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Home My WebLink AboutR-1994-001 Tradec, Inc.• RESOLUTION NO. R-94- 1 A RESOLUTION authorizing the execution of a professional services agreement with Tradec, Inc WHEREAS, the City of Yakima desires to submit a grant application for status as a Federal Enterprise Community, and WHEREAS, the City does not have staffing le\ els or specialized expertise to prepare the grant application and conduct the necessary support activities towards Federal Enterprise Community designation, and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with Tradec, Inc to utilize their expertise in accordance with the terms of the attached agreement, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA. The Cit\ Manager and City Clerk are hereby authorized and directed to execute the attached and incorporated "Professional Services Agreement" with 1 radec, Inc for the purpose of submitting a Federal Enterprise Community grant application ADOPTED BY THE CITY COUNCIL this 18thday of January , 1994 Qf± 4 44 ( ATTEST Mayor sir__ rales rp Cit\ Clerk CITY OF YAKIMA / TRADEC INC. Professional Services Agreement January 20, 1994 I. EXECUTIVE SUMMARY Project Approach With the recent approval of the Economic Empowerment Act, some sixty U.S. cities can qualify for status as "enterprise communities". As recognized by city officials and other economic development experts in the community, an opportunity exists for the City of Yakima to attain this status and as a result of the status, derive a significant number of additional benefits for the City's economic development efforts, We are very pleased to have been asked to submit a proposal to work with the City on this endeavor. TRADEC proposes a Scope of Work which focuses on working with City officials in three areas. First, developing a Federal Enterprise Community (FEC) concept paper; second, developing a marketing strategy and support materials for the overall FEC package and third, scheduling and staffing strategic meetings in Washington, D.C. to leverage the final FEC grant application. Background on Firm TRADEC is a domestic and international marketing firm based in Seattle, Washington and works closely with municipalities, public agencies, non-profit trade associations and industry networks on both a regional and national level to develop and implement comprehensive economic development strategies and marketing initiatives. Specifically, TRADEC not only manages these initiatives, but equally important, emphasizes identifying and securing the funding sources necessary to make the initiatives successful. Professional excellence since 1989 continues to characterize TRADEC. Substantial year -by -year growth and an expanding list of new and repeat clients are testimony to the firm's integrity and expertise. The firm's success continues to be built on the following primary principals: • All services performed represent high professional quality; • Projects are produced and delivered on time; • Plans and reports are accurately prepared and presented in an organized, understandable manner, and • Senior staff members. are personally involved in the services delivered for each client. Steadfast adherence to these principles has resulted in our expanding list of repeat clients. Professional staff members at TRADEC have worked extensively with the agricultural community in Washington state including small farms, growers, packers, shippers, processors, commodity commissions, Washington State University Coop Extension and the IMPACT Center as well as the Washington State Department of Agriculture and the U.S. Department of Agriculture. We have an extensive knowledge of natural resource -dependent communities and the challenges those communities face related to economic development, job stimulation and raising the standard of living for its citizens. TRADEC also works very closely with the Pacific Northwest forest products industry including value-added timber products, small mills and minor forest products on the Olympic Peninsula. We have worked with the American Plywood Association, the Western Wood Products Association, the American Hardwood Export Council, the National Association of Independent Forest Mills and Wood Net, a model flexible manufacturing network in the Northwest. Again, this work illustrates our familiarity with natural resource-based economies and the inherent challenges to economic development and diversification in these communities. TRADEC often serves as a liaison for its clients in Washington, D.C. Although we are not registered Lobbyists, TRADEC staff understand the importance of linkages to our nation's capital including elected officials and key federal agencies. TRADEC has excellent working relationships with Washington state's congressional delegation, both in the U.S.. House of Representatives and the U.S. Senate. Similarly, TRADEC staff, through its wide variety of clients, has established good relationships with the U.S. Department of Agriculture, the U.S. Economic Development Administration, the U.S. Small Business Administration, the U.S. Department of Commerce, and the U.S. Department of Housing and Urban Development. TRADEC has also worked extensively with minority populations including American Indian tribes and Hispanics. Two TRADEC principals are women and the professional staff is two-thirds women. We have one national Korean and one national German on staff as well. This represents staff language fluency in German, French and Korean. In summary, TRADEC has the expertise and commitment to economic development initiatives in Central Washington which will allow our firm to successfully complete the proposed scope of work. IL SCOPE OF SERVICES This scope of work represents benchmark activities and is not intended to be a comprehensive list of tasks to be accomplished. A Comprehensive Action Plan will be developed and serve as the overall management document and will detail tasks and responsibilities as well as establish a timeline for execution. ACTIVITY I January 1994 Develop a Federal Enterprise Community (FEC) Concept Paper which will serve as the beginning point for a complete FEC application to be submitted to the U.S. Dept. of Housing and Urban Development. Specific activities include: • Work sessions with key economic development specialists to develop an outline • Review all documentation for eligibility • Design focal points /justification / benefits • Prepare draft outline for review • Prepare final paper for distribution ACTIVITY II Early January 1994 Develop a supplementary marketing strategy/materials for FEC package including: • Creating a link with the Growth Management Act; • Creating an Advisory Committee which includes Chambers of Commerce, • Social Services, Banks, Skills Centers, Economic Development, and OIC; DELIVERABLE Concept Paper to be distributed at strategic meetings to generate interest in and validity of final FEC application DELIVERABLE Marketing plan Identification of proposed Advisory Committee which would include prospect users of the zone ACTIVITY III Early February 1994 Schedule and execute strategic meetings in Washington, D.C. with key federal agencies and organizations to pre -sell application and leverage support. Meetings will include but are not limited to the following agencies: *U.S. Dept. of Housing and Urban Development *U.S. Dept. of Health and Human Services *U.S. Dept. of Transportation *U.S. Dept. of Agriculture *CUED *NADO DELIVERABLE Meeting schedule,staff meetings and prepare follow-up letters outlining results and next step with each contact IV. TERMS OF AGREEMENT AND COMPENSATION Trade and Development Consortium, Inc. (TRADEC) shall enter into an agreement with The City of Yakima (City) to accomplish the afore mentioned three activities. TRADEC will work closely with the City to coordinate all activities as they relate to the City's stated goals and objectives. A. The City of Yakima agrees to retain TRADEC for a period of 8 weeks beginning January 20, 1994 and ending March 30, 1994. to execute activities I - III. Compensation to TRADEC for its services will be an amount not to exceed $3,000 total, payable in equal installments on January 31, 1994 and March 30, 1994. B. TRADEC shall also be reimbursed for its expenses as documented including but not limited to phone, fax, postage, mileage, copies/printing, airfare, hotel and per diem expenses. C. TRADEC will submit an invoice upon execution of this contract for the first installment of the retainer amount, payable prior to the last day of that month. Documentation of services performed, hours worked and expenses incurred for that month will be submitted the following month. V. PROJECT MANAGEMENT AND STAFFING REQUIREMENTS The majority of coordinator's work will be conducted from TRADEC's Yakima office with on-site work in Seattle and Washington D.C. as required. Project management and staffing: The project manager will be Leslie Flath Ganz, Vice President of TRADEC. Ms. Ganz will have overall responsibility for the project and for ensuring the timely completion of each component within the project budget and for liaison with the client. Michelle Bogard in TRADEC's Yakima office will be responsible for all day- to-day activities and will serve as the principal liaison with the client. She will be assisted by Shelly Glover. Serving as Senior Advisor on the project will be Scott Jackson, President and C.E.O., of TRADEC. Mr. Jackson will be involved primarily in analytical activities including overall project development and strategic planning. Key personnel biographical sketches Scott Jackson, President & Chief Executive Officer Mr. Jackson received his Masters in International Business from the University of Edinburgh as a Rotary Foundation Scholar. His professional experience includes positions in both the public and private sectors. As District Director for former Congressman Don Bonker, Mr. Jackson was responsible for international trade policy and legislative work including the 1988 Omnibus Trade Act, the U.S. Department of Commerce and the U.S. Department of Agriculture. Mr. Jackson has been directly responsible for numerous international marketing and promotion events and activities resulting in opening up new markets for businesses, which includes identifying and securing seed and programming funds for economic development initiatives - Leslie Flath Ganz, Vice President Ms. Ganz holds a Bachelor of Arts degree in Government from Georgetown University and has held positions with the International Monetary Fund, the Pathfinder Corporation for International Trade and Pacific Northwest Ballet's marketing department. Ms. Ganz was responsible for overall project development and execution of the 1990 Goodwill Games International Trade Exhibition, the Washington State Agricultural Showcase and the 1993 Export Expo in Buffalo, NY. Ms. Ganz is proficient in French and her responsibilities at TRADEC include project management and business development. Michelle D. Bogard, Associate Ms. Bogard holds a Bachelor of Arts in Intentional Studies from Southern Oregon State College and has experience in public sector funding procurement research, event planning and international promotion through her work with the International Trade Institute in Portland, OR and a hardwood veneer import/export company. Ms. Bogard is fluent in German and manages the promotional marketing division at TRADEC. Shelly Glover, Associate Ms. Glover is certified in tourism and hospitality through the American Hotel and Motel Association Education Institution. She has gained extensive intentional marketing experience through volunteer work for the Central Washington International Trade Resource Center. Shelly is responsible for providing assistance to Senior Associate Michelle Bogard on Washington State Agricultural Showcase as well as other Central Washington accounts. VI. INDEMNIFICATION The parties agree that TRADEC is an independent contractor for the City and is authorized to represent itself as such, but shall have no authority to nor shall it represent that it has authorization to bind the City in any manner. VII. EXECUTION This Agreement is hereby executed on the t day of becomes effective as of January 20, 1994 TRADEC Y ! ; Its City of Yakima B y,��'��--, 1994 and `' ' Its City Manager , Attest: City Clerk City Contract No. 94-2 Resolution No. R-94-1