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HomeMy WebLinkAboutR-1992-D6096 School District No. 7RESOLUTION NO. D --.6o A RESOLUTION authorizing the continuation of the agreement with Yakima School District #7 for an After School Program. WHEREAS, the Parks and Recreation Division of the Department of Public Works has provided after school recreation programs for youth; and WHEREAS, the City Council deems such activities to be healthy and beneficial for the youth of the City; and WHEREAS, the Yakima School District #7 has funding to extend the program through May, 1992; and WHEREAS, the City Council deems it to be in the best interest of the City to to continue the contract with Yakima School District #7 for these services, now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and the City Clerk of the City of Yakima is hereby authorized and directed to execute the attached and incorporated addendum agreement between the City of Yakima and the Yakima School District for the period from Feb 1, 1992 to May 31, 1992. ADOPTED BY THE CITY COUNCIL this 14 day of April, 1992. MAYOR ATTEST: CITY CLERK Legabbd Resolutions RES YMCA 5 ADDENDUM 1991 Agreement between the City of Yakima and Yakima School District #7. This Addendum extends the 1991 Agreement between the City of Yakima and Yakima School District #7 for an additional term expiring May 31, 1992. This extension is made possible by a surplus of funds after operation of the program through January 31, 1992, sufficient for funding additional months of the program. By this Addendum, the City of Yakima agrees to operate the program for the above given term, and the School District remains obligated to compensate the City for these services up to $17,200.00, as billed by the City. All other provisions of the original contract remain in effect for the above given term. Yakima School District #7 Authorized Si Title City of Yakima: City Manager Al 'EST: City Clerk cm, cc•;i,-, 4o. (3) _ %1D ( c W4 -Daily DNGG&O 15 Date Phone 6(gzD4116(q2- Date ate ADDENDUM 1991 Agreement between the City of Yakima and Yakima School District #7. This Addendum extends the 1991 Agreement between the City of Yakima and Yakima School District #7 for an additional term expiring January 31, 1992. This extension is made possible by a surplus of funds after operation of the program through December 31, 1991, sufficient for an additional month of the program. By this Addendum, the City of Yakima agrees to operate the program for the above given term, and the School District remains obligated to compensate the City for these services up to the original contract amount of $41,591.00, as billed by the City. All other provisions of the original contract remain in effect for the above given term. Yakima School District #7 Authorized Signature Date Title Phone City of Yakima: City Manager Al IEST: City Clerk W4 -Daily DN/G&O 15 Date ***************************************************************** * FOR OFFICIAL USE ONLY: CONTRACT NO: 91-10/b - s4 s/ * * * * * * * Provider: Address: * * Phone: Expenditure Code: ***************************************************************** 1991 AGREEMENT BETWEEN THE CITY OF YAKIMA AND THE YAKIMA SCHOOL DISTRICT #7 h This Agreement, made and entered into the ZSR day of JULIO' 1991, by and between the City of Yakima, Department of Public Works, Parks and Recreation Division, herein referred to as the 'City' and the Yakima School District #7, a non-profit school district herein referred to as 'YSD'. WHEREAS. the YSD finds it necessary to contract with the City to provide supervised after school activities at the locations specified. WITNESSETH: That for and in consideration of mutual convenants, promises and agreements, herein contained the parties mutually agree as follows: 1. The duties supervision conjunction risk youth. commence on on the 31st weeks to be (28). of program formulation, implementation and are to be performed by the City in with the YSD after school program for at The after school at risk program shall the 17th day of June, 1991, and terminate day of December, 1991. The total number of provided are approximately twenty eight During the performance of this Agreement, the City shall not discriminate on the basis of race, color, sex, religion, national origin, creed, or the presence of any sensory, mental or physical handicap. 3. Special areas of responsibilities for both the City and the YSD are contained in Attachment 'A', which is attached and incorporated into this Agreement. 4. It is expressly agreed upon by both parties that the program staff are not employees of the YSD. The City is solely responsible for compensating their employees and complying with all applicable laws related to such employment, including but not limited to payment of Federal Witholding Tax, FICA, Social Security Tax, Assessment for Unemployment and Industrial Injury. 5. It is understood that the YSD does not maintain liability insurance on the City and/or it employees. 6. The City shall defend, indemnify and hold harmless the YSD, its agents, officers, and employees from any and all liability resulting out of the performance of this Agreement. 7. As consideration for the services specified in this Agreement, the YSD agrees to compensate the City according to the payment schedule, Attachment 'H' which is attached and incorporated into this Agreement. 8. This Agreement, or any interest therein, can not be assigned in whole or in part by YSD to any other party unless mutually agreed upon by both the City and the YSD. 9. If YSD fails to perform this Agreement in such a manner that the Parks and Recreation Manager in his sole discretion deems that the continuation of this Agreement is no longer in the best interest of the City, the City may terminate this Agreement by setting forth cause in a written notice and giving the YSD thirty (30) days notice of termination. 10. If the City fails to comply with the terms and conditions of this Agreement, the YSD may terminate this Agreement by written notice, giving the City thirty (30) days notice of termination. 11. All notices required by this Agreement shall be deemed properly served when deposited in the United States Mail three (3) days prior to any deadline listed herein, postage prepaid, and addressed to the appropriate party at the addresses listed below. 12. This Agreement constitutes the entire Agreement between the parties. There is no other oral or written Agreements between the parties as to the subjects covered herein. 13. If any portion of this Agreement is changed per mutual agreement the Agreement shall be amended in writing to reflect the change. YAkIMA SCHOOL DISTRICT #7: Authorized Signature /off Irl. i:4 AV& Address f7C - 5247 Work Phone Number CITY OF YAk:IMA: 7— /o-9/ Date wit- 9rfod' City State Zip Code 4("S"-' g. / 2". Home Phone Number City Manager Attest: City Clerk Date ATTACHMENT 'A' AREAS OF RESPONSIBILITIES: 1. The City of Yakima Parks and Recreation Division shall: A. Prepare a written proposal to be submitted to the YDS Athletic Director- by June 3rd, 1991. This written proposal must contain: a program breakdown per location which identifies staffing required, dates and hours of operation, program ages and activities provided. Also to be included in this written report are staff job descriptions, position hours and rate of pay. B. Prepare an action plan which outlines specific goals and objectives to be attempted or achieved during the duration of this Agreement. C. Submit monthly attendance figures per location which specifically identifies: preventions, interventions, interdictions, projected substance abuse rate, age of participants and ethnic mix. D. Work with other resource agencies and organizations to meet the required goals and objectives of the YSD Gang Intervention/Prevention Grant. E. Abide by all terms and conditions as outlined in the Yakima School District gang prevention/intervention grant. F. Hold a minimum of three (3) review meetings with the YSD Athletic Director to discuss the programs underway and to discuss possible modifications to the proposed program as initially submitted. G. Prepare a final written financal report for the YSD by March 1st, 1992 which specifically itemizes the amount of moneys spent per location. H. Prepare a final written program report for the YSD by March 1st, 1992 which outlines what goals and objectives were accomplished, which were not, evaluate the programs offered per location and make suggestions as to how the program could be improved on. The Yakima School District #7 shall: A. Provide a copy of the Yakima School District gang prevention/intervention grant to the City's Administrative Specialist by June 13th, 1991. B. Provide School Facilites at: Barge Lincoln School, Garfield School and Washington Middle School to facilitate the after school at risk program. C. Provide custodial staff to maintain the school facilities in a safe and clean condition. D. Provide non -program supplies such as tables, chairs, open space, gym space and classrooms so that the program can be facilitated at the school locations. E. Adhere to the written facility and program schedule as proposed and accepted. F. Fay the City of Yakima within thirty (30) days upon receiving an itemized program bill. Each program is to be itemized seperately. ATTACHMENT 'B' PAYMENT SCHEDULE: 1. The City of Yakima Parks and Recreation Division shall: 2. A. Submit to the YSD Athletic Director an itemized program invoice/billing for each program location. B. Provide a final written financal report outlining all moneys spent per location to the YSD Athletic Director by March 1st, 1992. The Yakima School District #7 shall: A. Pay the City of Yakima for the after school at risk program as outlined in the accepted proposal. This proposal specifically identifies the following amounts to be paid: 1. Barge Lincoln School; $ 9,427 2. Garfield School; $ 9,427 3. Southeast Community Center;; $ 9,427 4. Washington Middle School; $13,310 Total: $41,591 B. Pay the City of Yakima within thirty (30) days upon recieving the itemized invoice/billing. Check is to be made payable to: 'The City of Yakima'. RESOLUTION NO. D 6 0 4 1 A RESOLUTION authorizing the continuation of the agreement with Yakima School District #7 for an After School Program. WHEREAS, the Parks and Recreation Division of the Department of Public Works has provided after school recreation programs for youth; and WHEREAS, the City Council deems such activities to be healthy and beneficial for the youth of the City; and WHEREAS, the Yakima School District #7 has funding to extend the program through January, 1992; and WHEREAS, the City Council deems it to be in the best interest of the City to to continue the contract with Yakima School District #7 for these services, now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and the City Clerk of the City of Yakima is hereby authorized and directed to execute the attached and incorporated addendum agreement between the City of Yakima and the Yakima School District for the period from January 1, 1992 to January 31, 1992. ADOPTED BY THE CITY COUNCIL this '7 day of January, 1992. ATTEST: 0- -4 CITY CLERK Legalibd Resolutions RES YMCA 5 MAYOR ***************************************************************** * FOR OFFICIAL USE ONLY: CONTRACT NO: 9/--,0/1)-5957 * * * * Provider: Address: * * * * Phone: Expenditure Code: * ***************************************************************** 1991 AGREEMENT BETWEEN THE CITY OF YAkIMA AND THE YAkIMA SCHOOL DISTRICT #7 This Agreement, made and entered into the ZS'' day of JULlq 1991, by and between the City of Yakima, Department of Public Works, Parks and Recreation Division, herein referred to as the `City' and the Yakima School District #7, a non-profit school district herein referred to as `YSD'. WHEREAS, the YSD finds it necessary to contract with the City to provide supervised after school activities at the locations specified. WITNESSETH: That for and in consideration of mutual convenants, promises and agreements, herein contained the parties mutually agree as follows: 1. The duties of program formulation, implementation and supervision are to be performed by the City in conjunction with the YSD after school program for at risk youth. The after school at risk program shall commence on the 17th day of June, 1991, and terminate on the 31st day of December, 1991. The total number of weeks to be provided are approximately twenty eight (28). 2. During the performance of this Agreement, the City shall not discriminate on the basis of race, color, sex, religion, national origin, creed, or the presence of any sensory, mental or physical handicap. 3. Special areas of responsibilities for both the City and the YSD are contained in Attachment 'A', which is attached and incorporated into this Agreement. 4. It is expressly agreed upon by both parties that the program staff are not employees of the YSD. The City is solely responsible for compensating their employees and complying with all applicable laws related to such employment, including but not limited to payment of Federal Witholding Ta:, FICA, Social Security Tax, Assessment for Unemployment and Industrial Injury. 5. It is understood that the YSD does not maintain liability insurance on the City and/or it employees. 6. The City shall defend, indemnify and hold harmless the YSD, its agents, officers, and employees from any and all liability resulting out of the performance of this Agreement. 7. As consideration for the services specified in this Agreement, the YSD agrees to compensate the City according to the payment schedule, Attachment 'B' which is attached and incorporated into this Agreement. 8. This Agreement, or any interest therein, can not be assigned in whole or in part by YSD to any other party unless mutually agreed upon by both the City and the YSD. 9. If YSD fails to perform this Agreement in such a manner that the Pars and Recreation Manager in his sole discretion deems that the continuation of this Agreement is no longer in the best interest of the City, the City may terminate this Agreement by setting forth cause in a written notice and giving the YSD thirty (30) days notice of termination. 10. If the City fails to comply with the terms and conditions of this Agreement, the YSD may terminate this Agreement by written notice, giving the City thirty (30) days notice of termination. 11. All notices required by this Agreement shall be deemed properly served when deposited in the United States Mail three (3) days prior to any deadline listed herein, postage prepaid, and addressed to the appropriate party at the addresses listed below. 12. This Agreement constitutes the entire Agreement between the parties. There is no other oral or written Agreements between the parties as to the subjects covered herein. 13. If any portion of this Agreement is changed per mutual agreement the Agreement shall be amended in writing to reflect the change. YAIMA SCHOOL DISTRICT #7: Authorized Signature Date /Oic AL ff1- AW4^ Address Work Phone Number CITY OF YAVIMA: City Manager Attest: �y 0 City Clerk City State Zip Code e3°/�~ Home Phone Number Date ATTACHMENT `A' AREAS OF RESPONSIBILITIES: 1. The City of Yakima Parks and Recreation Division shall: A. Prepare a written proposal to be submitted to the YDS Athletic Director by June 3rd, 1991. This written proposal must contain: a program breakdown per location which identifies staffing required, dates and hours of operation, program ages and activities provided. Also to be included in this written report are staff job descriptions, position hours and rate of pay. B. Prepare an action plan which outlines specific goals and objectives to be attempted or achieved during the duration of this Agreement. C. Submit monthly attendance figures per location which specifically identifies: preventions, interventions, interdictions, projected substance abuse rate, age of participants and ethnic mix. D. Work with other resource agencies and organizations to meet the required goals and objectives of the YSD Gang Intervention/Prevention Grant. E. Abide by all terms and conditions as outlined in the Yakima School District gang prevention/intervention grant. F. Hold a minimum of three (3) review meetings with the YSD Athletic Director to discuss the programs underway and to discuss possible modifications to the proposed program as initially submitted. G. Prepare a final written financal report for the YSD by March 1st, 1992 which specifically itemizes the amount of moneys spent per location. H. Prepare a final written program report for the YSD by March 1st, 1992 which outlines what goals and objectives were accomplished, which were not, evaluate the programs offered per location and make suggestions as to how the program could be improved on. 2. The Yakima School District #7 shall: A. Provide a copy of the Yakima School District gang prevention/intervention grant to the City's Administrative Specialist by June 13th, 1991. B. Provide School Facilites at: Barge Lincoln School, Garfield School and Washington Middle School to facilitate the after school at risk program. C. Provide custodial staff to maintain the school facilities in a safe and clean condition. D. Provide non -program supplies such as tables, chairs, open space, gym space and classrooms so that the program can be facilitated at the school locations. E. Adhere to the written facility and program schedule as proposed and accepted. F. Pay the City of Yakima within thirty (30) days upon receiving an itemized program bill. Each program is to be itemized seperately. ATTACHMENT `B' PAYMENT SCHEDULE: 1. The City of Yakima ParFs and Recreation Division shall: A. Submit to the YSD Athletic Director an itemized program invoice/billing for each program location. B. Provide a final written financal report outlining all moneys spent per location to the YSD Athletic Director by March 1st, 1992. The Yal,ima School District #7 shall: A. Pay the City of Yaima for the after school at risk program as outlined in the accepted proposal. This proposal specifically identifies the following amounts to be paid: 1. Barge Lincoln School; $ 9,427 2. Garfield School; $ 9,427 3. Southeast Community Center; $ 9,427 4. Washington Middle School; $13,310 Total: $41,591 B. Pay the City of Yakima within thirty (30) days upon recieving the itemized invoice/billing. Check is to be made payable to: 'The City of Yakima'. RESOLUTION NO. D 5951 A RESOLUTION authorizing execution of an Agreement with the Yakima School District #7 for an after school program. WHEREAS, the Parks and Recreation Division of the Department of Public Works has the personnel and expertise to conduct a supervised after Sch=ool program; and WHEREAS, the City Council deems such activities to be healthy and beneficial for the youth :of the City; and WHEREAS, the Yakima School District #7 has offered to contract for this expertise to the City of Yakima in return for the services spelled out in this Agreement; and WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to contract with Yakima School District #7 for these services, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and the City Clerk are hereby authorized and directed to execute the attached and incorporated 1991 Agreement between the City of Yakima and the Yakima School District #7 for the period from June 17th, 1991 to December 31st, 1991. ADOPTED BY THE CITY COUNCIL this day , 1991. Mayor ATTEST: City Clerk AN ORDINANCE "mDINANCE NO. amending the 1991 budget for the City of Yakima; and making an appropriation of $41,591 in the Parks and Recreation Fund fo. expenditure during 1991 for an after school program for at- risrb youth WHEREAS, the amount of $41,591 must be appropriated within the Parks & Recreation Fund in order to provide funding for the afterschool program for at -risk youth, and WHEREAS, at the time of the adoption of the 1991 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council finds that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. The amount of $41,591 is hereby appropriated from the Unappropriated Fund Balance in the Parks & Recreation Fund to account numbers as shown on Schedule 1 as a 1991 appropriations. Section This ordinance is one aking an appropriation and ,°hall take effect immediately up:e: r its passage, approval and publication as provided b aw and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this day of July, 1991. MAYOR ATTEST: CITY CLERK First Reading: Publication Date: Effective Date: LEGAUbd Ordinances AO10 SCHEDULE I PARKS & RECREATION FUND REVENUE Shared Costs of Recreation Programs 131.131.427.P511.338.74-YSD $41,591 APPROPRIATIONS Salaries - Temporary 131.131.427.P511.574.20-112 Social Security 131.131.427.P511.574.20-210 $37,810 $3,781 TOTAL $41,591 Page 1 ADDENDUM 1991 Agreement between the City of Yakima and Yakima School District #7. This Addendum extends the 1991 Agreement between the City of Yakima and Yakima School District #7 for an additional term expiring January 31, 1992. This extension is made possible by a surplus of funds after operation of the program through December 31, 1991, sufficient for an additional month of the program. By this Addendum, the City of Yakima agrees to operate the program for the above given term, and the School District remains obligated to compensate the City for these services up to the original contract amount of $41,591.00, as billed by the City. All other provisions of the original contract remain in effect for the above given term. Ya ma School District #7 Authorized Signa ure 91-‘31 Date Title Phone City of Yakima: City Manager ATTEST: City Clerk Qs N CCHTFACT 1445; j �y 9z — / A W4 -Daily DN/G&O 15 3 Date