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Home My WebLink AboutR-1992-D6220 “Kid’s Place / Night Action”• RESOLUTION NO. 1) r 62 2 0 A RESOLUTION authorizing execution of an agreement with the Yakima County Substance Abuse Coalition for the "Kids' Place/Night Action Program." WHEREAS, the Division of Parks & Recreation of the City of Yakima Public Works Department provides recreational programs for children in City parks and other facilities; and WHEREAS, as part of the Parks Sr Recreation program for the City of Yakima, the Parks & Recreation Division desires to implement the "Kids' Place/Night Action Program" at four locations within the City of Yakima; and WHEREAS, the Division of Parks & Recreation lacks sufficient staff and other resources to put on such programs; and WHEREAS, the Yakima County Substance Abuse Coalition (YCSA) has sufficient expertise and staff to conduct such programs; and WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to contract for such services with YCSA, nos, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and the City Clerk are hereby authorized and directed to execute the attached and incorporated 1992 Agreement Between the City of Yakima and the Yakima County Substance Abuse Coalition for Services to Implement the Kids' Place/Night Action Programs. ADOPTED BY THE CITY COUNCIL this S day of "tx-el-k' , 1992 ATTEST City Clerk (1s)res/kids' place jv Qt. ,L&L„ti Mayor FOR OFFICIAL USE ONLY: CONTRACT NO: 99 -113/P 0 Provider: \ D . GD.al sl Address: 1,D .Y , q c3 C) Phone: i i Expenditure Code: i',3‘ `-i ( 4 1-4z P500 5-7yac) -�r 1992 AGREEMENT BETWEEN THE CITY OF YAHIMA AND THJ YAKIMA COUNTY SUBSTANCE ABUSE COALITION, INCA This Agreement is made and entered into the day of 1992, by and between the City of Yakima, Department of Public Works, Parks and Recreation Division, herein referred to as the "City" and the Yakima County Substance Abuse Coalition, Inc., a non-profit corporation herein referred to as "YCSAC". WHEREAS, the City finds it necessary to contract with the YCSAC to provide supervised after school recreational activities in cooperation with the Yakima Gang Intervention/Prevention Coalition. WITNESSETH; That in consideration of mutual covenants, promises and agreements, herein contained the parties mutually agree as follows; 1. The duties of activity formulation and supervision are to be performed by the YCSAC in conjunction with the goals of the Yakima Gang Intervention/Prevention Coalition. Program sites are Southeast Community Center, Washington/Adams Schools, Garfield and Barge Lincoln Schools. Programs will run M -F during the school year and coincide with the Yakima School District calendar. Kids' Place (for 5-12 years) will be held from 3-6 pm and Night Action (13-19 years) from 6-9 pm. 2. During the performance of this Agreement, the YCSAC shall not discriminate on the basis of race, color, sex, religion, national origin, creed, or the presence of any sensory, mental or physical handicap. 3. Special areas of responsibilities for both the City and the YCSAC are contained in Attachment "A" which is attached and incorporated into this Agreement. 4. It is expressly agreed upon by both parties that the YCSAC program stair are not employees of the City. The YCSAC is solely responsible for compensating their employees and complying with all applicable laws related to such employment, including but not limited to payment of Federal Withholding Tax, FICA, Social Security Tax, Assessment for Unemployment and Industrial Injury. 5. It is understood that the City does not maintain liability insurance on the YCSAC or its employees. P & R Contracts 1 YCSAC 6. The YCSAC , shall defend, indemnify and hold harmless the City, its agents, officers, and employees from any and all liability resulting out of the performance of this Agreement. 7. On or before the effective date of this Agreement, the YCSAC shall provide to the City's Recreation Supervisor, proof of liability of insurance in the amount of one million dollars that clearly states who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect. Said policy shall be in effect for the duration of this Agreement. The policy shall name the City, its officers, agents and employees as additional insured. 8. As consideration for the services specified in this Agreement, the City agrees to compensate the YCSAC according to the payment schedule, Attachment "B" which is attached and incorporated into this Agreement. 9. If the YCSAC fails to comply with the terms and conditions of this Agreement in such a manner that the Parks and Recreation Manager in his sole discretion deems that the continuation of this Agreement is no longer in the best interest of the City, the City may terminate this Agreement by giving the YCSAC five (5) days notice of termination. 10. If the City substantially deviates from the terms and conditions of this Agreement, the YCSAC may terminate this Agreement by written notice, giving the City thirty (30) days notice of termination. 11. If for any reason prior to termination of this Agreement as provided herein the YCSAC fails to provide the services specified in this Agreement and the City is forced to secure other such services, the YCSAC shall be held liable for any and all additional expenses to fulfill their obligation to the City under this Agreement. 12. All notices required by this Agreement shall be deemed properly served when deposited in the United States Mail three (3) days prior to any deadline listed herein, postage prepaid, and addressed to the appropriate party at the addresses listed below. 13. This Agreement constitutes the entire Agreement between the parties. There is no other oral or written Agreements between the parties as to the subjects covered herein. 14. If any portion of this Agreement is changed per mutual agreement or any portion is held invalid, the remainder of the Agreement shall remain in force. 15. Any modification of this Agreement must be in writing and signed by both below signators. P do R Contracts 2 YCSAC YAKIMA COUNTY SUBSTANCE ABUSE COALITION, INC. /<14.,/611Z} /Date (-J 11' keLth 9W61 Address City State Zip Code Phone Number CITY OF YAKIMA City Manager ATTEST: CITY CLERK P & R Cataracts YCSAC 3 Date ATTACHMENT 'A' Areas of Responsibilities: 1. The City of Yakima Parks & Recreation Division shall: A . Promote the Kids' Place/Night Action Programs in its quarterly brochure. B. Pay the YCSAC for services provided within thirty (30) days after receiving the invoice/bill. 2. The Yakima County Substance Abuse Coalition shall: A . Plan, organize, implement and supervise the Kids' Place/Night Action programs at the four (4) site locations, including staff, equipment, supplies and promotion. Kids' Place (5 to 12 year olds) shall be operated Monday through Friday from 3 p.m. to 6 p.m. and Night Action (13 to 19 year olds) from 6 p.m. to 9 p.m.. Said programs shall include a variety of recreational, sports and fitness, homework assistance, and special events subject to the approval of the Parks and Recreation Manager. Both programs shall be conducted at four separate sites (Southeast Community Center, Barge -Lincoln School, Garfield School, Washington/Adams Schools) for the months commencing January 1, 1993 through May 31, 1993. B. Provide a minimum of two (2) qualified staff persons at each site during the program hours. C. Promote the Kids' Place/Night Action programs and include in all promotional materials and information the statement: Funds for this program are provided by the City of Yakima Parks & Recreation Division. Additional funding agencies should also be mentioned. D. Provide a monthly written program report and evaluation which, at a minimum, shall contain attendance figures per site per day to the Recreation Supervisor by the 5th of every month for the previous month. P do R Contracts 4 YCSAC ATTACINT'B' PAYMENT SCHEDULE: 1. The City of Yakima Parks & Recreation Division shall: A . Pay the Yakima County Substance Abuse Coalition, Inc. $21,333 for services specified in this Agreement which shall be due and payable on or before December 31, 1992. B. Make disbursement to the Yakima County Substance Abuse Coalition, Inc. within thirty (30) days, after receiving an itemized invoice/billing. 2. The Yakima County Substance Abuse Coalition, Inc. shall: A. Provide an itemized invoices/billings to the City's Recreation Supervisor on or before December 31,1992. P & R Contracts 5 YCSAC PROGRAM SCHEDULE: Locations: Times: ATTACHMENT 'C' 1. Southeast Community Center 2. Barge -Lincoln School 3. Washington/Adams 4. Garfield School Kids' Place - 3:00 - 6:00 p.m. Night Action - 6:00 - 9:00 p.m. Days of the Week: Monday through Friday Program Staff Requirements: A minimum of two (2) qualified staff persons per site are to be provided at all times during the scheduled program hours. Each staff person shall cooperate in providing such information as is necessary to complete background checks pursuant to RCW. Contract Deadlines: 1. Itemized invoice/billing due: December 31, 1992. 2. Program report due: 5th of each month P do R Contracts 6 YCSAC