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HomeMy WebLinkAboutR-1991-D5925 Hazardous substance / ShopsRESOLUTION NO. Df 5925 A RESOLUTION certifying the existence of an emergency situa- tion; authorizing the cleanup and remediation of hazardous substance releases at the Yakima City Shops; and authorizing the execution of agree- ments with PLSA Engineering and Surveying for professional services and with Ken Leingang Excavating, Inc. for excavation services. WHEREAS, on April 2, 1991, the City became aware that hazardous hydraulic fluid substances had been released into the ground at the Yakima City Shops; and WHEREAS, the Department of Public Works performed an initial excavation of the site and ascertained that approxi- mately 75 to 200 gallons of hydraulic fluid had been released; and WHEREAS, it has been determined in consultation with the Washington State Department of Ecology that immediate cleanup and remediation is required at the site due to the fact that the release has occurred in close proximity to a shallow groundwater aquifer used as a drinking water source for nearby residences; and WHEREAS, the hydrologic and geologic attributes of the site along with the history of groundwater contamination problems in Yakima are such that there is an imminent threat that this release will contaminate the local groundwater aquifer; and WHEREAS, a project of this magnitude is beyond the abili- ty of City forces to complete and should be contracted out to a general construction contractor; and WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to enter into agreements with PLSA Engineering and Surveying and Ken Leingang Excavating, Inc. to perform the necessary cleanup and remediation, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF TBE CITY OF YAKIMA: The City Council hereby declares that an emergency exists (res/emergncy.rp) at the Yakima City Shops requiring immediate cleanup and remediation of a hazardous substance release without calling for bids pursuant to the provisions of_\RCW 35.22.620. The City Council hereby directs the City Manager to cause to be prepared appropriate plans and specifications for the immediate cleanup and remediation of said site. The City Manager is authorized and directed to publish a description and estimate of the cost of the work to be performed herein within seven (7) days after the commencement of such work. The City Manager is authorized and directed to enter into agreements with PLSA Engineering and Surveying and Ken Lein - gang Excavating, Inc. for the immediate cleanup and remedia- tion of the Yakima City Shops site. The City Council hereby certifies pursuant to RCW 35.22.620(6) the existence of the above-described emergency situation. ADOPTED BY THE CITY COUNCIL this •day of /v1ci 1991. Mayor ATTEST: /Vot,,,„ , cop, City Clerk (res/emergncy.rp) Office o{ City Manager CITY OF YAKIM CITY HALL, YAK/MA, !!; I SHLYGTON 98901 Phone: (509) 575-6040 June 6, 1991 Brad Card, P.E. PLSA 1120 West Lincoln Avenue Yakima, WA 98907 Dear Brad, Attached you will find your letter of acceptance dated May 20, 1991 for services regarding oil spill clean-up assessment. For the first phase of this service the costs incurred by PLSA shall not exceed $2,750 based on hourly rates noted in your letter. After the initial assessment, additional services and work perhaps can then be further identified. If this is acceptable, please so indicate below. Thank you for your attention to this matter. The City appreciates your assistance. Sincerely, redericl' C. touder, Assistant City Manager Acceptance by PLSA Brad Card, P.E. Vice President Principal Engineer Date ENGINEERING & SURVEYIN Mr. Don Toney City of Yakima 2301 Fruitvale Boulevard Yakima, WA 98902 Dear Don, BRADLEY J. CARD, P.E. May 20, 1991 LOUSE W. W SHERT, :R., PLS Re: Yakima City Shop Petroleum Contamination There are so many variables and uncertainties involved with an oil spill cleanup that it is impossible to offer any type of meaningful fee proposal. Most cleanup work is done on a time and materials basis for this reason. We will do the work at our regular hourly environmental level D rates for personnel on-site and regular hourly rates for off-site work such as preparing reports. Level D includes specialized environmental testing equipment and protective clothing as required for personnel. A copy of our hourly rate schedule is enclosed. Add 20 percent to the regular hourly rates for level D. Thank you for your consideration. BC:jc Enclosure cc: Barbara Cline, Traho CE71 Sincerely, BRAD CARD, P.E. Vice President Principal Engineer Acceptance by City of Yakima Frederick C. S ouder.. Assistant City Manager Date 6"//?-(/ 1120 West Lincoln Avenue Yakima, Washington 98902 i (509' 575-6990 C5(*, �A RATE STRUCTURE FOR PROFESSIONAL SERVICES Classification Hourly Billing Rates Principal Engineer $70 - 80 Senior Engineer $60 - 75 Engineering Technician $40 - 50 Administrative/Secretarial $30 - 40 Includes all salary and salary related costs, general office overhead and profit margin. DIRECT COSTS Reimbursable project related expenses will be invoiced to client. Page No. Pages 1117 North 27th Avenue Yakima, WA 98902 s. 575- Ken Leingang ExcavatinBu(509) 5507 g, Inc. (509) 453-6770 Fax (509) 457-3297 LICENSE REG. #KE -NL -EE -"2010D - PROPOSAL SUBMITTED TO PHONE DATE fl STREET JOB NAME ' 0 , : 5:, ": ", s';,, T '._,,,, \ '' -, ' 1 FRtil '', :k , I, B V CITY, STATE AND ZIP CODE JOB LOCATION ARCHITECT DATE OF PLANS JOB PHONE We hereby submit specifications and estimates for: , ,:,I ,` ;'! , ,, , -),m ,,, 5,..,„,;, 2 7. ,,,, i": 0 p., „ je, 1 r ' -:i:, ,: K,c, :Z,. a „ i , '' &,r, -4 -',is-,.' , i..::, .1' c . .. ; e rupis hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: dollars ($ Payment to be made as follows: NET :CDAYS. 11/2% INTEREST CHARG=E PER MONTH AFTER 30 DAYS. All work to be completed in a workmanlike manner according to stan- Respectfully submitted, dard practices. Any alteration or deviation from above specifications involving extra costs will be executed upon orders, and will become KEN LEINGANG EXCAVATING, INC. an extra charge over and above the estimates. All agreements con-By: Ken.Leingang, President tingent upon strikes, accidents or delays beyond our control. Owner Note: This proposal may be withdrawn to carry fire, tornado and other necessary insurance. by us if not accepted within 30 days. ..._ "ACCEPTANCE OF PROPOSAL — The above prices, specifications Customer and conditions are satisfactory and are hereby accepted. You are Signature ...,f Date authorized to do the work as specified. Payment will be made as ..:.,,... 4..,, outlined above. Customer agrees to pay reasonable attorney's fees and costs incurred in any legal action commenced to collect said payment and the venue of any such action shall lie in Yakima Signature - , Date County, Washington." I Ken Leingang CITY CONTRACTNO: 91-534----,S-9,26– REPORT May 23, 1991 TO: City Council FROM: Jerry D. Copeland, DirectorDplic Wbrks5C/ D. L. Toney, Fleet Manager 00- SUBJECT: Tpaking Hydraulic Hoist In a memo dated April 11, 1991, staff informed Council of a problem with a leak in the underground hydraulic piping for the hoists in the Equipment Repair Shop. There are three individual hoists, all served by a central high pressure purcp and oil reservoir and high pressure piping system beneath the concrete floor of the Repair Shop carrying hydraulic oil to and from the three hoists on demand. By breaking up a section of the floor, we were able to isolate each hoist and related piping. Individual hoist and piping were then pressurized and the leeking system identified. Once it was determined which hoist system was leaking, the under floor piping was exposed and the leak located. All exposed piping exhibited severe corro- sion and erosion from the effect of electrolysis. The point of the leak was the results of this electrolytic erosion. During the excavation of the contaminated soil, it was discovered that the hydraulic lift cylinder of the hoist was also leaking. The discovery of the leak in the lift cylinder itself has a significant adverse impact on the situa- tion. The current situation will require the removal of approximately 30' x 40' of the cement floor, removal of the heavy equipment twin post hoist and excavation of an estimated 400 to 500 cubic yards of material. A project of this magnitude is beyond the ability of City forces to complete and should be contracted out to a general construction contractor. In the interest of meeting the Department of Ecology reequirenents in the required time frame, staff recommends that the cleanup/remediation be separated from the reconstruction phase of the project. Staff contacted Traho Architects, the firm retained for the Transit Facility remodeling, for technical advice. Traho referred us to P.L.S.A. Engineering for competent mipetent expertise in this field. The attached letter from Mr. Brad Card outlines his recommendation for cleanup/remediation and explains the difficul- ties in providing cost estimates for cleanup efforts. P.L.S.A's letter states that their fees would be at their level D hourly rate which ranges from approximately $50 to $95 per hour dependant on the personnel actively involved. The low end of the range is for qualified technicians and the upper range is for fully certified, licensed Professional Engineers. P.L.S.A. is a well known, highly respected firm having a great deal of experi- ence in the area of petroleum spill site cleanup and has all the state required license and accreditations. Once site cleanup/remediation is accomplished, staff will provide rexrir da - tion and costs estimates for reconstruction of shop facilities and hydraulic hoist systems. FUNDING: Anticipated saving in the Equipment: Rental Fuel Expense ,Aunt will provide funding for the proposed professional services of IP.L.S.A. Engineering and excavation work by Leingang Excavating Inc. No additional appropriation will be required. REOOMMENDATIONS: Staff recommends that Council declare that an emergency exists and authorize staff to proceed with site cleanup procedures as outlined in attachment from P.L.S.A. Engineering for professional services, and to contract for excavation work required without calling for competitive bids. MEMORANDUM April 11, 1991 T0: City Council FROM: Jerry Copeland, Director of„Puttlic Works D. L. Toney, Fleet Manager SUBJECT: Leaking Underground Hydraulic Lines On Tuesday, April 2, 1991, we became aware of a leak existing within the underground hydraulic piping associated with the hydraulic hoist in the B uip ent Repair Shop. The hoist was immediately removed from service; the hydraulic reservoir drained and removed from the system. Existing blue prints were consulted to determine the location of piping. This proved futile as the blue prints do not illustrate actual installation. The help of the Water Department and Traffic Signal Division was enlisted and exact location of the underground piping was pin -pointed. "Underground" in this instance means under the cement floor of the Equipment Repair Shop. The Water Division was unsuccessful in being able to definitely locate the area of the leak. Subsequently a hole, approximately 5' by 5', was cut through the floor to expose the intersection of the three separate runs of underground piping. This allowed crews to isolate each individual run to determine which one was leaking. Once the leaking run was known, that run was exposed to determine the best corrective action and to access the impact of the leak and surrounding area. On April 9, 1991, once the leaking pipes had been exposed, the Department of Ecology was notified. On April 10, 1991, the Department of Ecology was again contacted for guidance in the proper procedure to follow to insure that area clean-up was in accordance with regulations. Their instruction was to excavate fill until odor or an appearance of oil was no longer noticeable. Due to the relatively small amount of hydraulic fluid lost (the best estimate is between 75 and 150 gallons to a maximum of 200 gallons), it is not expected to require a large or costly excavation and cleanup effort at this time. During the efforts to locate the hydraulic leak, it was discovered that an underground water pipe is also leaking. This will have to be located and repaired before some of the cement floor can be poured. Heavy electrolysis action is the cause of the leak and is evident on the exposed underground piping. As of this time, corrective action has not been finalized. Staff will remain in contact with the Department of Ecology and will keep you apprised of the situation. A report with recommendation for corrective action will be brought before Council in the near future.