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Home My WebLink AboutR-1995-016 Economic Development District• • RESOLUTION NO R-95- 16 A RESOLUTION authorizing the City Manager and the City Clerk of Yakima to execute a professional services agreement between the City of Yakima and the Kittitas-Yakima Resource Conservation and Economic Development District WHEREAS, the City of Yakima needs to stage the annual Washington State Agricultural Showcase; and WHEREAS, the City does not have the staffing level or personnel having specialized expertise to stage said annual Washington State Agricultural Showcase; and WHEREAS, the Kittitas-Yakima Resource Conservation and Economic Development District has specialized organizational services that can be utilized in staging the annual Washington State Agricultural Showcase; and WHEREAS, it is in the best interest of the City to utilize and contract with the Kittitas-Yakima Resource Conservation and Economic Development District to utilize their expertise according to the terms of the attached agreement, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA. The City Manager and City Clerk of the City of Yakima are hereby authorized and directed to execute the attached and incorporated "professional services agreement" with the Kittitas-Yakima Resource Conservation and Economic Development District for the purpose of staging the annual Washington State Agricultural Showcase ADOPTED BY THE CITY COUNCIL THIS 7th day of February ,1995. QP 1- .e_<A,k-1,/ Mayor • ATTEST 17. City y C rk Ag Showcase Resolution/950a) January 31, 1995 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF YAKIMA AND THE KITTITAS-YAKIMA RESOURCE CONSERVATION AND ECONOMIC DEVELOPMENT DISTRICT February 7, 1995 THIS AGREEMENT, is made and entered into this 7th day of February 199a by and between the City of Yakima, Community & Economic Development Department, herein referred to as the "City " and the Kittitas-Yakima Resource Conservation and Economic Development District, a company herein referred to as " Contractor". WHEREAS, the City finds it necessary to contract with Kittitas-Yakima Resource Conservation & Economic Development District to provide specialized organizational services in staging the annual Washington State Agricultural Showcase. WITNESSETH: that for and in consideration of mutual covenants, promises and agreements, herein contained , the parties mutually agree as follows: 1. Professional Services. Contractor shall serve as the 1994 Washington State Agricultural Showcase Management Team, and shall perform ail tasks, work and services to insure that the Fourth Annual Washington State Agricultural Showcase takes place on September 5 - 9, 1995. In addition, the Contractor shall produce the reports as outlined in Attachment "A". 2. Term. The term of this agreement shall commence on the seventh day of February, 1995, and terminate on the thirty-first day of December, 1995. 3. Compensation. As consideration for the work, tasks, and services performed by the Contractor, the City agrees to compensate the Contractor in the amount of $25,000 in a one-time payment on March 1, 1995. In addition, the City shall provide an amount of $10,000 in the described in-kind commitment in Attachment "A". Notwithstanding any other provision herein, the City shall not pay Contractor more than $25,000 in cash and $10,000 in in-kind. 4. Non -Discrimination. During the performance of this Agreement, the Contractor shall not discriminate on the basis of race, color, sex, religion, national origin, creed, or the presence of any sensory, mental, or physical handicap. 5. Compliance With Laws. Contractor agrees that he/she shall perform all work under and pursuant to this Agreement in full compliance with any and all applicable laws, rules, and regulations adopted or promulgated by any governmental agency or regulatory body, whether federal, state, local, or otherwise. 6. Independent Contractor. The Contractor and the City understand and expressly agree that the Contractor is an independent contractor in the performance of each and every part of this Contract. Contractor shall make no Ag Showcase/95 Agreement (January 31, 1995) 1 claim of City employment nor shall claim any related employment benefits, social security, and/or retirement. 7. Taxes and Assessments. Contractor shall be solely responsible for and shall pay all taxes, deductions and assessments, including but not limited to, federal income tax, withholding tax, social security tax, and other deductions from income which may be required by law or assessed against either party as a result of this Agreement. In the event the City is assessed a tax or assessment as a result of this Agreement, Contractor shall pay the same before it becomes due. 8. No Insurance. It is understood that the City does not maintain liability insurance on the Contractor. 9. No Assignment. This Agreement, or any interest therein, cannot be assigned in whole or in part by the Contractor to any other party without the prior written consent of the City. 10. Termination. The City may terminate this Agreement, with or without cause, by giving the Contractor fifteen (15) days written notice of termination. 11. Damages. If for any reason the Contractor fails to provide the services provided in this Agreement and the City is forced to secure such services from another company, the Contractor shall be liable for any and all additional expenses to fulfill their obligation to the City. 12. Integration. This Agreement constitutes the entire agreement between the parties. There is no other oral or written agreements between the parties as to the subjects covered herein. 13. Severability. If any portion of this Agreement is changed per mutual agreement or any portion is held invalid, the remainder of the Agreement shall remain in force. 14. Attorneys' Fees. In the event that any suit or action is instituted by either party to enforce compliance with or interpret any of the terms, convenant, or conditions of this Agreement, the prevailing party shall be entitled to collect, in addition to necessary court costs, such sumsas the court may adjudge as reasonable attorney fees. The venue for any action to enforce or interpret this Agreement shall lie in the Superior Court of Washington for Yakima County, Washington. CITY OF YAKIMA KITTITAS-YAKIMA RESOURCE CONSERVATION AND ECONOMIC DEVELOPMENT Richard Zais, City Manager Ed Harrell, Dated: a-c's —0\\ Ag Showcase/95 Agreement (January 31, 1995) Dated: Executive Dire or 2 -- /1- 9 s— 2 ATTEST: By: _, Cit Clerk Dated: a - /5 g5 Ag Showcase/95 Agreement (January 31, 1995) By: Dated: 3 ATTACHMENT A TITLE SPONSOR BENEFITS ($25,000+ LEVEL) •Title sponsor billing on all promotional materials; •Name to be incorporated on press release template; •Prominent billing on Showcase brochure; •Billing on first pages of official Showcase program. •Special recognition in conjunction with all Showcase activities and events. •Introduction to international buyers; •Ten (10) primary name badges; •Three (3) transferable name badges; •Four (4) complimentary passes to the Western Barbecue on September 6th; •Access to Leadership visit participants from around Washington State and the Pacific Northwest. •Showcase Steering Committee appointment; •Visible community leadership. CITY OF YAKIMA COMMITMENT: $25,000 Cash contribution payable by March 1, 1995. $10,000 In-kind commitment including: .5,000 Leadership invitations printed by May 15, 1995 (2 color, 3 fold) .20,000 pieces of Showcase letterhead printed February 24, 1995 .7,500 second sheets for letterhead provided by February 24, 1995 •10,000 Showcase envelopes printed by February 24, 1995 •2,500 exhibitor promotion flyers printed February 17, 1995. (2 color; 2 sides; 11 x 17) •1,500 piece mailing of exhibitor flyers, February, 1995 •Photocopy 700 packets, 8/30/95 - 9/6/95, for distribution to exhibitors and buyers at event (1 color; approx.10 - 15 pages each) •Two generic Showcase banners to be produced by April 15, 1995 for display at key events •Showcase business cards for six (6) individuals printed March 1, 1995 Estimated total: 5,000 @ .30 ea $1,500 20,000 @ .15 ea $3,000 7,500 @ .10 ea $ 750 10,000 @ .15 ea $1,500 2,500 @ .10 ea $ 250 estimated @ $ 500 10,000 @ .10 ea $1,000 estimated @ $1,000 estimated @ $ 500 $10,000 Attachement A/Showcase 95 (ja) January 31, 1995 1 All requests for in-kind activity are to be channeled through Marketa Oliver, Administrative Assistant to the City Manager. REPORTS REQUIRED: The Showcase Management Team shall prepare timely reports on a monthly basis providing the City with an update of activity surrounding the Showcase. This report shall include but not be limited to: confirmed participants, sponsors, publicity, and need for city staff assistance. This report is due the fifteenth of each month and should be delivered to the Director of Community & Economic Development. The City Council of the City of Yakima shall receive an audited report of finances prior to the 15th of November, 1995. This report shall clearly describe the revenue sources received and all expenses of the showcase. In addition, an evaluation if possible of all participants and dollar amount of business transactions. Attachement A/Showcase 95 (ja) January 31, 1995 2 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No,, / For Meeting Of February 7.1995 ITEM TITLE: Resolution Authorizing Professional Services Agreement with Ki -Yak for the Annual Washington State Agricultural Showcase SUBMITTED BY: Glenn J.Valenzuela, Director of Community and Econo is Development CONTACT PERSON/TELEPHONE: Glenn J. Valenzuela, 575-611 SUMMARY EXPLANATION: The City Council as part of its approved budget authorized $ 25,000 cash contribution and $ 10,000 in-kind contribution to the Annual Washington State Agricultural Showcase. The attached resolution authorizes the City Manager to enter into an agreement with the Kittitas- Yakima Resource Conservation and Economic Development District ( Ki -Yak) to provide managerial services and financial responsibility. The Agreement is basically the same as 1994. Resolution Ordinance Contract x Other (Specify). Funding Source Approved by Council as part of the 1995 General Fund Budget APPROVAL FOR SUBMITTAL: STAFF RECOMMENDATION: Approve Resolution authorizing the City Manager to enter into agreement with Ki -Yak for professional services. BOARD RECOMMENDATION: COUNCIL ACTION: