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Home My WebLink AboutR-1991-D5952 Disabled Programs / School District #7RESOLUTION NO. D 5 9 5 2 A RESOLUTION authorizing an agreement between the City of Yakima, Yakima County and the Yakima School District for a summer recreation program for disabled youth. WHEREAS, the City of Yakima operates a Parks and Recreation Division; and WHEREAS, Yakima County and Yakima School District wishes to encourage the offering of public recreational programs to disabled youth; and WHEREAS, the City Council deems such activities to be healthy and beneficial for the youth of the City; and WHEREAS, the City Council deems it to be in the best interest of the City to execute the attached and incorporated agreements, now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and the City Clerk of the City of Yakima is hereby authorized and directed to execute the attached and incorporated agreements between the City of Yakima, Yakima County and the Yakima School District for a Recreational Program for Disabled Youth. ADOPTED BY THE CITY COUNCIL this day of June, 1991. ATTEST: (2/ MAYOR CITY CLERK Legaltd Resolution. RES YMCA 4 FOR OFFICIAL USE ONLY: CONTRACT NO: 91--?, Provider: Address: Phone: Expenditure Code: 1991 AGREEMENT BETWEEN THE CITY OF YAKIMA AND YAKIMA SCHOOL DISTRICT This Agreement is made and entered into the ii± -6- day of �y 1991, by and between the City of Yakima, Department of Public Works, Parks and Recreation Division, herein referred to as the "City" and Yakima School District, herein referred to as "School District". 5 `i 5 WHEREAS, the City finds it mutually convenient to contract with the School District and Yakima County to provide a summer recreational program for youth with special needs referred to as Special Adventures in Leisure (SAIL), in a cooperative venture with the City's Parks and Recreation program. WITNESSETH; That for and in consideration of mutual convenants, promises and agreements, herein contained the parties mutually agree as follows; 1. To administer an eight week activity program for youth with special needs refered to as the SAIL program, to be held from July 8, 1991 through August 30, 1991. Said program shall be open to all disabled youth between the ages of five and thirteen years. Enrollment in the program shall be limited to twenty-five (25) children. 2. The program shall consist of two components: A. Daytime Youth Activities: which include but are not limited to arts & crafts, dramatics, music, outdoor adventures, special activities and organized games. The purpose of the program is to provide appropriate leisure activities for disabled youth. This component shall operate 4 days per week from 10:00 am to 1:00 pm during the above mentioned program dates. B. Special Events: which include but are not limited to: a swimming party, a family picnic, a field trip and a theme special event. The Special Events allow families to participate with their child in a fun -filled activity and allows parents to network together. Four Special Events will be offered during the above mentioned dates. 3. During the performance of this Agreement, the program shall not discriminate on the basis of race, color, sex, religion, national origin, creed, or the presence of any sensory, mental or physical handicap. 4. Special areas of responsibilities for both the City and the School District are contained in Attachment "A" which is attached and incorporated into this Agreement. 5. It is understood that the City does not maintain liability insurance on the School District and/or its employees, or on Yakima County personnel or property. 6. The City shall defend, indemnify and hold harmless the School District its agents, officers, and employees from any and all liability resulting out of the performance of this Agreement, including but not limited to, actions or inaction by City personnel. 7. As consideration for the services specified in this Agreement, the School District agrees to compensate the City according to the payment schedule, Attachment "B" which is attached and incorporated into the Agreement. 8. This Agreement, or any interest therein, can not be assigned in whole or in part by the School District to any other party unless mutually agreed upon by both parties. 10. If the School District fails to preform this Agreement in such a manner that the Parks and Recreation Manager in his sole discretion deems that the continuation of the Agreement is no longer in the best interest of the City, the City may terminate this Agreement by setting forth cause by written notice, giving the School District ten (10) days notice of termination. 11. If the City fails to comply with the terms and conditions of this Agreement, the School District may terminate this Agreement by written notice, giving the City ten (10) days notice of termination. 12. If for any reason prior to termination of this Agreement as provided herein the School District fails to provide the services specified in this Agreement and the City is forced to secure other such services, the School District shall be held liable for any and all additional expenses to fulfill their obligation to the City and program under this Agreement. 13. All notices required by this Agreement shall be deemed properly served when deposited in the United States Mail three (3) days prior to any deadline listed herein, postage prepaid, and addressed to the appropriate party at the addresses listed below. 14. This Agreement constitutes the entire Agreement between the parties. There is no other oral or written Agreements between the parties as to the subjects covered herein. 15. If any portion of this Agreement is changed per mutual agreement the Agreement shall be amended in writting to reflect the change. YAKIMA SCHOOL DISTRICT: ((o7,_ Authorized Sig Address Date City State Zip Code CITY OF YAKIMA: Attest: City Manager ` Date City Clerk YAKIMA PARKS AND RECREATION 2301 FRUITVALE BLVD. YAKIMA, WA 98902 (509) 575-6020 Date ATTACHMENT "A" AREAS OF RESPONSIBILITIES: 1. The City of Yakima Parks and Recreation Division shall: A. Register all participants for the SAIL program and answer all questions pertaining to the program for the public. B. Print informational flyers for distribution. C. Reserve a school facility for use. D. Distribute PSA's, and News Releases to promote the program. E. Be responsible for the total planning and implementation of the program, including staffing, equipment, supplies and promotion. F. Shall include in all promotional material and information to the public the statement "Funds for this program are provided by a grant from Yakima School District". Also listed will be other funding sources. G. Shall hire, train and supervised qualified staff to work the program. H. At the conclusion of the program, meet with School District representatives to evaluate the program and make recommendations for future offerings. In addition, the .City shall provide a written program report and evaluation to the School District which shall, at the minimum, contain attendance figures per day, an analysis of program activities and an overall program evaluation. I. At the conclusion of the program, the City shall bill the School District for services according to attachment "B". 2. Yakima School District shall: A. Assist the City in recommending the scope of the program. B. Assist the City with distributing flyers through the Special Education Department. C. At the conclusion of the program, meet with the Recreation Supervisor to evaluate the program and make recommendations for future offerings. D. Pay the City within 30 days of receiving the aforementioned bill. All payments shall be sent to the City of Yakima, Director of Finance and Budget, 129 No. 2nd Street, Yakima, WA 98901. ATTACHMENT "B" PAYMENT SCHEDULE: The School District shall pay the City for services rendered according to the attached program budget. The School District shall pay for 1 day of services per week for a total of eight weeks. The cost per one program day is $2484. SAIL PROGRAM BUDGET 1991 Staff Coordinator ($6.20 per hour) 4 days a week x 8 weeks x 6 hours a day = 192 hours x $6.20 Assistant Coordinator ($5.67 per hour) 4 days a week x 8 weeks x 6 hours a day = 192 hours x $5.67 Activity Leaders ($5.20 per hour) 4 positions 4 days a week x 8 weeks x 4 hours a day = 128 hours x 4 positions = 512 hours x $5.20 = Sub -Total Benefits (10%) Total Staff Pre -Planning: 40 hours each for Coordinator and Assistant Coordinator & Benefits Budget $1,190 1,089 2,662 ,941 494 ,435 $ 523 Staff Training -- 6 Hours each Staff Person & Benefits 225 Special Events: (Includes staff and supplies) 1,200 Equipment and Operating Supplies 1,800 Program Administration 750 Program Costs $9,933 (4 day a week program for 8 weeks) Yakima Parks & Recreation $2,000* (in-kind) Total Program Cost $11,933 * The City will provide approximately $2,000 of in-kind support to the program. This will be in the form of program supervision, staff support, staff training, program publication and marketing, additional operating supplies and record keeping. TD9 DN.11 4 - 6/4/91 RESOLUTION NO. D- 5 9 5 2 A RESOLUTION authorizing an agreement between the City of Yakima, Yakima County and the Yakima School District for a summer recreation program for disabled youth. WHEREAS, the City of Yakima operates a Parks and Recreation Division; and WHEREAS, Yakima County and Yakima School District wishes to encourage the offering of public recreational programs to disabled youth; and WHEREAS, the City Council deems such activities to be healthy and beneficial for the youth of the City; and WHEREAS, the City Council deems it to be in the best interest of the City to execute the attached and incorporated agreements, now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and the City Clerk of the City of Yakima is hereby authorized and directed to execute the attached and incorporated agreements between the City of Yakima, Yakima County and the Yakima School District for a Recreational Program for Disabled Youth. ADOPTED BY THE CITY COUNCIL this 2 5 t blay of June, 1991. I`EST: ls/ KAREN S. ROBERTS, CMG S/ PATRICIA A. BERNDT MAYOR CITY CLERK Legal/bd Resolutions RES YMCA 4 Certified to be a true and correct copy of the original filed in my office. CITY CLERK Deputy FOR OFFICIAL USE ONLY: CONTRACT NO: qr--?I/p_sz Provider: Address: Phone: Expenditure Code: 1991 AGREEMENT BETWEEN THE CITY OF YAKIMA AND YAKIMA COUNTY DEPARTMENT OF COMMUNITY SERVICES This Agreement is made and entered into the day of 1991, by and between the City of Yakima, Department of PubliWorks, Parks and Recreation Division, herein referred to as the "City" and Yakima County Community Services, herein referred to as the "County". WHEREAS, the City finds it mutually convenient to contract with the County and the Yakima School Dist. to provide a summer recreational program for youth with special needs referred to as Special Adventures in Leisure (SAIL), in a cooperative venture with the City's Parks and Recreation program, WITNESSETH: That for and in consideration of mutual convenants, promises and agreements, herein contained the parties mutually agree as follows: 1. To administer an eight week activity program for youth with special needs referred to as the SAIL program, to be held from July 8, 1991 through August 30, 1991. Said program shall be open to all disabled youth between the ages of five and thirteen years. Enrollment in the program shall be limited to twenty-five (25) children. 2. The program shall consist of two components: A. Daytime Youth Activities: which include but are not limited to: arts & crafts, dramatics, music, outdoor adventures, special activities and organized games. The purpose of the program is to provide appropriate leisure activities for disabled youth. This component shall operate 4 days per week from 10:00 am to 1:00 pm during the above mentioned program dates. B. Special Events: which include but are not limited to: a swimming party, a family picnic, a field trip and a theme special event. The Special Events allow families to participate with their child in a fun -filled activity and allows parents to network together. Four Special Events will be offered during the above mentioned dates. 3. During the performance of this Agreement, the program shall not discriminate on the basis of race, color, sex, religion, national origin, creed, or the presence of any sensory, mental or physical handicap. 4. Special areas of responsibilities for both the City and County are contained in Attachment "A" which is attached and incorporated into this Agreement. 5. It is understood that the City does not maintain liability insurance on the County and/or its employees or on Yakima School District property. 6. The County shall defend, indemnify and hold harmless the City, its agents, officers, and employees from any and all liability resulting out of the performance of this Agreement, including but not limited to, actions or inaction by County personnel. 7 As consideration for the services specified in this Agreement, the County agrees to compensate the City according to the payment schedule, Attachment "B" which is attached and incorporated into the Agreement. 8. This Agreement, or any interest therein, can not be assigned in whole or in part by the County to any other party unless mutually agreed upon by both parties. 10. If the County fails to preform this Agreement in such a manner that the Parks and Recreation Manager in his sole discretion deems that the continuation of the Agreement is no longer in the best interest of the City, the City may terminate this City may terminate this Agreement by written notice, giving the County five (5) days notice of termination. 11. If the City fails to comply with the terms and conditions of this Agreement, the County may terminate this Agreement by written notice, giving the City thirty (30) days notice of termination. 12. If for any reason prior to termination of this Agreement as provided herein the County fails to provide the services specified in this Agreement and the City is forced to secure other such services, the County shall be held liable for any and all additional expenses to fulfill their obligation to the City and program under this Agreement. 13. All notices required by this Agreement shall be deemed properly served when deposited in the United States Mail three (3) days prior to any deadline listed herein, postage prepaid, and addressed to the appropriate party at the addresses listed below. 14. This Agreement constitutes the entire Agreement between the parties. There is no other oral or written Agreements between the parties as to the subjects covered herein. 15. If any portion of this Agreement is changed per mutual agreement the Agreement shall be amended in writting to reflect the changes. YAKIMA COUNTY COMMUNITY SERVICES: Authorized Signature /o? ;1 .5 071te7)4I-t -46 Address City State Zip Code 67--• /6-- 9/ County Commissioner Date Attest: • Clerk of the Board CITY OF YAKIMA: 07-/(-s 9i Date Attest: y Manager Date City Clerk L-Vqi Date YAKIMA PARKS AND RECREATION 2301 FRUITVALE BLVD. YAKIMA, WA 98902 (509) 575-6020 ATTACHMENT "A" AREAS OF RESPONSIBILITIES: 1. The City of Yakima Parks and Recreation Division shall: A. Register all participants for the SAIL program and answer all questions pertaining to the program for the public. B. Print informational flyers for distribution. C. Reserve a school facility for use. D. Distribute PSA's, and News Releases to promote the program. E. Be responsible for the total planning and implementation of the program, including staffing, equipment, supplies and promotion. F Shall include in all promotional material and information to the public the statement "Funds for this program are provided by a grant from Yakima County Community Services". Also listed will be other funding sources. G. Shall hire, train and supervise qualified staff to work the program. H. At the conclusion of the program, meet with County representatives to evaluate the program and make recommendations for future offerings. In addition, the City shall provide a written program report and evaluation to the County which shall, at the minimum, contain attendance figures per day, an analysis of program activities and an overall program evaluation. I. At the conclusion of the program, the City shall bila the County for services according to Attachment "B". 2. Yakima County Department of Community Services shall: A. Assist the City in recommending the scope of the program. B. At the conclusion of the program, meet with the Recreation Supervisor to evaluate the program and make recommendations for future offerings. C. Pay the City within 30 days of receiving the aforementioned bill. All payments shall be sent to the City of Yakima, Parks and Recreation Division, 2301 Fruitvale Blvd., Yakima, WA 98902. ATTACHMENT "B" PAYMENT SCHEDULE: The County shall pay the City for services rendered according to the attached program budget. The County shall pay for 3 days of services per week for a total of eight weeks. The cost per one program day is $2484. The County shall pay for a total of 3 days per week at a total sum of $7452. SAIL PROGRAM BUDGET 1991 Staff Coordinator ($6.20 per hour) 4 days a week x 8 weeks x 6 hours a day = 192 hours x $6.20 Budget $1,190 Assistant Coordinator ($5.67 per hour) 4 days a week x 8 weeks x 6 hours a day = 192 hours x $5.67 1,089 Activity Leaders ($5.20 per hour) 4 positions 4 days a week x 8 weeks x 4 hours a day = 128 hours x 4 positions = 512 hours x $5.20 = 2.662 Sub -Total $4,941 Benefits (10%) 494 Total Staff $5,435 Pre -Planning: 40 hours each for Coordinator and Assistant Coordinator & Benefits $ 523 Staff Training -- 6 Hours each Staff Person & Benefits 225 Special Events: (Includes staff and supplies) 1,200 Equipment and Operating Supplies 1,800 Program Administration 750 Program Costs $9,933 (4 day a week program for 8 weeks) Yakima Parks & Recreation $2,000* (in-kind) Total Program Cost $11,933 * The City will provide approximately $2,000 of in-kind support to the program. This will be in the form of program supervision, staff support, staff training, program publication and marketing, additional operating supplies and record keeping. T09 Lw.11 4-&'491