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HomeMy WebLinkAboutR-1991-D5949 Summer ProgramsRESOL 4TION NO.D 5 9 4 9 A RESOLUTION authorizing an agreement between the City and the American Association of ._°-,versity Women for a two week recreational program for youth entitled Summer Junior Programs. WHEREAS, the City of Yakima operates a Parks and Recreation Division; and WHEREAS, the American Association of University Women wishes to cooperatively offer a recreational program for youth; and WHEREAS, the City Council deems it to be in the best interest of the City to execute the attached and incorporated agreement; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF T~`'`" CITY OF YAKIMA: The City Manager and the City Clerk of the sly of Yakima are hereby authorized and directed to execute the attached and--corporated "Agreement between the City of Yakima and American Associatior of University Women for a Recreational Program for Youth? ADOPTED BY THE CITY COUNCIL this o?f day of June, 1991. ATTEST: CITY CLERK MEM ammo MAYOR FOR OFFICIAL USE ONLY: CONTRACT NO: 9i- 6V 6 - Provider: Address: Phone: Expenditure Code: 1991 AGREEMENT BETWEEN THE CITY OF YAKIMA AND THE AMERICAN ASSOCIATION OF UNIVERSITY WOMEN This Agreement is made and entered into the ze' day of 3 u,u 1991, by and between the City of Yakima, Department of Public Works, Parks and Recreation Division, herein referred to as the "City" and the American Association of University Women, an individual herein referred to as "AAUW". WHEREAS, the City finds it necessary to contract with AAUW to provide a summer recreational program for youth, referred to as Junior Programs, in a cooperative venture with the City's Parks and Recreation program, WITNESSETH: That for and in consideration of mutual convenants, promises and agreements, herein contained the parties mutually agree as follows; 1. To jointly administer a two week activity program for youth refered to as Junior Programs. To be held from June 17, 1991 through June 28, 1991 at Franklin Middle School. 2. During the performance of this Agreement, the program shall not discriminate on the basis of race, color, sex, religion, national origin, creed, or the presence of any sensory, mental or physical handicap. 3. Special areas of responsibilities for both the City and AAUW are contained in Attachment "A" which is attached and incorporated into this Agreement. 4. It is expressly agreed upon by both parties that AAUW and its members, referred to in this Agreement, are not employees of the City. AAUW is solely responsible for complying with all applicable laws related to employment, including but not limited to payment of Federal Withholding Tax, FICA, Social Security Tax, Assessment for Unemployment and Industrial Injury. 5. It is understood that the City does not maintain liability insurance on AAUW and/or its members or employees. 6. It is understood that the City may cancel or combine programs due to low enrollment, and that the AAUW will receive no compensation for the cancelled program. 7. AAUW, shall defend, indemnify and hold harmless the City, its agents, officers, and employees from any and all liability resulting out of the performance of this Agreement. 8. As consideration for the services specified in this Agreement, the City agrees to compensate AAUW according to the payment schedule, Attachment "B" which is attached and incorporated into the Agreement. 9. This Agreement, or any interest therein, can not be assigned in whole or in part by AAUW to any other party unless mutually agreed upon by both parties. 10. If AAUW fails to freform this Agreement in such a manner that the Parks and Recreation Manager in his sole discretion deems that the continuation of the Agreement is no longer in the best interest of the City, the City may terminate this Agreement by setting forth cause by written notice, by giving AAUW five (5) days notice of termination. 11. If the City fails to comply with the terms and conditions of this Agreement, AAUW may terminate this Agreement by written notice, giving the City thirty (30) days notice of termination. 12. If for any reason prior to termination of this Agreement as provided herein AAUW fails to provide the services specified in this Agreement and the City is forced to secure other such services, AAUW shall be held liable for any and all additional expenses to fulfill their obligation to the City and program under this Agreement. 13. All notices required by this Agreement shall be deemed properly served when deposited in the United States Mail three (3) days prior to any deadline listed herein, postage prepaid, and addressed to the appropriate party at the addresses listed below. 14. This Agreement constitutes the entire Agreement between the parties. There is no other oral or written Agreements between the parties as to the subjects covered herein. 15. If any portion of this Agreement is changed per mutual agreement the Agreement shall be amended in writting to reflect the change. AMERICAN' ASSOCIATION OF UNIVERSITY WOMEN: Authorized Signature Date Address Work Phone Number CITY OF YAKIMA: City Manager Attest: City Clerk City State Zip Code Home Phone Number Date &/_3 )/q/ Date YAKIMA PARKS AND RECREATION 2301 FRUITVALE BLVD. YAKIMA, WA 98902 (509) 575-6020 ATTACHMENT "A" AREAS OF RESPONSIBILITIES: 1. The City of Yakima Parks and Recreation Division shall: A. Register all participants for Junior Programs, collect program fees and answer all questions pertaining to the program for the public. B. Print informational flyers for distribution. C. Reserve Franklin Middle School for use. D. Distribute PSA's, News Releases and promote the program in the Summer Parks and Recreation Brochure. E. Provide information packets to Instructors. Follow-up with program and instructor evaluations. F. Provide participant rosters to the Instructors a minimum of one (1) working day prior to the start of Junior Programs. G. Give a minimum of forty-eight (48) hours notice of schedule changes. H. At the conclusion of the program, meet with AAUW representatives to evaluate the program and make recommendations for future offerings. 1. Pay AAUW for services provided within thirty (30) days after receiving the invoice/bill. 2. AAUW shall: A. Determine program offerings, contact and book quality instructors to teach the scheduled activities. B. Pay instructors for services rendered. Pay Assistants when determined necessary. C. Develop and distribute flyers to the schools. D. Purchase activity program supplies. E Provide on site supervision and classroom assignment. F. At the conclusion of the program, meet with the Recreation Supervisor to evaluate the program and make recommendations for future offerings. G. Provide an itemized invoice/billing to the City's Recreation Supervisor for the services rendered at the completion of the program. 3. Contacts: AAUW: Robin Hutton 452-7229 Millie Stenehjem 966-3409 Parks & Recreation: Denise Nichols 575-6166 ATTACHMENT "B" PAYMENT SCHEDULE: 1. The City of Yakima Parks and Recreation Division shall: A. Reimburse AAUW the direct costs for instructors, assistants, and program supplies. B. Be compensated the rate of $.05 each for printing program flyers, and $600 for registration of participants. B. Agree to pay AAUW within 30 days after receiving an itemized bill/invoice. C. Divide equally any profit made by the program. 2. AAUW shall: A. Pay all Instructors the rate of $15 per hour for instruction. Pay Assistants the rate of $4.25 per hour. Purchase all program supplies as needed for the classes. B. Provide an itemized invoice/billing to the City's Recreation Supervisor for the services rendered and all costs incurred for the program. To be included in this invoice/billing are an itemized list of expenditures, any service adjustments, additional fees and charges, and their reconciliation. C. Divide equally any profits made by the program.