HomeMy WebLinkAboutR-1993-002 Kittitas - Yakima / Agricultural Showcase1111 RESOLUTION NO
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A RESOLUTION authorizing execution of a Letter of Understanding with the
Kittitas-Yakima Economic Development District.
WHEREAS, the Kittitas-Yakima Economic Development District, a subdivision
of the Washington State Department of Agriculture, is sponsoring a 1993
Washington State Agricultural Showcase at the Yakima Valley Sundome on August
25 through August 27, 1993; and
WHEREAS, the City of Yakima sponsored a portion of said agricultural
showcase in 1992 for the amount of $15,000 00; and
WHEREAS, the City Council finds that such agricultural showcase has and
will provide economic development opportunities for the residents of the City of
Yakima, and
WHEREAS, the City Council possesses authority to enter into contracts for
the purpose encouraging economic development; and
WHEREAS, the City Council deems it to be in the best interest of the City of
Yakima to partially sponsor the 1993 Agricultural Showcase for the amount of
$15,000 00, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager and the City Clerk are hereby authorized and directed to
execute the attached and incorporated Letter of Understanding -- City of Yakima
Kittitas-Yakima Economic Development District, January 7, 1993, together with
its attached Sponsor Registration form.
ADOPTED BY THE CITY COUNCIL thisOWIday of '1'4--1\Y/'s--'‹ , 1993.
Afl EST
City Clerk
(1s)res/1tr understndg jv
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Mayor
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LETTER OF UNDERSTANDING
City of Yakima /KI -YAK Li/jAj
January 7, 1993 �49,03
For the purpose of clearly understanding the commitments on the part of the 1993
Washington State Agricultural Showcase Project Administrator and the commitments on the
part of Showcase Sponsors, we have developed a letter of understanding outlining the
commitments of each party. We request that you review the terms and conditions outlined
herein, sign on the last page, retain a copy for your files and return the original document to
Ki -Yak as soon as possible. Thank you in advance for your cooperation.
Terms and Conditions
Showcase management agrees to provide City of Yakima with:
• One 10' x 20' booth space
• Name to appear as official sponsor on all appropriate signage and advertising
• One company sign per total booth space
• Introductions to international buyers
• 4 complementary passes to welcoming reception 8/25/93
• 2 complementary pass to Western Barbecue 8/26/93
• Access to Leadership Tour participants from around Washington State and the Pacific
Northwest
• Showcase Steering Committee appointment
City of Yakima agrees to the following:
• Provide $7,000 in-kind services including select printing services and signage related to
city beautification.
Estimated printing needs:
• 15,000 leadership invitations
(2 color, 3 fold)
•5,000 buyer promotional pieces
(2 sided, 2 color)
•Photocopy 500 packets for distribution
to exhibitors and buyers at event
(1 color, approx. 12-15 pages each)
• Welcome to Yakima Banner (Similar to 1992)
15,000 pcs. @ .30 ea $4,500
5,000 pcs. @ .20 ea $1,000
7,5000 pcs. @ .10 ea $750
$750
Estimated Total: $7,000
KI -YAK • Showcase Administrator • County Courthouse • Yakima, Washington 98901 • (509) 575-2932
TRADEC • Showcase Coordinator • One Union Square • 600 University St., Suite 2801 • Seattle, Washington 98101 • (206) 224-4340
• An $8,000 cash contribution
• Provide security as required at the event
• Sponsors/exhibitors are limited to distributing appropriate literature within the confines of
their display area. Non -exhibitors are not permitted to distribute promotional materials.
• Should an emergency of any nature arise prior to the opening date of the Showcase,
which would prevent its scheduled opening, such as destruction or damage to the exhibit
building by fire, wind, storm, acts of God, strikes, etc., KI -YAK, its agents and officers
are not liable for losses as a result of this emergency.
• Type the registration form, providing complete and accurate names, addresses and
products to be displayed within the booth. The registration form cannot be accepted unless
this information is provided.
• Release the Kittitas-Yakima Economic Development District, its agents and officers of
liability for any losses as a result of this participation.
• Complete all questions on the evaluation survey. This information will be used on a
confidential bases to determine the effectiveness of the Showcase.
• Comply with any and all rules set forth by the Yakima Valley facility.
• Comply with the Yakima County fire code.
Please note: The Showcase Manager is empowered to expel from the Showcase any
sponsor who does not fully comply with the above "Terms and Conditions".
1993 Washington State Agricultural Showcase
SPONSOR REGISTRATION
August 25-27, 1993
Yakima Valley SunDome, Yakima, WA USA
Principal Sponsors
Kittitas-Yakima Economic Development District
Washington State Department of Agriculture
AGREEMENT STATEMENT
Once you have reviewed the "Terms and Conditions" please sign the statement below.
I have read and will comply with all provisions of the "Terms and
Conditions" for participation as a sponsor in the 1993 Washington State
Agricultural Showcase. I have included the full fee with my completed
exhibitor qu onnaire and registration form.
Signature
Title
REGISTRATION INFORMATION
Please type the following information exactly how you wish it to appear on all literature,
signage and correspondence.
Name Title
Company/Organization
Address
City S tate Zip
Phone Fax
Product to be displayed
Please specify if special electrical needs are required for your booth
Please specify if you require refrigeration storage during the showcase sq. ft.
Showcase staff name badges: Please attach additional sheet if more name badges are
required.
Name Name
Company Company
Name Name
Company Company