HomeMy WebLinkAboutR-1990-D5729 Intergovernmental Cooperative Agreement•
1
RESOLUTION NO.
D
5729
A RESOLUTION authorizing the execution of an "Intergovernmen-
tal Cooperative Purchasing Agreement" with the
State of Washington, Department of Information
Services for the purchase of computer goods and
services for the City.
WHEREAS, the City contemplates the purchase of computer
goods and services which may be purchased pursuant to the bid
received by the State of Washington, Department of Information
Sereices on the execution by the City of the attached Inter-
governmental Cooperative Purchasing Agreement, and
WHEREAS, the City Council finds that the purchase price
of these computer goods and services would be advantageous to
the City if purchased in accordance with the attached agree-
ment, and the City Council further finds it to be in the best
interest of the City to execute the attached agreement docu-
ment in order to accommodate the purchase of the computer
goods and services, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager and City Clerk of the City of Yakima are
hereby authorized and directed to execute an agreement with
the State of Washington, Department of Information Services
for the purpose mentioned above, a copy of which agreement,
entitled "Intergovernmental Cooperative Purchasing Agreement"
is attached hereto and by reference made a jar.t hereof.
ADOPTED BY THE CITY COUNCIL this 17 day of
1990.
ATTEST:
City Clerk
(res icpa)
(;;4 Y e
Mayor
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT
The State of Washington, Department of Information Services (DIS) and
the City of Yakima (CITY) agree to the following recitations and agreements
as follows:
WHEREAS, the DIS and CITY are authorized to purchase computer goods
and aervices for their respective activities, and
WHEREAS, each agency is presently engaged in continuing purchases of
computer goods and services, and
WHEREAS, each agency is presently engaged in continuing purchases of
computer goods and services, and
WHEREAS, collective purchasing by DIS may result in reduced cost to
both parties, and
WHEREAS, from time to time the need for computer goods and services by
both DIS and the CITY are similar, and
WHEREAS, the CITY and DIS wish to set up cooperative purchasing
procedures;
NOW THEREFORE, the DIS and the CITY agree as follows:
(1) The CITY, when it desires to utilize cooperative purchasing, shall
notify DIS of its desire, the type of purchase and such other information as
may be necessary to accomplish such purchases.
(2) The DIS shall, in such instances, attempt to obtain contracts which
include the right to make collective purchases by both DI8 and CITY from the
vendor.
(3) Purchases by the CITY, unless otherwise provided for, shall be the
sole responsibility of the CITY and DIS shall not be liable either to the
CITY or the vendor for compliance, performance or payment to the vendor or by
the CITY for such purchases. Nor shall such lack of compliance be deemed a
breach of any contract or agreement by DIS or this agreement.
(4) The CITY shall have the responsibility for securing compliance
for any purchase from the vendor by the CITY.
(5) Purchases by the CITY from any vendor shall be considered a
separate and distinct purchase and shall be effected by purchase order from
the CITY to the vendor. The CITY shall be solely responsible for
PUR:34
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4/13/90
preparation, processing, receipt and payment of such purchase order with a
vendor.
(6) CITY shall notify DIS of any proposed purchases from a vendor.
(7) CITY agrees to defend and hold DIS and its employees harmless
from all claims, suits or demands arising out of the CITY's purchases,
actions or dealings arising out of the performance of this contract or any
purchases or agreements with a vendor.
(8) CITY shall be responsible for compliance with all laws, rules and
regulations governing its applicable purchases and agreements.
(9) Nothing in this agreement shall be deemed to preclude the CITY to
independently purchase similar goods and services outside any vendor purchase
agreement entered into under this agreement.
(10) Either party may terminate this agreement by notice in writing to
the other: PROVIDED, that such termination shall not affect any rights or
duties that may exist in any vendor agreement.
(11) DIS reserves the right to exclude the CITY from any agreement it
enters into with a vendor with or without notice to the CITY.
STATE OF WASHINGTON CITY OF YAKIMA
DEPARTMENT OF IONFORMATION SERVICES
D. A. SCHEIBE
CHIEF, MIS
APPROVED AS TO FORM ONLY: AT TZ S T :
Assistant Attorney General
Date: , 1990
PUR34
PURL E9
4/13/90
Date:
,1990
.i: CC'w714CT )i 9� — "13
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting Of April 17, 1990
ITEM TITLE: Intergovernmental Cooperative Purchasing Agreement
SUBMITTED BY: Department of Administrative Services - Purchasing
Division
CONTACT PERSON/TELEPHONE: Frederick C. Stouder/575-6123
Jean Reid/575-6094
SUMMARY EXPLANATION:
Request for approval of an agreement authorizing the City of
Yakima to joint purchase with the State of Washington, Department
of Information Services whenever the purchase price of various
goods and services would be advantageous to the City. Presently,
there is a request to purchase personal computers from the State
of Washington, Department of Information Services; however, ap-
proval of this agreement will eliminate the need to obtain City
Council approval of a joint agreement for each type of commodity
the City may cooperatively purchase with the State of Washington,
Department of Information Services.
***************************************************************************************
*
X RESCLUTLON
NOTIFICATION LIST
*
* APPROVED FOR SUBMCITAL:
*
*
ORDINANCE
CONTRACT
MINUTES
X OTHER Intergovernmental CooFerative Purchase
PLAN/MAP
***************************************************************************************
STAFF RECOMMENDATION: Approve Intergovernmental Cooperative
Purchase Agreement with the State of Washington, Department of
information Services bv passage of resolution.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resolution No. D-5729 adopted.
) ( -
(misc\icpa)
Personal Computer
Workstation
Master Contract
• •
Based on requests from our customers, the Department of Information
Services (DIS) is providing master contracts for the purchase of personal
computer workstations. Five brands of personal computers are available:
Apple Compaq IBM
Packard Bell Tandy
A separate contract has been established for each brand.
These contracts are designed to keep pace with the personal computer
marketplace for both products and prices. They are "convenience"
contracts -- designed under the premise that the taxpayers dollar is best
spent when computers arrive on time, and failures are corrected promptly
so that computers are continuously at work in productive use.
Even though these contracts satisfy competitive bidding requirements, state
agencies must still comply with their delegated purchase authority limits.
Master Contract DIS has established a contract administrator to oversee these contracts.
Administrator
The administrator's role is to:
• Keep contracts up-to-date to ensure they reflect the market (add new
items as they are introduced).
• Ensure vendors provide high quality service required in the contract.
• Prepare monthly factsheet summaries for state agencies on contract
purchases.
• Resolve disputes between purchasers and contractors. The contract
administrator is the sole point of appeal.
• Establish additional contracts for other equipment such as printers
and software.
DIS charges a one-half of one percent (.5%) contract administration fee on
each contract purchase to recover administrative costs. This amount is
billed on a separate invoice from DIS.
If you have any questions regarding these contracts, contact:
Dave Kirk, Master Contract Administrator
Leasing & Brokering Section
Department of Information Services
605 E. 11th, Mailstop PF -12
Olympia, Washington 98504
Phone: (206) 586-2800or SCAN 321-2800
Additional Leasing & In addition to these contracts, DIS offers a full compliment of micro-
computer services. Our leasing and brokering staff provides:
Brokering Services
• objective consulting across all brands in the market place
• tailored equipment configurations to meet your unique needs
If you have special needs or would like more information about micro-
computers, call the DIS leasing and brokering section at (206) 586-4528 or
SCAN 321-4528
Who can use the master
contracts?
These contracts are available to Washington state agencies and political
subdivisions. If you are a political subdivision, be sure an Interlocal
Cooperative Agreement has been signed with DIS. If you are not sure
you have an agreement or need to set one up, our Planning & Policy
Division can help you (206-753-5465 or SCAN 234-5465).
What brands are available? The brands and vendors covered by the master contracts are:
Brand
Apple
Compaq
IBM
Packard Bell
Tandy
Vendor
Micro Innovations, Inc.
Bob Turner
11812 N.Creek Parkway N.
Bothell, WA. 98011
Micro Innovations, Inc.
Bob Turner
11812 N.Creek Parkway N.
Bothell, WA. 98011
CompuCom Systems
Addie Isaacs
411 108th Ave., NE
Bellevue, WA. 98004
Proven Solutions
Sharon Nilson
700 East 4th Avenue
Olympia, WA. 98506
Tandy/Radio Shack
Bruce Armga
106 North Wilson
Olympia, WA. 98506
Master Contract
Phone Number
(206) 485-6767 89PUR016
FAX: (206) 485-6458
Equip. Repair Hotline: 1-800-333-2255
after you dial number, wait for dial
tone, then dial # 500
(206) 485-6767
FAX: (206) 485-6458
Equip. Repair Hotline: 1-800-333-2255
after you dial number, wait for dial
tone, then dial # 500
89PUR017
(206) 828-0577
FAX: (206) 828-6551
Equip. Repair Hotline: 1-800-666-0577
89PUR015
(206) 352-4512
FAX: (206) 943-1640
Equip. Repair Hotline:
(206) 754-6111
FAX: (206) 491-6475
Equip. Repair Hotline:
89PUR018
1-800-541-0183
89PUR019
1-800-682-2777
What are the contract
prices?
How do I get product
information?
Each vendor has bid an unchanging percentage discount from the
manufacturer's list price for their entire personal computer product line
covered by the contract. Your purchase price is the list price (in effect at
the time of purchase) less the contract discount. List price discounts and
optional service charges are shown in the table below.
Apple
Compaq
IBM
Packard Bell
Tandy
List Price
Discount
Optional Services (price per computer)
Delivery/Install/Setup
Equip.
Burn -In
Thurston
County
Western
Wa.
Eastern
Wa.
33%
37.4%
35.8%
54%
25%
$65
$65
$65
$5
$50
$65
$65
$65
$10
$75
$150
$150
$65
$15
$150
$0
$0
$35
$20
$25
Each vendor will provide you with their current catalog, price list, and
answer your questions.
-What equipment is
covered by the contracts?
What equipment is not
covered in the contracts?
What are the optional
services?
How do / place an order?
• •
Personal computer workstations (system units, monitors and keyboards)
in the manufacturer's list price catalog (which bear the manufacturer's
brand name and are covered by the manufacturer's warranty) are
included in the contract. Only the MACIntosh line is available for Apple.
Printers and software (other than the operating system, i.e. DOS) are
excluded from these contracts. Additional contracts will be established
for these products in the near future.
There are two optional services you can purchase:
Delivery/Installation/Set-Up: The vendor will deliver your computer(s)
to any work site in Washington and:
• Unpack all equipment, set-up the computer(s) and connect all
cabling.
• Format each hard disk and install each operating system.
• Once installed, each computer must pass an acceptance test. (Ask
the vendor for test procedures.) Failure to meet acceptance tests will
be deemed a failure by the vendor to deliver the systems.
Burn -in Service: The vendor will burn -in all systems and components
for a minimum of 48 hours before delivery. To burn -in the hardware,
the vendor will continuously run the manufacturer's diagnostic routines
to test the system board, memory, keyboard, serial port, parallel port,
floppy disk and controller, monitor and adapter, hard disk and
controller.
Vendors are required to perform these services within the contract
delivery schedules (see contract features).
You
Vendor
Decide what you want to order.
The vendor will answer general or technical
questions about their product and help you decide
Fill out a purchase order (field order for state
agencies), send it to the vendor of your choice and
include:
what computer to buy.
Provide pricing and availability information.
• your agency number (assigned by DIS if not a
If you are a political subdivision and do not have an
state agency)
interlocal agreement filed with DIS, the vendor will
• The master contract number
assist you in completing the form and filing it with
• The equipment description, quantity and
discount price
DIS.
• Specify any optional services and price
The vendor will process your order and deliver your
• Include the .5% contract administration fee.
equipment according to the contract delivery
The .5% fee is applied to the value of the
purchase order excluding taxes and fees for
optional services.
schedule.
Perform any optional services you purchase.
NOTE: All master contract prices include freight
(FOB destination anywhere in Washington State).
How will I be billed?
You will receive two invoices: one from the vendor, payable to them; and
one from DIS for the contract administration fee, payable to DIS.
• •
Master Contract Benefits
Saves staff time
Competitive prices
Rigorous service standards
Reduces installation
The personal computer workstation master contracts satisfy state
competitive bidding requirements, saving you the time-consuming
and repetitive bidding process.
The prices are very competitive. -- especially in light of the rigorous
service requirements on contractors. Your purchase price includes
freight -- anywhere in Washington State
Contractors have financial and staff resources to provide the timely,
professional services listed below under contract features. These
companies are fully authorized dealers with manufacturer trained
technicians to serve you.
As a basic service, all boards, memory, and internal options are
installed and tested prior to delivery, reducing your need for
equipment technicians. The two optional services available (delivery/
installation/set-up and burn -in) give you even more worry free service.
Automatic FactSheet Your acquisition factsheet summary reports are automatically prepared
and submitted each month for you.
Easy to use Simply fill out a purchase order (field order for state agencies) and send
it to the vendor.
Master Contract Features
Enhanced Warranty Service
The vendor warrants all equipment for one year, even if the
manufacturer's warranty spans a shorter time period. Defective
equipment must be repaired or replaced within five days written notice
from you. Any equipment which fails within two clays of receipt is
considered "dead on arrival" (DOA) and must be replaced as it was
delivered. NOTE: Manufacturers require returned equipment to be
shipped in their original containers.
Quick Delivery The vendor must meet the following delivery schedule:
Up-to-date prices and
products
Optional services
less than 10 workstations 14 calendar days
11 - 25 workstations 20 calendar days
over 25 workstations 45 calendar days
All deliveries must be complete -- backorders are not allowed unless you
approve them. Vendors may be assessed liquidated damages of
$100/day per computer for late deliveries.
Since the master contracts use a discount percentage rather than a
specified price, you are ensured of receiving the most current price. As
new products are added, they are automatically included as part of the
contract.
The contracts provide two optional services: you can request the
delivery/installation/set-up service, or the "burn -in" service.
• •
Department of Information Services
Professional Services Division
Leasing & Brokering Section
605 E. 11th, Mailstop PF -12
Olympia, Washington 98504
P-002-89
•
Department of. Information Services
• •
Based on requests from our customers, the Department of Information Serv-
ices (DIS) is providing master agreements for the purchase of personal com-
puter printers. Three brands of printers are available:
Epson
Hewlett Packard Mannesmann Tally
A separate agreement has been established for each brand.
These agreements are designed to keep pace with the personal computer
printer marketplace for both products and prices. They are "convenience"
agreements -- designed under the premise that the taxpayers dollar is best
spent when printers arrive on time, and failures are corrected promptly to
keep them continuously at work in productive use.
Even though these master agreements satisfy competitive bidding
requirements, state agencies must still comply with their delegated purchase
authority limits and acquisition procedures.
Master Contract DIS has established a contract administrator to oversee these agreements.
The administrator's role is to:
Administrator
• Keep agreements up-to-date to ensure they reflect the market (add new
items as they are introduced).
• Ensure vendors provide high quality service required in the agreement.
• Prepare monthly factsheet summaries for state agencies on agreement
purchases.
• Resolve disputes between purchasers and contractors. The contract
administrator is the sole point of appeal.
• Establish additional agreements for other equipment and software.
DIS charges a one-half of one percent (.5%) agreement administration fee on
each agreement purchase to recover administrative costs. This amount is
billed on a separate invoice from DIS.
If you have any questions regarding these agreements, contact:
Dave Kirk, Master Contract Administrator
Leasing & Brokering Section
Department of Information Services
605 E. llth, Mailstop PF -12
Olympia, Washington 98504
Phone: (206) 586-2800 or SCAN 321-2800
Additional Leasing & In addition to these master agreements, DIS offers a full compliment of
micro -computer services. Our leasing and brokering staff provides:
Brokering Services
• objective consulting across all brands in the market place
• tailored equipment configurations to meet your unique needs
If you have special needs or would like more information about micro-
computers, call the DIS leasing and brokering section at (206) 586-4528 or
SCAN 321-4528.
Who can use the master
agreements?
These agreements are available to Washington state agencies and .
political subdivisions. If you are a political subdivision, be sure an
Interlocal Cooperative Agreement has been signed with DIS. If you are
not sure you have an agreement or need to set one up, our Contracts
Office can help you (206-586-1799 or SCAN 321-1799).
What brands are available? The brands and vendors covered by the master agreements are:
Brand
Epson
Master Agreement
Vendor Phone Number
CompuCom Systems (206) 828-0577 89PUR056
Addie Isaacs FAX: (206) 828-6551
10408 N.E. 37th Circle Equip. Repair Hotline: 1-800-666-0577
Kirkland, WA 98033
Hewlett Packard Photo and Sound Company (206) 632-8461 89PUR055
Phil Realer FAX: (206) 872-7328
P.O. Box 88345 Equip. Repair Hotline: 1-800-426-2659
Seattle, WA 98138
Mannesmann Tally Proven Solutions
Sharon Nilson
520 East 4th Avenue
Olympia, WA 98501
(206) 352-4512
FAX: (206) 943-1640
Equip. Repair Hotline: 1-800-541-0183
89PUR057
What are the agreement
prices?
How do I get product
Each vendor has bid one or more unchanging percentage discounts from the
manufacturer's list price for their printer product line covered by the
agreement. Your purchase price is the list price (in effect at the time of
purchase) less the discount. List price discounts and optional service
charges are shown in the table below.
Epson
Hewlett Packard
Mannesmann Tally
List Price
Discount
Installation
Thurston
County
Western
Wa.
Eastern
Wa.
41.1%
40.2%
*27%
or 24%
$40
$45
$20
$30
$45
$25
$50
$135
$35
* 27% discount apples to:
Dot matrix printers slower than 200 Characters per Second (CPS)
Laser printers slower than 8 Pages per Minute (PPM).
24% discount applies to:
Dot matrix printers faster than 220 CPS
Laser printers faster than 8 PPM.
All other printers, accessories and options on contract.
Each vendor will provide you with their current catalog, price list, and
information? answer your questions.
What equipment is
covered by the
agreements?
What equipment is not
covered in the
agreements?
What are the optional
services?
How do I place an order?
Printers in the manufacturer's list price catalog (which bear the
manufacturers name and are covered by the manufacturer's warranty)
that are compatible with IBM-compatible personal computers are included
in the agreement.
A standard ten -foot Centronics parallel molded printer cable is included in
the discount percentage quoted, and will be automatically shipped with
each printer you order. You may request a ten -foot serial cable instead at
no extra charge. If you require other cables, please acquire them using
your standard acquisition process.
Accessories, such as tractor and sheet feeders, font cartridges, memory
and interface cards are also included in the contracts.
One toner cartridge will be shipped to you with each laser printer you
order and is included in the discount percentage quoted.
System printers that are designed for use with mini- or mainframe
computers and are not compatible with IBM-compatible personal
computers are not included in the agreements.
Plotters, scanners, or replacement printer supplies (ribbons, toner and ink
cartridges) are not included in the agreements.
Delivery/Installation/Set-Up: The vendor will deliver your printer(s) to
any work site in Washington and:
• Unpack all equipment, set-up the printer(s) and connect all cabling.
• Once installed, each printer must pass an acceptance test. (Ask the
vendor for test procedures.) Failure to meet acceptance tests will be
deemed a failure by the vendor to deliver the printers.
Vendors are required to perform this service within the agreement delivery
schedules (see features).
You
Vendor
Decide what you want to order.
Fill out a purchase order (field order for state
The vendor will answer general or technical
agencies), send it to the vendor of your choice and
questions about their product and help you decide
include:
what computer to buy.
• your agency number (assigned by DIS if not a
state agency)
Provide pricing and availability information.
• The master agreement number
If you are a political subdivision and do not have an
• The equipment description, quantity and
interlocal agreement filed with DIS, the vendor will
discount price
assist you in completing the form and filing it with
• Specify any optional services and price
DIS.
• Allow for a .5% contract administration fee.
The .5% fee is applied to the value of the
The vendor will process your order and deliver your
purchase order excluding taxes and fees for
optional services.
equipment according to the delivery schedule.
Perform any optional services you purchase.
NOTE: All master agreement prices include freight
(FOB destination anywhere in Washington State).
How will I be billed?
You will receive two invoices: one from the vendor, payable to them; and
one from DIS for the agreement administration fee, payable to DIS.
• •
Master Agreement Benefits
Saves staff time
Competitive prices
Rigorous service standards
Reduces installation
Automatic Factsheet
Reporting
Easy to use
The personal computer printer master agreements satisfy state
competitive bidding requirements, saving you the time-consuming and
repetitive bidding process.
The prices are very competitive -- especially in light of the rigorous service
requirements on vendors. Your purchase price includes freight --
anywhere in Washington State
Vendors have financial and staff resources to provide the timely,
professional services listed below under features. These companies are
fully authorized dealers with manufacturer trained technicians to serve
you.
As a basic service, all memory and internal options are installed and
tested prior to delivery, reducing your need for equipment technicians.
An optional delivery/installation/set-up service is available to give you
even more worry free service.
Your acquisition factsheet summary reports are automatically prepared
and submitted each month for you.
Simply fill out a purchase order (field order for state agencies) and send it
to the vendor.
Mas ter Agreemen t Fea tures
Enhanced Warranty Service
Quick Delivery
Up-to-date prices and
products
Optional service
The vendor warrants all equipment for one year, even if the
manufacturer's warranty spans a shorter time period. Defective
equipment must be repaired or replaced within five days of written notice
from you. Any equipment which fails within two days of receipt is
considered "dead on arrival" (DOA) and must be replaced as it was
delivered. NOTE: Manufacturers require returned equipment to be
shipped in their original containers.
The vendor must meet the following delivery schedule:
less than 10 printers 14 calendar days
11 - 25 printers 20 calendar days
over 25 printers 45 calendar days
All deliveries must be complete -- backorders are not allowed unless you
approve them. Vendors may be assessed liquidated damages of
$25/day per printer for late deliveries.
Since the master agreements use a discount percentage rather than a
specified price, you are ensured of receiving the most current price. As
new products are added, they are automatically included as part of the
agreement.
The agreements provide delivery/installation/set-up as an optional
service.
• •
Department of Information Services
Professional Services Division
Leasing & Brokering Section
605 E. 11th, Mailstop PF -12
Olympia, Washington 98504
P-005-89
3