HomeMy WebLinkAboutR-1993-051 School District / YouthRESOLUTION NO. R-93 51
A RESOLUTION:
authorizing an agreement between the City of
Yakima, Yakima County. and the Yakima
School District for a summer recreation
program for disabled youth.
WHEREAS, the City of Yakima operates a Parks and Recreation
Division; and
WHEREAS, Yakima County and Yakima School District wishes to
encourage the offering of public recreational programs to disabled
youth; and
WHEREAS, the City Council deems such activities to be healthy
and beneficial for the youth of the City; and
WHEREAS, the City Council deems it to be in the best interest of
the City to execute the attached and incorporated agreements, now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
YAKIMA:
The City Manager and the City Clerk of the City of Yakima is
hereby authorized and directed to execute the attached and
incorporated agreements between the City of Yakima. Yakima County,
and the Yakima School District for a Recreational Program for Disabled
Youth.
ADOPTED BY THE CITY COUNCIL this 2 5 day of
May 1993.
ATTEST:
MAYOR
CITY CLERK
FOR OFFICIAL USE ONLY: CONTRACT NO </3 - S <- '5%
Provider: Address:
Phone: Expenditure Code:
1993 AGREEMENT BETWEEN THE
CITY OF YAKIMA AND
YAKIMA SCHOOL DISTRICT
This Agreement is made and entered into the 7 - day
of ii�e- , 1993, by and between the City of Yakima,
Department of Public Works, Parks and Recreation Division, herein
referred to as the "City" and Yakima School District, herein referred
to as "School District."
WHEREAS, the City finds it mutually convenient to contract
with the School District and Yakima County to provide a summer
recreational program for youth with special needs, referred to as the
Summer Pals program, in a cooperative venture with the City's Parks
and Recreation Program.
WITNESSETH: That for and in consideration of mutual
covenants, promises, and agreements herein contained, the parties
mutually agree as follows:
1. To administer an eight week activity program for youth
with special needs referred to as the Summer Pals
program, to be held from June 28, 1993, through August
20, 1993. Said program shall be open to all disabled
youth between the ages of five and thirteen years.
Enrollment in the program shall be limited to eighteen
(18) children.
2. The program shall consist of the following:
Daytime Youth Activities: which include but are not
limited to arts and crafts, dramatics, music, outdoor
adventures, special activities, and organized games. The
purpose of the program is to provide appropriate leisure
activities for disabled youth. The Summer Pals program
shall operate 5 days per week from 9:00 a.m. to 12:30
p.m. during the above mentioned program dates.
1
3. During the performance of this Agreement, the program
shall not discriminate on the basis of race, color, sex,
religion, national origin, creed, or the presence of any
sensory, mental or physical handicap.
4. Special areas of responsibilities for both the City and
School District are contained in Attachment "A" which is
attached and incorporated into this Agreement.
5. It is understood that the City does maintain liability
insurance on the School District and/or its employees or
on Yakima personal property.
6. The School District shall defend, indemnify, and hold
harmless the City, its agents, officers, and employees
from any and all liability resulting out of the
performance of this Agreement, including but not limited
to, actions or inaction by School District personnel.
7. As consideration for the services specified in this
Agreement, the School District agrees to compensate the
City according to the payment schedule, Attachment "B,"
which is attached and incorporated into the Agreement.
8. This Agreement, or any interest therein, cannot be
assigned in whole or in part by the School District to any
other party unless mutually agreed upon by both parties.
9. If the School District fails to perform this Agreement in
such a manner that the Parks and Recreation Manager in
his sole discretion deems that the continuation of the
Agreement is no longer in the best interest of the City,
the City may terminate this Agreement giving the School
District five (5) days notice of termination.
10. If the City fails to comply with the terms and conditions
of this Agreement, the School District may terminate this
Agreement by written notice, giving the City thirty (30)
days notice of termination.
2
11. If for any reason prior to termination of this Agreement
as provided herein, the School District fails to provide the
services specified in this Agreement and the City is
forced to secure such other services, the School District
shall be held liable for any and all additional expenses to
fulfill their obligation to the City and program under this
Agreement.
12. All notices required by this Agreement shall be deemed
properly served when deposited in the United States Mail
three (3) days prior to any deadline listed herein, postage
prepaid, and addressed to the appropriate party at the
addresses listed below.
13. This Agreement constitutes the entire Agreement
between the parties. There is no oral or written
Agreements between the parties as to the subjects
covered herein.
14. If any portion of this Agreement is changed per mutual
agreement, the Agreement shall be amended in writing to
reflect the change.
3
YAKIMA SCHOOL DISTRICT
Authorized Signature _ Date
JCL) �o . d -n- Apt
Address
CITY OF YAKIMA
L]IL1MA IJ'A q890a-
City State Zip
(: tic/ 3
City Manager Date
ATTEST:
City Clerk Date
4
ATTACHMENT "A"
AREAS OF RESPONSIBILITIES:
1. The City of Yakima Parks and Recreation shall:
A. Register all participants for the Summer Pals program
and answer all questions pertaining to the program for
the public.
B. Print informational flyers for distribution.
C Reserve a school facility for use.
D. Distribute PSA's and News Releases to promote the
program.
E. Be responsible for the total planning and implementation
of the program, including staffing, equipment, supplies,
and promotion.
F. Include all promotional material and information to the
public the statement, "Funds for this program are
provided by a grant from Yakima School District." Also
listed will be other funding sources.
G. Hire, train and supervise qualified staff to work the
program.
H. At the conclusion of the program, meet with School
District representatives to evaluate the program and
make recommendations for future offerings. In addition,
the City shall provide a written program report and
evaluation to the School District which shall, at the
minimum, contain attendance figures per day, an analysis
of program activities and an overall program evaluation.
I. At the conclusion of the program, the City shall bill the
School District for services according to Attachment "B".
5
2. Yakima School District shall:
A. Assist the City in recommending the scope of the
program.
B. Assist the City with distributing flyers through the
Special Education Department.
C At the conclusion of the program, meet with the
Recreation Supervisor to evaluate the program and make
recommendations for future offerings.
D. Pay the City within thirty (30) days of receiving the
aforementioned bill. All payments shall be sent to the
City of Yakima, Parks and Recreation Division, 2301
Fruitvale Boulevard, Yakima, Washington 98901.
6
ATTACHMENT "B"
PAYMENT SCHEDULE:
The School District shall pay the City for services rendered according
to the attached program budget. The School District shall pay all
direct program costs up to a maximum of $5,206.40.
7
SUMMER PALS PROGRAM BUDGET
1993
Coordinator - 1 position
Pre -planning
40 hours x $8.86 = $ 354
Program
8 wks x 5 days/wk x 6 hrs/day =
240 hrs x $8.86 = $ 2,126
Activity Leaders - 5 positions
Pre -planning and Training
20 hrs x 5 positions x $6.18 = $ 618
Program
8 wks x 5 days/wk x 4.5 hrs/day
x 5 positions x $6.18/hr = $ 5,562
Sub -total $ 8,660
Benefits - 18% $ 1,559
Total Staffing $10,219
Equipment and Operating Supplies $ 2,000
Program Administration $ 797
Total Expenses $13,016
The City Parks and Recreation will provide approximately $2,000 of
in-kind support to the program. This will be in the form of program
supervision, staff support, staff training, program promotion,
registration, and record keeping.
8
FOR OFFICIAL USE ONLY: CONTRACT NO. q34-141 R 3 ``n
Provider: Address:
Phone: Expenditure Code:
1993 AGREEMENT BETWEEN
THE CITY OF YAKIMA AND YAKIMA COUNTY
DEPARTMENT OF COMMUNITY SERVICES
T is Agreement is made and entered into the /554') day
of , 1993, by and between the City of Yakima,
Deptment of Public Works, Parks and Recreation Division, herein
referred to as the "City" and Yakima County, Department of
Community Services, herein referred to as the "County."
WHEREAS, the City finds it mutually convenient to contract
with the County and the Yakima School District to provide a summer
recreational program for youth with special needs referred to as the
Summer Pals program in a cooperative venture with the City's Parks
and Recreation program.
WITNESSETH: That for and in consideration of mutual
covenants, promises and agreements herein contained, the parties
mutually agree as follows:
1. To administer an eight week activity program for youth
with special needs referred to as the Summer Pals
program, to be held from June 28, 1993, through August
20, 1993. Said program shall be open to all disabled
youth between the ages of five and thirteen years.
Enrollment in the program shall be limited to eighteen
(18).
2. The program shall consist of the following:
Daytime Youth Activities: which include but are not
limited to: arts and crafts, dramatics, music, outdoor
adventures, special activities and organized games. The
purpose of the program is to provide appropriate leisure
activities for disabled youth. The Summer Pals program
1
shall operate 5 days per week from 9:00 a.m. to 12:30
p.m. during the above mentioned program dates.
3. During the performance of this Agreement, the program
shall not discriminate on the basis of race, color, sex,
religion, national origin, creed, or the presence of any
sensory, mental or physical handicap.
4. Special areas of responsibilities for both the City and
County are contained in Attachment "A" which is attached
and incorporated into this Agreement.
5. It is understood that the City does not maintain liability
insurance on the County and/or its employees or on
Yakima School District property.
6. The County shall defend, indemnify and hold harmless
the City, its agents, officers, and employees from any and
all liability resulting out of the performance of this
Agreement, including but not limited to, actions or
inaction by County personnel.
7. As consideration for the services specified in this
Agreement, the County agrees to compensate the City
according to the payment schedule, Attachment "B" which
is attached and incorporated into the Agreement.
8 This Agreement, or any interest therein, cannot be
assigned in whole or in part by the County to any other
party unless mutually agreed upon by both parties.
9. If the County fails to perform this Agreement in such a
manner that the Parks and Recreation Manager in his sole
discretion deems that the continuation of the Agreement
is no longer in the best interest of the City, the City may
terminate this Agreement by written notice, giving the
County five (5) days notice of termination.
10. If the City fails to comply with the terms and conditions
of this Agreement, the County may terminate this
Agreement by written notice, giving the City thirty (30)
days notice of termination.
2
11. If for any reason prior to termination of this Agreement
as provided herein the County fails to provide the
services specified in this Agreement and the City is
forced to secure other such services, the County shall be
held liable for any and all additional expenses to fulfill
their obligation to the City and program under this
Agreement.
12. All notices required by this Agreement shall be deemed
properly served when deposited in the United States Mail
three (3) days prior to any deadline listed herein, postage
prepaid, and addressed to the appropriate party at the
addresses listed below.
13. This Agreement constitutes the entire agreement
between the parties. There is no other oral or written
Agreements between the parties as to the subject
covered herein.
14. If any portion of this Agreement is changed per mutual
agreement, the Agreement shall be amended in writing to
reflect the changes.
3
YAKIMA COUNTY DEPARTMENT OF COMMUNITY SERVICES
AuthoArA
rized Signature Date
Cou ties Gu.kt-AouS e P/77 /'2
/2sr /V .z"d/S et Xerl<i�ot i/VA 51,a/
Address City State Zip
YAKIMA COUNTY
ATIEST:
CITY OF YAKIMA
06-15-- 73
Date
0616 -9S
Date
City Manager
A'1"IEST:
Date
- 93
City Clerk Date
4
ATTACHMENT "A"
AREAS OF RESPONSIBILITIES:
1. The City of Yakima Parks and Recreation Division shall:
A. Register all participants for the Summer Pals program
and answer all questions pertaining to the program for
the public.
B. Print informational flyers for distribution.
C Reserve a school facility for use.
D. Distribute PSA's, and News Releases to promote the
program.
E Be responsible for the total planning and implementation
of the program, including staffing, equipment, supplies
and promotion.
F. Shall include in all promotional material and information
to the public the statement "Funds for this program are
provided by a grant from Yakima County Community
Services." Also listed will be other funding sources.
G Shall hire, train and supervise qualified staff to work the
program.
H. At the conclusion of the program, meet with County
representatives to evaluate the program and make
recommendations for future offerings. In addition, the
City shall provide a written program report and
evaluation to the County which shall, at the minimum,
contain attendance figures per day, an analysis of
program activities and an overall program evaluation.
I. At the conclusion of the program, the City shall bill the
County for services according to Attachment "B".
5
2. Yakima County Department of Community Services shall:
A. Assist the City in recommending the scope of the
program.
B. At the conclusion of the program, meet with the
Recreation Supervisor to evaluate the program and make
recommendations for future offerings.
C Pay the City within thirty (30) days of receiving the
aforementioned bill. All payments shall be sent to the
City of Yakima, Parks and Recreation Division, 2301
Fruitvale Boulevard, Yakima, Washington 98902.
6
ATTACHMENT "B"
PAYMENT SCHEDULE:
The County shall pay the City for services rendered according to the
attached program budget. The County shall pay all direct program
costs up to a maximum of $7,809.60.
SUMMER PALS PROGRAM BUDGET
1993
Coordinator - 1 position
Pre -planning
40 hours x $8.86 = $ 354
Program
8 wks x 5 days/wk x 6 hrs/day =
240 hrs x $8.86 = $ 2,126
Activity Leaders - 5 positions
Pre -planning and Training
20 hrs x 5 positions x $6.18 = $ 618
Program
8 wks x 5 days/wk x 4.5 hrs/day
x 5 positions x $6.18/hr = $ 5.562
Sub -total $ 8,660
Benefits - 18% $ 1,559
Total Staffing $10,219
Equipment and Operating Supplies $ 2,000
Program Administration $ 797
Total Expenses $13,016
The City Parks and Recreation will provide approximately $2,000 of
in-kind support to the program. This will be in the form of program
supervision, staff support, staff training, program promotion,
registration, and record keeping.
8