HomeMy WebLinkAboutR-1994-004 Commute Trip Reduction•
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RESOLUTION NO R-94- 4
A RESOLUTION authorizing and directing the City Manager and the City
Clerk of the City of Yakima to execute a Professional
Services Agreement with Yakima Valley Conference of
Governments for commute trip reduction planning
WHEREAS, the City is required by RCW 70 94 to implement a plan to
reduce commute trips of major employers within its jurisdiction, and
WHEREAS, the Yakima Valley Conference of Governments has been
designated the Regional Transportation Planning Organization for Yakima
County in accordance with RCW 47 80 020, and is responsible for
development of a regional transportation plan, and
WHEREAS, funding for this contractual agreement to administer the
City's Commute Trip Reduction Plan is available from a Commute Trip
Reduction state grant in the amount of $102,000 for the biennium ending
" June 30, 1995, and
WHEREAS, both commute trip reduction planning and this
Contractual Agreement are in the City's best interest, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA.
The City Manager and City Clerk of the City of Yakima are hereby
authorized and directed to execute the attached and incorporated "Contract
for Technical Planning Assistance" with the Yakima Valley Conference of
Governments for commute trip reduction planning.
ADOPTED BY THE CITY COUNCIL THIS 25th day of
January ,1994.
ATTEST
City Clerk
C;7ai
M'ayor
CONTRACT FOR TECHNICAL PLANNING ASSISTANCE
THIS CONTRACT, entered into this 25th day of January, 1994 by and between the Yakima Valley
Conference of Governments, a regional association having its territorial limits within Yakima County,
State of Washington (hereinafter called the "Conference"), acting herein by Richard C. Calahan,
Conference Chair, acting hereunto duly authorized, and the City of Yakima, a municipal corporation,
located within Yakima County, State of Washington (hereinafter called the "City"), acting herein by
Richard A. Zais, Jr., City Manager, hereunto duly authorized:
WITNESSETH THAT:
WHEREAS, the City has determined that a need exists to secure assistance in addition to normal
Conference activities; and,
WHEREAS, the City is desirous of contracting with the Conference for certain technical planning
assistance; and,
WHEREAS, the Conference possesses the technical planning staff with the necessary expertise to
provide the required services;
NOW THEREFORE, the parties do mutually agree as follows:
1. Scope of Services. The Conference shall perform all of the services and program activities as
outlined in the attached Scope of Work in accordance with reasonable professional standards.
2. Time of Performance. The services provided by the Conference pursuant to this contract shall
commence on January 25, 1994, and shall end on December 31, 1994.
3. Access to Information. It is agreed that all information, data, reports, records and maps as are
available and for the carrying out of the work outlined above, shall be furnished to the Conference by
the City. No charge shall be made to the Conference for such information, and the City will
cooperate with the Conference in every way possible to facilitate the performance of the work
described in this contract.
4. Compensation and Method of Payment. The total amount of compensation and reimbursement to
be paid to the Conference by the City hereunder shall not exceed $45,613.00 for all services, work,
fees, time, costs, and expenses provided or incurred, provided, however, that the City shall provide,
at no charge to the Conference, photocopy service and secretarial assistance in typing reports for
submittal to the Council and Planning Commission. The Conference shall assume full responsibility
for payments of federal, state and local taxes or contributions imposed or required under the Social
Security, Workmen's Compensation and Income Tax Laws for persons other than City employees
performing services pursuant to this contract.
5. Invoicing. The Conference shall submit monthly billings to the City for payment based upon
work completed for the City. Billing for work shall be based upon actual expenses incurred. The
detailed budget and work program attached will provide an estimate of those expenses. However,
amounts may be shifted between various line items to cover costs incurred. The final invoice shall be
submitted on or before January 15, 1995.
6. Independent Contractor. It is agreed and understood that the Conference is an independent
contractor, and none of the Conference's employees shall be considered an employee of the City.
The Conference and the Conference's employees shall make no claim of City employment or claim
any related employment benefits from the City, including but not limited to, medical benefits, social
security, and retirement. The Conference's employees shall not be subject to the control or direction
of City officers or City employees. The Conference shall protect, defend, indemnify, and hold the
City, its agents, and employees harmless from and against any damages or costs incurred by the City
as a result of any claim for employee status.
7. Termination.
7.1. Termination of Contract for Cause. If, through any cause, the City of the Conference
shall fail to fulfill in a timely and proper manner the obligations contained within this
contract, the non -defaulting party shall, thereupon, have the right to terminate this contract by
giving, at least fifteen (15) days before the effective date of such termination, written notice to
the other of such termination specifying the effective date thereof.
7.2. Termination for Convenience. Either the City of the Conference may terminate this
contract upon thirty (30) days written notice by either party to the other party. If the contract
is terminated the City will compensate the Conference for that portion of services extended
unto the City through the effective date of termination.
8. Modification. The terms of this contract may be changed or modified by mutual agreement of
the City and the Conference in the form of written amendments to this contract.
9. Contract for Continuation. The City shall give notice of their intent to continue or
discontinue the contractual agreement for the year 1995, at least thirty (30) days prior to the
completion of this contract.
YAKIMA VALLEY CONFERENCE OF
CITY OF YAKIMA
GOVERNMENTS IM • COUNTY
&- TC. -
BY: (13,,,,,,g.cw()
ia a
BY:,g.1w() i �`crR-in cti. Conference Chair
ATTEST:4C..
Secretary t
ATTEST: ,. j"
CITt C0MICT 160.
-
ATTACHMENT A
WORK PROGRAM AND BUDGET
YVCOG Technical Assistance Contract
Commute Trip Reduction (CTR) Planning For the City of Yakima
1.1 CTR Ordinance and Plan
Maintain and administer the CTR ordinance and plan for
affected major employers within the City.
1.2 CTR Document Review and Evaluation
Review and evaluate each employer's CTR program descrip-
tion and annual report to determine if the program is likely
to meet CTR goals. Provide the County and City copies of
employer trip reduction programs. Suggest that employers
modify their program if goal(s) are not met. Coordinate with
the City if employers should be required to modify their
program and/or if penalties should be imposed.
1.3 Quarterly and Annual Reports
Submit to the County and the City quarterly and annual
reports. Quarterly reports shall summarize CTR events within
the City of Yakima and list CTR events scheduled next quarter.
Annual reports shall also be submitted to WSEO.
1.4 Employer and Survey Data Base
Provide the County and the City updated or new employer,
jurisdiction, or zone CTR survey database information for the
City of Yakima. Provide an annual worksite listing to WSEO
and the County.
1.5 Survey Results
Provide to the County and the City results of formal
employer or employee surveys accomplished in cooperation with
the County.
1.6 Other Information
Provide to the County and the City other pertinent CTR
information.
1.7 Technical Guidance and Support
A. CTR Program Assistance
Help employers set up and maintain their CTR
programs and reach their program goals. Provide guidance
for employers to prepare their CTR program descriptions
and annual program reports.
B. CTR Information Distribution
Provide informational materials to employers
regarding basic CTR requirements, model employer pro-
grams, and explanations of how to achieve CTR goals.
Distribute state -provided forms, questionnaires, and
reports to the employers.
C. ETC Training
Coordinate initial basic training for employee
transportation coordinators.
1.8 Appeals, Exemptions, and Modifications
Coordinate with the City if an employer requests a waiver
or modification of CTR requirements, if an employer requests
for exemption of all CTR program requirements or penalties or
to modify CTR program goals, or if an employer proposes
changes to CTR zone boundaries, SOV values, and/or VMT values.
CTR BUDGET FOR CITY OF YAKIMA CONTRACT
For Period
JanuarY25, 1994 - December 31, 1994
WAGES & SALARIES
Planner I
Planner II
Clerical/Admin.
$19,653
$2,928
$1,558
Subtotal $24,139
BENEFITS
Planner I
Planner II
Clerical/Admin.
$6,092
$908
$700
Subtotal $7,700
INDIRECT CHARGE $12,871
SUPPLIES & EQUIPMENT $903
GRAND TOTAL $45,613
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
ITEM NO 'g •4
FOR MEETING OF: 1/25/94
ITEM TITLE: PROFESSIONAL SERVICES AGREEMENT FOR TECHNICAL
PLANNING ASSISTANCE WITH YVCOG FOR COMMUTE TRIP
REDUCTION PLANNING
SUBMII'1'LD BY: Glenn Valenzuela, Director, Community & Econo
Development
CONTACT PERSON / TELEPHONE: Glenn Valenzuela, 575-6113
SUMMARY EXPLANATION:
In response to City Council's direction to request the Yakima Valley Conference of
Governments to administer the City's Commute Trip Reduction Plan, attached please
find a Resolution and Professional Services Agreement to perform this task.
The Agreement is for the period from January 25, 1994 to December 31, 1994, totaling
$45,613. Funding will be from the Commute Trip Reduction state grant of $102,000 as
noted on the Interlocal Agreement for Commute Trip Reduction adopted by Council on
November 29, 1993. Accomplishment of this task will require YVCOG to hire an
additional staff member.
YVCOG responsibilities will include CTR document review and evaluation, quarterly and
annual reports, employer and survey base data, CTR program assistance for major
employers, CTR information distribution, and administration of the CTR ordinance and
plan for major employers.
Please note that since Dowty Aerospace and Northwest Aluminum are no longer affected
employers (see attached letters), the City's share of CTR grant funding has been reduced
from $118,000 to approximately $102,000. This figure may again change with the addition
or loss of affected employer(s).
Resolution X Ordinance Contract Other Professional Services
Agreement
Funding Source: State Grant for Commute Trip Reduction Planning
APPROVED FOR SUBMITTAL:
CitIanager
STAFF RECOMMENDATION: Adopt attached Resolution for Professional
Services with Yakima Valley Conference of Governments for Commute Trip Reduction
Planning
BOARD RECOMMENDATION:
COUNCIL ACTION: Resolution No. R-94-4
January 5, 1994
John Elston
Senior Project Planner
City of Yakima
129 No. Second Street
Yakima, WA 98901
RECEIVED
JAN 71994
CITY
PLANN NG D DIVii
V
SUBJECT: COMMUTE TRIP REDUCTION
Dear Mr. Elston:
Dowty Aerospace Yakima
2720 W Washington Avenue
PO Box 9907
Yakima, Washington 98909
Telephone 509 248 5000
Telex 510 777 5352
Fax 509 452 7022
Dowty Aerospace Yakima must withdraw from the city's CTR Program. Since the 1992 survey of
our workplace was completed, a severe decline in the aerospace industry has reduced our workforce
by 87 people. The reduction in force coupled with a change in shift hours shows that 86 people
now arrive between the hours of 6 a.m. and 9 a.m.
Unfortunately, there is no change expected during the 1994 calendar year. Should aerospace pick
up again and we are fortunate enough to once again expand our workforce, we will notify you and
comply with CTR.
Bette Taylor and Betty Rohrich in our personnel department want me to thank you for your
assistance to them in understanding and evaluating C7R.
Sincerely,
DOW7Y AEROSPACE YAKIMA
William A. Wheeler
President
A Dowty Aerospace company Dowty Decoto, Inc., dba Dowty Aerospace Yakima
"X
NORTHWEST
WINDOWS & PATIO DOORS
ADMsiono( JELD-WEN
January 18, 1994
1015 East Liicoln
P.Q. Box 271
1'akina, WA 98901-0271
John Eldsen, Senior Project Planner
Commute Trip Reduction Program
Department of Community & Economic Development
129 North Second Street
Yakima, Washington 98901
Dear John.
(509) 248-4346
In WA (800) 562-3466
outside WA (800) 228-1260
RECEIVED
JAN 2 1994
CITY tr rkniMA
COMMUNITY DEVELOPMEN-i
This letter is to inform you that Northwest Windows & Patio Doors no longer meets the criteria
necessary to qualify as a major employer as set forth in the Commute Trip Reduction Act (CTR)
and in the subsequent Yakima City Ordinance No. 93-28, also known as the Commute Trip
Reduction Plan Several factors, detailed below, have contributed to this change in status.
• After further research into our payroll records, I have discovered a pattern of regular arrival
times of 5 00 a.m. for many of our day -shift employees, particularly during the months from
April through October. What I had previously interpreted as a temporary change in
start -time proved to be the norm rather than the exception. Previously, I had included those
employees as affected employees Removing those employees from affected status places
the total number of affected employees in our facility well below the criteria of 100 or more.
• The addition of a third shift to the existing two makes a 5:00 a.m. start time necessary for
our day shift during the "busy" months mentioned above. In order for the day crew to finish
their work before the next shift arrives, they must start earlier to avoid overlapping hours.
This indicates a significant number of employees will continue to be exempt for the
foreseeable future, keeping the total number of affected employees well below the minimum
criteria even during peak employment months.
Commute Trip Reduction Plan Status—page 2
• During non -peak employment months, the total number of affected employees remains
below the minimum criteria regardless of start times.
• Currently, the number of affected employees stands at less than 50 in spite of a record
employment high for the month of January. The most recent new hires have been added to
our night shifts with no day shift openings currently available. Additional new hires for day
shift will require us to move our morning start time to 5:00 a.m. or we will have people
bumping into each other during overlapping hours.
Given the history, current state, and future plans for our day shift production start times, we
believe we will fall outside the scope of the CTR Plan for some time to come.
I have deeply appreciated the help and comprehensive support you have given me in my efforts to
develop and implement a plan for our facility. The service you provide to this community, I
believe, is critical for this program's success. I will continue to pursue various ways to promote
"leaving your car at home," however, it will be without a formal company program for the time
being. Please keep my name in your files for the distribution of resource material and I will see to
it that it will get used Also, please advise me on any further action necessary by Northwest
regarding our exemption.
If you need to contact me, the best day to reach me is Fridley. On any other weekday I can be
reached after 4 00 p m at 248-4346.
Sincerely,
i) A
Burry E. LaDuke
Ernployee Traffic Coordinator