HomeMy WebLinkAboutR-1995-024 Fair Avenue ProjectRESOLUTION NO. R-95 - 24
A RESOLUTION authorizing the execution of revised Supplement #2 to the
Agreement for Joint Construction of Improvement of Yakima
Avenue/I-82 Interchange Area and Fair Avenue Project with
the State Department of Transportation and Yakima County.
WHEREAS, the City of Yakima, Yakima County, and the Department of
Transportation for the State of Washington desire to collectively construct
improvement for the Yakima Avenue/I-82 Interchange Area and Fair Avenue
Project, which are mutually beneficial to all entities; and
WHEREAS, the City Council deems it to be in the best interest of the
City of Yakima to Supplement the aforementioned agreement with a revised
Attachment 2 reflecting the increased project funding from TIB with no increase
to the City of Yakima, Yakima County or the Developer, for the purpose of joint
cooperation for the construction of the aforementioned improvement, now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
YAKIMA:
The City Manager and the City Clerk are hereby authorized and directed
to execute the revised Supplement #2 to Agreement for Joint Construction of
Improvements of Yakima Avenue/I-82 Interchange Area and Fair Avenue
Project, a true copy of which is attached hereto and imcorporated herein.
ADOPTED BY THE CITY COUNCIL this14thday of February, 1995,
C.)d-C ,Z1_,_,.4, -2_,661 ---
MAYOR
ATTEST:
SR 82 / YAKIMA AVENUE INTERCHANGE - GATEWAY PROJECT
AGREEMENT GC 9263 - SUPPLEMENT #2
/7 uNI Marc�j
Ali
This a reement, made and entered into this C9-� day of - "'='-44?
19 Cit' ,
between the State of Washington, Department of Transportation, acting
through the Secretary of the Department of Transportation, by virtue of Title 47 RCW,
hereafter called the "STATE," the City of Yakima, hereafter called the "CITY," and
Yakima County, hereafter called the "COUNTY."
WHEREAS, the parties hereto entered into Agreement GC 9263 on February 7,
1992, which provided for the improvement to the SR 82/Yakima Avenue
Interchange and subsequently executed Supplement #1 on May 13, 1994,
and
WHEREAS, it is deemed desirable to further supplement the agreement to
reflect local match fund increases to secure additional TIB funds, and
WHEREAS, the project is approaching the construction phase, it is desired that
the construction administration and financial processes be clarified.
NOW THEREFORE, in consideration of the terms, conditions, covenants, and
performances contained herein, or attached and incorporated and made a part hereof,
IT IS MUTUALLY AGREED AS FOLLOWS:
1. The Agreement is hereby supplemented and the Local Share Cost Allocation,
Attachment 1, is hereby superseded and replaced by Attachment 1
Supplement #2.
Agreement GC 9263 Supplement #2 Page 1 of 3
2. The total cost of the project is increased from $15,368,800.00 to $17,754,950
as shown on Attachment #1 attached hereto and by this reference made a part
of this agreement.
3. The STATE shall advertise the phased construction contracts, and if acceptable
bids are received, award and administer the construction contracts.
4. On a monthly basis, the STATE shall bill the CITY the amount due in excess of
the STATE portion. Groups 1, 2 and 3 on the contract Summary of Quantities
shall be the STATE's responsibility. Groups 4 through 14 shall be the CITY's
and COUNTY's responsibilities. Each group shall have construction engineering
and administration overhead expenses attached thereto. The entire amount
expended on the PROJECT shall be forwarded to the CITY to facilitate the TIB
reimbursement process.
5. The contract item "Mobilization" and the construction engineering costs will be
determined by a proration of the mobilization and engineering costs of the entire
project to the construction costs of the work covered by this agreement.
6. The CITY shall bill the TIB and COUNTY for their respective shares within
fifteen (15) days of the receipt of the STATE's invoice.
7 The CITY shall collect all funds due and forward to the STATE in Olympia within
forty-five(45) days of the STATE's invoice.
8. All other terms and conditions of the original agreement shall remain in full force
and effect except as modified by this Supplemental Agreement.
Agreement GC 9263 Supplement #2 Page 2 of 3
IN WITNESS WHEREOF, the City of Yakima, Yakima County, and the Washington
State Department of Transportation hereby execute Supplement #2 of said Agreement
GC 9263 as of the day and year first above written.
Richard A. Zais, Jr.
City Manager
ATTEST:
a,et-v:6 City Cler
Yakima City Attorney
,ak-oU-a-a.
Approved as to Form:
Assistant Attorney General
CITY CONTRACT NO:
Agreement GC 9263
4 7 Stat�esign Engineer
Washington State Dept. of
9
Transportation
Bettie Ingham, Chair n
Yakima County Commission
rY+ames M. Le
aki .44
•unty Commission
/dL
William H. Flower
Yakima County Commission
ATTEST:
Syl i E. Hinojosa t ag
Cler of the Board
Supplement #2 Page 3 of 3
Supplement #2
ATTACHMENT I: LOCAL SHARE COST ALLOCATION
TOTAL PROJECT COST (Revised 7/94)
Agencies
Local Match
--A--
Percent of
Total Local
Match Cost
with Davelopei
Participation
--B--
Cash Cost
Participation
Percent of
Total Local
Match Costs
without
Developer
Participation
—C—
Percent of Total
Project cost with
Developer
Participation
1. City of Yakima
a) Engineering Division
$1,836,041
29.96%
37.18%
10.34%
b) Transit Division
$218,168
3.56%
4.42%
1.23%
2. Yakima County
$654,503
10.68%
13.26%
3.68%
3. District #5 of WDOT
$2,229,154
36.38%
45.14%
12.55%
4. Local Developer '
$1,190,363
19.42%
0.00%
6.70%
$6,128,229
100.00%
100.00%
34.50%
Transportation Improvement
Account (TIA)_
$11,626,721
65.50%
Total Cost Estimate
$17,754,950
100.00%
Estimated Right -of -Way Dedication
Value up to $1,190,363
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. /
For Meeting Of Feb 14. 1995
ITEM TITLE: Revised Supplement #2, Local Share Agreement for Gateway Project
SUBMITTED BY: Department of Engineering & Utilities - Engine ring Division
CONTACT PERSON/TELEPHONE: Dennis E. Covell, Director G.
576-6313
In July of this year the Transportation Improvement Board authorized an increase in TIA funds
for the Gateway Project. The increase of $1,160,568 was accomplished at no increase to
City, County or developer local match money. The increase in local match money was by
WDOT - South Central Region.
Supplement #2 was initially approved by the City of Yakima and Yakima County in late 1994
utilizing requested WDOT agreement language. The Attorney Generals Office review of
Supplement #2, when it was presented by WDOT for final approval, resulted in additional
language changes. The changes are:
• Reference the agreement cost increase from Supplement #1 not the original
agreement amount.
• Eliminate the requirement that part of the State local share money ($1,000,000) must
be spent by June 30, 1995.
Resolution _XOrdinance Contract Other (Specify) 1) Funding History
2) Supplement #2
Funding Source
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Approve the resolution authorizing execution of the revised
Supplement #2 to the local match money agreement #GC -0263 by the City Manager.
COUNCIL ACTION:
• Revise reference of a contract to phased construction contracts.
• The State will bill the City for local share funding due in excess of the
State portion rather than the state billing the City the entire amount of
State expenditures.
• Eliminated reference to a specific engineering and administrative
overhead factor charged in the monthly amount paid the State.
• The City will pay the monthly State invoice within 45 days rather than
30 days of billing date.
The changes reflect simplifying the money flow for construction. Payments as
discussed with WDOT - Headquarters and the Transportation improvement
Board (TIB) in December of 1994.
PHASE I - FUNDING HISTORY
• In addition to this amount the City has seperately budgeted an additional $500,000 to upgrade
water and sewer utilities in the project area.
ORIGINAL
Jul -93
Jul -94
CITY OF YAKIMA
$1,691,689
$1,836,041
$1,836,041
12.62%
11.95%
10.34%
YAKIMA TRANSIT
$201,026
$218,168
$218,168
1.50%
1.42%
1.23%
YAKIMA COUNTY
$603,076
$654,503
$654,503
4.50%
4.26%
3.68%
WSDOT
$924,717
$1,003,572
$2,229,154
6.90%
6.53%
12.55%
TRAIL WAGONS
$600,000
$1,190,363
$1,190,363
4.48%
7.74%
6.70%
TOTAL LOCAL
$4,020,508
$4,902,647
$6,128,229
30%
31.90%
34.50%
TIA
$9,381,185
$10,466,153
$11,626,721
70%
68.10%
65.50%
GRAND TOTALS
$13,401,693
$15,368,800
$17,754,950
• In addition to this amount the City has seperately budgeted an additional $500,000 to upgrade
water and sewer utilities in the project area.
Washington State
viiff Department of Transportation
Sid Morrison
Secretary of Transportation
Mr. Dennis E. Covell, P.E.
Department of Engineering and Utilities
129 North Second Street
Yakima, WA 98901
District 5
2809 Rudkin Road, Union Gap
P.O Box 12560
Yakima, WA 98909-2560
(509) 575-2510
February 6,1995
SR 82, MP33, Agmt GC9263,Supp#2
Gateway Project Agreement
Supplement Number 2
Request Approval
Dear Mr. Covell:
The Department of Transportation has found it necessary to
modify the proposed Supplement #2. The attached documents
reflect the acceptable modifications and have been approved by
the Assistant Attorney General.
The main revision is in the billing process. Not having
administered a similar project has caused our accountants to
rethink their system and develop a trackable billing scheme.
The agreement now stipulates that the STATE is responsible for
Groups 1,2, and 3 of the contract plans SUMMARY OF QUANTITIES.
The CITY, and COUNTY are responsible for the remainder of the
project. This resulted in an increase to the STATE but
simplified accounting as desired.
Please review this proposed supplement and secure the
necessary signatures. When the signatures are obtained,
please return the three originals to this office for the final
execution. Note that the date on the front of the agreement
is to be filled in by the STATE when the final signature is
affixed.
Call me at 575-2526 if you need additional information.
Richard L. Larson. P.E.
Region Administ
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