HomeMy WebLinkAboutR-1991-D5925 Hazardous substance / ShopsRESOLUTION NO.
Df 5925
A RESOLUTION certifying the existence of an emergency situa-
tion; authorizing the cleanup and remediation of
hazardous substance releases at the Yakima City
Shops; and authorizing the execution of agree-
ments with PLSA Engineering and Surveying for
professional services and with Ken Leingang
Excavating, Inc. for excavation services.
WHEREAS, on April 2, 1991, the City became aware that
hazardous hydraulic fluid substances had been released into
the ground at the Yakima City Shops; and
WHEREAS, the Department of Public Works performed an
initial excavation of the site and ascertained that approxi-
mately 75 to 200 gallons of hydraulic fluid had been released;
and
WHEREAS, it has been determined in consultation with the
Washington State Department of Ecology that immediate cleanup
and remediation is required at the site due to the fact that
the release has occurred in close proximity to a shallow
groundwater aquifer used as a drinking water source for nearby
residences; and
WHEREAS, the hydrologic and geologic attributes of the
site along with the history of groundwater contamination
problems in Yakima are such that there is an imminent threat
that this release will contaminate the local groundwater
aquifer; and
WHEREAS, a project of this magnitude is beyond the abili-
ty of City forces to complete and should be contracted out to
a general construction contractor; and
WHEREAS, the City Council deems it to be in the best
interest of the City of Yakima to enter into agreements with
PLSA Engineering and Surveying and Ken Leingang Excavating,
Inc. to perform the necessary cleanup and remediation, now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF TBE CITY OF YAKIMA:
The City Council hereby declares that an emergency exists
(res/emergncy.rp)
at the Yakima City Shops requiring immediate cleanup and
remediation of a hazardous substance release without calling
for bids pursuant to the provisions of_\RCW 35.22.620.
The City Council hereby directs the City Manager to cause
to be prepared appropriate plans and specifications for the
immediate cleanup and remediation of said site. The City
Manager is authorized and directed to publish a description
and estimate of the cost of the work to be performed herein
within seven (7) days after the commencement of such work.
The City Manager is authorized and directed to enter into
agreements with PLSA Engineering and Surveying and Ken Lein -
gang Excavating, Inc. for the immediate cleanup and remedia-
tion of the Yakima City Shops site.
The City Council hereby certifies pursuant to RCW
35.22.620(6) the existence of the above-described emergency
situation.
ADOPTED BY THE CITY COUNCIL this •day of /v1ci
1991.
Mayor
ATTEST:
/Vot,,,„ , cop,
City Clerk
(res/emergncy.rp)
Office o{ City Manager
CITY OF YAKIM
CITY HALL, YAK/MA, !!; I SHLYGTON 98901 Phone: (509) 575-6040
June 6, 1991
Brad Card, P.E.
PLSA
1120 West Lincoln Avenue
Yakima, WA 98907
Dear Brad,
Attached you will find your letter of acceptance dated May 20, 1991
for services regarding oil spill clean-up assessment. For the first phase
of this service the costs incurred by PLSA shall not exceed $2,750 based
on hourly rates noted in your letter.
After the initial assessment, additional services and work perhaps
can then be further identified. If this is acceptable, please so indicate
below.
Thank you for your attention to this matter. The City appreciates
your assistance.
Sincerely,
redericl' C. touder,
Assistant City Manager
Acceptance by PLSA
Brad Card, P.E.
Vice President
Principal Engineer
Date
ENGINEERING & SURVEYIN
Mr. Don Toney
City of Yakima
2301 Fruitvale Boulevard
Yakima, WA 98902
Dear Don,
BRADLEY J. CARD, P.E.
May 20, 1991
LOUSE W. W SHERT, :R., PLS
Re: Yakima City Shop
Petroleum Contamination
There are so many variables and uncertainties involved with an oil spill
cleanup that it is impossible to offer any type of meaningful fee proposal. Most
cleanup work is done on a time and materials basis for this reason. We will do
the work at our regular hourly environmental level D rates for personnel on-site
and regular hourly rates for off-site work such as preparing reports. Level D
includes specialized environmental testing equipment and protective clothing as
required for personnel. A copy of our hourly rate schedule is enclosed. Add 20
percent to the regular hourly rates for level D.
Thank you for your consideration.
BC:jc
Enclosure
cc: Barbara Cline, Traho
CE71
Sincerely,
BRAD CARD, P.E.
Vice President
Principal Engineer
Acceptance by City of Yakima
Frederick C. S ouder..
Assistant City Manager
Date 6"//?-(/
1120 West Lincoln Avenue Yakima, Washington 98902
i
(509' 575-6990 C5(*,
�A
RATE STRUCTURE FOR
PROFESSIONAL SERVICES
Classification Hourly Billing Rates
Principal Engineer $70 - 80
Senior Engineer $60 - 75
Engineering Technician $40 - 50
Administrative/Secretarial $30 - 40
Includes all salary and salary related costs, general office overhead and profit
margin.
DIRECT COSTS
Reimbursable project related expenses will be invoiced to client.
Page No.
Pages
1117 North 27th Avenue
Yakima, WA 98902
s. 575-
Ken Leingang ExcavatinBu(509) 5507
g, Inc. (509) 453-6770
Fax (509) 457-3297
LICENSE REG. #KE -NL -EE -"2010D
-
PROPOSAL SUBMITTED TO PHONE DATE
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STREET JOB NAME
' 0 , : 5:, ": ", s';,, T '._,,,, \ '' -, ' 1 FRtil '', :k , I, B V
CITY, STATE AND ZIP CODE JOB LOCATION
ARCHITECT DATE OF PLANS JOB PHONE
We hereby submit specifications and estimates for:
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, ,, , -),m ,,, 5,..,„,;, 2 7. ,,,, i": 0 p., „ je,
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; e rupis hereby to furnish material and labor — complete in accordance with above specifications, for the sum of:
dollars ($
Payment to be made as follows:
NET :CDAYS. 11/2% INTEREST CHARG=E PER MONTH AFTER 30 DAYS.
All work to be completed in a workmanlike manner according to stan- Respectfully submitted,
dard practices. Any alteration or deviation from above specifications
involving extra costs will be executed upon orders, and will become KEN LEINGANG EXCAVATING, INC.
an extra charge over and above the estimates. All agreements con-By: Ken.Leingang, President
tingent upon strikes, accidents or delays beyond our control. Owner Note: This proposal may be withdrawn
to carry fire, tornado and other necessary insurance. by us if not accepted within 30 days.
..._
"ACCEPTANCE OF PROPOSAL — The above prices, specifications Customer
and conditions are satisfactory and are hereby accepted. You are Signature ...,f Date
authorized to do the work as specified. Payment will be made as ..:.,,... 4..,,
outlined above. Customer agrees to pay reasonable attorney's fees
and costs incurred in any legal action commenced to collect said
payment and the venue of any such action shall lie in Yakima Signature - , Date
County, Washington."
I Ken Leingang
CITY CONTRACTNO: 91-534----,S-9,26–
REPORT
May 23, 1991
TO: City Council
FROM: Jerry D. Copeland, DirectorDplic Wbrks5C/
D. L. Toney, Fleet Manager 00-
SUBJECT: Tpaking Hydraulic Hoist
In a memo dated April 11, 1991, staff informed Council of a problem with a leak
in the underground hydraulic piping for the hoists in the Equipment Repair
Shop. There are three individual hoists, all served by a central high pressure
purcp and oil reservoir and high pressure piping system beneath the concrete
floor of the Repair Shop carrying hydraulic oil to and from the three hoists on
demand. By breaking up a section of the floor, we were able to isolate each
hoist and related piping. Individual hoist and piping were then pressurized
and the leeking system identified.
Once it was determined which hoist system was leaking, the under floor piping
was exposed and the leak located. All exposed piping exhibited severe corro-
sion and erosion from the effect of electrolysis. The point of the leak was
the results of this electrolytic erosion.
During the excavation of the contaminated soil, it was discovered that the
hydraulic lift cylinder of the hoist was also leaking. The discovery of the
leak in the lift cylinder itself has a significant adverse impact on the situa-
tion.
The current situation will require the removal of approximately 30' x 40' of
the cement floor, removal of the heavy equipment twin post hoist and excavation
of an estimated 400 to 500 cubic yards of material. A project of this
magnitude is beyond the ability of City forces to complete and should be
contracted out to a general construction contractor.
In the interest of meeting the Department of Ecology reequirenents in the
required time frame, staff recommends that the cleanup/remediation be separated
from the reconstruction phase of the project.
Staff contacted Traho Architects, the firm retained for the Transit Facility
remodeling, for technical advice. Traho referred us to P.L.S.A. Engineering
for competent mipetent expertise in this field. The attached letter from Mr. Brad Card
outlines his recommendation for cleanup/remediation and explains the difficul-
ties in providing cost estimates for cleanup efforts. P.L.S.A's letter states
that their fees would be at their level D hourly rate which ranges from
approximately $50 to $95 per hour dependant on the personnel actively involved.
The low end of the range is for qualified technicians and the upper range is
for fully certified, licensed Professional Engineers.
P.L.S.A. is a well known, highly respected firm having a great deal of experi-
ence in the area of petroleum spill site cleanup and has all the state required
license and accreditations.
Once site cleanup/remediation is accomplished, staff will provide rexrir da -
tion and costs estimates for reconstruction of shop facilities and hydraulic
hoist systems.
FUNDING:
Anticipated saving in the Equipment: Rental Fuel Expense ,Aunt will provide
funding for the proposed professional services of IP.L.S.A. Engineering and
excavation work by Leingang Excavating Inc. No additional appropriation will
be required.
REOOMMENDATIONS:
Staff recommends that Council declare that an emergency exists and authorize
staff to proceed with site cleanup procedures as outlined in attachment from
P.L.S.A. Engineering for professional services, and to contract for excavation
work required without calling for competitive bids.
MEMORANDUM
April 11, 1991
T0: City Council
FROM: Jerry Copeland, Director of„Puttlic Works
D. L. Toney, Fleet Manager
SUBJECT: Leaking Underground Hydraulic Lines
On Tuesday, April 2, 1991, we became aware of a leak existing within the
underground hydraulic piping associated with the hydraulic hoist in the
B uip ent Repair Shop.
The hoist was immediately removed from service; the hydraulic reservoir drained
and removed from the system.
Existing blue prints were consulted to determine the location of piping. This
proved futile as the blue prints do not illustrate actual installation.
The help of the Water Department and Traffic Signal Division was enlisted and
exact location of the underground piping was pin -pointed. "Underground" in
this instance means under the cement floor of the Equipment Repair Shop.
The Water Division was unsuccessful in being able to definitely locate the area
of the leak. Subsequently a hole, approximately 5' by 5', was cut through the
floor to expose the intersection of the three separate runs of underground
piping. This allowed crews to isolate each individual run to determine which
one was leaking. Once the leaking run was known, that run was exposed to
determine the best corrective action and to access the impact of the leak and
surrounding area.
On April 9, 1991, once the leaking pipes had been exposed, the Department of
Ecology was notified. On April 10, 1991, the Department of Ecology was again
contacted for guidance in the proper procedure to follow to insure that area
clean-up was in accordance with regulations. Their instruction was to excavate
fill until odor or an appearance of oil was no longer noticeable. Due to the
relatively small amount of hydraulic fluid lost (the best estimate is between
75 and 150 gallons to a maximum of 200 gallons), it is not expected to require
a large or costly excavation and cleanup effort at this time.
During the efforts to locate the hydraulic leak, it was discovered that an
underground water pipe is also leaking. This will have to be located and
repaired before some of the cement floor can be poured.
Heavy electrolysis action is the cause of the leak and is evident on the
exposed underground piping. As of this time, corrective action has not been
finalized. Staff will remain in contact with the Department of Ecology and
will keep you apprised of the situation.
A report with recommendation for corrective action will be brought before
Council in the near future.