HomeMy WebLinkAboutR-1995-013 Gray & OsborneRESOLUTION NO. R-95- 13
A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute
a consultant agreement for Design Engineering Services with Gray & Osborne
Inc., Consulting Engineers.
WHEREAS, The City of Yakima contemplates the design of future improvements to Beech,
Chalmers, Riverside and 18th Streets and
WHEREAS, the City Council has determined that it is in the best interest of the City that
the attached agreement document be executed by the City of Yakima, accordingly, now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager and City Clerk are hereby authorized and directed to execute an
agreement with Gray & Osborne Inc., for the purpose mentioned above, a copy of which agreement
is attached hereto and by reference made a part hereof.
ADOPTED BY THE CITY COUNCIL this 24th day of January , 1995.
Assistant Mayor
ATTEST:
CITY OF YAKIMA
18TH/BEECH STREET
IMPROVEMENTS PROJECT
CM CONTRACT NO.
TABLE OF CONTENTS
SECTION 1 - PROJECT TEAM, CAPABILITIES, AND EXPERIENCE Page 1
SECTION 2 - PROJECT ORGANIZATION Page 5
SECTION 3 - CONTRACT Page 8
SECTION 1
PROJECT TEAM, CAPABILITIES, AND EXPERIENCE
PROJECT TEAM
For this project, Gray & Osborne, Inc. of Yakima, Washington has teamed with its
associates Conley Engineering, also of Yakima, and Sargent Engineers, Inc. of Olympia.
We have worked with these associates variously over the past many years and have
successfully worked on many similar projects. This team brings with it a strong technical
background in roadway design, street lighting design, and structural analysis and design.
Gray & Osborne, Inc.
Gray & Osborne, Inc., a Washington based consulting engineering firm, was originally
founded as G.D. Hall and Associates, and has provided consulting engineering services to
local, state, and federal agencies in the State of Washington since 1935. Since that time
the firm has grown to become one of the oldest and most experienced civil engineering
firms in Washington. The firm has a combined staff of over 90 employees and maintains
offices in Yakima and Seattle. Gray & Osborne is one of the largest locally -owned civil
engineering firms in Yakima, with annual billings of over $1,000,000. The Yakima office
is staffed by twenty-three technical and clerical support personnel with the ability to obtain
resource assistance from our Seattle office.
The firm's clients include cities, towns, counties, water and sewer districts, special utility
districts, and state and federal agencies. Since its founding, a primary objective of the firm
has been to develop and maintain a close working relationship with our clients and to
provide personal, professional service on each project. This dedication to professionalism
and prompt and personalized attention by a senior staff member for each of our clients is a
distinguishing factor which characterizes Gray & Osborne. The success of this approach
can be measured by the length of service to our clients, many of whom have retained Gray
& Osborne for over 20 years, and some for nearly 60 years.
The objective of Gray & Osborne, Inc. is to provide consulting services of high
professional standards and technical competence. Each project is the responsibility of one
of the firm's senior members and is carried out under his personal direction. Recognizing
that most assignments are unique, a team is formed that utilizes the specialized knowledge
and experience of staff personnel. Efforts of this team are augmented by services of
outside consultants when special expertise is required.
Gray & Osborne is supported by a physical facility that includes twenty-three in-house
microcomputers and assorted software packages, including the AutoCAD system. These
computer facilities are used to augment the technical skills of the professional and
technical staff in pursuit and development of investigations, studies, and design. In
addition, Gray & Osborne is also supported by reproduction equipment and equipment for
sampling and testing materials such as water, sewage, soil, concrete, and asphalt.
Page 1
Conley Engineering
Conley Engineering is a small electrical engineering consultant, consisting of one
professional Engineer, Patrick L. Conley, and a technical and clerical support staff of four,
who has worked with Gray & Osborne on hundreds of projects for nearly twenty years.
As a result of this long working relationship, Conley Engineering has become uniquely
aware of Gray & Osborne's business philosophies and design approaches. They have
participated with Gray & Osborne on numerous water, wastewater, and roadway projects,
providing the design development for control, lighting, signalization, telemetry and
communications. Conley Engineering is very familiar with all aspects of electrical system
design.
Sargent Engineering, Inc.
Sargent Engineering, Inc. has been providing structural engineering services since 1951
and has worked with Gray & Osborne on several projects in past years. Sargent
Engineering, Inc. has extensive experience in the analysis and inspection of existing and
design of new roadway structures and provides services to WSDOT and several counties.
Sargent Engineering is currently working on a project similar to this one for Snohomish
County involving a new recreational underpass.
Sargent Engineering, Inc. currently operates one office in Olympia, Washington with a
total staff of 17 including three principals, three senior engineers, three project engineers,
and support staff.
PAST RECORD OF PERFORMANCE
Members of our project team have established an excellent record of performance for
completing projects and maintaining a large and growing number of satisfied clients. This
section describes our performance with respect to quality of work, control of cost, ability
to meet schedules, and budgets.
Control of Cost
To maintain accurate control of your project costs, Gray & Osborne will utilize an in-
house computer to summarize and report bi-weekly job costs to the project engineers and
managers allowing a comparison of the quantity of work to be completed and the amount
of money remaining in the budget. This system has enabled our staff to consistently
produce high-quality work within established budgets. In addition to control of project
costs, Gray & Osborne has an excellent record of producing reasonable cost estimates for
major construction projects. This cost estimating ability is particularly valuable in
developing accurate costs for the planning of future facility retrofits and improvements.
Page 2
Ability to Meet Schedules and Budgets
Maintaining project schedules, deadlines, and budgets is as important to the engineer in
terms of planning and managing his overall operations as it is to the client in order to
eliminate unnecessary delays and resultant inflated costs. Our project team recognizes the
need to accelerate the completion of the proposed design to obtain federal and state
grants. We have built a reputation for consistently completing work on or ahead of
predetermined schedules. Having completed many similar projects, we are knowledgeable
in the management procedures necessary to complete the proposed project in a timely
fashion.
Ability to Work with Clients
Gray & Osborne's clients include cities, towns, counties, water and sewer districts, special
utility districts, and state and federal agencies. The primary objectives of the firm has been
to develop and maintain close working relationships with our clients and to provide
personal, professional service on each project. This dedication to professionalism, and
prompt and personalized attention by a senior staff member for each of our clients, is a
distinguishing factor which characterizes Gray & Osborne. the success of this approach
can be measured by the length of service to our clients, many of whom have retained our
firm for over twenty years.
We make a concerted effort to get input from the client during all phases of a project. We
feel that it is particularly important to obtain client involvement in the early stages of
planning and design projects. We have always been very attentive to the concerns and
suggestions of the facility operators. We recognize that the design engineer has much to
learn from the operators who deal with problems associated with distribution on a daily
basis.
COST ESTIMATING
Gray & Osborne has an excellent record of producing reasonable cost estimates for
facilities development and program implementation. These services encompass all facets
of development costs pertinent to projects designed or reviewed by Gray & Osborne. The
type of estimates range from preliminary to detailed final engineer's estimates, including:
■ Cost analysis on location dependent costs, such as system development, equipment
retrofits, pumping costs, earthwork, foundation engineering, and environmental
mitigation measures.
® Cost analysis including capital costs, energy, O&M, space requirements, and other
related considerations.
® Cost analysis for utilization in selecting optimum design criteria, such as sizes,
standby equipment, or materials of construction.
® Cost analysis for use in future facility planning.
Page 3
INSURANCES
Gray & Osborne, Inc. carries the following insurances with the carriers and amounts
shown:
Professional liability - DPIC $1,000,000 aggregate
including errors and omissions
Workman's Compensation - State of Washington limits by state law.
Certificates of insurance will be supplied upon request by the City.
Page 4
SECTION 2
PROJECT ORGANIZATION
PROJECT TEAM
The project team proposed to complete the work covered by this proposal is presented in
the figure on the following page. This team has been selected based on their experience
and specialized technical expertise that in our opinion will satisfy all the requirements of
the project. In addition, our proposed project team will have the complete resources and
varied experience of the other company staff members available for support and
consultation.
The project team will be directed by our Principal -in -Charge and Project Manager. These
individuals, along with our selected experienced engineers will be responsible for all the
technical aspects of this project, along with the direction of field services and the data
analysis. Resumes for the proposed team members are available upon request.
Principal -in -Charge
Mr. Maurice E. Block will serve as the Principal -in -Charge for our team. In this position,
he will monitor the quality of the work performed, review the budget and schedule, and
ensure the Project Manager has adequate resources to successfully complete the project.
Mr. Block's qualifications include:
• B.S. degree in Civil Engineering and Registered Civil Engineer.
• Involved in the planning, design, and construction of over 100 miles of streets,
roads, and highways in a variety of positions from Senior Staff Engineer to Project
Manager.
■ Involved in the design and construction of ten major dams.
■ Strong background in construction materials and pavement design.
Project Manager
Mr. Michael J. Rohrich will be designated as Project Manager for our team and will be
responsible for client liaison and overall direction and technical quality of the project. His
background and qualifications include:
a B.S. in Civil Engineering and Registered Civil Engineer
• Project Manager for several roadway design and constructions throughout Eastern
Washington, including Yakima County's 18th Street from Mead to Nob Hill
Boulevard.
Page 5
■ Project Manager for two small hydro -electric generation facilities for the Farmers
Irrigation District in Hood River, Oregon.
e Project Manager for Yakima County's Buena Wastewater Treatment Facilities,
including new collection system and treatment facility.
® Project Manager for major improvements to the City of Toppenish's wastewater
collection system and treatment facility.
Technical Support
The project team will be staffed with personnel selected from both the Yakima and Seattle
offices. Providing specialized technical assistance will be Conley Engineering and Sargent
Engineering, Inc.
Page 6
CITY OF YAKIMA
PRINCIPAL -IN -CHARGE
MAURICE E. BLOCK, P.E.
PROJECT MANAGER
MICHAEL J. ROHRICH, P.E.
CONLEY
ENGINEERING
ILLUMINATION
ANDY
DEMPSEY, P.E.
TANI
STAFFORD, P.E.
JULIO
RENTERIA
WILLIAM
ARMFIELD, P.L.S.
SARGENT
ENGINEERING
STRUCTURAL
ANALYSIS/DESIGN
SECTION 3
CONTRACT
Page 8
PROPOSAL AND CONTRACT
FOR
PROFESSIONAL ENGINEERING SERVICES
18TH/BEECH STREET IMPROVEMENTS
CITY OF YAKIMA
YAKIMA COUNTY, WASHINGTON
JANUARY 1995
GRAY & OSBORNE, INC.
CONSULTING ENGINEERS
SEATTLE & YAKIMA
CONTRACT FOR
PROFESSIONAL ENGINEERING SERVICES
THIS Contract, entered into this 2 ``'day of t= r e, ...,.� s=t :. s- , 1995, between
The CITY OF YAKIMA, GRANT COUNTY, Washington, hereinafter called the
"City"; and GRAY & OSBORNE, INC., Consulting Engineers, Yakima, Washington,
hereinafter called the "Engineer".
WITNESSETH:
WITNESSETH THAT, whereas, the City now finds that, from time to time, in the
growth and development of the City, there will be the need for the engagement of
professional engineering services. The purpose of this agreement is to define the
services to be performed and method of payment for professional engineering services
which may, from time to time, be authorized by the City.
NOW, THEREFORE, in consideration of the mutual covenants and agreements
herein contained, the parties hereto do mutually agree as follows:
ARTICLE 1
EMPLOYMENT OF THE ENGINEER
The City, acting pursuant to its vested authority, does hereby engage the Engineer and
the Engineer agrees to furnish the engineering services as requested by the Community
in connection with the City's utility systems. The services contemplated are outlined in
this Agreement and shall be undertaken upon request by the City to the Engineer, then
only for the services so requested. The specific scope of work covered by this
Agreement are engineering services for design of improvements to 18th/Beech Street as
defined in Exhibit "A".
ARTICLE 2
CHARACTER & EXTENT OF ENGINEERING SERVICES
Upon written direction of the City to proceed, the Engineer is willing to provide
engineering services more fully described as follows:
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1.0 DESIGN
1.1 DESIGN SURVEYS
Schedule and conduct additional surveys to establish horizontal and vertical control as
necessary for the proposed project. Establish right-of-way centerline, reference
existing monumentation, property corners, and other miscellaneous right-of-way marks
as may be desired. Acquire recorded documentation of plats, record surveys, and
utility maps. Absent specific written direction to the contrary providing for
verification, the Engineer shall be entitled to rely upon the completion and accuracy of
such documentation.
Survey control points will be physically set for site reference control. Cross sections
and profile(s) will be provided as may be desired/required. Physical features including
structures, valves, streets, fences, utility poles, signs, edges of pavement, ditches, fire
hydrants, etc., will be noted for plotting. Property owners will be notified and
permission obtained prior to surveying on private property.
1.2 ENGINEERING DESIGN
Prepare complete plans, specifications and Contract documents for the construction of
the proposed projects consistent with current and applicable State, County and City
Standards.
Plans and specifications review will be provided, as required by the City, at appropriate
levels of design.
A preliminary draft of the plans will be presented for the City's review at the
approximate 35 % level of design. With this preliminary submittal, there will be
furnished a preliminary construction cost estimate. Upon review by the City of these
preliminary plans, the Engineer will then make such additions or changes as directed by
the City, and proceed with the final design and editing of the plans and specifications.
A final draft of the plans, specifications, Contract documents and cost estimates will be
presented for review and comment at the approximate 90% level of design. A final
construction cost estimate along with the final plans, specifications and Contract
documents will be delivered to the City for review, prior to the City authorizing
construction bid notices.
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1.3 PROJECT MANAGEMENT
Conduct, coordinate and schedule all project activities, maintain project records,
provide financial, administrative and quality control, and prepare monthly progress
reports as may be desired or required by the City
1.4 EASEMENTS/R-O-W
Evaluate and provide a recommendation for projects utilizing private properties.
Prepare right-of-way maps to assist the City in easement or site acquisition. Right-of-
way maps shall include dimensioned property lines (existing and proposed), the area of
"take" in square feet, parcel number and current legal owner, and proposed facilities.
Legal easement documents, appraisals, easement negotiation and acquisition, recording
of documents, together with condemnation procedures, should they be required, will be
addressed as "Special Services".
2.0 SPECIAL SERVICES
Special services may be required during the performance of the services contemplated
within this Contract, which are outside the professional expertise of the staff of Gray &
Osborne, Inc., such as soils investigations, test borings and analyses, reports and
recommendations, groundwater analyses, environmental analyses, laboratory testing,
and other special services.
The City may employ the special professional expertise and pay the cost thereof, or,
the City at its option, may direct the Engineer to employ the special expertise and pay
the cost thereof.
The information so secured shall be made available to the City and the Engineer for the
use and development of the City's projects.
ARTICLE 3
SCOPE OF OWNER SERVICES
The OWNER will provide or perform the following:
Provide full information as to the City's requirements for the Project. Assist the
Engineer by placing at his disposal all available information pertinent to the site of the
Project, including previous reports, drawings, plats, surveys, utility records, and any
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other data relative to the Project. Absent specific written direction to the contrary
providing for verification, the Engineer shall be entitled to rely upon the completion
and accuracy of such documents.
Examine all studies, reports, sketches, estimates, specifications, drawings, proposals,
and other documents presented by the Engineer.
ARTICLE 4
COMPENSATION
It is mutually agreed that the City will compensate the Engineer for services furnished
based on the cost reimbursement method. The total cost of the necessary services as
defined in Exhibit "A" shall be determined as follows:
(a) Cost Ceiling: The total amount of compensation for engineering
services as described herein, and as further defined in Exhibit "A"
including profit (fee), out-of-pocket expenses, direct labor costs, direct
overhead and indirect overhead shall not exceed the amounts associated
with the projects selected by the City as shown in Exhibit "A", without a
formal amendment to this agreement.
(b)
Compensation Determination: The amount of compensation due the
Engineer by the City for the services furnished under this Contract shall
be determined as provided hereinafter. Such payment shall be full
compensation for work performed.
Payment for work accomplished is on the basis of the Engineer's actual cost plus a net
fee. The actual cost includes direct salary cost, overhead and direct non -salary cost.
1. The direct salary cost is the salary expense for professional and
technical personnel and principals for the time they are
productively engaged in work necessary to fulfill the terms of this
agreement.
2. The overhead costs are determined as 134 percent (134%), of the
direct salary cost. The overhead cost rate is an estimate based on
currently available accounting information and shall be used for
all progress payments. The overhead costs of the Contract shall
be updated annually.
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3. The direct non -salary costs are those costs directly incurred in
fulfilling the terms of this Agreement including, but not limited
to travel, reproduction, supplies and fees for special professional
services, of outside consultants. If the Engineer is directed to
employ special, professional expertise, the City will be billed by
the Engineer for the special service invoiced amount plus ten
percent (10%) for administrative overhead.
4. The fee, which represents the Engineer's profit, shall be fifteen
percent. The net fee will be pro -rated and paid monthly in
proportion to the Engineer's monthly progress billings and
approved by the City. Any portion of the net fee not previously
paid in the monthly payments will be covered in the final
payment. The net fee may not be exceeded except in the case of
a Contract amendment which increases or decreases the scope of
the work described herein.
Payment of compensation shall be upon submittal to the City of a billing by the
Engineer at approximate monthly intervals for services rendered during the preceding
time period, plus a proportionate percentage of the fee amount stipulated above.
The cost records and accounts pertaining to this Contract are to be kept available for
inspection by representatives of the City for a period of three (3) years, after final
payment. In the event any audit or inspection identifies any discrepancy in the
financial records, the Engineer shall provide clarification and/or make adjustments
accordingly.
ARTICLE 5
ADDITIONAL WORK
If during the performance of this contract, or subsequent to compensation of the work
under this contract other or additional services than hereinbefore specified including but
not limited to additions or revisions by the City or a change or addition to the adopted
design are ordered in writing by the City, the ENGINEER agrees to provide the
services and the City agrees to compensate the ENGINEER for the same at the same
Compensation Determination described herein, to be determined at the time the
additional services are ordered. The Engineer agrees not to proceed with the additional
services until such time as the costs for the additional services have been approved by
the City.
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ARTICLE 6
MAJOR REVISIONS
If, after the design has been approved in writing by the City, and the Engineer has
proceeded with a final design, and has performed work in processing same and the City
authorizes new or substantially alters the design, the City will pay the Engineer a just
and equitable compensation as determined by the City and the Engineer, or if an
agreement cannot be reached within thirty (30) days, the equitable compensation shall
be determined by arbitrators.
ARTICLE 7
COST ESTIMATE
The City is herewith advised that the Engineer has no control over the cost of labor,
material, equipment, and including the contractors' and suppliers' methods of
producing and delivering such goods and services; or over the methods and styles of
competitive bidding or market conditions; and, accordingly, the Engineer's cost
estimates are made and furnished on the basis of his experience and qualifications and
represent only his best judgment as a design professional and within his familiarity with
the construction industry, and, as such, the Engineer cannot and does not warrant, in
any other manner or style, the accuracy of the cost estimates, nor that the estimates will
or will not vary significantly with bids of construction costs realized by the client.
ARTICLE 8
FACILITIES TO BE FURNISHED BY THE ENGINEER
The Engineer shall furnish and maintain a central office, drafting space and equipment
suitable and adequate for the prosecution of the work that is normal to the functioning
of an established operating engineering practice.
ARTICLE 9
OWNERSHIP OF PLANS
All reports, designs, drawings and specifications prepared by the Engineer, as provided
under this Contract shall be and do become the property of the City upon payment to
the Engineer his compensation as set forth in this Contract. Reuse of any of the
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instruments of services of the Engineer by the City on extensions of this project or on
any other project without the written permission of the Engineer shall be at the City's
risk and the City agrees to defend, indemnify and hold harmless the Engineer from all
claims, damages and expenses including attorney's fees arising out of such
unauthorized reuse of the Engineer's instruments of service by the City or by others
acting through the City.
ARTICLE 10
CONTRACT VALIDITY
If any provision of this Contract is held invalid, the remainder of this Contract shall not
be affected thereby, if such remainder would then continue to conform to the terms and
requirements of the applicable law.
ARTICLE 11
MEDIATION
All claims, disputes and other matters in question between City and ENGINEER shall,
in the first instance, be subject to mediation. Either party may notify the other, by
certified mail, of the existence of a claim or dispute. If such claim or dispute cannot
promptly be resolved by the parties, the ENGINEER shall promptly contact the Judicial
Arbitration and Mediation Service, Inc., or any other recognized mediation service
agreed to by the parties, to arrange for the engagement and appointment of a mediator
for the purpose of assisting the parties to amicably resolve the claim or dispute. The
cost of the mediator shall be borne equally by the parties. The City and ENGINEER
further agree to cooperate fully with the appointed mediator's attempt to resolve the
claim or dispute, and also agree that litigation may not be commenced, by either party,
for a period of ninety calendar days following the receipt by the other party of the
written notice of claim or dispute. This mediation provision may be asserted by either
party as grounds for staying such litigation.
ARTICLE 12
ASSIGNABILITY
The Engineer shall not assign nor transfer any interest in this Contract without the prior
written consent of the City.
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ARTICLE 13
EQUAL EMPLOYMENT OPPORTUNITY
The Engineer agrees that he will not discriminate against any employee or applicant for
employment because of race, religion, color, sex, age or national origin.
ARTICLE 14
COVENANT AGAINST CONTINGENT FEES
The Engineer warrants that no person or selling agency has been employed or retained
to solicit or secure this Contract upon an agreement or understanding for a commission,
percentage, brokerage or contingent fees, excepting bona fide employees. For breach
or violation of this warranty, the City shall have the right to annul this agreement
without liability or in its discretion to deduct from the Contract price or consideration
or otherwise recover the full amount of such commission, percentage, brokerage or
contingent fee.
ARTICLE 15
INDEMNITY AGREEMENT
The Engineer shall hold the City harmless from, and shall indemnify the City against,
any and all claims, demands, actions or liabilities caused by or occurring by reason of
any negligent act or omission of the Engineer, its agents, employees or subcontractors,
arising out of or in connection with the performance of this Contract.
The Engineer shall be required to indemnify the City in those cases where damages
have been caused by the concurrent negligence of the City and Engineer, its agents,
employees or subcontractors. In those cases, the liability of the Engineer for
indemnifications shall be limited to that portion of the damages caused by the
negligence of the Engineer, its agents, employees or subcontractors.
The Engineer has no duty to indemnify the City where damages were caused by the
sole negligence of the City.
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ARTICLE 16
INSURANCE
A. Public Liability
The Engineer shall provide evidence of comprehensive Public Liability and
Property Damage Insurance which includes but is not limited to, operations of
the Engineer, commercial general liability, and blanket limited contractual
liability with limits of not less than:
COMPREHENSIVE GENERAL LIABILITY
Bodily Injury:
Property Damage:
AUTOMOBILE LIABILITY
Bodily Injury:
Property Damage:
$1,000,000 each person
$1,000,000 each occurrence
$1,000,000 aggregate
$1.000,000 each occurrence
$1,000,000 each aggregate
$1,000,000 each person
$1,000,000 each occurrence
$1,000,000 single limit
The City shall be named as an additional insured as respects this Contract. In
conjunction therewith, the Engineer shall furnish a certificate of such insurance
to the City at the time of execution of this Contract.
B. Professional Liability
The Engineer shall provide Professional Errors and Omissions Liability
Insurance which shall provide coverage for any negligent professional acts,
errors or omissions for which the Engineer is legally responsible, with limits of
not less than:
PROFESSIONAL ERRORS
AND
OMISSIONS LIABILITY
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$1,000,000 each occurrence
$1,000,000 aggregate
9 (AUG 1995 VERSION)
The Engineer shall furnish a certificate of such insurance to the City at the time
of execution of this Contract.
ARTICLE 17
STATUS OF ENGINEER
The Engineer is an independent contractor operating for its own account, and is in no
way and to no extent an employee or agent of the City. The Engineer shall have the
sole judgment of the means, mode or manner of the actual performance of this
Contract. The Engineer, as an independent contractor, assumes the entire
responsibility for carrying out and accomplishing this Contract.
ARTICLE 18
CHOICE OF LAW/JURISDICTION/VENUE
This Contract shall be governed as to validity, interpretation, construction and effect,
and in all other respects, by the laws of the State of Washington. Jurisdiction of any
suit or action arising out of or in connection with this Contract shall be in the State of
Washington, and the venue thereof be in the same County as the City.
ARTICLE 19
NOTICES
In every case where, under any of the provisions of this Contract or in the opinion of
either the City or the Engineer or otherwise, it shall or may become necessary or
desirable to make, give, or serve any declaration, demand, or notice of any kind or
character or for any purpose whatsoever, the same shall be in writing, and it shall be
sufficient to either (1) deliver the same or a copy thereof in person to the City
Administrator, if given by the Engineer, or to the President or Secretary of the
Engineer personally, if given by the City; or (2) mail the same or a copy thereof by
registered or certified mail, postage prepaid, addressed to the other party at such
address as may have theretofore been designated in writing by such party, by notice
served in the manner herein provided, and until some other address shall have been so
designated, the address of the City for the purpose of mailing such notices shall be as
follows:
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(AUG. 1995 VERSION)
City of Yakima
City Hall
129 N. 2nd Street
Yakima, Washington 98901
and the address of the Engineer shall be as follows:
GRAY & OSBORNE, INC.
107 South Third Street
Yakima, Washington 98901
ARTICLE 20
ATTORNEY'S FEES
The parties agree that in the event a civil action is instituted by either party to enforce
any of the terms and conditions of this Contract, or to obtain damages or other redress
for any breach hereof, the prevailing party shall be entitled to recover from the other
party, in addition to its other remedies, its reasonable attorney's fees in such suit or
action and upon any appeal therefrom.
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(AUG. 1995 VERSION)
IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the day
and year written below.
CONSULTANT
Principal
Gray & Osborne, Inc.
.'�By
ATTEST:
,y
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R. A. Zais, Jr.
City Manager
ATTEST:
12
(AUG. 1995 VERSION)
EXHIBIT A
18th /BEECH STREET
IMPROVEMENTS
I. SCOPE OF WORK
The Scope of work covered by this Contract for Professional Engineering Services
includes the preparation of plans and specifications for improvements to the City of
Yakima's 18th/Beech Street roadway. The project is broken into one (1) basic project
with up to five (5) additional projects which are additive to the basic project at the
City's request. The description of and specific tasks to be included in each of these
sub -projects is detailed below.
A. BASIC ACCESS ROAD DESIGN
This project will include the engineering services for design of a new roadway from Tenth
Street (Fair Avenue) to the "Y" at Terrace Heights Drive following Beech, Chalmers,
Riverside, and South 18th Street. The design will utilize the existing I-82 underpass and
will generally follow the existing alignment. Intersections will be designed to provide
increased radius for truck turning movements. Pedestrian and/or bike paths shall utilize
sidewalks or a pathway adjacent to the new roadway at the direction of the City. The
existing I-82 underpass will be utilized for combined roadway and pedestrian/bike usage to
the extent possible. The design work will include:
1. Project Design
• New roadway with curb/gutter, sidewalks and/or adjacent pathway (where
possible and as directed)
• Street Lighting
• Storm Drainage
• Relocation of existing Lift Station at N.W. corner of Beech/Chalmers
2. Preparation of Plans and Specifications
3. Preparation of Cost Estimates
4. Plans & Specifications submittals at 35% and 90% levels
5. Preparation of R/W Plans utilizing survey work from previous study.
J:\CONTRACT\99941-11 1
B. ADDITIONAL DESIGN FOR COLLECTOR/ARTERIAL ROAD
This alternative project includes additional engineering services involved with the design
of a collector or arterial road as illustrated in the previous study and labeled Alternates 2
or 3. The project consists of the design of one (1) or two (2) roadway curves at the
Chalmers/Riverside and Riverside/18th Street intersections at the City's direction to
provide a more through traffic pattern.
C. ADDITIONAL DESIGN FOR NEW COMBINED I-82 UNDERPASS AT
BEECH
This alternate project includes additional engineering services to design a new replacement
underpass at I-82Beech to provide increased clearances for future roadways greater than
two (2) lanes in width and/or for including an adjacent pedestrian/bike pathway. The
project consists of the additional engineering to design a new structure including all
coordination with WSDOT, and traffic control/bypass plans.
D. ADDITIONAL DESIGN FOR NEW SEPARATE 10'X10' PEDESTRIAN/BIKE
UNDERPASS AT BEECH
This alternative project includes the additional engineering services to design a new
10'X10' underpass structure adjacent to the existing I-82Beech underpass for
pedestrian/bike usage. The work will include design of a new structure, coordination with
WSDOT, and design of pathway interties east and west to the remainder of the project.
E. ADDITIONAL DESIGN FOR NEW SEPARATE 10'X10' PEDESTRIAN/BIKE
UNDERPASS AT MAPLE
This alternative project includes the additional engineering services to design a new
10'X10' I-82 underpass structure for pedestrian/bike usage at Maple The work includes
design of a new structure, coordination with WSDOT, pathways west to 10th Street (Fair
Avenue) along south edge of Kiwanis Park and East along Maple to Chalmers, and design
of structure drainage and lighting facilities.
F. ADDITIONAL DESIGN FOR NEW SEPARATE 10'X10' PEDESTRIAN/BIKE
UNDERPASS AT SPRUCE
This alternative project includes the additional engineering services to design a new
10'X10' I-82 underpass structure for pedestrian/bike usage at Spruce. The work includes
J:\CONTRACT\99941-11 2
design of a new structure, coordination with WSDOT, pathways west to 10th Street (Fair
Avenue) and easterly to new roadway and sidewalk facilities at Chestnut, and design of
structure drainage and lighting facilities.
II. ENGINEERING FEES
The maximum contract amounts for the various projects as previously discussed are as
follows:
PROJECT
A. Basic Access Road Design $105,100
B. Additional Design for Collector/Arterial Road $17,500
C. Additional Design for New Combined I-82 Underpass at Beech $127,700
D. Additional Design for New Separate 10'X10' Pedestrian/Bike
Underpass at Beech $90,600
E. Additional Design for New Separate 10'X10' Pedestrian/Bike
Underpass at Maple $125,700
F Additional Design for New Separate 10'X10' Pedestrian/Bike
Underpass at Spruce $128,400
The total maximum amount of this contract shall be the summation of the amounts shown
for Project A - Basic plus any alternate project the City selects.
J:\ CONTRACT\ 99941-11 3
-4
Gray Bz Osborne, Inc.
CONSULTING ENGINEERS
February 22, 1995
Mr. Fred French
City Engineer
City of Yakima
Public Works Department
City Hall
129 North Second Street
Yakima, WA 98901
REFERENCE: YAKIMA, WASHINGTON
18th Street/Beech Street Design
G&O No. 99941.11
Dear Fred:
Enclosed please find one (1) fully executed copy of the contract between the City and
Gray & Osborne covering the above -referenced project. As per your letter to us, we
understand that the contract scope includes only the "Basic Road Design" which has a
maximum allowable contract amount of $105,100.
We have reviewed our committed work load for the next several months and per your
request offer the following proposed project schedule:
Task Timing
Design "Kick -Off" Meeting Within 7 days of receiving "Notice to
Proceed".
35% Level Submittal:
Horizontal layout
Centerline profile
Storm Drainage layout
Lift Station Relocation
Within sixty (60) days of kick-off meeting.
107 South 3rd Street Yakima, Washington 98901 (509) 453-4833 Fax (509) 453-5953
Mr. Fred French
Page 2
February 15, 1995
90% Level Submittal:
All Project Features
Specifications
Cost Estimate
Final Design Submittal
Draft Right -of -Way Plans
Final Right -of -Way Plans
Within sixty (60) days of City's approval of
35 % level submittal
Within thirty (30) days of City's approval
of 90 percent level submittal.
Within ten (10) days of City's approval of
Final Design Submittal.
Within seven (7) days of City's approval of
Draft Right -of -Way Plans.
We hope that this information is useful and meets your needs. Please feel free to
contact us if you should have any questions.
Yours very truly,
GRAY & OSBORNE, INC.
MICHAEL J. ROHRICH, P. E.
MJR:jh
enc.
cc:
Tony Vivolo w/enc.
Andy Dempsey
File
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting Of 1/24/95
ITEM TITLE: 18th Street / Chalmers Street, Consultant Agreement
SUBMITTED BY: Dept. of Engineering and Utilities, Engineering Division ��BB
CONTACT I`i xON/TELEPHONE: Dennis E. Covell, P.E., Director 575.6111 .`•.c•
SUMMARY EXPLANATION:
Background
The City of Yakima has received the proposal, from Gray & Osborne, Consulting Engineers, for
Design Engineering Services for 18th Street / Chalmers Street. The Council has previously approved
professional services for this project.
The proposal consists of a base design and five additional options. Should the Council choose to
proceed with the design, staff recommends executing the contract pursuing only the "Basic Access
Road Design" of the project area at this time.
Continued
Resolution X Ordinance __ Contract Other (Specify) Location Map. Agreement
Funding Source Arterial Street Fund
APPROVED FOR SUBMITTAL:
City Manager
FUNDING: Presently there is $250,000 in the 1/2 cent gas tax fund (142) for participation in
potential bond issue projects in the 1995 budget. A portion of this money can be redirected to fund
the design and right of way plan for the 18th Street / Chalmers project. Total estimated project
construction cost is currently anticipated to be between $2 million and $4 million.
STAFF RECOMMENDATION:
A resolution is attached authorizing the City Manager to execute the attached agreement with Gray
& Osborne, Consulting Engineers for the "Basic Access Road Design".
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION:
• •
The base design starts on Beech Street at Tenth Street (Fair Avenue), goes east to Chalmers Street
(through the existing I.82 underpass), north to Riverside Street, east to 18th Street, north to the "Y"
south of Terrace Heights Drive. The design will include: Complete plans and specifications, right of
way plan, and cost estimates for new roadway with curb/gutter, sidewalks, street lighting and storm
drainage. The estimate presented to Council at the November 1, 1994 meeting was estimated to be
between $75,000 and $125,000.
Base Cost: $105,100
Additional design, beyond the scope of the base proposal above, and associated costs are as follows:
B. Additional engineering services for designing the roadway to Collector or Arterial status as
illustrated in the previous study.
Add Cost: $17,500
C. Additional engineering services for design to replace the underpass at I.82/Beech for
increased clearances for future roadways greater than two (2) lanes in width and/or for
including and adjacent pedestrian/bike pathway.
Add Cost: $127,700
D. Additional engineering services for a new 10' x 10' pedestrian/bike underpass at Beech Street
Add Cost: $90,600
E. Additional engineering services for a new 10' x 10' pedestrian/bike underpass at Maple Street.
Add Cost: $125,700
F. Additional engineering services for a new 10' x 10' pedestrian/bike underpass at Spruce Street
Add Cost: $128,400
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