HomeMy WebLinkAboutR-1995-012 School Resource Officer AgreementRESOLUTION NO. R-95- 12
A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima
to execute a School Resource Officer Agreement with Yakima
School District No. 7.
WHEREAS, the City of Yakima and the Yakima School District wish to enter into
an Agreement to provide a School Resource Officer for law enforcement and related
services in Yakima School District high schools and middle schools; and
WHEREAS, the Yakima City Council finds that the provision of School Resource
Officers within the Yakima School District is in the best interest of the citizens of the
City of Yakima, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager and City Clerk of the City of Yakima are hereby authorized
and directed to execute the attached School Resource Officer Agreement with Yakima
School District No. 7.
ADOPTED BY THE CITY COUNCIL this 24thday of January , 1995.
ATTEST:
Act ' ng /' City Clerk
(1s)res/SRO.rp
SCHOOL RESOURCE OFFICER AGREEMENT
This Agreement is made and entered into this \ day of
, 1995, by Yakima School District No. 7 (referred to herein as "Dist ia"),
and the City of Yakima (referred to herein as "City"), for the purpose of
establishing a school resource officer (referred to herein as "SRO") program in
the public school system of the City of Yakima. In consideration of the terms
and conditions set forth herein, the parties agree as follows.
ARTICLE I
PURPOSE. The purpose of this agreement is for the City of Yakima to
provide contract services in the form of SRO's to the District. The services
provided include law enforcement and related services as described in this
agreement.
ARTICLE II
OBLIGATION OF THE CITY. The City shall provide an SRO police officer as
follows:
(a) Provision of an SRO. The City shall assign two (2) regularly employed
officers to the following areas of coverage:
(1) Eisenhower High School
(2) Davis High School
(3) Middle Schools as assigned
Although generally assigned to the above named high schools, the SRO will
provide coverage to other nearby schools and areas surrounding the principle
campuses identified. The services provided by the SRO are in addition to
normal police services already provided by the City.
(b) Selection of an SRO. The Chief of Police or his designee shall choose
the SRO to be assigned on the basis of the following minimum criteria:
(1) The SRO must have the ability to deal effectively with a diverse
student population.
(2) The SRO must have the ability to present a positive image and
symbol of the entire police agency. A goal of the SRO program is
CITY C.OETRACT NO.
to foster a positive image of police officers among young people.
Therefore, the personality, grooming, and communication skills
of the SRO should be of such nature so that a positive image of
the police agency is reflected. The SRO should sincerely want to
work with staff and students of the particular school in which
the SRO is assigned.
(3) The SRO must have the ability to provide good quality
educational services in the area of law enforcement. The
education background, background experience, interest level and
communication skills of the SRO must be of a high caliber so
that the SRO can effectively and accurately provide resource
teaching services.
(4) The SRO must have the desire and ability to work cooperatively
with the principal and other building administrative staff and
employees.
(5) The SRO must be a state certified law enforcement officer.
(c) Regular School Duty. The SRO must be available for regular school
duty on a full-time basis of eight (8) hours on those days and during
those hours that school is in session. This assignment does not
prohibit the SRO from participating in emergency response or to fulfill
training requirements as determined to exist by the Chief of Police or
designee.
(d) Duties of SRO. While on duty, the SRO shall perform the following
duties:
(1) Speak to classes on the law, including search and seizure,
criminal law, motor vehicle law, and other topics mutually
agreed to by the Chief of Police or designee and principal or
designee.
(2) Act as a resource person in the area of law enforcement
education.
(3) Conduct criminal investigations of violation of the law on
school district property or property immediately surrounding
the school district property as assigned by Yakima Police
Department.
(4) Provide law enforcement imput into school based security,
including a teaching of school district security personnel.
Review fencing and security systems.
-2
(5) Maintain the peace on school district property.
(6) Make arrests and referrals of criminal law violators.
(7) Provide police counseling to students when requested by the
principal or designee and student and mutually agreed to by all
parties.
(8) Secure, handle and preserve evidence.
(9) Recover school district property through working with other
police agencies.
(10) Make referrals to social agencies as appropriate.
(11) Wear official police uniform which shall be provided at the
expense of the City, however, civilian attire may be worn on
such occasions as may be mutually agreed upon by the principal
and police command.
(12) Perform such other duties as mutually agreed upon by the
principal and Chief of Police or designee, so long as the
performance of such duties are legitimately and reasonably
related to the SRO program as described in this agreement, and
so long as such duties are consistent with state and federal law
and the policies and procedures of the Yakima Police
Department and Yakima School District.
(13) Follow and conform to all school district policies and procedures
that do not conflict with policies and procedures of the Yakima
Police Department.
(14) Follow all state and federal laws.
(15) Maintain a "quarterly activities report" or such other report
regarding SRO activities as may be required by the District and
the City.
(16) Coordinate with other Yakima Police Department Youth Service
Providers (DARE, GREAT, etc.), to ensure consistency and
continuity of all services.
(17) Attend all Yakima Police Department mandated training as
required to maintain law enforcement qualifications and
certifications.
3
(e) Support Services to be Provided by Yakima Police Department. The
police department and the SRO will supply the following support
services:
(1) Provide information on all offense reports taken by the SRO to
the school principal or designee, upon request, as the law may
allow.
(2) To receive and dispatch via telephone, walk-in, radio, district
radio frequency and/or pager.
(3) Maintain and file uniform crime reporting (UCR) records
according to law.
(4) Process all police reports.
(5) Provide coordination, development, implementation and
evaluation of security programs in the school assigned.
(6) Provide each SRO with a patrol automobile as required and all
other necessary or appropriate police equipment. The cost of
purchasing, maintaining, and repairing police equipment
provided under this agreement shall be borne by the City.
(7) Maintain copies of reports generated by officers in compliance
with state and federal law.
(8) Coordinate with school administrators, staff, law enforcement
agencies, and the courts to promote order on the school
campuses.
(9) Make presentations to civic groups.
(10) Maintain criminal justice standards as required by law.
(11) Coordinate and participate with the school safety committee.
(12) Coordinate crime prevention activities at the assigned school
locations.
(13) Provide security training for selected District personnel thru
police reserve academy curriculum and staff.
-4
ARTICLE III
The parties agree the responsibility for an administration of student discipline
shall be the duty of the District.
ARTICLE IV
The SRO shall be an employee of the City and not an employee of the District.
The City shall be responsible for the hiring, training, discipline, and dismissal
of its personnel.
ARTICLE V
In consideration of the services provided herein, the District shall pay an
annual sum to the City as set forth in Appendix "A". For the first year of this
contract, the District shall pay the sum set forth in Appendix "A" per SRO to
the City. This sum is based upon actual costs to Yakima Police Department
reimbursed by District. For years two (2) and three (3) of the contract the
amount shall be mutually negotiated and Appendix "A" will be modified in
writing to set forth the agreement of the parties. Payments shall be made in
quarterly installments, when the quarterly reports are submitted to the
District and the City. No other consideration will be required during the term
of this agreement for in -school services called for herein.
ARTICLE VI
The parties, their agents, and employees will cooperate in good faith in
fulfilling the terms of this agreement. Unforeseen difficulties or questions
will be resolved by negotiations between the Superintendent of the District
and the Chief of Police or designee.
ARTICLE VII
Changes in the terms of this agreement may be accomplished only by formal
amendment in writing approved by the City and the District.
ARTICLE VIII
To dismiss an SRO from the duties described in this agreement, the
Superintendent or designee shall communicate in writing to the City a
5
request to change the SRO. The District will outline reasons for the requested
change. Absent agreement by the parties to resolve a change in the SRO, the
SRO shall be changed within ten (10) days of the request.
ARTICLE IX
The term of this agreement shall be for three (3) years commencing January 1,
1995, and ending December 31, 1997. The District shall receive the SRO
services described in Article II for the full term of this agreement.
ARTICLE X
Notwithstanding this agreement, the District shall receive all normal police
services and all neighbor resource officer services in addition to the services
described in this agreement.
ARTICLE XI
The District shall provide the SRO, in each school to which the SRO is
assigned the following materials and facilities necessary to perform the duties
by the SRO, enumerated herein:
(1) Access to a private office which is properly lighted, with a
dedicated telephone to be used for general business purposes.
(2) Location for files and records which can be properly locked and
secured.
(3) A desk with drawers, a chair, working table, filing cabinet, and
necessary office supplies.
(4) Access to a Macintosh computer with word processing
capabilities.
(5) Provide a pager to each officer.
ARTICLE XII
The City and District will collaborate on identifying and accessing funding
sources for the SRO program that include, but are not limited to state and
federal grants.
6
ARTICLE XIII
TERMINATION. This agreement may be terminated by either party upon 30
days written notice that the other party failed to substantially perform in
accordance with the terms and conditions of this agreement through no fault
of the party initiating termination. This agreement may also be terminated
without cause by either party upon 365 days written notice. In the event this
agreement is terminated, compensation will be made to the City for all
services performed to the date of termination. The District will be entitled to
a prorated refund in accordance with the formula contained in Article IX for
each clay that the SRO services are not provided because of termination of this
agreement.
DATED this 3 ( day of January,1995.
Larry Petry, Sup ntendent Dick Zais, City' Manager
Yakima School District No. 7
7
City of Yakima
APPENDIX A
Pursuant to Article V., the District shall pay Sixty-four Thousand Nine
Hundred Fifty-one and 30/100 Dollars ($64,951.30) per SRO, for a total payment
of One Hundred Twenty-nine Thousand Nine Hundred Two and 60/100
Dollars ($129,902.60) for the year 1995. Payment shall be made according to
Article V.
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT �3
Item No.
For Meeting Of
ITEM TITLE: Consideration of Legislation Relating to Enhanced
Police Service • the Yakima School District
SUBMITTED BY: Pleas Green, ief of Police
Ray Paolella, City Attorney
CONTACT PERSON/TELEPHONE: Pleas Green, 575-6061
SUMMARY EXPLANATION: The attached resolution authorizes the Police Department to enter into an
agreement with the Yakima School District for the purpose of providing Yakima middle and high schools with an
enhanced level of police service. Under this agreement, the Police Department will assign two (2) FTE police
officers to the School District during the school year. In addition to providing traditional police services, these
officers will assist in the training of school security personnel and act as a teaching resource in the areas of drug
and gang prevention, criminal justice studies, and other police/community related topics. In return for these
services, the School District will reimburse the City for the annual direct costs of two additional police officer
positions to replace the two officers assigned to school duty. This amounts to annual reimbursement of
approximately $64,900 per officer (see Attachment !for cost breakdown). To clarify, the District will receive the
services of these officers during the school year, and will fund the replacement officers for the entire calendar
year.
The District has agreed to this arrangement due in part to the level of police service which they already enjoy.
During the 1993-94 school year, D.A.R.E., Traffic, Street Crimes Abatement, and Neighborhood Resource
Officers committed over 2,600 manhours to pro -active, preventive, and educational efforts on or near school
grounds. These services were over and above routine calls for police service generated by these facilities. With
the advent of the Gang Resistance Education and Training (G.R.E.A.T.) program in the Middle schools, and
enhanced D.A.R.E. instruction at lower elementary grades, this committment will increase for the 1994-95 school
year.
For fiscal and operational planning purposes, the District has agreed to support this arrangement for a minimum of
three years. The City and School District will mutually benefit from this agreement and we encourage the City
Council to act favorably on this proposal.
Resolutions (2) Ordinance _.. Contract _ Other (Specify) Per -officer cost breakdown
Funding Source General Fund (Rez,
imbursed by School District)
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Staff recommends Council: 1. Adopt the resolution authorizing execution of
the agreement between the City and School District. 2. Adopt the resolution authorizing two (2) additional Police
Officer positions and appropriating the necessary funds to the Police Department budget.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: