HomeMy WebLinkAboutR-1991-D6037 A.J. Consultants / EAPRESOLUTION NO. D 6037
A RESOLUTION authorizing the execution of a Consultant Ser-
vices Agreement with A. J. Consultants Inc.
WHEREAS, the City of Yakima has a City Policy Regarding
Substance Abuse in the Workplace, an integral part of which is
an Employee Assistance Program (EAP) to provide counseling and
rehabilitation for employees with substance abuse problems;
and
WHEREAS, an EAP is expected to provide savings through
reduced employee accidents and industrial insurance claims,
increased employee productivity and reduced sick leave, as
well as promoting a positive effect on employee morale, which
may boost job performance; and
WHEREAS, A. J. Consultants Inc. provided these services
to the City of Yakima from February 1, 1991 through December
31, 1991; and
WHEREAS, the City Council of the City of Yakima deems it
to be in the best interests of the City that the service
proposal of A. J. Consultants Inc. be accepted in the form of
the attached agreement, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager and City Clerk of the City of Yakima are
hereby authorized and directed to execute an agreement with
A. J. Consultants Inc. for the purpose mentioned above, a true
copy of which agreement, entitled "Consultant Services Agree-
ment," is attached hereto and by reference made a part here-
of.
ADOPTED BY THE CITY COUNCIL this 17 day of December
1991.
ATTEST:
City Clerk
(res/ica.sc)
g,e1
Mayor
CONSULTANT SERVICES AGREEMENT
I. PARTIES TO AGREEMENT
The parties to this Agreement are the consultant firm of AJ Consultants Inc., hereinafter referred
to as "consultant", and City of Yakima, hereinafter referred to as "company".
II. TERM OF AGREEMENT
The agreement shall be effective January 1, 1992, through December 31, 1994, unless
modification or termination of this Agreement is effected by the written consent of the consultant and
the company. This agreement may be cancelled by the company with a sixty (60) day written notice.
Renewal of the contract is not automatic, and is subject to decisions made by the consultant and the
company, separately made according to the discretion of each.
III. EMPLOYMENT AND BEES
The company agrees to contract for services with the consultant to provide the company with
employee support services pursuant to Attachment A. The company shall pay to the consultant for
services rendered the sum of $20.85 per employee per year, covering 6QQ employees, for a total
of $ 12, 510.00 per year. Billing for services rendered will be issued on a monthly basis at a rate
of $ 1, 0A2.50 , to be paid by the 10th of the following month. Modification of the total number of
employees covered will be reviewed on a quarterly basis and adjustments made accordingly. With
renewal of year 2 (1993) and year 3 (1994) of the contract period the dollar amount charged per em-
ployee will be renegotiated. Additional consulting services (as described in Attachment B) not covered
under the terms of this contract may be provided by the consultant at the rate of $75.00 per hour.
IV. SERVICES PROVIDED
In consideration for receipt of the sum specified in Section III above, the consultant agrees to
provide the services outlined in Attachment A as a contractual service.
V. GUARANTEE AND HOLD HARMLESS AGREEMENT
Consultant will indemnify and hold harmless the company for any act of omission or commission
on its part.
VI. LIABILITY INSURANCE
Consultant will provide evidence of liability insurance coverage of at least $250,000.
City of Yakima AJ Consultants Inc.
By By
Richard A. Zais, Jr.
City Manager
Janice M. Burke, snjm
President
Date Date
32 N. THIRD STREET • WASHINGTON MUTUAL BUILDING;' ROOM YAICIMA,`WASHINGTON`98'
(509) 248-0133 • FAX (509) 248-9602 • 1=800-922-2015
Attachment A:
Services Provided to City of Yakima/Full Service EAP Contract
I. AJ Consultants Inc.
The following describes the services contracted for under AJ Consultants Inc.'s full
service Employee Assistance Program. These services will be available to all City of Yakima
employees and their family members.
A . Individual Assessment and Referral/Short-term Counseling:
1. Telephone interviews—information, appointments, service descriptions (unlimited
number)
2. Assessment of presenting problem
3. Short-term counseling if appropriate (4 sessions per access at no charge to client)
4. Referral to outside agency for more in-depth counseling services (cost to be covered by
client or employer's insurance)
5. Follow-up with client to monitor progress
6. Evaluation of client satisfaction
B . Staff Development:
1. EAP orientation for all new employees (as requested)
2. Supervisory training for management personnel (2 hour training as requested)
3. Wellness or in-service presentations (4 topics per year)
4. Supervisor consultation services (unlimited)
5. EAP informational presentations at staff meetings, union meetings, and other in-service
opportunities (as requested)
C . Advisory Committee:
Regular meetings (4 times per year) between a representative of AJ Consultants Inc. and
employees selected by the employer to:
1. Review program usage
2. Solicit input to improve program and service delivery
3. Calendar activities and promotions
4. Develop needed policies
D . Communications and Program Promotions:
1. Promotional materials will be provided in the form of posters, wallet cards, and
Questions & Answers EAP Brochures
2. AJ's Cornerstones, an EAP newsletter, will be mailed directly to employee homes on a
quarterly basis
3. Topical inserts included in the City of Yakima Employee Newsletter
4. Summary Reports of program usage will be presented at each Advisory Committee
meeting
5. Year End Reports will be provided at the end of each contract year
II. City of Yakima
The following describes the services the City of Yakima will provide to AJ Consultants
Inc. for the length of the contract.
A . A complete list of all employees, home addresses, and phone numbers.
B . One set of mailing labels with home addresses of all employees per quarter.
C . Availability of selected employees to serve on the EAP Advisory Committee to meet
quarterly with a representative from AJ Consultants Inc.
D . Quarterly personnel review to establish total number of employees covered.
E . A copy of the City of Yakima drug and alcohol policy and EAP referral policy.
Attachment B:
Optional Human Resource. Consulting. and Training Services
AJ Consultants, Inc. is a multi -service human resource, consulting, and training firm. We offer a
wide variety of services designed to optimize human potential and enhance organizational
effectiveness.
AJ Consultants Inc. will work collaboratively with you to design and implement a customized
management and organization development program to meet your individual needs.
Our services include:
Management Consulting
Strategic Planning
Trainings
Conflict Management and Resolution
Leadership Development
Board Development
Communication Skills
Facilitation Skills
Participative Management
Managing Diversity
Organization Development
Quality Improvement
Team Building
Organizational Change
Process Consultation
Organizational Diagnosis
Organization Re -Design
Survey Feedback
Attachment A:
Services Provided to City of Yakima/Full Service EAP Contract
I. AJ Consultants Inc.
The following describes the services contracted for under AJ Consultants Inc.'s full
service Employee Assistance Program. These services will be available to all City of Yakima
employees and their family members.
A . Individual Assessment and Referral/Short-term Counseling:
1. Telephone interviews—information, appointments, service descriptions (unlimited
number)
2. Assessment of presenting problem
3. Short-term counseling if appropriate (4 sessions per access at no charge to client)
4. Referral to outside agency for more in-depth counseling services (cost to be covered by
client or employer's insurance)
5. Follow-up with client to monitor progress
6. Evaluation of client satisfaction
B . Staff Development:
1. EAP orientation for all new employees (as requested)
2. Supervisory training for management personnel (2 hour training as requested)
3. Wellness or in-service presentations (4 topics_.per'year)
4. Supervisor consultation services (unlimited)
5. EAP informational presentations at staff meetings, union meetings, and other in-service
opportunities (as requested)
C . Advisory Committee:
Regular meetings (4 times per year) between a representative of AJ Consultants Inc. and
employees selected by the employer to:
1. Review program usage
2. Solicit input to improve program and service delivery
3. Calendar activities and promotions
4. Develop needed policies
D . Communications and Program Promotions:
1. Promotional materials will be provided in the form of posters, wallet cards, and
Questions & Answers EAP Brochures
2. AJ's Cornerstones, an EAP newsletter, will be mailed directly to employee homes on a
quarterly basis
3. Topical inserts included in the City of Yakima Employee Newsletter
4. Summary Reports of program usage will be presented at each Advisory Committee
meeting
5. Year End Reports will be provided at the end of each contract year
II. City of Yakima
The following describes the services the City of Yakima will provide to AJ Consultants
Inc. for the length of the contract.
A . A complete list of all employees, home addresses, and phone numbers.
B . One set of mailing labels with home addresses of all employees per quarter.
C . Availability of selected employees to serve on the EAP Advisory Committee to meet
quarterly with a representative from AJ Consultants Inc.
D . Quarterly personnel review to establish total number of employees covered.
E . A copy of the City of Yakima drug and alcohol policy and EAP referral policy.
Attachment B:
Optional Human Resource, Consulting, and Training Services
AJ Consultants, Inc. is a multi -service human resource, consulting, and training firm. We offer a
wide variety of services designed to optimize human potential and enhance organizational
effectiveness.
AJ Consultants Inc. will work collaboratively with you to design and implement a customized
management and organization development program to meet your individual needs.
Our services include:
Management Consulting
Strategic Planning
Trainings
Conflict Management and Resolution
Leadership Development
Board Development
Communication Skills
Facilitation Skills
Participative Management
Managing Diversity
Organization Development
Quality Improvement
Team Building
Organizational Change
Process Consultation
Organizational Diagnosis
Organization Re -Design
Survey Feedback