HomeMy WebLinkAboutR-1991-D5953 Afterschool Program / Camp FireRESOLUTION NO. D e5 9 5 3
A RESOLUTION authorizing an agreement between the City and the Yakima
Valley Council of Camp Fire to provide an Afterschool Recreational Program for
Youth At Risk.
WHEREAS, the City of Yakima operates a Parks and Recreation Division;
and
WHEREAS, the Yakima Valley Council of Camp Fire wishes to
cooperatively offer an afterschool recreational program for youth at risk; and
WHEREAS, the City Council deems it to be in the best interest of the City
to execute the attached and ins:::rporated agreement; now therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager and the City Clerk of the City of Yakima are hereby
authorized and directed to execute the attached and incorporated "Agreement
between the City of Yakima and Yakima Valley Council of Camp Fire for an
Afterschool Recreational Program for Youth at Risk."
ADOPTED BY THE CITY COUNCIL this day of June, 1991.
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MAYOR
ATTEST:
CIT' CLERK
FOR OFFICIAL USE ONLY: CONTRACT NO: 9t--/'ZifJ-5553
Provider: Address:
Phone: Expenditure Code:
1991 AGREEMENT
BETWEEN THE CITY OF YAKIMA AND THE
YAKIMA VALLEY COUNCIL OF CAMP FIRE
This Agreement is made and entered into the 2S day of J uiJE.
1991, by and between the City of Yakima, Department of Public Works,
Parks and Recreation Division, herein referred to as the "City" and the
Yakima Valley Council of Camp Fire, an individual herein referred to as
"Camp Fire".
WHEREAS, the City finds it necessary to contract with Camp Fire to
provide a recreational program for youth at risk in the 16th and Willow
Housing Project and the Fair Ave. Housing Project, in a cooperative
venture with the City's Parks and Recreation Division,
WITNESSETH: That for and in consideration of mutual convenants,
promises and agreements, herein contained the parties mutually agree as
follows;
1. To jointly fund an after school recreational program for youth
ages 5 to 12 years of age at two Housing Authority sites, 16th
and Willow and Fair Ave. in Yakima. Program dates are May 13 -
June 15 and September 3 - December 20, 1991.
2. The goal of the program is to provide recreational activities
that are not only fun, but promote personal life skills, social
responsibility, health, leadership, and build self esteem for at
risk youth.
3. During the performance of this Agreement, Camp Fire shall not
discriminate on the basis of race, color, sex, religion, national
origin, creed, or the presence of any sensory, mental or
physical handicap.
4. Special areas of responsibilities for both the City and Camp
Fire are contained in Attachment "A", which is attached
and incorporated into this Agreement.
5. It is expressly agreed upon by both parties that Camp Fire
personnel, referred to in this Agreement, are not
employees of the City. Camp Fire is solely responsible for
complying with all applicable laws related to such
employment, including but not limited to payment of Federal
Withholding Tax, FICA, Social Security Tax, Assessment for
Unemployment and Industrial Injury.
6. It is understood that the City does not maintain liability
insurance on Camp Fire and/or its members or employees.
7. Camp Fire, shall defend, indemnify and hold harmless the
City, its agents, officers, and employees from any and all
liability resulting out of the performance of this Agreement.
8. As consideration for the services specified in this Agreement,
the City agrees to compensate Camp Fire according to the
payment schedule, Attachment "B" which is attached and
incorporated into the Agreement.
9. This Agreement, or any interest therein, can not be assigned in
whole or in part by Camp Fire to any other party unless
mutually agreed upon by both parties.
10. If Camp Fire fails to preform this Agreement in such a manner
that the Parks and Recreation Manager in his sole discretion
deems that the continuation of the Agreement is no longer in
the best interest of the City, the City may terminate this
Agreement by setting forth cause by written notice, giving
Camp Fire five (5) days notice of termination.
11. If the City fails to comply with the terms and conditions of
this Agreement, Camp Fire may terminate this Agreement
by written notice, giving the City thirty (30) days notice of
termination.
12. If for any reason prior to termination of this Agreement as
provided herein Camp Fire fails to provide the services
specified in this Agreement and the City is forced to secure
other such services, Camp Fire shall be held liable for any
and all additional expenses to fulfill their obligation to the
City and program under this Agreement.
13. All notices required by this Agreement shall be deemed
properly served when deposited in the United States Mail three
(3) days prior to any deadline listed herein, postage prepaid,
and addressed to the appropriate party at the addresses listed
below.
14. This Agreement constitutes the entire Agreement between the
parties. There is no other oral or written Agreements between
the parties as to the subjects covered herein.
15. If any portion of this Agreement is changed per mutual
agreement, this Agreement shall be amended in writting to
reflect the change.
YAKIMA VALLEY COUNCIL OF CAMP FIRE:
uthori'ed Signature
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Address
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Work Phone Number
Date
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State Zip Code
Home Phone Number
CITY OF YAKIMA:
Attest:
ity Manager Dat
City Clerk
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YAKIMA PARKS AND RECREATION
2301 FRUITVALE BLVD.
YAKIMA, WA 98902
(509) 575-6020
Date
ATTACHMENT "A"
AREAS OF RESPONSIBILITIES:
1. The City of Yakima Parks and Recreation Division shall:
A. Assist Camp Fire in determining the scope of the program.
B. At the conclusion of the program, meet with Camp Fire to
evaluate the program and make recommendations for future
offerings.
C. Pay Camp Fire within 30 days of receiving an itemized bill for
services rendered according to Attachment "B".
2. Yakima Valley Council of Camp Fire shall:
A. Hire, train and supervise qualified staff to work the program.
B. Be responsible for the total planning and implementation of
the program including staffing, equipment, supplies and
program promotion.
C. Include in all promotional material and information to the
public the statement, "Funds for this program are provided by
the City of Yakima, Parks and Recreation Division". Also listed
may be other funding sources.
D. Provide a written program schedule for public information
purposes to the Parks and Recreation Office. This should
include program days, times, location, contact person and
phone number for further information.
E Shall provide to the City's Recreation Supervisor, weekly
participation figures. These must include number of
participants, sex, and ethnic make-up. This data must be
submitted by the fifth of the month for the previous month.
F. At the conclusion of the program, meet with the Recreation
Supervisor to evaluate the program and make recommendations
for future programs. In addition, submit a written program
report including analysis of program activities, participation
summery, and overall program evulation.
G Provide an itemized bill to the City for payment of services
according to Attachment "B".
ATTACHMENT "B"
PAYMENT SCHEDULE:
The City shall pay Camp Fire for services rendered according to the
following:
A. Fair Ave. Site: Provide 120 program days for approximately
75 youth. Pay partial staffing of $425. Pay $900 for
consumable supplies. Total Fair Ave. Site cost: $1325.
B. 16th and Willow: Provide 120 program days for
approximately 70 youth. Pay partial staffing of $425. Pay
$840 for consumable supplies. Total 16th and Willow Site
cost: $1265.
C. Pay $200 for Administrative costs which will include milage,
record keeping and program supervision.
D. Total payment by the City for both programs: $2790.
E Provide the City with an itemized billing statement to be
submitted monthly for payment. Total payment may not exceed
the above mentioned program costs.