HomeMy WebLinkAboutR-1993-052 Railroad Area-93-52
RESOLUTION NO.
A RESOLUTION authorizing execution of a contract for engineering
service with PLSA Engineering & Surveying.
WHEREAS, the City of Yakima has need for consulting engineering
services for the "Yakima Railroad Area - Public Domestic Water System
Extension" design; and
WHEREAS, the City does not possess adequate in-house engineering
staff to perform the necessary design of the aforementioned public
domestic water system extension; and
WHEREAS, the City of Yakima has complied with the provisions of
RCW 39.80 which concerns a procurement of engineering and
architectural services by a city; and
WHEREAS, the City Council deems it to be in the best interest of
the City to contract with PLSA Engineering & Surveying for the design
services on a portion of the "Yakima Railroad Area - Public Domestic
Water System Extension" now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager, City Clerk, and Director of the Department of
Engineering and Utilities are hereby authorized and directed to
execute the attached and incorporated "Agreement" together with its
attachments, including Task Orders 1 and 2.
ADOPTED BY THE CITY COUNCIL this 1ST day of JUNE
1993.
ATTEST:
Mayor
City Clerk
AGREEMENT
This Agreement, made and entered into this day of
199 , by and between the City of Yakima. Washington, hereinafter
called the "CITY", and PLSA Engineering & Surveying , Consulting
Engineers, hereinafter called "ENGINEER", is for the provision by
the Engineer to the City of professional services in support of
City's Yakima Railroad Area - Domestic Water Service Extention
Project, under Ecology Grant #G9300117.
In consideration of the covenants and agreements contained herein,
and the terms and conditions hereof, the parties agree as follows:
1....SERVICES Engineer shall provide the City, professional
consulting engineering services through a series of task orders as
provided in Section 2, below. The professional services to which
the parties may agree by task orders may include, but are not
limited to those listed in Exhibit A, attached hereto and by this
reference incorporated herein.
2....TASK ORDERS Prior to commencement of any services, the City
and Engineer shall mutually agree upon and execute a task order for
the specified services. The task order shall describe the services
to be provided, the time for performance of the service, the
provisions for fees for the services, and any provisions additional
to this agreement. Execution of this Agreement and Task Order No.,
1 by the City and the Engineer authorizes the Engineer to proceed
with the services described in Task Order No., 1. Execution of each
subsequent task order shall incorporate each subsequent task order
into this agreement. The execution of this agreement does not
obligate either of the parties hereto to provide or accept any
services unless and until the parties have mutually agreed upon and
executed a specific task order for such services.
3....TIME PERIOD FOR PERFORMANCE OF SERVICES The Engineer shall
commence such services as are described on executed task orders in
accordance with the time schedule set forth therein, and shall
proceed with the provision of such services in a diligent manner.
The Engineer shall not be responsible for delays caused by factors
beyond the Engineer's control or which could not reasonably have
been foreseen by the parties at the time the task order was
executed. The anticipated schedule for the project is shown as
Exhibit B.
4....PAYMENT TO ENGINEER
A. Fees for Services. In each specified task order executed by
the parties, the parties shall specify payment to the Engineer
for services performed by either (1) agreeing to a fixed fee
amount , or (2) agreeing to pay the Engineer utilizing the
hourly rate and expense schedule. "Fee Schedule", attached
VTRIRR69'
hereto as Exhibit C and by this reference incorporated herein.
Said fee Schedule is subject to revision by the Engineer not
sooner than one year after the execution of this agreement,
and no more that once each year thereafter. Under the fee
schedule method, the parties shall agree on an amount which
represents the maximum fee to which Engineer shall be entitled
under that task order. That amount shall represent the best
estimate of the parties of the maximum cost of the Engineer's
services specified in that task order. In the event the cost
of services will exceed that estimate, the Engineer shall
advise the City in advance, and in writing of such excess
costs and shall provide no services in excess of the original
estimated costs, without.written approval of the City.
B. Estimated Fees. The estimated fees for anticipated task orders
are shown on Exhibit A.
C. Renegotiation of Fees. The Engineer reserves the right to
renegotiate the fee or estimate of fee specified in any task
order if the scope of services as specified in the task order
is modified by the City or by others or by conditions beyond
the control of the parties hereto, whereupon additional
expenses shall be incurred by the Engineer. The City and the
Engineer shall agree to such a change in fee and services in
writing prior to the Engineer's provision of such modified or
changed services.
D. Time of Payments. Engineer shall periodically submit invoices
for the un -billed portion of the services completed to that
date. City agrees to pay the invoiced amounts within 30 days
from the date of receipt of the invoice.
E. Payment in the Event of Termination. In the event of
termination of this Agreement, Engineer shall be compensated
for services performed under this Agreement to the date of
termination in accordance with the terms above.
F. Permits and Advertising. City shall pay all regulatory
permitting and advertising fees and all other project fees
normally paid by the City for public works projects.
5....STANDARD OF PERFORMANCE Engineer shall perform his services
in accordance with generally accepted engineering and consulting
standards and shall be responsible for the technical soundness and
accuracy of all work and services furnished pursuant to this
Agreement.
6....TERMINATION Either party may terminate this Agreement at any
time upon 30 days written notice to the other party.
7....OPINIONS OF COST Engineer has no control over the cost of
labor, materials, equipment, or services provided by parties other
aTRIRG93
ii
than Engineer and its subcontractors. Engineer has no control over
contractor's methods of determining prices, or other competitive
bidding conditions or market conditions, and its opinions of
probable project or construction costs are to be made on the basis
of its experience with the construction industry. However, Engineer
cannot and does not guarantee that proposals, bids, or actual
project or construction costs will not vary from the opinions of
probable costs prepared by the Engineer.
8....CONSTRUCTION AND SAFETY Engineer shall not be responsible for
the means, methods, techniques, sequences, or procedures of
construction selected by contractors or the safety precautions and
programs and programs incident to the work of contractors.
9....OWNERSHIP OF DOCUMENTS The originals of all documents,
including drawings and specifications, prepared by the Engineer
shall remain the property of the Engineer. The Engineer shall
provide the City with reproducible and/or non -reproducible copies
of the documents, drawings, and specifications, and other work
products as specified in each task order. It may further be
required that the engineer provided additional copies on computer
media of all documents, drawings, and specifications, and other
work products as specified in each task order. Such documents,
drawings, and specifications are not intended or represented by the
Engineer to be suitable for reuse by the City or others on
extensions of the services provided for the intended project or on
any other project. Any reuse without the written verification or
adaptation by the Engineer will be at the City's sole risk and
without liability or exposure to the Engineer, and the City shall
indemnify and hold harmless the Engineer from all loses, claims,
damages, and expenses, including attorney's fees arising out of or
resulting therefrom. Any such verifications or adaptations by the
Engineer will entitle the Engineer to further compensation at rates
agreed to by the parties.
Engineer shall provide a reproducible copy of the final record
drawings showing the construction project measurements when
authorized to do so by task order.
10...DESIGN INTENT Engineer shall prepare design documents,
drawings, and specifications with the understanding that he may be
observing the quality and progress of resulting construction, for
compliance with the intent design, and furthermore that such
observation of any construction will be compensated by the City at
the rates agreed upon by the parties hereto.
11...INDEMNITY The Engineer shall defend, indemnify, and hold
harmless City from any and all claims or liabilities, including
attorneys fees, arising out of Engineer's negligent performance of
this Agreement.
UTRIRG93
Engineer shall comply with all federal government, state and
iii
local laws and ordinances applicable to the work to be
performed under this Agreement.
Prior to beginning work under this Agreement, Engineer shall
provide "Certificates of Insurance" as evidence that policies
providing the following coverage and limits of insurance are
in full force and effect.
A. General Comprehensive Liability
With respect to liability for injuries to or death of
persons and with respect to liability for destruction of
or damages to property, the insurance coverage shall be
$500,000 combined single limit and such coverage shall
include the special provisions listed below:
1. The City, its officers, employees, and agents shall
be named as an additional insured and the coverage shall
be applicable to and protect the City, its officers,
employees, and agents.from liability arising from or
relating to Engineer's activities relating to this
Agreement. Such insurance shall be primary and other
insurance maintained or carried by the City shall be
separate and distinct and shall nor be contributing with
the insurance listed hereunder.
2. Such insurance shall not include explosion,
collapse, or underground exclusions commonly referred to
as the "XCU" hazards.
B. Automobile Comprehensive Liability
With respect to liability for injury to or death of
persons and with respect to liability for destruction of
or damage to property, the City, its officers, employees,
and agents shall be named insured and the insurance
coverage shall be $500,000 combined single limit. Such
insurance shall be primary and other insurance maintained
or carried by the City shall be separate and distinct and
shall not be contributing with the insurance listed
hereunder.
Failure of either or all of the named insured to report a claim
under such insurance shall not prejudice the rights of the City,
its officers, employees, and agents thereunder. The City, its
officers, employees, and agents will have no obligation for the
payment of premiums because of its being named as insured under
such insurance.
Prior to beginning work for property acquisition, development of
contract plans and specifications, and construction management, the
Engineer or its subcontractors shall provide evidence of errors and
VTRIRG93
iv
omissions coverage for a minimum of $250,000.
City shall defend, indemnify and hold Engineer harmless from all
claims or liabilities, including attorney's fees, arising out of
City's negligent acts.
12...ATTORNEY'S FEES In the event suit or legal action is
instituted to enforce any of the terms or conditions of this
Agreement, venue shall be in Superior Court for Yakima County. The
losing party shall pay to the prevailing party, in addition to the
costs and disbursements allowed by statute, such sum as the court
may judge reasonable as attorney's fees in such suit or action, in
both trial and appellate courts.
13...ADDITIONAL SERVICES At the City's option and direction,
Engineer shall provide additional engineering, observation, and/or
planning services as authorized by mutually agreed task orders.
14...INDEPENDENT CONTRACTOR The parties intend that Consultant at
all times be an independent contractor and not an employee of the
City, and shall not be entitled to compensation or benefit of any
kind except as specifically provided for herein.
15...GOVERNING LAWS This Agreement is governed by the laws of the
State of Washington.
16...COMPLETE AGREEMENT
This agreement and referenced attachments contains the complete and
integrated understanding and agreement between the parties and
supersedes any understanding, agreement or negotiation whether oral
or written not set forth herein. Amendments, changes, or
modifications hereto shall not be valid unless in writing and duly
executed by both parties.
17...NO THIRD PARTY BENEFICIARIES OTHER THAN THE STATE OF
WASHINGTON The agreement gives no rights to anyone other than
the City , Engineer, and the State of Washington, and has no other
third -party beneficiaries.
18...ASSIGNMENT Neither party to this Agreement shall assign the
Agreement, nor any interest arising herein, without the written
consent of the other. The Engineer, with the City's consent, shall
be authorized to employ or subcontract with any other party or
entity it deems necessary for the performance of any of the
services to be provided by the Engineer pursuant to the terms of
this Agreement.
19...SEVERABILITY OF AGREEMENT In the event anv of the terms or
clauses of this Agreement is held to be illegal or unenforceable by
anv court or arbitrator, the remaining clauses and terms shall
continue in full force and effect and shall be enforceable.
VTRIRG93
v
20...MINORITY- AND WOMAN -OWNED BUSINESS; CITY -SPECIFIED
SUBCONTRACTORS Engineer will comply with the City's
directives in utilizing the services of City -specified
subcontractors and/or minority and women -owned businesses on the
Project. The firm selected by Engineer to meet said directives will
be subject to approval by the City.
Engineer's liability arising from the work of said subcontractors
or businesses is limited to proceeds available from their
insurance.
CITY OF YAKIMA
By:
Richard A. Zais, Jr.
City Manager
ATTEST:
Karen S. Roberts
City Clerk City Contract No.
WITNESSES
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PLSA Engineering & Surveying
Consultant
By:
vi
EXHIBIT A
ANTICIPATED SCOPE OF SERVICES & FEES
TASKS ESTIMATED FEES
1. Water Main - Plans & Specifications West Zone $ 106,448
2. Water Main - Plans & specifications East Zone -1 122,005
3.
Total of All Tasks $ 228,453
The fees listed above are "estimated" and are the best estimates of
the parties at the time this agreement was executed. The fees to be
paid the Engineer are dependent, upon actual time required to
accomplish each task. For this reason, the estimates listed above
are subject to change and should only be used for general planning
purposes. However, the total estimated cost will not be exceeded
without prior written approval of the City.
VTRIRG93
TASK ORDER NO. 1
WTRIRG93
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
PLSA Engineering and Surveying
Yakima, Wa.
TASK NO. 1- WEST ZONE
SUMMARY SHEET
TASK ELEMENTS MANHOURS EST. COST
1.1 Project Management. 304 $18,638
1.2 Obtain basic information for mapping. 152 $ 8,132
1.3 Collect field topographic data. 376 $19,564
1.4 Prepare base drawings in CAD. 192 $ 9,744
1.5 Develop preliminary design details. 208 $11,978
1.6 Coordinate with property owners. 188 $10,272
1.7 Create CAD plan/profile sheets. 272 $14,294
1.8 Prepare special provisions. 128 $ 7,002
1.9 Produce final construction documents. 128 $ 6,824
TOTALS 1948 5106,448
Anticipated Time of Completion: 16 weeks from the authorization to
proceed.
TASK ORDER NO. 1: AUTHORIZATION TO PROCEED.
CITY OF YAKIMA
By: Dennis E. Covell, P.E. Date
By: Louie Wichert, L.S. Date
WTRIRG93
1
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
WEST ZONE
Task Element No. 1.1 PROJECT MANAGEMENT
REQUIRED ACTIVITIES:
a. Prepare for and attend periodic coordination meetings.
b. Prepare and submit progress reports and billings.
c. Coordinate with County, other agencies.
d. Prepare application for County permit.
INPUT REQUIRED
Finalized contract with city for engineering services.
Assistance from city as required to finalize County permit.
ESTIMATED MANHOURS REQUIRED TO ACCOMPLISH ELEMENT
Project Manager 64
Senior Surveyor 0
Senior Design Engineer 80
Engineer (EIT) 64
CAD Drafting Technician 16
Engineering Technician 48
Clerical Staff 32
Total 304
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
WEST ZONE
Task Element No. 1.2 OBTAIN BASIC INFORMATION FOR MAPPING
REQUIRED ACTIVH IES:
a. Obtain plat & street right-of-way information and analyze.
b. Research land subdivision data.
c. Research and locate field monumentation.
INPUT REQUIRED
Final scope of project definition from City.
Sewer, water and irrigation record drawings from City.
ESTIMATED MANHOURS REQUIRED TO ACCOMPLISH ELEMENT
Project Manager 8
Senior Surveyor 32
Senior Design Engineer 0
Engineer (EIT) 0
CAD Drafting Technician 0
Engineering Technician 112
Clerical Staff 0
Total 152
3
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
WEST ZONE
Task Element No. 1.3 COLLECT HELD TOPOGRAPHIC DATA
REQUIRED ACTIVITIES:
a. Research and identify underground utility locations.
b. Establish elevation benchmark system.
c. Conduct field topographic survey
Water mains, curbs, elevations, sidewalk, valves,
manholes,power poles, fences, irrigation pipes., sewer, etc.
d. Make field ties to all existing monumentation.
INPUT REQUIRED
City benchmark information.
Product of Task Element No. 1.2.
ESTIMATED MANHOURS REQUIRED TO ACCOMPLISH ELEMENT
Project Manager 8
Senior Surveyor 48
Senior Design Engineer 8
Engineer (EIT) 32
CAD Drafting Technician 16
Engineering Technician 256
Clerical Staff 8
Total 376
4
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
WEST ZONE
Task Element No. 1.4 PREPARE BASE DRAWINGS IN CAD
REQUIRED ACTIVITIES:
a. Import and manipulate electronic field data.
b. Create CAD base mapping.
c. Break base mapping into multiple standard sheets.
d. Add borders, title blocks, north arrows, legends, etc.
INPUT REQUIRED
Products from Task Element No. 1.3.
ESTIMATED MANHOURS REQUIRED TO ACCOMPLISH ELEMENT
Project Manager 0
Senior Surveyor 8
Senior Design Engineer 16
Engineer (EIT) 16
CAD Drafting Technician 112
Engineering Technician 40
Clerical Staff 0
Total 192
5
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
WEST ZONE
Task Element No. 1.5 DEVELOP PRELIMINARY DESIGN DETAILS
REQUIRED ACTIVITIES:
a. Tentatively locate water mains, valves.
b. Select fire hydrant locations.
c. Select tentative locations for service stubs.
d. Develop grade lines.
INPUT REQUIRED
Base map produced under Task Element No. 1.4.
Response from City to tentative water main locations shown on 35%
submittal.
ESTIMATED MANHOURS REQUIRED TO ACCOMPLISH ELEMENT
Project Manager 16
Senior Surveyor 0
Senior Design Engineer 40
Engineer (EIT) 64
CAD Drafting Technician 40
Engineering Technician 48
Clerical Staff 0
Total 208
6
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
WEST ZONE
Task Element No. 1.6 COORDINATE WITH PROPERTY OWNERS
REQUIRED ACTIVl'1'IES:
a. Obtain list of owner's names from City.
b. Contact occupants/owners; resolve service locations.
INPUT REQUIRED
List of owners prepared and furnished by the City.
Partially complete project mapping showing property landmarks.
ESTIMATED MANHOURS REQUIRED TO ACCOMPLISH ELEMENT
Project Manager 16
Senior Surveyor 0
Senior Design Engineer 24
Engineer (EIT) 40
CAD Drafting Technician 0
Engineering Technician 92
Clerical Staff 16
Total 188
7
SCOPE OF SERVICFS OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
WEST ZONE
Task Element No. 1.7 CREATE CAD PLAN/PROFILE SHEETS
REQUIRED ACTIVITIES:
a. Add all design details to base maps.
b. Prepare cover sheet and vicinity map.
c. Produce check prints, revise after back checking and 75% review.
INPUT REQUIRED
Service line stub -out locations from owner contacts in Element 1.6.
City review comments from check print review at 75% completion.
ESTIMATED MANHOURS REQUIRED TO ACCOMPLISH ELEMENT
Project Manager 16
Senior Surveyor 0
Senior Design Engineer 24
Engineer (EIT) 24
CAD Drafting Technician 144
Engineering Technician 56
Clerical Staff 8
Total 272
8
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
WEST ZONE
Task Element No. 1.8 PREPARE SPECIAL PROVISIONS
REQUIRED ACTIVITIES:
a. Collect and organize boiler plate text sheets.
b. Collect and organize standard drawing details.
c. Write special construction requirements.
d. Prepare special detail drawing.
INPUT REQUIRED
Current and approved standard drawings and provisions from City.
Concurrence from city on contents of special detail drawings.
ESTIMATED MANHOURS REQUIRED TO ACCOMPLISH ELEMENT
Project Manager 16
Senior Surveyor 0
Senior Design Engineer 16
Engineer (EIT) 32
CAD Drafting Technician 16
Engineering Technician 32
Clerical Staff 16
Total 128
9
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
WEST ZONE
Task Element No. 1.9 PRODUCE FINAL CONST. DOCUMENTS
REQUIRED ACTIVITIES:
a. Process 95% review documents.
b. Produce, copy, collate and bind final documents.
c. Deliver to City.
INPUT REQUIRED
95% review comments from City.
ESTIMATED MANHOURS REQUIRED TO ACCOMPLISH ELEMENTS
Project Manager 16
Senior Surveyor 0
Senior Design Engineer 24
Engineer (iii) 8
CAD Drafting Technician 16
Engineering Technician 32
Clerical Staff 32
Total 128
10
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TASK ORDER NO. 2
WTRIRG93
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
PLSA Engineering and Surveying
Yakima, Wa.
TASK NO. 2'- EAST ZONE El
SUMMARY SHEET
TASK LIST MANHOURS EST. COST
2.1 Project Management. 308 $18,760
2.2 Obtain basic information for mapping. 160 $ 8,578
2.3 Collect field topographic data. 468 $24,305
2.4 Prepare base drawings in CAD. 252 $12,668
2.5 Develop preliminary design details. 244 $13,910
2.6 Coordinate with property owners. 230 $12,512
2.7 Create CAD plan/profile sheets. 328 $16,691
2.8 Prepare special provisions. 132 $ 7,219
2.9 Produce final construction documents. 140 S 7,362
TOTALS 2262 $122,005
Anticipated Time of Completion: 32 weeks from the authorization to
proceed.
TASK ORDER NO. 2: AUTHORIZATION TO PROCEED.
CITY OF YAKIMA
By: Dennis E. Covell, P.E. Date
By: Louie Wichert, L.S. Date
WTRIRG93
1
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
EAST ZONE El
Task Element No. 2.1 PROJECT MANAGEMENT
REQUIRED ACTIVIT'IES:
a. Prepare for and attend periodic coordination meetings.
b. Prepare and submit progress reports and billings.
c. Coordinate with County, other agencies.
d. Prepare application for County permit.
INPUT REQUIRED
Finalized contract with city for engineering services.
Assistance from city as required to finalize County permit.
ESTINIATED MA.NHOURS REQUIRED TO ACCOMPLISH ELEMENT
Project Manager 64
Senior Surveyor 0
Senior Design Engineer 80
Engineer (FIT) 64
CAD Drafting Technician 16
Engineering Technician 48
Clerical Staff 36
Total 308
2
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
EAST ZONE El
Task Element No. 2.2 OBTAIN BASIC INFORMATION FOR MAPPING
REQUIRED ACTIVMES:
a. Obtain plat & street right-of-way information and analyze.
b. Research land subdivision data.
c: Research and locate field monumentation.
INPUT REQUIRED
Final scope of project definition from City.
Sewer, water and irrigation record drawings from City.
ESTIMATED MANHOURS REQUIRED TO ACCOMPLISH ELEMENT
Project Manager 8
Senior Surveyor 36
Senior Design Engineer 0
Engineer (EIT) 0
CAD Drafting Technician 0
Engineering Technician 116
Clerical Staff 0
Total 160
3
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
EAST ZONE El
Task Element No. 2.3 COLLECT FIELD TOPOGRAPHIC DATA
REQUIRED ACTIVITIES:
a. Research and identify underground utility locations.
b. Establish elevation benchmark system.
c. Conduct field topographic survey
Water mains, curbs, elevations, sidewalk, valves,
manholes,power poles, fences, irrigation pipes., sewer, etc.
d. Make field ties to all existing monumentation.
INPUT REQUIRED
City benchmark information.
Product of Task Element No. 2.2.
ESTIMATED MANHOURS REQUIRED TO ACCOMPLISH ELEMENT
Project Manager 12
Senior Surveyor 52
Senior Design Engineer 8
Engineer (EIT) 40
CAD Drafting Technician 16
Engineering Technician 332
Clerical Staff 8
Total 468
4
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
EAST ZONE El
Task Element No. 2.4 PREPARE BASE DRAWINGS IN CAD
REQUIRED ACTIVITIES:
a. Import and manipulate electronic field data.
b. Create CAD base mapping.
c. Break base mapping into multiple standard sheets.
d. Add borders, title blocks, north arrows, legends, etc.
INPUT REQUIRED
Products from Task Element No. 2.3.
ESTIMATED MANHOURS REQUIRED TO ACCOMPLISH ELEMENT
Project Manager 0
Senior Surveyor 8
Senior Design Engineer 20
Engineer (FIT) 16
CAD Drafting Technician 160
Engineering Technician 48
Clerical Staff 0
Total 252
5
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
EAST ZONE El
Task Element No. 2.5 DEVELOP PRELIMINARY DESIGN DETAILS
REQUIRED ACTIVITIES:
a. Tentatively locate water mains, valves.
b. Select fire hydrant Locations.
c. Select tentative locations for service stubs.
d. Develop grade lines.
INPUT REQUIRED
Base map produced under Task Element No. 2.4.
Response from City to tentative water main locations shown on 35%
submittal.
ESTIMA i'hD MANHOURS REQUIRED TO ACCOMPLISH ELEMENT
Project Manager 16
Senior Surveyor 0
Senior Design Engineer 44
Engineer (EIT) 80
CAD Drafting Technician 48
Engineering Technician 56
Clerical Staff 0
Total 244
6
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
EAST ZONE El
Task Element No. 2.6 COORDINATE WITH PROPERTY OWNERS
REQUIRED ACTIVITIES:
a. Obtain list of owner's names from City.
b. Contact occupants/owners; resolve service locations.
INPUT REQUIRED
List of owners prepared and furnished by the City.
Partially complete project mapping showing property landmarks.
ESTIMATED MANHOURS REQUIRED TO ACCOMPT.TSH ELEMENT
Project Manager 16
Senior Surveyor 0
Senior Design Engineer 28
Engineer (EIT) 52
CAD Drafting Technician 0
Engineering Technician 118
Clerical Staff 16
Total 230
7
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
EAST ZONE El
Task Element No. 2.7 CREATE CAD PLAN / PROFILE SHEETS
REQUIRED ACTIVITIES:
a. Add all design details to base maps.
b. Prepare cover sheet and vicinity map.
c. Produce check prints, revise after back checking and 75% review.
INPUT REQUIRED
Service line stub -out locations from owner contacts in Element 2. 6.
City review comments from check print review at 75% completion.
ESTIMATED MANHOURS REQUIRED TO ACCOMPLISH ELEMENT
Project Manager 16
Senior Surveyor 0
Senior Design Engineer 24
Engineer (EIT) 28
CAD Drafting Technician 188
Engineering Technician 64
Clerical Staff 8
Total 328
8
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
EAST ZONE El
Task Element No. 2.8 PREPARE SPECIAL PROVISIONS
REQUIRED ACTIVITIES:
a. Collect and organize boiler plate text sheets.
b. Collect and organize standard drawing details.
c. Write special construction requirements.
d. Prepare special detail drawing.
INPUT REQUIRED
Current and approved standard drawings and provisions from City.
Concurrence from city on contents of special detail drawings.
ESTIMATED MANHOURS REQUIRED TO ACCOMPLISH ELEMENT
Project Manager 16
Senior Surveyor 0
Senior Design Engineer 16
Engineer (EIT) 36
CAD Drafting Technician 16
Engineering Technician 32
Clerical Staff 16
Total 132
9
SCOPE OF SERVICES OUTLINE
AND MANPOWER ESTIMATE
YAKIMA RAILROAD AREA PUBLIC WATER SYSTEM
DESIGN ENGINEERING
EAST ZONE E1
Task Element No. 2.9 PRODUCE FINAL CONST. DOCUMENTS
REQUIRED ACTIVITihS:
a. Process 95% review documents.
b. Produce, copy, collate and bind final documents.
c. Deliver to City.
INPUT REQUIRED
95% review comments from City.
ESTIMATED MANHOURS REQUIRED TO ACCOMPLISH ELEMENT
Project Manager 16
Senior Surveyor 0
Senior Design Engineer 24
Engineer (EFT) 12
CAD Drafting Technician 16
Engineering Technician 36
Clerical Staff 36
Total 140
10
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ma) 575-6990
YAKIMA RALROAD AREA
PUBUC WATER SYSTEM
GENERAL VICINTY MAP
tam irt: D.P31
AS MO.
EXHIBIT B
PHASING AND PROPOSED SCHEDULE
QTRIRG93
PLSA
ENGINEERING -SURVEYING -PLANNING
1120 W. LJNCOLN
YAK/MA. WISNItGTON
(509) 575-6990
YAKIMA RAILROAD AREA
PUBLIC WATER SYSTEM DESIGN
WEST ZONE
1993
1994
JUN
7 14 21 28
JUL
5 12 19 26
AUG
2 9 16 23 30
SEP
6 13 20 27
OCT
4 11 18 25
NOV
1 8 15 22 29
DEC
6 13 20 27
JAN
3 10 17 24 31
FEB
7 14 21 28
MAR
7 14 21 28
PROJECT NO. 1
'
,
i
'
1) PROJECT MANAGEMENT
2) OBTAIN BASIC INFORMATION
3) FIELD TOPOGRAPHY
4) PREPARE BASE MAPS
5) DESIGN DETAILS
6) COORDINATE WITH PROP OWNERS
7) CREATE PLAN/PROFILE SHEETS
8) SPECIAL PROVISIONS
9) FINAL CONST DOCUMENTS
PROJECT NO. 2
1
1
j
'
I
�
i I
1) PROJECT MANAGEMENT
2) OBTAIN BASIC INFORMATION
3) FIELD TOPOGRAPHY
4) PREPARE BASE MAPS
5) DESIGN DETAILS
6) COORDINATE WITH PROP OWNERS
7) CREATE PLAN/PROFILE SHEETS
8) SPECIAL PROVISIONS
9) FINAL CONST DOCUMENTS
�~
P L S A
YAKIMA RAILROAD AREA
PUBLIC WATER SYSTEM DESIGN
EAST ZONE El
1993
1994
°NG'"SURVE1ING—PlA""940
1120 W. ta+cotN
YAKIMA, WASHINGTON
(509) 575-6990
JUN
7 14 21 28
JUL
5 12 19 26
AUG
2 9 16 23 30
SEP
6 13 20 27
OCT
4 11 18 25
NOV
1 8 15 22 29
DEC
6 13 20 27
JAN
3 10 17 24 31
FEB
7 14 21 28
MAR
7 14 21 28
PROJECT NO. 3
1)
PROJECT MANAGEMENT
2)
OBTAIN BASIC INFORMATION
3)
FIFI 0 TOPOGRAPHY
4)
PREPARE BASE MAPS
5)
DESIGN DETAILS
I
6)
COORDINATE WITH PROP OWNERS
7)
CREATE PLAN/PROFILE SHEETS
8)
SPECIAL PROVISIONS
9)
FINAL CONST. DOCUMENTS
PROJECT NO. 4
1)
PROJECT MANAGEMENT
2)
OBTAIN BASIC INFORMATION
3)
FIELD TOPOGRAPHY
I
4)
PREPARE BASE MAPS
i
5)
DESIGN DETAILS
6)
COORDINATE WITH PROP OWNERS
7)
CREATE PLAN/PROFILE SHEETS
8)
SPECIAL PROVISIONS
9)
FINAL CONST. DOCUMENTS
I
-
1
i
i
EXHIBIT C
FEE SCHEDULE
Fees for services shall estimated based on the rate schedule set
forth below. Rates shown include salary costs, overhead costs,
profit. All rates shown are on a per hour basis.
*�
WTRIRG93
Project Manager
Senior Surveyor
Senior Design Engineer
Engineer - EIT *
CAD Drafting
Engineering Tech *
Clerical Staff*
Labor
Expenses
Reimbursable Expenses **
Task No 1 (West Zone)
Task No. 2 (East Zone El)
$ 77.00
62.00
77.00
53.80
46.25
49.40
31.05
$ 1,050.00
1,300.00
Estimated average hourly rate for this employee category.
Where individual wage rates vary from the average hourly rate
listed above, the actual amount charged will be the employee's
actual wage rate times 2.76 , which amount shall include
salary costs, overhead cost and profit. Any employee category
not listed will also be charged at their respective wage rate
times 2.76 .
Reimbursable expenses include travel expenses if required,
computer-aided drafting equipment costs, expenses of
additional insurance, including professional liability
insurance, required by the City in excess of that normally
carried by Engineer and Engineer's subcontractors, and other
costs necessary to complete the project, but not list herein.
BUSINESS OF THE CITY COUNCIL
YAKIMA WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of 6 - 1 - 93
ITEM TITLE: Consideration of a Resolution Authorizing Execution of an Agreement with PLSA Engineering
& Surveying for design work in the Yakima Railroad Area.
SUBMITTED BY: Denny Covell, Director of Engineering & Utilities
CONTACT PERSON/TELPHONE: Dueane Calvin / 576-6480
SUMMARY EXPLANATION:
Under the terms and conditions of the Grant Contract between the City and Ecology, it is imperative that
the engineering work necessary to construct this Project be accomplished as soon as possible. Although
the City's Engineering Division is participating in the design work, they do not presently have the capability
to do all of the work required and do it in a timely manner. Using the advertized consultant roster
established for 1993-94, the City selected PLSA Engineering and Surveying through the qualification and
negotiation process. PLSA, a local consulting firm, will perform the balance of the design required to bring
the Project's construction activities to a timely completion. This selection process has been reviewed and
concurred in by the Department of Ecology.
The total amount budgeted to accomplish the Engineering & Design work in the Project is $352,712.00.
The cost of the work anticipated under the terms of this Agreement shall not exceed $228,453.00, as set
forth in Exhibit A of said Agreement. This cost will be approximately two-thirds of the funds available for
design and engineering, and the work involved is equal to the same ratio. The consultant service contract
schedule shows PLSA's design work concluding no later than March of 1994.
Resolution X Ordinance _ Contract X Other (Specify)
Funding Source Department of Ecology Grant No. G9300117
APROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Staff recommends approval of the resolution authorizing this Agreement with
PLSA Engineering & Surveying for the described services and at the prices.
set forth therein.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resolution No. R-93-52