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Home My WebLink About09/06/2022 06.H. Resolution authorizing a contract with Apex Mechanical LLC for the Lions Pool Facility Air Handling & Dehumidification System Improvements Project 2600 Y�'1114'+ #,L), :yes BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.H. For Meeting of: September 6, 2022 ITEM TITLE: Resolution authorizing a contract with Apex Mechanical LLC for the Lions Pool Facility Air Handling & Dehumidification System I mprovements Project 2600 SUBMITTED BY: Scott Schafer, Director of Public Works Bill Preston, City Engineer Ken Wilkinson, Park and Recreation Manager(509) 576-6416 SUMMARY EXPLANATION: The City of Yakima desires to enter into a contract with Apex Mechanical LLC to perform the replacement of an existing air handler and cooling unit serving the City of Yakima's Lions Pool. Work includes hydronic piping, a hydronic pump, controls, and electrical work associated with the scope. The project at Lions Pool is funded by REET 1 funds. The contract with Apex Mechanical LLC is in an amount not to exceed $616,227 and has been attached for City Council review. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Neighborhood and Community Building APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: Description Upload Date Type D Resolution Lions Dehumidifier-Apex Contract 8/22/2022 Resolution ❑ Contract 8/9/2022 Backup Material 2 RESOLUTION NO. R-2022- A RESOLUTION authorizing a Contract with Apex Mechanical LLC for the Lions Pool Facility Air Handling and Dehumidification Project 2600 WHEREAS, the City of Yakima (City) desires to enter into a contract with Apex Mechanical LLC to perform for the replacement of an existing air handler and cooling unit serving the City of Yakima's Lions Pool; and WHEREAS, the City used the procedure established by Washington State law for the bidding and awarding of public capital improvement projects; and WHEREAS, Apex Mechanical LLC was determined to be qualified to perform the needed construction work; and WHEREAS, the project is funded with REET 1 funds; and WHEREAS, the contract will be null and void if bond and certificate and insurance not received within specified timeframe; and WHEREAS, the Scope of Work and Budget included in this contract meet the needs and requirements of the City for this project; and WHEREAS, the City Council finds that it is in the best interest of the City of Yakima and its residents to undertake the Lions Pool Facility Air Handling and Dehumidification Project 2600 and enter into a contract with Apex Mechanical LLC; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute a Contract with Apex Mechanical LLC, attached hereto and incorporated herein by this reference, not to exceed $616,227 (Six Hundred and Sixteen Thousand Two Hundred Twenty-Seven) Dollars to provide the construction as described in the Contract. ADOPTED BY THE CITY COUNCIL this 6'h day of September, 2022. Janice Deccio, Mayor ATTEST: Sonya Clear Tee, City Clerk DEPARTMENT OF PUBLIC WORKS 3 Scott Schafer, Director Engineering Division 129 North Second Street a,.•' ` Yakima, Washington 98901 „,,, '" -` (509) 575-6111 • Fax (509) 576-6305 July 19, 2022 Apex Mechanical, LLC 1507 SE Eaton Blvd PO Box 1652 Battle Ground, WA 98604 Re: Lions Pool Air Handling & Dehumidification System Improvements City of Yakima Project No. RT2600 Dear Sirs, The City Manager of the City of Yakima has authorized an award of the contract for the above referenced project to your company on the basis of your bid submitted on July 13, 2022 in the amount of$616,227.00 (incl. tax). This letter is official notification of the award of the contract to your company by the City of Yakima. Enclosed are a copy of the proposal, three copies of the contract and a contract bond form. Please sign and return all copies of the contract form to this office, along with the fully executed contract bond and certificate of insurance, within ten (10) calendar days. When these items have been approved, the City will execute the contract form and bind a set of signed contract documents. The three completed sets of documents will be distributed to the City Clerk, City Engineer and Contractor. Once the Contract Bond and Insurance Certificate have been approved we will notify you to contact Bruce Floyd, Construction Supervisor, of our office to schedule a pre-construction conference and to discuss various forms and documentation that must be completed and turned into him at the Pre-construction Conference. The Notice to Proceed will also be discussed at the Pre-construction Conference. Bruce's office phone is(509) 575-6138. For your information, we are enclosing a copy of the bid summary for this project. Sincerely, Bill Preston, PE City Engineer end cc: Bruce Floyd,Construction Engineer Randy Tabert,Senior Engineer Brenda Fehlhafer,Contract Specialist Ken Wilkinson,Parks and Recreation Manager File 4 CONTRACT THIS AGREEMENT, made and entered into in triplicate, this day of , 2022, by and between the City of Yakima, hereinafter called the Owner,and Apex Mechanical,LLC,a Washington Limited Liability Company,hereinafter called the Contractor. WITNESSETH: That in consideration of the terms and conditions contained herein and attached and made a part of this agreement,the parties hereto covenant and agree as follows: I. The Contractor shall do all work and furnish all tools, materials, labor and equipment for THE BID AMOUNT OF: $616.227.00, for Lions Pool Facility,Air Handling&❑ehumidification System Improvements,City Project No.RT2600,all in accordance with, and as described in the attached Supplementary General Conditions of the Contract, which is incorporated by reference, and shall perform any alterations in or additions to the work provided under this contract and every part thereof.This contract shall supersede any prior contract between the parties concerning the subject matter of this contract. Work shall start within ten (10) days after the Notice to Proceed and shall be completed in one hundred sixty-three(163)working days.The first chargeable working day shall be the 11th working day after the date on which the City issues the Notice to Proceed. If said work is not completed within the time specified,the Contractor agrees to pay to the Owner the sum specified in the Standard Specifications for each and every day said work remains uncompleted after expiration of the specified time,as liquidated damages. The Contractors shall provide and bear the expense of all equipment;work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof, except such as are mentioned in the specifications to be furnished by the City of Yakima. II. The City of Yakima hereby promises and agrees with the Contractor to employ, and does employ the Contractor to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the attached plans and specifications and the terms and conditions herein contained and hereby contracts to pay for the same according to the attached specifications and the schedule of unit or itemized prices hereto attached, at the time and in the manner and upon the conditions provided for in this contract. III. INDEMNIFICATION. The Contractor shall release,indemnify,defend,and hold harmless the City,its elected and appointed officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers from all liabilities, losses, damages, and expenses related to all claims, suits, arbitration actions, investigations, and regulatory or other governmental proceedings arising from or in connection with this Agreement or the acts, failures to act, errors or omissions of the Contractor, or any Contractor's agent or subcontractor, in performance of this Agreement, except for claims caused by the City's sole negligence. The City's right to indemnification includes attorney's fees and costs associated with establishing the right to indemnification hereunder in favor of the City. IV. The Contractor for himself, and for his heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor. V. It is further provided that no liability shall attach to the City of Yakima by reason of entering into this contract,except as expressly provided herein. IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed the day and year first herein above written. Countersigned: CITY OF YAKIMA CONTRACTOR this day of 2022. Ap ec ni i LLC Co actor B . City Manager Attest: hn Muonio _ (Print Name) City Clerk Its: Member (President,Owner,etc.) Address: 1507 SE Eaton Blvd. Battle Ground,WA 98604 BID SUMMARY MBI CONSTRUCTION Lions Pool ENGINEERS APEX MECHANICAL, LLC BRUCE MECHANICAL, INC. SERVICES,INC. Air Handling&Dehumidification-REBID ESTIMATE Battle Ground,WA Kennewick,WA Yakima,WA City of Yakima Job No.RT2600 ITEM BID SECURITY 5%BID BOND 5%BID BOND 5%BID BOND NO. ITEM QTY UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1 BASE BID ALL WORK 1 LS $492,766.12 $492,766.12 $569,000.00 $569,000.00 $596,345.00 $596,345.00 $ 627,000.00 $627,000.00 SUB TOTAL: $492,766.12 $569,000.00 $596,345.00 $627,000.00 STATE SALES TAX 8.3%: $40,899.59 $47,227.00 $49,496.64 $52,041.00 TOTAL: $533,665.71 $616,227.00 $645,841.64 $679,041.00 CITY ENGINEERS REPORT `-__`"""`,,` CITY OF YAKIMA COMPETITIVE BIDS WERE OPENED ON 7/13/2022 rr�''��Y .YAi''1i�+,+ ALL BIDS HAVE BEEN REVIEWED BY THIS OFFICE. 4,.•'• '• �'',,, I RECOMMEND THE CONTRACT BE AWARDED TO: :t'"'.5-- '�� Lions Pool tcy.; APEX MECHANICAL,LLC '',,, *•'•. •••. ,--'� AWARD MADE BY CITY MANAGER Air Handling&Dehumidification -REBID ,,'�‘� �)2poRATE� '--, PROJECT NO: RT2600 � �1/�� ,,,,- -r- :___?--,--e_------9- -71 i,`:51.-}t_ ,)?, ‘ DATE:7/13/2022 ATE CITY ENGINEER DATE CITY MANAGER FILE: Lions Pool Air Handl Dehum REBID BID SUMMARY.xlsx SHEET 1 OF 1