HomeMy WebLinkAboutR-1991-D5949 Summer ProgramsRESOL 4TION NO.D 5 9 4 9
A RESOLUTION authorizing an agreement between the City and the
American Association of ._°-,versity Women for a two week
recreational program for youth entitled Summer Junior
Programs.
WHEREAS, the City of Yakima operates a Parks and Recreation Division;
and
WHEREAS, the American Association of University Women wishes to
cooperatively offer a recreational program for youth; and
WHEREAS, the City Council deems it to be in the best interest of the
City to execute the attached and incorporated agreement; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF T~`'`" CITY OF YAKIMA:
The City Manager and the City Clerk of the sly of Yakima are hereby
authorized and directed to execute the attached and--corporated "Agreement
between the City of Yakima and American Associatior of University Women for a
Recreational Program for Youth?
ADOPTED BY THE CITY COUNCIL this o?f day of June, 1991.
ATTEST:
CITY CLERK
MEM ammo
MAYOR
FOR OFFICIAL USE ONLY: CONTRACT NO: 9i- 6V 6 -
Provider: Address:
Phone: Expenditure Code:
1991 AGREEMENT
BETWEEN THE CITY OF YAKIMA AND THE
AMERICAN ASSOCIATION OF UNIVERSITY WOMEN
This Agreement is made and entered into the ze' day of 3 u,u
1991, by and between the City of Yakima, Department of Public Works,
Parks and Recreation Division, herein referred to as the "City" and the
American Association of University Women, an individual herein referred
to as "AAUW".
WHEREAS, the City finds it necessary to contract with AAUW to provide a
summer recreational program for youth, referred to as Junior Programs,
in a cooperative venture with the City's Parks and Recreation program,
WITNESSETH: That for and in consideration of mutual convenants,
promises and agreements, herein contained the parties mutually agree as
follows;
1. To jointly administer a two week activity program for youth
refered to as Junior Programs. To be held from June 17, 1991
through June 28, 1991 at Franklin Middle School.
2. During the performance of this Agreement, the program shall
not discriminate on the basis of race, color, sex, religion,
national origin, creed, or the presence of any sensory, mental
or physical handicap.
3. Special areas of responsibilities for both the City and AAUW
are contained in Attachment "A" which is attached
and incorporated into this Agreement.
4. It is expressly agreed upon by both parties that AAUW and its
members, referred to in this Agreement, are not employees of
the City. AAUW is solely responsible for complying with all
applicable laws related to employment, including but not
limited to payment of Federal Withholding Tax, FICA, Social
Security Tax, Assessment for Unemployment and
Industrial Injury.
5. It is understood that the City does not maintain liability
insurance on AAUW and/or its members or employees.
6. It is understood that the City may cancel or combine
programs due to low enrollment, and that the AAUW will
receive no compensation for the cancelled program.
7. AAUW, shall defend, indemnify and hold harmless the
City, its agents, officers, and employees from any and all
liability resulting out of the performance of this Agreement.
8. As consideration for the services specified in this Agreement,
the City agrees to compensate AAUW according to the
payment schedule, Attachment "B" which is attached and
incorporated into the Agreement.
9. This Agreement, or any interest therein, can not be assigned in
whole or in part by AAUW to any other party unless
mutually agreed upon by both parties.
10. If AAUW fails to freform this Agreement in such a manner that
the Parks and Recreation Manager in his sole discretion deems
that the continuation of the Agreement is no longer in the best
interest of the City, the City may terminate this Agreement by
setting forth cause by written notice, by giving AAUW five (5)
days notice of termination.
11. If the City fails to comply with the terms and conditions of
this Agreement, AAUW may terminate this Agreement
by written notice, giving the City thirty (30) days notice of
termination.
12. If for any reason prior to termination of this Agreement as
provided herein AAUW fails to provide the services
specified in this Agreement and the City is forced to secure
other such services, AAUW shall be held liable for any
and all additional expenses to fulfill their obligation to the
City and program under this Agreement.
13. All notices required by this Agreement shall be deemed
properly served when deposited in the United States Mail three
(3) days prior to any deadline listed herein, postage prepaid,
and addressed to the appropriate party at the addresses listed
below.
14. This Agreement constitutes the entire Agreement between the
parties. There is no other oral or written Agreements between
the parties as to the subjects covered herein.
15. If any portion of this Agreement is changed per mutual
agreement the Agreement shall be amended in writting to
reflect the change.
AMERICAN' ASSOCIATION OF UNIVERSITY WOMEN:
Authorized Signature Date
Address
Work Phone Number
CITY OF YAKIMA:
City Manager
Attest:
City Clerk
City State Zip Code
Home Phone Number
Date
&/_3 )/q/
Date
YAKIMA PARKS AND RECREATION
2301 FRUITVALE BLVD.
YAKIMA, WA 98902
(509) 575-6020
ATTACHMENT "A"
AREAS OF RESPONSIBILITIES:
1. The City of Yakima Parks and Recreation Division shall:
A. Register all participants for Junior Programs, collect program
fees and answer all questions pertaining to the program for
the public.
B. Print informational flyers for distribution.
C. Reserve Franklin Middle School for use.
D. Distribute PSA's, News Releases and promote the program in
the Summer Parks and Recreation Brochure.
E. Provide information packets to Instructors.
Follow-up with program and instructor evaluations.
F. Provide participant rosters to the Instructors a minimum of
one (1) working day prior to the start of Junior Programs.
G. Give a minimum of forty-eight (48) hours notice of schedule
changes.
H. At the conclusion of the program, meet with AAUW
representatives to evaluate the program and make
recommendations for future offerings.
1. Pay AAUW for services provided within thirty (30)
days after receiving the invoice/bill.
2. AAUW shall:
A. Determine program offerings, contact and book quality
instructors to teach the scheduled activities.
B. Pay instructors for services rendered. Pay Assistants when
determined necessary.
C. Develop and distribute flyers to the schools.
D. Purchase activity program supplies.
E Provide on site supervision and classroom assignment.
F. At the conclusion of the program, meet with the Recreation
Supervisor to evaluate the program and make recommendations
for future offerings.
G. Provide an itemized invoice/billing to the City's Recreation
Supervisor for the services rendered at the completion of the
program.
3. Contacts:
AAUW: Robin Hutton 452-7229
Millie Stenehjem 966-3409
Parks & Recreation: Denise Nichols 575-6166
ATTACHMENT "B"
PAYMENT SCHEDULE:
1. The City of Yakima Parks and Recreation Division shall:
A. Reimburse AAUW the direct costs for instructors, assistants,
and program supplies.
B. Be compensated the rate of $.05 each for printing program
flyers, and $600 for registration of participants.
B. Agree to pay AAUW within 30 days after receiving an
itemized bill/invoice.
C. Divide equally any profit made by the program.
2. AAUW shall:
A. Pay all Instructors the rate of $15 per hour for instruction.
Pay Assistants the rate of $4.25 per hour. Purchase all
program supplies as needed for the classes.
B. Provide an itemized invoice/billing to the City's
Recreation Supervisor for the services rendered and all costs
incurred for the program. To be included in this
invoice/billing are an itemized list of expenditures, any
service adjustments, additional fees and charges, and their
reconciliation.
C. Divide equally any profits made by the program.