
129 North 2nd Street
Yakima, WA 98901
Denny:
"The Old Town with New Ideas"
The City of Union Gap has applied for a Federal Aid (STPUS) Grant for improvements to
Eighteenth Street between East Mead Avenue and Lilac Lane.
The City has been successful in obtaining the funding, we would request that the City of Yakima
administer the grant. Please let me know if you are willing to do so.
I have enclosed the STPUS documents for your information and review, also an Interlocal
Agreement.
If you have any questions, please feel free to call me.
Sincerely,
Paul Burlingame
City Manager
PB:jb
Enclosures (5)
c: file
P.O. Box 3008 • 102 W. Ahtanum Rd. • Union Gap, WA 98903 • 509/248-0432 • FAX 509/248-6494
CITY OF YAKIMA
DEPARTMENT Of ENG/NEER/NG & UITIUTIES
(509) 575-6111 SCAN 278-6111 PAX 575-6105
129 NORTH SECOND STREET
YAK/MA, WASHINGTON 98901
November 14, 1994
Paul Burlingame, City Manager
City of Union Gap
P.O. Box 3008
Union Gap, WA 98903
Subject: Eighteenth Street, Improvements, in Union Gap
We have received your letter of November 4, 1994 requesting that the City of
Yakima administer the Federal Aid grant for the improvements to Eighteenth
Street, between East Mead Avenue and Lilac Lane.
The Engineering Division is pleased to assist in the administration and
reconstruction of this project. We have placed the project on our work schedule
for design and construction in 1995.
I have forwarded the interlocal agreement to our legal department for
preparation of the appropriate legislation.
We again look forward to another successful project
Sincere!
Fred French, City Engineer
cc: Dick Zeis, City Manager
Dennis Covell, Director
Ray Paoletia, City Attorney
Robert Desgroseffier, Preset Engineer
WWashington State
O Department of Transportation
Sid Morrison
Secretary of Transportation
Mr. Kenneth Harris
Public Works Director
102 West Ahtanum Road
Union Gap, WA 98903
Dear Mr. Hams:
RECEIVED
Transportation Budding 03 19.94
P 0 Etc.', 47300
OCTv !
0yr^o a. WA 98504-7300
CITY OF UNION GAP
September 26, 1994
City of Union Gap
South 18th Street
STP U S-4608 (002)
FUND AUTHORIZATION
We have received FHWA fund authorization, effective September 20, 1994, for
this project as follows:
PHASE
Preliminary Engineering
Construction
TOTAL
$ 32,686
$286,547
FEDERAL SHARE
$ 28,273
$247,863
In addition, categorical exclusion determination has been approved.
Enclosed for your information and file is a fully executed copy of Local Agency
Agreement LA -2622 between the state and your agency. Also enclosed is a
pre-printed Progress Bill form for the referenced project. Please forward this
form to the person handling billings.
Federal funds for this project are limited by your regional STP project selection
agency to $276,136. All costs beyond those in the latest executed agreement
are the sole responsibility of your agency.
Please remember to provide your Regional TransAid Engineer with one set of
PS&E for his use at least two weeks prior to requesting a contract number.
A contract number must be obtained from WSDOT prior to advertising for bids
on local ad and award projects. Reimbursement for construction costs will not
begin before the contract is awarded.
You may proceed with the administration of this project in accordance with
Yakima County's approved Certification Acceptance agreement.
Sincerely, r74
4
WAYNE T. GRUEN, PE
Deputy Assistant Secretary
TransAid
WTG:ch
Enclosure
cc: Bill Linse, South Central Region
TIB
A
Wasttington State o GENCY
'war Departrnent-"sation Local . ritncy Agreement
Agency CITY OF UNION GAP
Address P.O. Box 3008
Union Gap, WA 98903-0008
Project No. STP(& - 4(00C 30L)
Agreement No. EA 2 62 2_
For Headquarters W$DOT tree catty.
The Local Agency having complied. or hereby agreeing to comply, with the tercets and conditions set forth to (1) Title 23. US. Code Highways, Co the regulations
issued pursuant thereto. 0) Office of Management and Budget Citculaes A-1112 and A-128. (4) the policies and procedures promulgated by the Washington State
Department of Transportation. and 6) the federal aid project agreement entered into between the State and Federal Government, relative to the above project, the
Washington State Department of Transportation will authorize the Local Agency to proceed on the project by a separate notification. Federal funds which sea to be
obligated for the project may not exceed the amount shown herein on line 1. column 3, wtthont written authority by the State, subject to the approval of the Federal
Highway Acinninistratian. An project assts not reianbuned by the Federal Government shall be the responsibility of the Local Ageetcy.
Project Description
Nae South 18th Street
Tetadni Meaci kv__enue to Lilac Ln.
mgt 0.28 Miles
Description of Work
New roadway will consist of two 12 ft. travel lanes and two 11 ft. parking lanes.
Lanes with 5 ft. wide sidewalks, curbs and gutters on both sides. Pavement
surface will be ACP Class "B11.
Typo of Work
`---
Estimate of Funding
(2)
Estimated Total
Project Funds
(2)
Estimated
Agency Funds
w
Estimated
Federal Funds
PE a. Agency work
b. Other t rnguitant
$____...D...
i..»._ 0-
$ 0.
—
31.886___A.,..10______
108
......?.Za.58..1......_.
692
c. State services
d. Total PE cost estimate (a+b+c)
800
32,686
'4,413
28,273
Rightof Way e. Agency work
1. Other
___..._»._..._._...».___
-------------
......»». ______
».»_.»
.» ---
— » ».__....__._.
g. State services
h. Total R/W cost estimate (e+f+g)
Construction i. Contract
j. Othds Non -Participating
_ 284 547 w_M
71,111
38,414
246 ,133_
0.____
_ _» » �»
__ 71_,371 _
k. Other
L Other
L
-----.--
-
246,133
m. Total contract costs (i+j+k+1)
Construction Engineering
n. Agency
o. Other Consultant
355,918
109,785
_ 0
»...»..»_ Q » .»». » »
.......47.22......_,......... ___,»
270
» Q__.__..»....
„ 0
1.730
» _._ _ »_
........k7...5.29 ............
2.000
p. State forces
q. Total construction engineering (n+o+p)
r. Total construction cost Estimate (m+q
49.829
48,099
1,730
247,863
405,747
157,884
s. Total cost estimate of the project (d+h+r)
$ 438,433
$ 162,297
$ 276,136
'Federal participation in construction eagincedng (q) Is limited to 15 percent of the total contrail costs (line m, column 3).
The federal aid participation rate in this project will be determined by the Federal Covernment. The parties expect that st win be 86.5 percent. however, kis
understood that therms may vary. The Local Agency agrees that this agreement is entered into without relying upon any representation by the state nude outside
of this contract, or contacted herein, as to what the federal putidpedon ratawill be. it further agrees that it will not condition any future actions with respect to the
project mversd by this agreement upon pat. c Trent, or future represerteatians as to the federal participation rate. The doUar amount of federal partidpation cannot
exceed the entount shown In lines, column 3. All costs not reimbursed by the Federal Cover ment shall be the responsibility of the Local Agency.
OOT ere%
Construction !Method o, inancing
(eked wished asara
State Ad and Award
O Method A — Advance Payment — Agency share of total unction cost (based on contract award)
O Method B — Withhold from gas to the Agency's share of total construction cost Cline 4, column 2) in the amount of
S at S per month for months
Local Force or Local Ad and Award
N. Method C — Agency cost incurred with partial reimbursement
The Lod Agency further stipulates that pursuant to said 'title 23, regulations and polities and procedures, and as a condition to payment of the
federal funds obligated, it accepts and will comply with the applicable provisions set forth below. Adopted by official action
en 19 , Resolution/Ordinance No.
Provisions
I. Scope of Work
The Agency shall provide all the work, labor, materials, and
service necessary to perform the project which is described and set
forth in detail in the 'Description" and 'Type of Work"
When the State acts for and on behalf of the Agency, the State
shall be deemed an agent of the Agency and shall perform the services
described and indicated in 'Type of Work on the face of this
agreement, in accordance with plans and spedfcations as proposed by
the Agency and approved by the State and the Federal Highway
Administration.
When the State ads for the Agency but is not subject to the right
of control by the Agency, the State shall have the right to perform the
work subject to the ordinary procedures of the State and Federal
Highway Administration.
II. Delegation of Authority
The State is willing to fulfill the responsibilities to the Federal
Government by the administration of this project. The Agency agrees
that the State shall have the full authority to carry out this
administration. The State shall review, process, and approve
documents required for federal aid reimbursement in accordance with
federal requirements. If the State advertises and awards the contract,
the State will further act for the Agency in alt matters concerning the
project as requested by the Agency. if the Local Agency advertises and
awards the project, the State shall review the work to ensure
conformity with the approved plans and specifications.
III. Project Administration
Certain types of work and services shall be provided by the State
on this project as requested by the Agency and described in the Type
of Work above. In addition, the State will furnish qualified personnel
for the supervision and inspection of the work in progress. On Local
Agency advertised and awarded projects, the supervision and
inspection shall be limited to ensuring all work is in conformance with
approved plans, specifications, and federal aid requirements. The
salary of such engineer or other supervisor and all other salaries and
costs incurred by State forces upon the project will be considered a cost
thereof. All costs related to this project incurred by employees of the
State in the customary manner on highway payrolls and vouchers shall
be charged as costs of the project.
IV. Availability of Records
All project records in support of all costs incurred and actual
expenditures kept by the Agency are to be maintained in accordance
with procedures prescribed by the Division of Municipal Corporations
of the State Auditor's Office, the US. Department of Transportation,
and the Washington State Department of Transportation. The records
t.oco9
D0. a.��.o ,„,
Washington State Department of Transportation
t Secretary for Local Programs
SEP 19 1994
Date Exacted
shall be open to inspection by the State and Federal Government at all
reasonable times and shall be retained and made available for such
inspection for a period of not less than three years from the final
payment of any federal aid funds to thecy. Copies of said
records shall be furnished to the State and/or Federal Government
upon request.
V. Compliance with Provisions
The Agency shall not incur any federal aid partidpation costs
on any classification of work on this project until authorized in
writing by the State for each classification. The classifications of work
for pmjed s are:
1. Preliminary engineering up to and including approval.
2. Preparation of plans, specifications, and estimates.
3. Right of way acquisition.
4. Project construction.
In the event that right of way acquisition, or actual construction
of the road, for which preliminary engineering is undertaken is not
started by the dosing of the tenth fiscal year following the fiscal year
in which the agreement is executed, the Agency will repay to the State
the sum or sums of federal funds paid to the Agency under the terms
of this agreement (see Section VIII).
The Agency agrees that all stages of construction necessary to
provide the initially planned complete facility within the limits of this
project will conform to at least the minimum values set by approved
statewide design standards applicable to this Bass of highways, even
though such additional work is financed without federal aid
partidpation.
The Agency agrees that on federal aid highway construction
projects, the current federal aid regulations which apply to liquidated
damages relative to the basis of federal partidpation in the project
cost shall be applicable in the event the contractor fails to complete
the contract within the contract time.
VI. Payment and Partial Reimbursement
The total cost of the project, including all review and
engineering costs and other expenses of the State, is to be paid by the
Agency and by the Federal Government Federal funding shall be In
accord with the Intermodal Surface Transportation Effidency Act
1991, Title 23, United States Code, as amended, and Office of
Management and Budget circulars A-102 and A-128. The State shall
not be uisimately responsible for any of the costs of the project. The
Agency shall be ultimately responsible for all costs assodated with the
project which are not reimbursed by the Federal Government
Nothing in this agreement shall be construed as a promise by the State
as to the amount or nature of federal partidpation in this project.
State of Washa,yton
titiPico, sr Office Bar 40937 98504490i
1Transportation Improvement Board
051 SGw234-,f98
October 4, 1994
The Honorable Ronald Krebs
Mayor
City of Union Gap
102 West Ahtanum Road
Union Gap, WA 98903
TIA/ISTEA Match Project
T18 No. 9E-1335(101)-1
S. 18th Street
Mead Avenue to Lilac Lane
City of Union Gap
Dear Mayor Krebs:
RECEIVED
OCT 07 1994
CITY OF UNION GAP
We are pleased to advise you that the Transportation Improvement Board (118) has authorized
financial assistance for the above -referenced project from the Transportation Improvement
Account (TIA). The TIA/1STEA matching funds authorized for the design and construction
phase are $43,097. The effective date of the authorization is September 20, 1994.
Please sign the two enclosed project agreements and retum them to the TJB office by October
25, 1994. The agency is required to certify compliance with the Clean Air Act. After execution
by the Executive Director, a copy will be forwarded to you.
We look forward to working with you. If you have any questions, please call Bob Moorhead,
TIA Project Engineer, at (206)705-7593.
RLD\RWM:jjs
Enclosures
cc: Bill Linse FA#STPUS-4608(002)
Accounting
Sincerely,
Rod Diemert
TIA Program Engineer
worriej Transportation Improvement Account/ ISTEA Matching Funds
tiA Project Agreement for Design And Construction Proposal
Lead Agency
City of Union Gap
Project Number
9E-1335(101)-1
Authority Number
9431209E
Project Title & Oescnption
S. 18th Street
Mead Avenue to Lilac Lane
Total Amount Authonzed
$43,097
Authorization to Proceed Effective From
September 20, 1994
IN CONSIDERATION of the allocation by the Transportation Improvement Board of Transportation
Improvement Account (TIA) matching funds to the project and in the amount set out above, the agency
hereby agrees that as condition precedent to payment of any TIA matching funds allocated at any time to
the above referenced project, it accepts and will comply with the terms of this agreement, including the
terms and conditions set forth in RCW 47.26; the applicable rules and regulations of the Transportation
Improvement Board, and all representations made to the Transportation Improvement Board upon which
the fund allocation was based; all of which are familiar to and within the knowledge of the agency and
incorporated herein and mads a part of this agreement, although not attached. The officer of the agency,
by the signature below hereby certifies on behalf of the agency that federal, state, and local funds
represented to be committed to the project will be available as necessary to implement the projected
development of the project as set forth in the Federal Aid Project Prospectus, acknowledges that funds
hereby authorized are for the development of the design and construction proposal as defined by
Chapter 167, Laws of 1988.
Projects in dean air non -attainment areas are subject to air quality conformity requirements as specified
in RCW 70.94. The lead agency certifies that the project meets all applicable Clean Air Act
requirements.
IN CONSIDERATION of the promises and performance of the stated conditions by the agency, the
Transportation Improvement Board hereby agrees to reimburse the agency from TIA matching funds
allocated, and not otherwise, for its reimbursable costs during the above referenced quarter year not to
exceed the amount specified. Such obligation to reimburse TIA matching funds extends only to project
costs incurred after the date of the Board's allocation of funds and authorization to proceed with the
project.
LEAD AGENCY
TIB
TRANSPORTATION IMPROVEMENT BOARD
/o/ 0941
Ch.rmannu.vo' Owe E,.currw Cor Ora