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Home My WebLink AboutR-1994-008 Commute Trip• • • RESOLUTION NO R-94- 8 A RESOLUTION adopting a Commute Trip Reduction Program for the City of Yakima. WHEREAS, the City is required by RCW 70 94 to implement a commute trip reduction program to reduce employee use of single occupant vehicles and to reduce vehicle miles traveled by commuting employees at the City Hall and City Shops worksites, and WHEREAS, the City of Yakima adopted Ordinance No 93-28, which is now Chapter 5 90 of the Yakima Municipal Code, requiring major employers including the City of Yakima to implement a commute trip reduction program, and WHEREAS, commute trip reduction planning is in the City's best interest, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA. The attached and incorporated Commute Trip Reduction Program is hereby adopted. ADOPTED BY THE CITY COUNCIL THIS 1st day of February ,1994. ATTEST City Clerk Mayor ATTACHMENT C ALTERNATIVE C Commuting Options City of Yakima, Washington Commute Trip Reduction Program ALTERNATIVE "C" January, 1994 CITY OF YAKIMA, WASHINGTON COMMUTE TRIP REDUCTION PROGRAM TABLE OF CONTENTS PAGE Section L INTRODUCTION Alternative Commuting Options Program Goals How to Participate 1 IL CTR PROGRAM ELEMENTS 3 III. WORKSITE CHARACI hRISTICS & NUMBER OF AFFECI'ED 5 EMPLOYEES: CITY HALL CITY SHOPS IV. EMPLOYEE TRANSPORTATION COORDINATOR 5 V. CTR INFORMATION DISTRIBUTION 6 VL ANNUAL PROGRESS REPORTS 6 VII. [MPLEMENTATION, RESPONSIBILITIES, AND RESOURCES 6 APPENDIX A. CITY OF YAKIMA COMMUTE TR.IP REDUCTION ORDINANCE, ADOPTED JUNE 1993 B. EMPLOYEE TRAVEL PREFERENC_'ES: CTR SURVEY, 1993 ALT. C CITY OF YAKIMA, WASHINGTON COMMUTE TRIP REDUCTION PROGRAM I. INTRODUCTION In 1991, the State of Washington adopted legislation requiring certain employers within eight counties to develop and implement strategies to reduce traffic congestion and improve air quality. The law requires the City of Yakima to develop and implement a Commute Trip Reduction Program that will encourage its employees to seek alternatives to commuting to work alone in a single occupant vehicle. City of Yakima worksites affected by this legislation are Yakima City Hall, 129 North Second Street, and Yakima City Shops, 2301 Fruitvale Boulevard. The City of Yakima's Commute Trip Reduction Program is designed to allow flexibility while encouraging its employees to seek alternatives to commuting to work alone in a single occupant vehicle. A recent survey of employees at City Hall and City Shops indicates that employees are most interested in: 1) compressed work week options; 2) financial incentives for alternate travel options; 3) guaranteed ride home for carpoolers; and 4) telecommuting options (see Appendix B, CTR Survey, 1993). Alternative Commuting Options Available The City of Yakima's Commute Trip Reduction Program includes the following options and incentives: Preferential / Reserved Parking for Carpools Guaranteed Ride Home Ridematching Services Telecommuting (Work at Home) Compressed Work Week Flexible Schedules Provision of Bicycles Goals of the City of Yakima's Commute Trip Reduction Program The goals of the City of Yakima's Commute Trip Reduction Program include the following: Yakima Commute Trip Reduction Program -- Alternative "C" Page 1 • Provide a Commute Trip Reduction Progrann example for the community; • Reduce traffic congestion and improve air quality; • Flexibility that will allow employees to personalize their own commuting plan; • Encourage employees to seek alternatives to single -occupant vehicle commuting; • Meet the goals of the Commute Trip Reduction Law Specifically, the City of Yakima's Commute Trip Reduction Plan and Ordinance, adopted by the Yakima City Council during June, 1993, establishes the following goals (from base survey year 1992) related to reducing single - occupant vehicle commuting and vehicle miles traveled for the home to work commute: Single Occupant Vehicle Reduction Goals: • 1995: Reduce single occupant vehicle trips by 10% • 1997: Reduce single occupant vehicle trips by 20%, • 1999: Reduce single occupant vehicle trips by 30% Vehicle Miles Traveled Reduction Goals: • 1995: Reduce vehicle miles traveled by 15% • 1997: Reduce vehicle miles traveled by 25% • 1999: Reduce vehicle miles traveled by 35% Surveys will be conducted during goal years of 1995, 1997 and 1999 to determine progress made toward each of the above goals. How to Participate Participation is Voluntary Participation in the City of Yakima's Commute Trip Reduction Program is strictly voluntary. In fact, an employee may decide to participate only once or twice a week, depending upon his or her schedule and ability to utilize an Yakima Commute Trip Reduction Program -- Alternative "C" Page 2 alternate mode of transportation. Participants who decide to utilize an alternative mode of transportation at least 60% of their workshifts will qualify for free Transit Passes. Participation in the Program is available to all full time permanent City employees at all worksite locations, in addition to the affected worksites of City Hall and City Shops. If you are interested in participating in this Program, or simply have questions, please call John Elsden, Planning Division (575-6162), or Bill Schultz, Transit Manager (576-6415). II. COMMUTE TRIP REDUCTION PROGRAM ELEMENTS This Section lists the various options and alternatives available to City of Yakima employees, in order to meet the single -occupant vehicle and vehicle miles traveled reduction goals. CARPOOLING A major benefit of carpooling is the availability of preferred parking for carpoolers at the affected worksites. Preference will be given to persons who carpool for at least 60% of their commute trips during a month. You may form your own carpool, or contact the Employee Transportation Coordinator (ETC) at your worksite for assistance in forming one. Reserved Parking for Carpools: Carpool vehicles may park at one of six parking stalls reserved for carpoolers only. Please see your ETC for your Reserved Carpool Parking location. Guaranteed Ride Home for Carpools: In the event that you need a ride home due to an emergency or other cause approved by your Division Manager, your Division Manager will arrange for a ride home for you. Ridematching Services: Ridematching services are available to employees wishing to carpool, but without a carpool partner(s). You may register for Ridematching Services with the ETC at your worksite. TELECOMMUTING (WORK AT HOME) Telecommuters may work at home one or two days per week, at the discretion of your Division Manager. Writing, reading, telephoning, data Yakima Commute Trip Reduction Program -- Alternative "C" Page 3 analysis, a:nd word processing a:re some of the typical work activities undertaken with this option. Eligibility Criteria for Telecommuters: • Approval from your Division Manager • Demonstrated conscientiousness about work time & productivity • Self -motivated • Able to work well unsupervised The work day for telecommuters is the same as if they were at their :regular work site. They will begin work at the same time and keep the same hours. The telecornmuter must be accessible by telephone. The City will attempt to provide a laptop or other computer equipment when necessary. The employee may elect to use his/her own equipment. No office furniture will be provided. Surge protectors must be used with arty City provided computer equipment. COMPRESSED WORK WEEK The Compressed Work Week option allows the employee to work longer hours each day to reduce commuting by at least one day every two weeks. Typical compressed work week schedules consist of working ten hours four days each week, or working nine hours nine days (less one hour) over a two week period. This option would apply to employees not required to be at City Hall or City Shops five days per week. Work schedules must be approved by the Division Manager. FLEXIBLE SCHEDULES This option would be used primarily in conjunction with carpooling and transit commuters, to allow some flexibility in the time the employee arrives at and leaves work. Work schedules must be approved by the Division Manager. PROVISION OF BICYCLES Yakima Commute Trip Reduction Program -- Alternative "C" Page 4 At various times the City's Police Department has available a number of bicycles in its unclaimed stolen property inventory. These will be available on a first come, first served basis in good condition to program participants willing to commute by bicycle at least three days per week (weather permitting). Please contact your worksite ETC for details. III. AFFECT ED WORKSITE CHARACTERISTICS AND AFFECTED EMPLOYEES Yakima City Hall Worksite The Yakima City Hall worksite is located in downtown Yakima, with on - street and private monthly -fee parking available. Generally, most City Hall employees utilize on -street parking, moving their vehicles every two hours if necessary, or parking about three blocks away from the worksite. The worksite is adequately served within walking distance by banks, retail services and transit. The number of affected employees at this worksite is 115. Yakima City Shops Worksite The Yakima City Shops worksite is located at 2301 Fruitvale Boulevard. Free on-site parking is available to all employees at this location, along with adequate transit service. However, retail services are not available within walking distance of this worksite. The number of affected employees at this worksite is 121. Please remember that program benefits are available to all other City worksites as well. IV. EMPLOYEE TRANSPORTATION COORDINATORS The Employee Transportation Coordinator (ETC) is: City Hall Worksite: John Elsden, Planning Division, 575-6162 City Shops Worksite: Bill Schultz, Transit Manager, 576-6415 The ETC manages the implementation and ongoing operation of the worksite's transportation program. The ETC's responsibilities include promoting, administering and evaluating this program. Please contact your worksite's ETC if you have any questions, or wish to participate in the City's Commute Trip Reduction Program. Yakima Commute Trip Reduction Program -- Alternative "C" Page 5 V. COMMUTE TRIP REDUCTION INFORMATION DISTRIBUTION Information concerning alternatives to single occupancy vehicle commuting will be provided to employees at least once a year. Information to be distributed will include ways to participate in the City's CTR Program, along with alternatives available. Information will be distributed via the City's monthly Newsletter, along with additional distributions as necessary. VI. ANNUAL PROGRESS REPORTS The City will conduct annual surveys to review employee commuting and progress toward meeting the single occupancy vehicle reduction goals. The Annual Progress Report will evaluate the effectiveness of the City's CTR Program and if necessary, propose modifications to achieve the CTR goals. VII. IMPLEMENTATION, RESPONSIBILITIES AND RESOURCES Implementation The City of Yakima Commute Trip Reduction Program will be fully implemented within six months of :Program adoption. Responsibilities The Department of Community and Economic Development, Planning Division, will be responsible for implementation and monitoring of the Commute Trip Reduction Program, including coordination of surveys and all other aspects of the Program. Resources The City of Yakima is committed to providing resources adequate to implement this Commute Trip Reduction Program. Yakima Commute Trip Reduction Program -- Alternative "C" Page 6 APPEND. COMMUTE TRIP REDUCTION SUPPLEMEN SURVEY RESULTS, MARCH 1993 CTI( PROGRAM OPTIONS: PERCENTAGE OF RESPONDENTS INTERESTED IN SELECTED PROGRAM ELEMENTS 70%- 60%- 50%- 40%- 30%- 20%- 10%- 0% / / COMPRESSED TELE- FINANCIAL PREF.PARK/ DISC.PARK/ GUARANTEED LUNCH RIDE WORK WEEK COMMUTE INCENTIVES CARPOOL CARPOOL RIDE HOME CITY HALL CITY SHOPS RIDEMATCH &BUS HELP 7 BICYCLE LOCKERS & PARKING SHOWERS Compressed Telecommute columns indicate interest in program element. Other columns indicate percentage of responses very and somewhat likely when asked if these options would encourage use of alternative commute modes. 1/20/94