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HomeMy WebLinkAboutR-1991-D5953 Afterschool Program / Camp FireRESOLUTION NO. D e5 9 5 3 A RESOLUTION authorizing an agreement between the City and the Yakima Valley Council of Camp Fire to provide an Afterschool Recreational Program for Youth At Risk. WHEREAS, the City of Yakima operates a Parks and Recreation Division; and WHEREAS, the Yakima Valley Council of Camp Fire wishes to cooperatively offer an afterschool recreational program for youth at risk; and WHEREAS, the City Council deems it to be in the best interest of the City to execute the attached and ins:::rporated agreement; now therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and the City Clerk of the City of Yakima are hereby authorized and directed to execute the attached and incorporated "Agreement between the City of Yakima and Yakima Valley Council of Camp Fire for an Afterschool Recreational Program for Youth at Risk." ADOPTED BY THE CITY COUNCIL this day of June, 1991. u -5—e, -i z et` MAYOR ATTEST: CIT' CLERK FOR OFFICIAL USE ONLY: CONTRACT NO: 9t--/'ZifJ-5553 Provider: Address: Phone: Expenditure Code: 1991 AGREEMENT BETWEEN THE CITY OF YAKIMA AND THE YAKIMA VALLEY COUNCIL OF CAMP FIRE This Agreement is made and entered into the 2S day of J uiJE. 1991, by and between the City of Yakima, Department of Public Works, Parks and Recreation Division, herein referred to as the "City" and the Yakima Valley Council of Camp Fire, an individual herein referred to as "Camp Fire". WHEREAS, the City finds it necessary to contract with Camp Fire to provide a recreational program for youth at risk in the 16th and Willow Housing Project and the Fair Ave. Housing Project, in a cooperative venture with the City's Parks and Recreation Division, WITNESSETH: That for and in consideration of mutual convenants, promises and agreements, herein contained the parties mutually agree as follows; 1. To jointly fund an after school recreational program for youth ages 5 to 12 years of age at two Housing Authority sites, 16th and Willow and Fair Ave. in Yakima. Program dates are May 13 - June 15 and September 3 - December 20, 1991. 2. The goal of the program is to provide recreational activities that are not only fun, but promote personal life skills, social responsibility, health, leadership, and build self esteem for at risk youth. 3. During the performance of this Agreement, Camp Fire shall not discriminate on the basis of race, color, sex, religion, national origin, creed, or the presence of any sensory, mental or physical handicap. 4. Special areas of responsibilities for both the City and Camp Fire are contained in Attachment "A", which is attached and incorporated into this Agreement. 5. It is expressly agreed upon by both parties that Camp Fire personnel, referred to in this Agreement, are not employees of the City. Camp Fire is solely responsible for complying with all applicable laws related to such employment, including but not limited to payment of Federal Withholding Tax, FICA, Social Security Tax, Assessment for Unemployment and Industrial Injury. 6. It is understood that the City does not maintain liability insurance on Camp Fire and/or its members or employees. 7. Camp Fire, shall defend, indemnify and hold harmless the City, its agents, officers, and employees from any and all liability resulting out of the performance of this Agreement. 8. As consideration for the services specified in this Agreement, the City agrees to compensate Camp Fire according to the payment schedule, Attachment "B" which is attached and incorporated into the Agreement. 9. This Agreement, or any interest therein, can not be assigned in whole or in part by Camp Fire to any other party unless mutually agreed upon by both parties. 10. If Camp Fire fails to preform this Agreement in such a manner that the Parks and Recreation Manager in his sole discretion deems that the continuation of the Agreement is no longer in the best interest of the City, the City may terminate this Agreement by setting forth cause by written notice, giving Camp Fire five (5) days notice of termination. 11. If the City fails to comply with the terms and conditions of this Agreement, Camp Fire may terminate this Agreement by written notice, giving the City thirty (30) days notice of termination. 12. If for any reason prior to termination of this Agreement as provided herein Camp Fire fails to provide the services specified in this Agreement and the City is forced to secure other such services, Camp Fire shall be held liable for any and all additional expenses to fulfill their obligation to the City and program under this Agreement. 13. All notices required by this Agreement shall be deemed properly served when deposited in the United States Mail three (3) days prior to any deadline listed herein, postage prepaid, and addressed to the appropriate party at the addresses listed below. 14. This Agreement constitutes the entire Agreement between the parties. There is no other oral or written Agreements between the parties as to the subjects covered herein. 15. If any portion of this Agreement is changed per mutual agreement, this Agreement shall be amended in writting to reflect the change. YAKIMA VALLEY COUNCIL OF CAMP FIRE: uthori'ed Signature G) r6i� Address �fs�s VAS"/ Work Phone Number Date 4-%C vata- cAr ya I State Zip Code Home Phone Number CITY OF YAKIMA: Attest: ity Manager Dat City Clerk fo 1 YAKIMA PARKS AND RECREATION 2301 FRUITVALE BLVD. YAKIMA, WA 98902 (509) 575-6020 Date ATTACHMENT "A" AREAS OF RESPONSIBILITIES: 1. The City of Yakima Parks and Recreation Division shall: A. Assist Camp Fire in determining the scope of the program. B. At the conclusion of the program, meet with Camp Fire to evaluate the program and make recommendations for future offerings. C. Pay Camp Fire within 30 days of receiving an itemized bill for services rendered according to Attachment "B". 2. Yakima Valley Council of Camp Fire shall: A. Hire, train and supervise qualified staff to work the program. B. Be responsible for the total planning and implementation of the program including staffing, equipment, supplies and program promotion. C. Include in all promotional material and information to the public the statement, "Funds for this program are provided by the City of Yakima, Parks and Recreation Division". Also listed may be other funding sources. D. Provide a written program schedule for public information purposes to the Parks and Recreation Office. This should include program days, times, location, contact person and phone number for further information. E Shall provide to the City's Recreation Supervisor, weekly participation figures. These must include number of participants, sex, and ethnic make-up. This data must be submitted by the fifth of the month for the previous month. F. At the conclusion of the program, meet with the Recreation Supervisor to evaluate the program and make recommendations for future programs. In addition, submit a written program report including analysis of program activities, participation summery, and overall program evulation. G Provide an itemized bill to the City for payment of services according to Attachment "B". ATTACHMENT "B" PAYMENT SCHEDULE: The City shall pay Camp Fire for services rendered according to the following: A. Fair Ave. Site: Provide 120 program days for approximately 75 youth. Pay partial staffing of $425. Pay $900 for consumable supplies. Total Fair Ave. Site cost: $1325. B. 16th and Willow: Provide 120 program days for approximately 70 youth. Pay partial staffing of $425. Pay $840 for consumable supplies. Total 16th and Willow Site cost: $1265. C. Pay $200 for Administrative costs which will include milage, record keeping and program supervision. D. Total payment by the City for both programs: $2790. E Provide the City with an itemized billing statement to be submitted monthly for payment. Total payment may not exceed the above mentioned program costs.