HomeMy WebLinkAboutR-1991-D5951 School District No. 7•
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RESOLUTION NO. D 5951
A RESOLUTION authorizing execution of an Agreement with the
Yakima School District #7 for an after school
program.
WHEREAS, the Parks and Recreation Division of the Department of Public
Works has the personnel and expertise to conduct a supervised
after School program; and
WHEREAS, the City Council deems such activities to be healthy and
beneficial for the youth of the City; and
WHEREAS, the Yakima School District #7 has offered to contract for
this expertise to the City of Yakima in return for the services
spelled out in this Agreement; and
WHEREAS, the City Council deems it to be in the best interest
of the City of Yakima to contract with Yakima School District #7 for these
services, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager and the City Clerk are hereby authorized and directed to
execute the attached and incorporated 1991 Agreement between the City of
Yakima and the Yakima School District #7 for the period from June 17th, 1991
to December 31st, 1991.
ADOPTED BY THE CITY COUNCIL this ?.day , 1991.
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ATTEST:
'Kc Q V' 6-e.ac
City Clerk
Mayor
* FOR OFFICIAL USE ONLY: CONTRACT NO: 9/-"Pg/b-5951 *
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* Provider: Address: *
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* Phone: Expenditure Code: *
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1991 AGREEMENT
BETWEEN THE CITY OF YAK I MA AND THE
YAk:IMA SCHOOL DISTRICT #7
This Agreement, made and entered into the ZS- day of eUA.IEs
1991, by and between the City of Yakima, Department of Public
Works, Parks and Recreation Division, herein referred to as the
'City' and the Yakima School District #7, a non-profit school
district herein referred to as 'YSD'.
WHEREAS, the YSD finds it necessary to contract with the City to
provide supervised after school activities at the locations
specified.
WITNESSETH: That for and in consideration of mutual convenants,
promises and agreements, herein contained the parties mutually
agree as follows:
The duties of program formulation, implementation and
supervision are to be performed by the City in
conjunction with the YSD after school program for at
risk youth. The after school at risk program shall
commence on the 17th day of June, 1991, and terminate
on the 31st day of December, 1991= The total number of
weeks to be provided are approximately twenty eight
^a).
During the performance of this Agreement, the City
shall not discriminate on the basis of race, color,
sex, religion, national origins creed, or the presence
of any sensory, mental or physical handicap.
Special areas of responsibilities for both the City and
the YSD are contained in Attachment 'A', which is
attached and incorporated into this Agreement.
4. It is expressly agreed upon by both parties that the
program staff are not employees of the YSD. The City
is solely responsible for compensating their employees
and complying with all applicable laws related to such
employment, including but not limited to payment of
Federal Witholding Ta::, FICA, Social Security Tax,
Assessment for Unemployment and Industrial Injury.
5. It is understood that the YSD does not maintain
liability insurance on the City and/or it employees.
'Jr The City shall defend, indemnify and hold harmless the
YSD, its agents, officers, and employees from any and
all liability resulting out of the performance of this
Agreement.
7. As consideration for the services specified in this
Agreement, the YSD agrees to compensate the City
according to the payment schedule, Attachment 'B' which
is attached and incorporated into this Agreement.
8. This Agreement, or any interest therein, can not be
assigned in whole or in part by YSD to any other
party unless mutually agreed upon by both the City and
the YSD.
9. If YSD fails to perform this Agreement in such a manner
that the Parl,s and Recreation Manager in his sole
discretion deems that the continuation of this
Agreement is no longer in the best interest of the
City, the City may terminate this Agreement by setting
forth cause in a written notice and giving the YSD
thirty (30) days notice of termination.
10. If the City fails to comply with the terms and
conditions of this Agreement, the YSD may terminate
this Agreement by written notice, giving the City
thirty (30) days notice of termination.
11. All notices required by this Agreement shall be deemed
properly served when deposited in the United States
Mail three (3) days prior to any deadline listed
herein, postage prepaid, and addressed to the
appropriate party at the addresses listed below.
12. This Agreement constitutes the entire Agreement between
the parties. There is no other oral or written
Agreements between the parties as to the subjects
covered herein.
13. If any portion of this Agreement is changed per mutual
agreement the Agreement shall be amended in writing to
reflect the change.
YA;IMA SCHOOL DISTRICT #7:
Authorized Signature
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Address
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Work Phone Number
CITY OF YAV3MA:
City Manager
Attest:
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Date
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City State Zip Code
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City Clerk
Home Phone Number
Date
ATTACHMENT `A'
AREAS OF RESPONSIBILITIES:
1. The City of Yakima Parks and Recreation Division shall:
A. Prepare a written proposal to be submitted to the YDS
Athletic Director by June 3rd, 1991. This written
proposal must contain: a program breakdown per location
which identifies staffing required, dates and hours of
operation, program ages and activities provided. Also
to be included in this written report are staff job
descriptions, position hours and rate of pay.
B. Prepare an action plan which outlines specific goals
and objectives to be attempted or achieved during the
duration of this Agreement.
C. Submit monthly attendance figures per location which
specifically identifies: preventions, interventions,
interdictions, projected substance abuse rate, age of
participants and ethnic mi:.
D. Work with other resource agencies and organizations to
meet the required goals and objectives of the YSD
Gang Intervention/Prevention Grant.
E. Abide by all terms and conditions as outlined in the
Yakima School District gang prevention/intervention
grant.
F. Hold a minimum of three (3) review meetings with the
YSD Athletic Director to discuss the programs underway
and to discuss possible modifications to the proposed
program as initially submitted.
G.
Prepare a final written financal report for the YSD by
March 1st, 1992 which specifically itemizes the
amount of moneys spent per location.
H. Prepare a final written program report for the YSD by
March 1st, 1992 which outlines what goals and
objectives were accomplished, which were not, evaluate
the programs offered per location and make suggestions
as to how the program could be improved on.
2. The Yakima School District #7 shall:
A. Provide a copy of the Yakima School District gang
prevention/intervention grant to the City's
Administrative Specialist by June 13th, 1991.
B. Provide School Facilites at: Barge Lincoln School,
Garfield School and Washington Middle School to
facilitate the after school at risi, program.
C. Provide custodial staff to maintain the school
facilities in a safe and clean condition.
D. Provide non -program supplies such as tables, chairs,
open space, gym space and classrooms so that the
program can be facilitated at the school locations.
E. Adhere to the written facility and program schedule as
proposed and accepted.
F. Pay the City of Yakima within thirty (30) days upon
receiving an itemized program bill. Each program is
to be itemized seperately.
ATTACHMENT 'B'
PAYMENT SCHEDULE:
1. The City of Yakima Parl,s and Recreation Division shall:
A. Submit to the YSD Athletic Director an itemized program
invoice/billing for each program location.
B. Provide a final written financal report outlining all
moneys spent per location to the YSD Athletic Director
by March 1st, 1992.
2. The Yakima School District #7 shall:
A. Pay the City of Yakima for the after school at risk
program as outlined in the accepted proposal. This
proposal specifically identifies the following amounts
to be paid:
1. Barge Lincoln School; $ 9,427
2. Garfield School; $ 9,427
3. Southeast Community Center; $ 9,427
4. Washington Middle School; $13,310
Total: $41,591
B. Pay the City of Yakima within thirty (30) days upon
recieving the itemized invoice/billing. Check is to
be made payable to: 'The City of Yakima'.
ADDENDUM
1991 Agreement between the City of Yakima and Yakima School District #7.
This Addendum extends the 1991 Agreement between the City of Yakima
and Yakima School District #7 for an additional term expiring January 31, 1992.
This extension is made possible by a surplus of funds after operation of the
program through December 31, 1991, sufficient for an additional month of the
program.
By this Addendum, the City of Yakima agrees to operate the program for
the above given term, and the School District remains obligated to compensate
the City for these services up to the original contract amount of $41,591.00, as
billed by the City. All other provisions of the original contract remain in effect
for the above given term.
Yak ma School District #7
Authorized Signa ure
Date
Title Phone
City of Yakima:
City Manager
ATTEST:
City Clerk
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