HomeMy WebLinkAboutR-1993-D6235 Camp Fire / Youth•
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RESOLUTION NO. . ` "62 2 8 5
A RESOLUTION:
authorizing an agreement between the City
and the Yakima Valley Council of Camp Fire
to provide an. After-school Recreational
Program for Youth At -Risk.
WHEREAS, the City of Yakima operates a Parks and Recreation
Division, and
WHEREAS, the Yakima Valley Council of Camp Fire wishes to
cooperatively offer an after-school recreational program for youth at
risk, and
WHEREAS, the City Council deems it to be in the best interest
of the City to execute the attached and incorporated agreement, now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
YAKIMA:
The City Manager and the City Clerk of the City of Yakima are
hereby authorized and directed to execute the attached and
incorporated "Agreement between the City of Yakima and Yakima
Valley Council of Camp Fire for an After-school Recreational Program
for Youth at Risk."
ADOPTED BY THE CITY COUNCIL this i a-th day
of January, 1993.
ATTEST:
CITY CLERK
06t,E, >&A_
MAYOR
FOR OFFICIAL USE ONLY: CONTRACT NO: 93-4/ &.735
Provider: Address:
Phone: Expenditure Code:
1993 AGREEMENT
BETWEEN THE CITY OF YAKIMA AND THE
YAKIMA VALLEY COUNCIL OF CAMP FIRE
This Agreement is made and entered into the y' day of -___ u- r1
1993, by and between the City of Yakima, Department of Public
Works, Parks and Recreation Division, herein referred to as the
"City" and the Yakima Valley Council of Camp Fire, an individual
herein referred to as "Camp Fire."
WHEREAS, the City finds it necessary to contract with Camp Fire to
provide a recreational program for youth at risk in the 16th and
Willow Housing Project and the Ida Powell House located at Union
and Spruce Streets in a cooperative venture with the City's Parks
and Recreation Division,
WITNESSETH: That for and in consideration of mutual covenants,
promises, and agreements, herein contained, the parties mutually
agree as follows:
1. To jointly fund an after-school recreational program for
youth ages 5 to 12 years of age at the Housing Authority
site, 16th and Willow, and the Ida Powell House located
at Union and Spruce Streets in Yakima. Program dates
are January 25, 1993, to May 28, 1993.
2. The goal of the program is to provide recreational
activities that are not only fun, but promote personal
life skills, social responsibility, health, leadership, and
build self-esteem for at -risk youth.
3. During the performance of this Agreement, Camp Fire
shall not discriminate on the basis of race, color, sex,
religion, national origin, creed, or the presence of any
sensory, mental, or physical handicap.
4. Special areas of responsibilities for both the City and
Camp Fire are contained in Attachment "A," which is
attached and incorporated into this Agreement.
5. It is expressly agreed upon by both parties that Camp
Fire personnel, referred to in this Agreement, are not
employees of the City. Camp Fire is solely responsible
for complying with all applicable laws related to such
employment, including but not limited to payment of
Federal Withholding Tax, FICA, Social Security Tax,
Assessment for Unemployment, and Industrial Injury.
6. It is understood that the City does not maintain liability
insurance on Camp Fire and/or its members or employees.
7. Camp Fire, shall defend, indemnify and hold harmless the
City, its agents, officers, and employees from any and all
liability resulting out of the performance of this
Agreement.
8. As consideration for the services specified in this
Agreement, the City agrees to compensate Camp Fire
according to the payment schedule, Attachment "B,"
which is attached and incorporated into the Agreement.
9. This Agreement, or any interest therein, can not be
assigned in whole or in part by Camp Fire to any other
party unless mutually agreed upon by both parties.
10. If Camp Fire fails to perform this Agreement in such a
manner that the Parks and Recreation Manager in his sole
discretion deems that the continuation of the Agreement
is no longer in the best interest of the City, the City may
terminate this Agreement by setting forth cause by
written notice, giving Camp Fire five (5) days notice of
termination.
11.
If the City fails to comply with the terms and conditions
of this Agreement, Camp Fire may terminate this
Agreement by written notice, giving the City thirty (30)
days notice of termination.
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12. If, for any reason prior to termination of this Agreement
as provided herein, Camp Fire fails to provide the
services specified in this Agreement and the City is
forced to secure other such services, Camp Fire shall be
held liable for any and all additional expenses to fulfill
their obligation to the City and program under this
Agreement.
13. All notices required by this Agreement shall be deemed
properly served when deposited in the United States Mail
three (3) days prior to any deadline listed herein, postage
prepaid, and addressed to the appropriate party at the
addresses listed below.
14. This Agreement constitutes the entire Agreement
between the parties. There is no other oral or written
Agreements between the parties as to the subjects
covered herein.
15. If any portion of this Agreement is changed per mutual
agreement, this Agreement shall be amended in writing
to reflect the change.
YAKIMA VALLEY COUNCIL OF CAMP FIRE:
7thorized Signature
3 ti1 .- - :=amud
Additess
_ t
/ Sr3 '7/.57
Work Phone Number
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Date
State Zip Code
CITY OF YAKIMA:
Vi 979 3
City Manager Date
Attest:
/0 3
City Clerk Date
YAKIMA PARKS AND RECREATION
2301 FRUITVALE BLVD.
YAKIMA, WA 98902
(509) 575-6020
Page 4
ATTACHMENT "A"
AREAS OF RESPONSIBILITIES:
1. The City of Yakima Parks and Recreation Division shall:
A. Assist Camp Fire in determining the scope of the
program.
B. At the conclusion of the program, meet with Camp Fire to
evaluate the program and make recommendations for
future offerings.
C. Pay Camp Fire within 30 days of receiving an itemized
bill for services rendered according to Attachment "B."
2. Yakima Valley Council of Camp Fire shall:
A. Hire, train, and supervise qualified staff to work the
program.
B. Be responsible for the total planning and implementation
of the program including staffing, equipment, supplies,
and program promotion.
C. Include in all promotional material and information to
the public the statement, "Funds for this program are
provided by the City of Yakima, Parks and Recreation
Division." Also listed may be other funding sources.
D. Provide a written program schedule for public
information purposes to the Parks and Recreation Office.
This should include program days, times, location,
contact person, and phone number for further
information.
E. Shall provide to the City's Recreation Supervisor, weekly
participation figures. These must include number of
participants, sex, and ethnic make-up. This data must be
submitted by the fifth of the month for the previous
month.
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F. At the conclusion of the program, meet with the
Recreation Supervisor to evaluate the program and make
recommendations for future programs. In addition,
submit a written program report including analysis of
program activities, participation summary, and overall
program evaluation.
G. Provide an itemized bill to the City for payment of
services according to Attachment "B."
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ATTACHMENT "B"
PAYMENT SCHEDULE:
The City shall pay Camp Fire for services rendered according to the
following:
A. Pay for the staffing of one part-time assistant and
consumable supplies.
B. Total payment by the City for the program shall be
$2,250.
C. Camp Fire shall provide the City's Recreation Supervisor
an itemized billing statement for payment. Total
payment may not exceed the above mentioned program
costs.
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