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HomeMy WebLinkAbout08/18/2015 05E 2nd Quarter Strategic Plan Monitoring ReportITEM TITLE: SUBMITTED BY: SUMMARY EXPLANATION: See attached. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. S.E. For Meeting of: August 18, 2015 2nd Quarter Strategic Plan Monitoring Report Tony O'Rourke, City Manager Resolution: Ordinance: Other (Specify): Contract: Contract Term: Start Date: End Date: Item Budgeted: Amount: Funding Source/Fiscal Impact: Strategic Priority: Insurance Required? No Mail to: Phone: APPROVED FOR SUBMITTAL: RECOMMENDATION: ATTACHMENTS: Description D 2015 Mod Year If .E?Ipo t DI repo City Manager Upload Date 8/6/2015 8/10/2015 Type Cover Memo Co\eir Memo ECONOMIC DEVELOPMENT Strategy Department 1st Quarter Progress Report 2nd Quarter Progress Report 3rd Quarter Progress Report 4th Quarter Progress Report 1 Develop a wine, craft brew, and cider marketing campaign with businesses Economic Development Strategic plan completed, logo designed, website placement held, event planning underway for fall showcase, scheduled a fam tour Held fam tour, showcased beverages at Roots & Vines event, photographer scheduled and completed the design of a new website www.craftbeverageyakima.com 2 Enhance/expand downtown special events Economic Development Roots & Vines festival - 2,000+ attendees, Second Annual Blues and Local Brews Festival had 2,500 attendees and the first two Downtown Summer Nights shows were well attended. 3 Attend and promote Yakima at the International Council of Shopping Centers annual conference in Las Vegas Economic Development Designed new booth look and brochure to be used at the event Attended the festival with City Councilmember Tom Dittmar and three local developers 4 Produce Lunchtime Live and Downtown Summer Nights concert series in 2015; invest in new events Economic Development Planned and coordinated booking for Lunchtime Live, Blues and Brews, Downtown Summer Nights along with new event Roots and Vines. Worked with Downtown Association of Yakima to bring back Cruise the Ave on the second Saturday of June, July, August and September Five show Lunchtime Live series completed and a strong start to Downtown Summer nights. Roots and Vines drew over 2,000 people in its first year. 5 Update Convention Center expansion feasibility study Economic Development The expansion feasibility study has been completed and will be discussed at the July Yakima City Council Economic Development Committee meeting Update the City's Comprehensive Plan The City's Comprehensive Plan Update On June 25, 2015, the RFQs for the and Transportation Plan to remain process for the GMA's mandated periodic Transportation Plan and Comp Plan updates incompliance with the State's Growth update (RCW 36.70A.130), is well were sent to ten consulting firms inviting them Management Act underway. The Planning Division staff is conducting inventory and reviewing the elements to identify the necessary updates, amendments, and actions for Plan compliance with the GMA. At its May 19, 2015 Business Meeting, the City to send Statement of Qualification proposals. We received four proposals, and are preparing to interview the four consulting groups during d the week of August 3r, 2015. The SOW and contract are scheduled to be completed in early September. Staff is continuing to conduct inventory, data collection, and analysis of the Council adopted a resolution to implement the Public Participation Guide which provides opportunities throughout the Comprehensive Plan elements. 6 Community process for public outreach and receiving Development public input on the Plan. Planning Division staff has drafted two RFQs to begin the process of hiring individual consultants, or teams, to assist in updating the Comprehensive and Transportation plans, which are also required by the GMA. These updates are scheduled to run concurrently. Staff has created a Comprehensive Plan Update webpage to communicate project status, distribute information, and conduct surveys. Develop final plans for the mill site and The legal department continues to work with The state budget included funding for the right of way acquisition for the Cascade the planning, engineering, environmental transportation network and 1-82 improvements Mill Parkway contractor and ecology to identify the future road alignments and determine the for future years. The City and County will continue to develop construction plans for the Community 7 Development environmental status of the right of way areas with respect to remediation of landfill within those areas as well as resolving acquisition of the landfill property. project and conduct environmental review. 8 Environmental remediation/ cleanup of the mill site property Community Development Similar to mill site development evaluation, the Legal Department continues to work on settling claims with the City's insurance carriers for remediation costs as well as to interact with Ecology to work toward an appropriate remediation effort for the landfill parcel in compliance with the City's obligations to the property owner. Environmental testing as required by the Department of Ecology was completed in June. Once results are analyzed and submitted, the City and our consultant (Landau) will develop revised remediation plans. PUBLIC SAFETY Strategy Dept. 1st Quarter Progress Report 2nd Quarter Progress Report 3rd Quarter Progress Report 4th Quarter Progress Report 1 Create four corporal positions and promote officers to them Police Waiting for patrol numbers to increase prior to promoting. Waiting for patrol numbers to increase prior to promoting 2 Research community court concept, partnerships, and benefits Legal The Center for Court Innovations, a federally funded non-profit think tank devoted to helping jurisdictions around the country explore alternative court models, has provided a framework for the City to determine whether there is a need for a community court and whether it is feasible given our community resources. We are currently in the "needs assessment" part of the process which involves polling residents about public safety in the focus communities and determining what low level recurring crime is affecting quality of life in those focus neighborhoods. The City has completed the community needs assessment portion of the process. The needs assessment consisted of a community survey performed in the focus community, group interviews including business owners and residents in the focus community, stakeholder interviews, and statistics from the court, prosecutor and police department. The Center for Court Innovations is studying the data and will produce a written report in the coming weeks. The next phase of the process is to reach out to potential partners and establish a budget for the Council consideration. 3 Add officers to new federal and state task force Police Lease was secured for a task force office. Meetings continue with federal partners to further define scope and responsibilities of the task force. Task force office is nearing completion for occupancy. The interlocal agreement between the City of Yakima Police Department and the FBI was passed by City Council on July 7, 2015 and we are awaiting for signatures on the contract. 4 Hire police public information officer; increase public outreach Police Police Information Specialist job classification was finalized and approved by civil service. Public Information Specialist was hired May, 2015. We have held 2 Coffee with a Cop outreach events in the 2nd quarter. 5 Purchase new fire engine and ladder truck Fire 6 Purchase, train and install new Live Scan fingerprinting system police Grant has been submitted and passed the first level of review. Grant award determination will not be made until October 2015. 7 Develop radio replacement program for YPD Police Inventory of radios has been conducted. Order will be placed in 2nd quarter. Radio order will be placed in 3rd quarter. 8 Construct and open new communications center Police Construction on communications center is nearing completion with expected occupancy in May 2015. New communications center was operational and went live May 28, 2015. 9 Purchase rehab/breathing air resources unit in order to comply with WA Administrative Code Fire Manufacturing and federal approval delays created a delay in the delivery of these units. Currently, all of the units have been delivered and a training program is underway. Once training is complete, the units will be deployed into the field. As one of the first fire departments in the country to take delivery of this all-new model, in-house training evolutions revealed several issues that require replacement parts and adjustments by the vendor and manufacturer. The revised in-service target date has been moved to September 1, 2015. 10 Emergency Management Fire This program was recently placed under the direction of the Fire Department. An Emergency Management Specialist has been hired, and focused efforts is being placed upon personnel training, outfitting an EOC and providing community outreach activities. Community outreach has begun for the City's Special Populations. Police, Public Works, and Fire are working closely together to implement policy and procedure. Specific staff education has been delivered and additional training is scheduled. A City/County contract is being awarded for a public Emergency Notification System which is anticipated to be operational in late August. 11 Implement a Fire Services Agreement with Fire District 11 (Broadway) Fire A draft agreement is awaiting review and ratification by Council and District Commissioners. The draft agreement still lacks a provision for District 11 to address the purchase of a water tender to effectively provide fire protection in those areas of the district that are not served by hydrants. The City has experienced difficulty arranging a meeting with a voting quorum of the commissioners. The next meeting has been set for August 20, 2015. PUBLIC TRUST & ACCOUNTABILITY Strategy Department 1st Quarter Progress Report 2nd Quarter Progress Report 3rd Quarter Progress Report 4th Quarter Progress Report 1 Implement new procurement software and services for City and County purchasing Finance/ Purchasing Purchasing is in the final stages of negotiating a contract with Public Purchase. Expected implementation, July 2015. Contract signed and implementation to begin 8/1/15. Vendor community will be notified through newspaper, mail, email, and website. 2 Research utility billing systems; install new billing system Finance/ Utility Services Received the Business Process Analysis report on the utility billing system prepared by FCS Group. Researched software options, including a site visit to a city that recently implemented Cayenta, and attending a users group meeting. Entered into an agreement with Accent Consulting to perform project management on the Utility Management System implementation. Chose Cayenta CIS solution as the new Utility management system. 3 Implement new parking enforcement citation management software system Finance/ Utility Services Chose Passport Parking Citation software solution as new parking enforcement software system. Negotiated contract with Passport and currently working to implement the system -- expected completion in mid -summer. In the final stages of Implementing Passport Citation software, awaiting approval from Administrative Office of Courts on final language for new citation. Finance finalizing online banking/payment options expected implementation by end of August. PARTNERSHIP DEVELOPMENT Strategy Department 1st Quarter Progress Report 2nd Quarter Progress Report 3rd Quarter Progress Report 4th Quarter Progress Report 1 Increase Capitol Theatre management fee Finance Implemented the budgeted fee increase in the quarterly distribution to the Capitol Theatre Committee (CTC) N/A 2 Increase Convention Center management fee to increase promotion of Yakima Finance Implemented the budgeted fee increase in the monthly distribution to Yakima Valley Visitors and Convention Bureau (YVVCB) N/A 3 Increase Sports Commission Management fee to create new sporting events Finance Implemented the budgeted fee increase in the monthly distribution to Yakima Valley Visitors and Convention Bureau (YVVCB) N/A 4 Partner with YMCA on aquatics facility Public Works/ Parks The Legal Department and Public Works staffs are working with the YMCA representatives to draft agreements for the acquisition, development, and operation of a future aquatics center associated with the expansion of a YMCA facility in the City. Public Works also continues to seek direction from RCO should soccer fields be displaced at Chesterly Park. The Legal Department is working with the YMCA representatives to finalize the revisions to the draft agreements for presentation to the Council. Legal is also involved with Planning and Parks on RCO negotiations for conversion of Chesterly Park property for aquatic center/YMCA uses, having met with RCO and National Park Service representatives to define the necessary steps required for conversion. S Work with SOZO on new soccer/sports complex Public Works/ Parks The Legal Department and Public Works department are working cooperatively with the SOZO group to develop and draft agreements for the ongoing efforts to acquire and develop the future soccer facility, to annex the soccer property into the City and to improve access to the property in conjunction with the County. The Legal Department and SOZO continue to formulate and finalize the terms for property acquisition and development of the Soccer Park property as well as the adjacent parcel Council authorized the City to acquire. The agreements with SOZO continue to be refined to address new investment opportunities and annexation steps have been initiated for both parcels. 6 IMPROVE the BUILT ENVIRONMENT Strategy Department 1st Quarter Progress Report 2nd Quarter Progress Report 3rd Quarter Progress Report 4th Quarter Progress Report 1 Relocate Visitor Information Center Engineering Design and details of move nearing completion. Bid documents prepared. Initial discussions with PP& L complete. Project ready to bid in 3rd quarter and start in late 3rd quarter. 2 Revitalize North 1st Street Engineering g g Phase 1 design complete. Phase 2 design on- going. Phase 2 design nearing 30% complete. 3 Extend 21st Avenue and Airport Lane for additional hangar spaces and business development Airport Airport staff in conjunction with Economic Development Manager applied and was awarded SIED Grant/ Loan for $ 789,000 in January 2015. Design of the project to begin Spring of 2015. Airport staff in conjunction with the City Engineering Department met with Yakima County Engineering to start the design of 21st Ave and Airport Lane. A site visit illustrated the scope of work and needed improvments to provide access to the south side of airport. Yakima County Engineering is in the process of develping the design of the roads and infrastructure. 4 Install bins of light artwork and elevate sidewalk along the underpass Engineering Bid documents 85% complete. Finalization of bid documents continues. Randall Park improvements Southwest Rotary began work on the Wildlife The Randall Dog Park had a grand opening on Viewing Deck at the pond. New electrical service installation was begun for the irrigation pumps. The old electrical service was inside the old restroom which is scheduled to be demolished in June. SEPA for the project was completed. Downtown Yakima Rotary Club has met with the Parks and Recreation staff on numerous occasions and they are committed to replacing the playground structure. A total of $110,000 has been pledged for the new playground, which is scheduled to be April 18, 2015. The Southwest Rotary Wildlife Viewing Deck was completed during this reporting period. The electrical service for the irrigation pumps was relocated. Meetings have continued with Downtown Yakima Rotary Club and they have committed to building a new playground ($115,000) in July 2015. Official word from the State of Washington Recreation and Conservation Office has been received regarding the $500,000 matching grant for Randall Park. The Sunrise Rotary Club has Public Works/ constructed by volunteers in July. Playground committed to building two picnic shelters in 5 Parks equipment will be ordered in May. Planning meetings have begun with Sunrise Rotary for the construction of at least one picnic shelter. The new shelter(s) will be placed near the pond and playground. Final determination of the the fall of 2015. AHBL continues to work with the City Stormwater Division on the design work for the Randall Park Pond. The Re - vegetation Plan for around the pond has been designed by Katrina Strathmann with Mid - $500,000 grant has not yet been received for the State of Washington Recreation and Conservation Office. Work at the dog park was performed on the fence, drinking fountain, parking lot and irrigation during this quarter. Columbia Fisheries Enhancement Group. Some of the re -vegetation may occur in the fall. HLA, Inc has been contracted to complete the Stormwater Pollution Prevention Plan. Begin the process of creating a comprehensive connectivity network ADA transition plan consultant chosen. Bicycle master plan underway. Work on bicycle master plan continues. 6 by identifying existing sidewalks and bicycle lanes for a connectivity master plan Engineering Cleanup and sale of the former Tiger 24th and Nob Hill site fully excavated, installed Property at 24th and Nob Hill declared surplus Oil properties biodegrade activants and delivery system, excavation filled and cleared. Monitoring wells in place on other sites. Applying for reimbursement from Trust Fund. and listed with realtor for sale. Acquiring updated appraisal, working with DOE toward issuance of a "no further action" letter. Cleanup of other sites progressing. Cleanup 7 Community underway at East Nob Hill site, monitoring Development wells established on all sites. Working with DOE regarding 5512 Summitview site on best approaches to achieve final cleanup. 8 Upgrade existing City Hall building Public Works/ Facility Maintenance Public Works was directed to move and oversee all of Building Maintenance (Public Works, City Hall and YPD) effective June 1st. Working with Engineering to contract with ECS to develop an elevator bid packet. Exterior painting and awning colors will be selected in May. Doors are ready to be ordered as soon as Utilities determines counter configuration. Nursery is now open, so two new trees on 2nd Street will be planted with flowers that didn't survive the winter. Update on Council doors in mid-July. 9 Water system improvements WTP Intake Utilities/Engine ering- Water/Irrigatio n Division The partnership has been formed, measurement completed by both the County and the City, technical meeting held on 2/25/2015 and in process of scheduling another technical meeting Technical planning work continues. 10 Replace and improve the water mains on North 1st Street Utilities/Engine ering- Water/Irrigatio n Division HLA is designing improvement to N. 1st St. which includes the water mains Design continues. 11 Modification to the Nelson DamPartnership Utilities/Engine ering- Water/Irrigatio n Division formed, technical meetings on 1/13/2015, 1/21/2015, 2/20/2015 and 3/3/2015. Some progress on an agreed concept for irrigation delivery, flood flow and fish passage Technical planning work continues. CITY OF YAKIMA 2015 STRATEGIC PRIORITIES -Mid year report ECONOMIC PUBLIC IMPROVE THE BUILT PUBLIC TRUST & DEVELOPMENT SAFETY ENVIRONMENT ACCOUNTABILITY PARTNERSHIP DEVELOPMENT 1, Build upon our existing businesses and industries. 1. Promote and increase community based partner- 1. Enhance the appearance of the City. 1. Create and implement a comprehensive Public 1. Work with local, state, and federal agencies to 1. ships in crime prevention. 1. Communications Strategy to encourage secure funding for transportation infrastructure. 2. Continue the physical revitalization of the City. 2. 2. Create a strong first impression of the City through participation in civic affairs for the entire 2. Ensure appropriate service levels for public safety. entry statements at key City entrances. 3. Opened new 911 Communications Center 4. Yakima Police Department hired a full time public Create a legislative and administrative strategy and 3. Build on the community's heritage, naturalpartnership resources, and livability. 3. Proactively address gang violence through gang 3. Create Neighborhood Service Teams consisting of community.2. 2 Enhance public engagement. with the Association of Washington Cities. 4. Collaborate with downtown businesses to foster the free initiatives. City operational departments and neighborhood associations to enhance neighborhood appearance 3. Increase citizen involvement through the creation of 3. Partner with private, public, and non profit growth and development of downtown. 4. Canduct tire inspections of all businesses. and community pride. volunteer opportunities. organizations in creating community and downtown 5. Execute a plan for environmental restoration of the 5. Enhance downtown safety by operating visible and 4. Enforce signage and code standards to ensure the engagement, inclusion, and pride. Mill Site. 6. Optimize business development and capital routine bike and foot patrols. 6. Improve neighborhood safety by installing more aesthetics, integrity, and safety of the City. 4. Partner with downtown merchants, Capitol Theatre, Central Washington State Fair, and Yakima Valley improvements. street lights. 5. Maintain and support public infrastructure facilities for drinking water, irrigation, sewer service, and Tourism in creating more community events and activities. 7. Expand partnerships with local businesses, not for 7. Strengthen cooperation and partnership with other sewer capacity. profits, and civic organizations to stimulate economic development agencies. 8. Construct new 911 Communications Center. 5. Partner with the Latino community to address the needs and expectations of that population in the community. 8. Create a cohesive marketing strategy for wine, craft brews, and cider products. 9. Expedite the fingerprinting process for concealed pistol licenses. 2015 MEASURABLE OUTCOMES 1. Created strategic plan, logo and website promoting Yakima's craft brews, wine and cider products. 1. Secured lease for new task force office. 2. Submitted grant for fingerprinting scanner. 1. Completed Phase 1 design of North 1st Street Revitalization project. 1. Entered into an agreement with Passport Parking fora new parking citation software system. 1. Worked with the YMCA and SOZO to develop agreements for an aquatics facility and a multi - sports facility. 2. Kicked off Lunchtime Live and Downtown Summer 2. Received SIED grant/loan for airport Nights concert series. 3. Opened new 911 Communications Center 4. Yakima Police Department hired a full time public infrastructure improvements. 2. Entered into an agreement with Accent Consulting to perform the utility billing software 2. Secured significant state funding for critical transportation infrastructure projects. 3. Promoted Yakima at the RECON Convention. information specialist. 3. Finalized Bins of Light artwork and elevated sidewalk bid documents. upgrade. 3. Partnered with Association of Washington Cities 5. Conducted community outreach activities, such as, Coffee with a Cop and Roll Call events. 4. Opened new dog park at Randall Park. on successful legislative strategy. CITY OF YAKIMA 2015 STRATEGIC PRIORITIES—MID YEAR REPORT ECONOMIC DEVELOPMENT STRATEGIES • Build upon our existing signature businesses and industries. • Continue the physical revitalization of the City. • Build on the community's heritage, natural resources, and livability. • Collaborate with downtown businesses to foster the growth and development of downtown. Execute a plan for environmental restoration of the Mill Site. • Optimize business development and capital improvements. • Pursue cleanup of the mill site property. • Expand partnerships with local businesses, not for profits, and civic organizations to stimulate economic development. • Create a cohesive marketing strategy for wine, craft brews, and cider products. 1st Quarter 1. Created strategic plan, logo, and website. 2. Designed new boolti and brochure for RECON Convention in Las Vegas. 3. Coordinated schedule for Downtown Summer Nights, Blues & Local Brews, Lunchtime Live, and Roots and Vines, 4. Worked with Downtown Association of Yakima to bring back Cruise the Avenue nights in June, July, August, and September. 5. Continued working on Mill Site remediation. 6. Reviewed updates, amendments, and actions for Comprehensive Plan Update in compliance with the GMA. MEASURABLE OUTCOMES 2nd Quarter 1. Hosted FAM tours to showcase Yakima and its attractions and events. 2. Developed new craft beverage website. 3. Participated in the RECON Convention. 4. Kicked off Lunchtime Live series. 5. Completed Convention Center expansion feasi- bility study. 3rd Quarter 4th Quarter CITY OF YAKIMA 2015 S 1RATEGIC PRIORITIES—MID YEAR REPORT PUBLIC SAFETY • Promote and increase community based partnerships in crime prevention. • Ensure appropriate service levels for public safety services. • Proactively address gang violence through gang free initiatives. • Conduct fire inspections of all 4,000 commercial structures. • Enhance downtown safety by operating visible and routine bike and foot patrols. • Improve neighborhood safety by installing more street lights. • Strengthen cooperation and partnership with other agencies. • Construct new 911 Communications Center. Expedite the fingerprinting process for concealed pistol licenses. 1st Quarter Secured lease for a federal and state violent crimes task force office. 2. Submitted grant for new fingerprinting scanner. 3. Continued work on new 911 Communications Center. MEASURABLE OUTCOMES 2nd Quarter 1. Hired police Public Information Specialist and held two Coffee with a Cop outreach events. 2. Opened new 911 Communications Center. 3rd Quarter 4th Quarter CITY OF YAKIMA 2015 STRATEGIC PRIORITIES—MID YEAR REPORT IMPROVE THE BUILT ENVIRONMENT • Enhance the appearance of the City through: • Community-based clean-up programs • Volunteer code enforcement rangers • New downtown design and signage standards • Comprehensive graffiti abatement program • Business facade and streetscape improvements • Create a strong first impression of the City through entry statements at key City entrances. • Create Neighborhood Service Teams consisting of all City operational departments and neighborhood associations to enhance neighborhood appearance and community pride. • Enforce signage and code standards to ensure the aesthetics, integrity, and safety of the City. • Maintain and support public infrastructure facilities for drinking water, irrigation, sewer service, and sewer capacity. 1st Quarter Completed Phase 1 design of North 1st Street revitalization. 2. Applied for and was awarded SIED grant/loan for airport road improvements. 3, MEASURABLE OUTCO 2nd Quanei ES 1. Prepared bid documents for relocating the Visi- tors Center. 2, Finalized Bins of Light artwork and elevated sidewalk bid documents. 3. Opened dog park at Randall Park. 4th Quarter CITY OF YAKIMA 2015 STRATEGIC PRIORITIES—MID YEAR REPORT PUBLIC TRUST & ACCOUNTABILITY • Create and implement a comprehensive Public Communications Strategy to encourage participation in civic affairs for the entire community. • Enhance public engagement. • Increase citizen involvement through the creation of volunteer opportunities. 1st Quarter Researched new software billing systems for utility services division. 2. Entered into an agreement with Passport Parking for parking citation software system. MEASURABLE OUTCOMES 2nd Quarter Entered into an agreement with Accent Consulting to perform utility billing software upgrade. 3rd Quarter 4th Quarter CITY OF YAKIMA 2015 STRATEGIC PRIORITIES—MID YEAR REPORT PARTNERSHIP DEVELOPMENT • Work with local, state, and federal agencies to secure funding for transportation infrastructure improvements. Create a legislative and administrative strategy and partnership with Association of Washington Cities. • Partner with private, public, and non-profit organizations in creating community and downtown engagement, inclusion, and pride. • Create Neighborhood Cleanup and Revitalization Efforts (CARE) to improve Yakima's appearance and vitality. • Partner with downtown merchants, Capitol Theatre, Central Washington State Fair, and Yakima Valley Tourism in creating more community events and activities that foster new relationships and pride. • Partner with the Latino community to address the needs and expectations of that population in the community. 1st Quarter 1. Implemented budget increases for Convention Center, Yakima Sports Commission, and The Capitol Theatre. 2. Continued working with the YMCA to draft a development, acquisition, and operating agreement for an aquatics center, 3. Continued working with SOZO to draft agreements for the ongoing efforts to acquire and develop the future soccer facility. MEASURABLE OUTCOMES 2nd Quarter Council approved the design, construction, and operating agreement with SOZO for a multi - sports complex. 3rd Quarter 4th Quarter